Permit To Work System HSE 1 PR Nov11

DBP Procedure: Issue Date:
Rev 3 21/12/10
PermittoWorkSystem HSE1PR

Rev # A Date 1/6/09 Created by PTW Review Team A. Vinciguerra ROMEA A. Vinciguerra/ ROMEA Reviewed by ROMEA Approved by Summary of amendments Document Created
1 2 3
13/10/09 23/02/10 21/12/10
Maintenance HSE Committee PTW Review Team Tawake Rakai
DBP HSE Committee James Smith James Smith
Document Approved Document Approved Validity periods. Inclusion of excavation process changes, Minor changes to suspension section flow chart and hand back of work. Appendix 2 Section 2 Definitions and Abbreviations Confined Space NOTE: - removed as the explanation did not comply with AS2865
30/11/2011
D Ferguson
D Ferguson
This document is controlled within the DBP Document Management System Printed or downloaded copies of this document are deemed uncontrolled.
Permit to Work System_HSE 1 PR_Nov11.doc
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CONTENTS
1. INTRODUCTION ........................................................................................................ 4
1.1 1.2 Purpose of the Permit to Work System ......................................................................4 Objectives of the Permit to Work System ..................................................................4
2. 3.
DEFINITIONS & ABBREVIATIONS .......................................................................... 5 PERMIT TO WORK SYSTEM .................................................................................... 8

3.1 3.2 3.3 When a Permit is Required ..........................................................................................8 Work NOT Requiring a Permit .....................................................................................9 The Permit Form & Associated Certificates ...............................................................9
4.
ROLES AND RESPONSIBILITIES UNDER THE PERMIT SYSTEM........................ 9

4.1 4.2 4.3 4.4 4.5 4.6 4.7 General Manager Maintenance ..................................................................................10 Pipeline Integrity & Supply Authoriser .....................................................................10 Permit to Work Authority Levels ...............................................................................10 Permit Issuing Officer (PIO) .......................................................................................10 Site Coordinator (SC) .................................................................................................11 Permit Holder (PH) ......................................................................................................12 Permit Accepter (Members of Work Team) ..............................................................13
5.
PERMIT PLANNING AND ADMINISTRATION ....................................................... 14

5.1 5.2 Coordination and Planning of Work Requiring a Permit ........................................14 Permit Application and Authorisation ......................................................................15
5.2.1 5.2.2 5.2.3 5.2.4 5.2.5 5.2.6 5.2.7 5.2.8
Permit to Work Forms ..................................................................................................... 15 Section 2 of PTW Form PISA Acceptance ................................................................... 17 Section 3 of PTW Form - Authorisations ......................................................................... 17 Section 4 - Changes of Permit Authorisers ..................................................................... 17 Location of Copies .......................................................................................................... 17 Periods of Validity ...........................................................................................................18 Section 5 Suspension and Recommencement of a Permit .......................................... 18 Permit Breach .................................................................................................................18
5.3
Shift Changes and Permits ........................................................................................19

