Musgrave Retail Partners GB Job Description

Job Title: Trading Assistant Department: Trading Location: Harefield, Middlesex Date: May 2012 Version: 3.0

Reporting To: Head of Category (Indirectly to Trading Managers) Direct Reports: 0 Role Specification Role Purpose: To provide administration & buying support to Trading Manager/s. To ensure the accurate maintenance & input of the product file, promotions & invoicing, and the effective completion of administration work within agreed deadlines. To ensure all retailer queries are answered & solved within the given timeframes. To ensure all other departmental & supplier queries are answered & resolved effectively. Role Scope: Trading Department Area of Responsibility: Promotional Programmes Key Activities Ensure the accurate and timely completion of administration for promotional programs including: collation of promotion forms, including checking costs and bonuses are correct, disputing any discrepancies with suppliers. Accurate input of data onto the promotion spreadsheet, communication of appropriate information to the Supplier. Ensure correct product samples are purchased for promotion photography. Check unit pricing important to meet trading standards guides Measures
Coordinate promotional activities/ processes Coordinate advertisements for Budgens And Londis news Necessary information is received from supplier Work with suppliers & trading manager to ensure promotional build spreadsheets are accurately completed. Influence suppliers to promote better deals if necessary. Ensure correct product samples/images are ready for promotion and check POS and leaflets POS and leaflets are checked for accuracy before going to print this is essential due to trading standards issues and honour promotions, ensuring our independents retailers have confidence in what we do in head office and their margins are maintained. Incorrect information may lead to having to reprint leaflets and other costs to the company. Suppliers are informed of promotion details to ensure availability and bonuses are set up to avoid stock issues and price claims. New lines are set up in time if being promoted, to ensure correct stock is ordered in time, and available for retailers to order. Deadlines for promotions are met, and are in line with system deadlines to ensure that other processes are not delayed, i.e. consumer leaflets, stock ordering. Correct samples & images are delivered on time, and expedite with suppliers as required Ad hoc product file checks as required

Area of Responsibility: Product File Key Activities Ensure product file is accurately maintained and up-to-date at all times. Set up new lines, delete old/ discontinued lines according to catalogue deadlines and new product launches Benchmark competitors retails and calculate wholesale pricing, maintaining margins as required. Liaise with merchandising (to up date planograms), depot (to order in new lines) and marketing (create POS and awareness) for launching new lines Any changes are communicated to stores via the necessary channels trading bulletins Measures
Retailers updated in a timely manner of any changes, to ensure retailer satisfaction Work with suppliers & trading manager to ensure product file is accurate and up-to-date Ensure retailers are updated in a timely manner of any changes, to avoid any negative impact on profitability, availability, wastage & margins.

Area of Responsibility: Store Queries Key Activities Develop relationships and act as first point of contact in Trading for queries from Job Description NM 2009 suppliers, depots and other departments. Page 1 of 3 retailers, Retailer queries are logged through the helpdesk, these then must be solved by speaking to suppliers, depots, marketing, accounts etc and then retailer is informed of the results

 Long Term Stable Relationships Working Hard Area of Responsibility: Health & Safety Not being Greedy Key Activities Under the 1974 Health & Safety at Work Act and amendments, employees are responsible for their own Key Challenges of the job health, safety and well-being. Employees must comply with requirements as specified under the Act (Please describe the key challenges of the role or any other factors not covered above) and must : Attend training and undergo such assessment as may be necessary Responsible for maintaining a 100% accurate product file, to avoid any negative impact on the Report accidents and incidents to their manager business such as incorrect wholesale charges to retailers, incorrect supplier cost charges, Measures incorrect ordering of stock, and confusion in store for customers. Attendance at Health and Safety Training as required Responsible for maintaining a 100% accurate promotional data, to avoid any negative impact on the business such as incorrect wholesale charges to retailers, incorrect supplier cost charges, Key Relationships incorrect ordering of stock, and confusion in store for customers, and to prevent loss of sales, volume & monies to the retailer and to the business. Primary Secondary Responsible for invoicing all due supplier monies, to ensure all year-end marketing income Trading/ Heads of Buying Other departments including Accounts Payable monies are accounted for. Retailers for both brands Marketing Responsible for dealing with all supplier queries Other members in Trading Supply Chain, Depot and Inventory Responsible for responding to retailer queries & resolving issues quickly & effectively, to Suppliers Customer Service desk avoid any loss of monies. Regional Sales Managers Central Billing Person Specification Knowledge and Skills Essential Qualifications Educated to GCSE level or equivalent Functional Knowledge & Experience Practical working knowledge of the food retail trade Essential Skills Experienced PC user with thorough knowledge of Microsoft Office in particular Word, Excel and Outlook Good organisation and planning skills Verbal and numerical reasoning Attention to detail and accuracy is of utmost importance Flexibility, able to react quickly in a fast moving market Planning and organising time Tolerance for working under pressure Ability to find solutions to problems Desirable Qualifications Educated to A level or degree level Business Knowledge & Experience Some office experience Experience in the food retail trade Desirable Skills Ability to work on own initiative & adopt a pro-active approach to the role Ability to work cross divisionally Good interpersonal skills and ability to communicate at all levels Tolerance for working under pressure/ multi tasking Problem solving skills Flexibility/ ability to reprioritise at short notice Good Team working Good Communication Driving licence

Ability to deal with a variety of different tasks, accommodates for fast changing market Honesty Commitment to the job, demonstrating flexibility to respond to spikes in workload Achievement To avoid negative impact on retailer margins and avoid negative impact on year-end marketing income.

Values

Job Description NM 2009

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Job Description NM 2009

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