PowerPoint is a complete presentation graphics package. It gives you everything you need to produce a professional-looking presentation.

PowerPoint offers word processing, outlining, drawing, graphing, and presentation management tools- all designed to be easy to use and learn. The following gives you a quick overview of what you can do in PowerPoint: When you create a presentation using PowerPoint, the presentation is made up of a series of slides. The slides that you create using PowerPoint can also be presented as overhead transparencies or 35mm slides. In addition to slides, you can print audience handouts, outlines, and speaker's notes. You can format all the slides in a presentation using the powerful Slide Master which will be covered in the tutorial. You can keep your entire presentation in a single file- all your slides, speaker's notes, and audience handouts. You can import what you have created in other Microsoft products, such as Word and Excel into any of your slides.

Action
Bold Close Close Copy Find Italics Menu bar New slide Next window Open Paste Print Repeat Find Repeat/Redo Replace Save Slide Show: Begin Slide Show: Black screen show/hide Slide Show: End Slide Show: Erase annotations Slide Show: Go to next hidden slide Slide Show: Hide pointer and button

PowerPoint shortcut
Ctrl-B Ctrl-W Ctrl-F4 Ctrl-C Ctrl-F Ctrl-I F10 Ctrl-N Ctrl-F6 Ctrl-O Ctrl-V Ctrl-P Shift-F4 Ctrl-Y Ctrl-H Ctrl-S F5 B Esc E H Ctrl-L

always Slide Show: Hide pointer and button temporarily Slide Show: Mouse pointer to arrow Slide Show: Mouse pointer to pen Slide Show: Next slide Slide Show: Previous slide Slide Show: Set new timings while rehearsing Slide Show: Stop/restart automatic slide show Slide Show: Use mouse-click to advance (rehearsing) Slide Show: Use original timings Slide Show: White screen show/hide Spelling and Grammar check Switch to the next presentation window Switch to the next tab in a dialog box Switch to the previous presentation window Ctrl-H Ctrl-A Ctrl-P N P T S M O W F7 Ctrl-F6 Ctrl-Tab / Ctrl-Page Down Ctrl-Shift-F6

Switch to the previous tab in a dialog Ctrl-Shift-Tab / Ctrlbox Page Up Turn character formatting on or of Underline Undo Num / Ctrl-U Ctrl-Z

Preparation

When preparing a Powerpoint presentation, the advantages include flexibility, creativity and ease. Powerpoint offers a variety of premade templates and layouts for users. These templates lay the foundation for the overall look of the presentation, such as how the titles, text and graphics will be displayed on each slide. However, users are able to use a blank template if they wish to create their own layout. While preparing a presentation, it is easy to modify the slides when necessary. Users can edit the information on finished slides, delete unnecessary slides, add forgotten slides and rearrange the order of the slides in the presentation. The disadvantages that might be encountered when preparing a Powerpoint presentation include the lack of necessary skills needed. Although most people do not find the Powerpoint program difficult to use, it still requires a certain set of skills to effectively create

a successful presentation. Individuals with little or no computer experience may find it difficult to use.

Presentation

During the presentation, Powerpoint has a variety of advantages for both the presenter and the listeners. To progress through a slide show, the presenter only needs to click a button; this allows the presenter to maintain eye contact with his audience and use his hands for emphasis. A Powerpoint presentation often features a pleasing appearance and interesting graphics, which keeps the audience interested. Additionally, the Powerpoint presentation can be projected onto a large screen for use in a large auditorium or lecture hall. The disadvantage associated with Powerpoint presentations is the system requirements involved. A computer, projector, screen and electricity will all be required. It also will be necessary to dim the lights in the room to allow for proper viewing. The other disadvantage is the risk of technical difficulties. The success of the presentation depends entirely on the proper functioning of technology.

Storage

After the presentation, the Powerpoint slides can be distributed easily to the necessary people for future references. Unlike paperwork, a Powerpoint presentation can be stored easily on the computer and cannot be easily lost or misplaced. The disadvantage is that the electronic file may be lost as a result of a computer virus or accidental deletion.