5.3.1 Permit Issuing Officer (including Site Coordinator).......................................................... 19 5.3.2 Change of Permit Holder ................................................................................................. 19
5.4 5.5 5.6 5.7 5.8
Isolation and Tagging .................................................................................................19 Handing Back Work ....................................................................................................19 Section 6 Permit Acceptors ....................................................................................20 Section 7 Permit Closure ........................................................................................20 Emergencies and Permits ..........................................................................................20
6. 7.
PERMIT SYSTEM TRAINING AND AUTHORISATION REQUIREMENTS ............ 20 PERMIT TO WORK SYSTEM PERFORMANCE MONITORING ............................ 21
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7.1 7.2 7.3
Permit Monitoring .......................................................................................................21 Periodic Internal Review ............................................................................................21 Annual Audit................................................................................................................22
8.
REFERENCES ......................................................................................................... 22
8.1 8.2 8.3 8.4 DBP Related Procedures ...........................................................................................22 DBP Related Forms ....................................................................................................22 AUSTRALIAN STANDARDS .......................................................................................22 OTHER .........................................................................................................................22
9.
APPENDIX ............................................................................................................... 23
Appendix 1 Permit To Work System Flowcharts ............................................................23 Appendix 2 - DBP Permit to Work Authorised Persons Competency Matrix .................28
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1.
INTRODUCTION
1.1 Purpose of the Permit to Work System
This document describes the workings of the Permit to Work System (PTWS) as used on the Dampier to Bunbury Natural Gas Pipeline (DBNGP). Its scope includes
all DBNGP assets, including activities associated with construction of new assets within the licence area; other assets operated by DBP; and maintenance contracts undertaken by DBP, unless otherwise specified. The PTWS is a formal, procedural system used to plan, control and complete work according to safe work practices. The PTWS requires communication and coordination between Management, Supervisors, Site Coordinators, Permit Issuing Officers, Permit Holders and those who execute the work; each of whom has defined responsibilities under the System. The essential elements of a Permit to Work System are
clear identification of who may authorise particular jobs; clear understanding of any limitations of the various Authority Levels; clear understanding of who is responsible for specifying the necessary precautions; effective training and instruction in the use of the System; and monitoring and auditing to ensure that the System works as intended. 1.2 Objectives of the Permit to Work System
The objective of the PTWS is to provide a mechanism to assist in the protection of personnel, equipment, and environment by managing the activities to ensure that identified controls and procedures are adequate and implemented in a consistent manner. On its own, the PTWS does not make the work safe but effectively elevates awareness of the work. Whilst a Permit Holder, Permit Issuing Officer or Site Coordinator is not expected to be an expert in the details of the activities being undertaken, he or she needs to be familiar with the system being implemented by the Permits and its purpose, and be trained, competent and approved to hold such positions by DBP. The PTWS has the following key objectives
ensure proper authorisation of work; ensure that all hazards are identified, work is coordinated and controlled; make clear to personnel carrying out the work and site management to identify the exact scope of work; state the safety requirements for the job; nominate the precautions required and the term of validity of the Permit; ensure that personnel responsible for the work are aware of all the work being carried out in or near their area; provide a formal hand-back procedure to ensure the area affected by the work is safe to return to normal operation; ensure effective control of hazards and work in cases of concurrent conflicting work which individually may not compromise safe working procedures, but which in combination could create the potential for hazards; manage the interface activities that may impact on operational area;
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provide a record to show that a safe system of work has been used and that the necessary precautions have been considered and executed; define training and accreditation; monitor system performance; and meet all regulatory and legislative requirements.
2.
DEFINITIONS & ABBREVIATIONS

A contractor that is authorised by General Manager Maintenance or delegate to take on Permit Issuing Officer responsibilities. Forms listing the precautions and requirements associated with OHS activities such as Hot Work, Confined Space Entry, Working at Heights and Excavation. These forms require initial sign-off from PIO and PH to ensure all requirements are adequately met prior to work commencing.
Authorised Contractor PIO Certificates
Confined Space
An enclosed or partially enclosed space that is at atmospheric pressure during occupancy and is not intended or designed primarily as a place of work, and is liable at any time to have an atmosphere which contains potentially harmful levels of contaminant; have an oxygen deficiency or excess; or cause engulfment; and could have restricted means for entry and exit. If there is any doubt as to how to classify a confined space you must consult a qualified Safety Professional.
Confined Space Entry (CSE)
When a persons head, i.e. the breathing zone, or upper body is within the boundary of the confined space.
NOTE: Inserting an arm for the purpose of atmospheric testing is not considered an entry to a confined space.
Contractor CROW DBNGP DBNGP Right of Way (ROW)
Any person working on the DBNGP who is not an employee of DBP. Construction Right-Of-Way - a corridor to control all construction activities within the DBNGP corridor outside the No-Go Zone. Dampier to Bunbury Natural Gas Pipeline The DBNGP Right of Way (ROW) also referred to as the Easement or Corridor is the strip of land containing the gas pipeline starting from the Burrup Peninsula and ending near the City of Bunbury. The width of the ROW is 100m from Dampier Facilities to Bullsbrook, reducing to 30m between Bullsbrook and Wagerup West, and further reducing to 16m from Wagerup West to Main Line Valve Number 159. The right of way expands or contracts to include associated facilities such as; compressor stations, meter stations, communication towers, and mainline valves. The Owner
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DBP
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Excavation
Any digging or penetration of soil/ground deeper than 150mm in operational areas and 300mm, at any facility or easement under DBPs responsibility or within the DBNGP corridor. Entry into an excavation where the side walls have been stabilised but there remains an inherent risk of engulfment to personnel and monitoring of the excavation is required. An instrument capable of detecting a range of gases (typically including O2, Methane, Carbon Monoxide, H2S) and % LEL including accessories to enable sampling of gases such as extension probes. Hydrogen Sulphide An area in which an explosive atmosphere is present, or may be expected to be present, in quantities such as to require special precautions for the construction, installation and use of potential ignition sources. As a minimum, for natural gas hazards this includes areas defined in the Hazardous Area Plan Drawings for that asset.
Excavation Entry
Gas Detector
H2S Hazardous Area
HAZID
Hazard Identification study A formal safety assessment methodology utilised for identification of hazards and assessment of their risks using an approved risk matrix for implementation of risk control measures. The study is undertaken by a team of relevant and competent personnel, and carried out for construction phase, and for commissioning and operational phases prior to commissioning
Hot Work
Work that can produce a source of ignition within a Hazardous Area, e.g. grinding, welding, thermal or oxygen cutting or heating, and other related heat-producing or spark-producing operations. When conducted in a Confined Space, it presents a significantly higher risk than if performed outside of a Confined Space. Hot Work in a Confined Space must be kept to a minimum. NOTE: - Hot Work conducted in a Designated Area, e.g. workshop, does not require a Permit to Work or a Hot Work Certificate.
Ignition Source
A source of energy sufficient to ignite a flammable atmosphere. Such sources include but are not limited to flames, incandescent material, electrical sparks, hot surfaces and mechanical impact sparks. DBP is the Issuing Authority and delegates this to the Site Coordinator located on site where activities are being conducted. Job Hazard Analysis A hazard identification and control process that breaks a task/activity into manageable steps, identifies the risk associated with each step and documents the control measures to be used whilst performing the task/activity.
Issuing Authority JHA
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LEL
Lower Explosive Limit In relation to flammable contaminant, the concentration of the contaminant in air below which the propagation of a flame does not occur on contact with an ignition source.
Manager/Line Manager Responsible Manager Mobile Plant
The manager who has direct responsibility for the activity being undertaken or the area the activity is occurring in. Equipment such as vehicles, cranes, air compressors, welding machines, generators, compactors, elevated work platforms, earth-moving equipment, etc. 5m wide area (2.5m on each side of the centre line of the existing pipeline). Area between 10m upstream of the upstream MLV fence and 10m downstream of the downstream MLV fence of a Compressor Station. Area between 10m upstream and 10m downstream of the fence line of any other aboveground facility. Full width of easement to communications tower Oxygen A Permit Accepter is any person who will be involved in work under the Permit to Work System. They work under a Permit Holder for the purposes of PTWS and are located on site (i.e. onthe-job). The Permit Holder is a person who is competent to assist in the preparation of the Permit and the supervision of work under an authorised Permit. The Permit Holder is a DBP Employee or DBP Representative or Contractor who will be engaged in carrying out the specified works on site (i.e. on-the-job) and/or is the work Team Leader.
A
No-Go Zone
O2 Permit Accepter
Permit Holder (PH)
PIO
Permit Issuing Officer The Permit Issuing Officer is a DBP Employee (or an Authorised Contractor PIO) who is required for authorising Permits associated with tasks such as Confined Space Entry, Working at Heights, Hot Work, and Excavation Entry. The PIO will conduct isolations where necessary and are located on site (i.e. on-thejob). The PIO can issue multiple permits, but can only hold one (1) permit.
Personal Gas Monitor (PGM) PISA
A compact instrument that is attached to a person, that is capable of indicating the presence of gases at hazardous levels e.g. % LEL. Pipeline Integrity & Supply Authorisation An authorisation issued by a TSCC Controller (the Issuing Authority for Supply & Asset Integrity), allowing the access to the pipeline and associated facilities for work that may impact on gas supply and asset integrity of the DBNGP.
Procedure
A document that specifies the way in which an activity or process is carried out, to meet the companys policies.
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PTW PTWS
Permit to Work, see the Permit Permit to Work System is the system that encompasses the safe work practices for Plant Access, Working at Heights, Confined Space Entry, Hot Work and Excavation Entry. The process used to determine risk management priorities by evaluating and comparing the level of risk against predetermined standards, target risk level or other criteria. Right of Way refer to DBNGP Right of Way (ROW) The Site Coordinator is a person appointed, by agreement at the site when a PIO has two or more Permits at the site and is unable to effectively monitor all Work Parties. The Site Coordinator must be a Permit Issuing Officer. Safety Management System Person responsible for assigning and authorising employees to a task involving work, covered by the relevant PTW certificate. Also known as a Permit to Work or HSE Permit. Is the form HSE 1-1 FM that is used to effectively communicate information to all personnel involved in that task and provides authorisations to personnel to commence work.
Risk Assessment
ROW Site Coordinator
SMS Supervisor the Permit
TSCC Working at Heights Work Instruction Work Team
Transportation Services Control Centre (or Gas Control) Work carried out at elevations where a rescue plan, restraint or fall arrest is required or elevated work platforms are used. A document that clearly instructs in the steps required to complete an activity or task. Comprises of the Permit Holder and Permit Accepters.
3.
PERMIT TO WORK SYSTEM

3.1 When a Permit is Required
A Permit shall be used for all work performed on site which meets any or any combination of the Criteria for Working with a Permit listed below
Pipeline Integrity & Supply Authorisation (PISA) - work that could affect supply and/or integrity of the pipeline; Isolation all isolation activities that can affect the integrity of the Pipeline or supply. An additional PISA has to be approved where additional isolations are required to be carried out that are not part of the original scope of an existing permit; Confined Space Entry entry into any enclosed or partially enclosed space that is at atmospheric pressure during occupancy and is not intended or designed primarily as a place of work; Hot Work - work that can produce a source of ignition within a Hazardous Area, e.g. grinding, welding, thermal or oxygen cutting or heating, and other related heatproducing or spark-producing operations; Working at Heights - work carried out at elevations where a rescue plan, restraint or fall arrest is required or elevated work platforms are used; or
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Excavation Any digging or penetration of soil/ground deeper than 150mm in operational areas and 300mm, at any facility or easement under DBPs responsibility or within the DBNGP corridor. Excavation Entry entry into a constructed excavation site. 3.2 Work NOT Requiring a Permit
The following work may not require a Permit, however, a Superintendent, Permit Issuing Officer or Site Coordinator may use their discretion to insist that a Permit be used
any work which DOES NOT meet any of the criteria in Section 3.1 above; or work performed within an enclosed and ventilated workshop or work area approved for such work by the General Manager Maintenance, although a Permit may be required for particular maintenance work on equipment that forms part of that facility, e.g. an overhead crane. 3.3 The Permit Form & Associated Certificates
The Permit to Work Form HSE 1-1 FM is the form that is used to effectively communicate information to all personnel involved in that task and provides authorisations for personnel to commence work. This permit may require further documentation to be attached, i.e. Certificates, Work Instructions, Isolation Certificates, Procedures, JHA / HAZID / Take 5, CSE Risk Assessment, CSE Entry / Exit Log, Rescue Plans, etc. After consideration of the hazards involved, the Permit Holder may determine that the work activity requires the preparation of a Certificate as described below

HSE 23-2 FM HSE 32-1 FM HSE 33-1 FM HSE 35-1 FM HSE 35-2 FM
Confined Space Entry Certificate Hot Work Certificate Working at Heights Certificate Excavation Entry Certificate Excavation Certificate
The process for completing the PTW Form is detailed in Section 5. The process for completing Certificates is detailed in their relevant procedures, i.e.
HSE 23 PR HSE 32 PR HSE 33 PR HSE 35 PR
Confined Space Entry Hot Work Working at Heights Excavation and Excavation Entry
4.
ROLES AND RESPONSIBILITIES UNDER THE PERMIT SYSTEM

The Permit to Work System is a formal, procedural system used to plan, control and complete work according to safe working practices. The Permit to Work System requires communication and coordination between Management, Operational Team Leaders and those who execute the work; and each has defined responsibilities under the System.
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4.1
General Manager Maintenance
The General Manager Maintenance shall ensure the effectiveness of PTW and adequate implementation of the system. The General Manager Maintenance shall authorise personnel to be responsible for the Permit to Work System so that
work is well defined; the Permit is filled out clearly; interacting jobs are cross-referenced; conflicting jobs are made safe or suspended; the scope and timing of permitted work is limited and adhered to; and handover from shift to shift is effective. Pipeline Integrity & Supply Authoriser
4.2
The Pipeline Integrity & Supply Authoriser is the Duty Controller who is located at the Transportation Services Control Centre (TSCC) on Level 7 at 12-14 The Esplanade in Perth. The Duty Controllers responsibilities are
authorising and issuing a Pipeline Integrity and Supply Authorisation (PISA) to the Permit Issuing Officer; maintaining a log of all work activities, events and personnel covered by the Permit to Work System pipeline integrity and supply requirements; cancelling all PISAs in the event of an emergency; and closing out the PISA at the end of the work task. 4.3 Permit to Work Authority Levels
The Permit to Work Authority levels are
Permit Issuing Officer Site Coordinator Permit Holder Permit Accepter The responsibilities associated with the above authority levels are defined in the following sections. 4.4 Permit Issuing Officer (PIO)
The Permit Issuing Officer is a DBP Employee (or an Authorised Contractor PIO) who is required for authorising Permits associated with tasks such as Confined Space Entry, Working at Heights, Hot Work, and Excavation Entry. The PIO will conduct isolations where necessary and are located on site (i.e. on-the-job). The PIO can issue multiple permits, but can only hold one (1) permit.
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The Permit Issuing Officer will
have successfully completed the DBP Induction; have 2 years minimum relevant experience in a similar industry or at the discretion of General Manager Maintenance; have a thorough understanding of procedure HSE 3 PR Isolation and Tagging; have been trained in and successfully completed the Permit Issuing Officer and Permit Holder training courses; and be persons who are competent to work under the PTWS provided they understand and adhere to the precautions and conditions that are stated. A Permit Issuing Officers responsibilities include (but are not limited to)
being fully aware of the work being conducted; ensuring the Permit Holder is trained and competent checking that a relevant Work Instruction is available to conduct the task or the JHA has been completed for that task; checking that all hazards associated with the work are identified on the Permit or within the relevant Work Instruction / JHA; checking for conflicting work and adding suitable precautions to permits or stop jobs as required; appointing a Site Coordinator if two (2) or more permits are issued at site and cannot be effectively controlled; ensuring that the required Certificates are completed; inspecting the work site and ensuring that the precautions necessary for the safe completion of the work have been carried out and remain in place until the job is complete; conducting an Initial Gas Test and specifying Ongoing Gas Testing requirements; ensuring that the Permit Holder is aware of and understands all conditions and precautions specified on the Permit; ensuring that the Permit Holder understands what to do upon suspension of the Permit and in an emergency; ensuring a copy of the authorised Permit is retained at the work site and also on the Site Permit Board; remaining on site and monitoring all works for the duration of the Permit or until a handover is carried out to another Permit Issuing Officer; inspecting the work site before the resumption of work following suspension of the Permit; ensuring that shift-to-shift handovers are effective in the transfer of work status; validating all relinquishment and acceptance of Permits; closing Permits on site when required, i.e. in emergency situations; requesting TSCC to close PISAs; and inspecting the site when the work is complete to ensure that it has been returned to its previous operating status.
The Permit Issuing Officer is responsible for ensuring that work being carried out conforms to the Permit to Work System and all other relevant procedures and policies. 4.5 Site Coordinator (SC)
The Site Coordinator is a person appointed, by agreement at the site when a PIO has two or more Permits at the site and is unable to effectively monitor all work teams. The Site Coordinator must be a Permit Issuing Officer.
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The Site Coordinator shall
have successfully completed the DBP Induction; have 2 years minimum experience working on the DBNGP, or at the discretion of General Manager Maintenance; have a thorough understanding of procedure HSE 3 PR Isolation and Tagging; and have been trained in and successfully completed the Permit Issuing Officer and Permit Holder training courses. A Site Coordinators responsibilities include (but are not limited to)
coordinating interactions between work groups and Permits to ensure that activities by one group does not adversely impact the activities of other work groups, or cumulatively having an adverse impact on safety, gas supply and pipeline integrity; maintaining a register of all Permits on site; checking overlapping of Permits; ensuring all Permits are clearly displayed on site; informing all PIOs issuing a Permit of the number and scope of other Permits issued on site; ensuring communication between PIOs takes place; remaining on site at all times; requesting TSCC to close PISAs; and signing onto Permits as Site Coordinator. Permit Holder (PH)
4.6
The Permit Holder is a person who is competent to assist in the preparation of the Permit and the supervision of work under an authorised Permit. The Permit Holder is a DBP Employee or DBP Representative or Contractor who will be engaged in carrying out the specified works on site (i.e. on-the-job) and/or is the work Team Leader. They may only hold one (1) permit at a time. The Permit Holder shall
have successfully completed the DBNGP Induction; have been trained in and successfully completed the Permit Holder training course; have been trained in and successfully completed the relevant PTW System training modules for the task being performed, i.e. Confined Space Entry, Hot Work, Excavation Entry and Working at Heights; and have an understanding of procedure HSE 3 PR Isolation and Tagging. Before any work can commence, one person shall take responsibility as the Permit Holder. A Permit Holder shall be able to perform the duties of a Permit Holder as laid out in this document and their responsibilities shall include, but not be limited to
having an understanding of how the Permit to Work System applies to their work area; having an understanding of the consequences of non-compliance with procedures; understanding the necessity of clearly explaining to personnel who report to them, their individual responsibilities within the system and all procedures which shall be followed; having an understanding that work cannot begin until the Permit is authorised and posted at the work site; and that there shall be no change of intent or scope of the work. The Permit Holder is responsible for preparing Permit to Work Form HSE 1-1 FM and any
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associated Certificates pertaining to the work, and ensuring relevant Work Instructions, JHAs or assessments are completed and attached to the Permit. The Permit Holder shall oversee the work in progress and ensure that conditions of the Permit are met. The Permit Holder shall also ensure that all personnel involved in the work understand the Permit to Work System and the specific conditions stipulated by their Permit. The Permit Holder, holding the Permit, is responsible for, but not limited to
ensuring the accuracy of information detailed on the PTW Form; conducting the JHA with the entire work team; witnessing the isolations for their Permit performed by a Permit Issuing Officer; all copies of the Permit are displayed at the correct locations; ensuring that all people working under the Permit are aware of and understand the scope, precautions and conditions stipulated by the permit and comply with the same; clearly explaining to all persons on the work site any action required upon suspension of the job or change in work site conditions; understanding the conditions under which the work is to be executed; ensuring all isolations are locked out, all personnel working on the Permit scope have installed their Personal Danger tags; ensuring that the work site is left clean and safe at the end of the shift and completion of work; ensuring that the scope of work undertaken shall remain strictly within the scope of the work as defined on the Permit and where this changes a new Permit shall be raised; inspecting the work site before commencing / re-commencing work, at shift end and completion of work; having all relinquishments and acceptance of a Permit validated by a Permit Issuing Officer; ensuring that there are sufficient personnel to perform the job safely, e.g. Stand-By Person for Confined Space Entry; and accurately explaining the job status at shift hand-over to either the new Permit Holder or the Permit Issuing Officer.
A flowchart of this process is in Appendix 1. 4.7 Permit Accepter (Members of Work Team)
A Permit Accepter is any person who will be involved in work under the Permit to Work System. They work under a Permit Holder for the purposes of PTWS and are located on site (i.e. on-the-job). The Permit Accepter shall
have successfully completed the DBP Induction and a site induction; and attach their personal danger tags to an isolation point under the direction of a Permit Holder where applicable.
The Permit Accepter, signing onto the Permit, is responsible for having
a general knowledge and understanding of the Permit to Work System including what work requires a Permit; a specific understanding of the Permit to Work System as it related to their job; an understanding of procedure HSE 3 PR Isolation and Tagging with regard to personal danger tags; an understanding that work requiring a Permit cannot start until the Permit is authorised, approved and retained at the work site;
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assuming responsibility to understand the precautions and conditions stipulated on the Permit, prior to commencing any work and ensuring that they are strictly followed; a specific undertaking that no work will take place if the Permit, precautions and conditions have not been explained or if the Permit is physically unavailable for inspection at the work site; and stopping work, making the area safe and reporting to their supervisor if work site conditions change. Other responsibilities include
compliance with the specific instructions specified in the Permit to Work (i.e. reference to a JHA / Work Instruction or Certificate); complying with any instructions given by the Permit Holder; notifying Permit Holder of incidents or hazards immediately; accurately explaining the job status at shift hand-over to the Permit Holder leaving the site and environment in a clean and safe manner; signing on and off the Permit; and conducting good housekeeping practices during the work.
5.
PERMIT PLANNING AND ADMINISTRATION

5.1 Coordination and Planning of Work Requiring a Permit
Planning meetings shall be held to detail activities for future work in order to
formulate a work plan which will avoid conflicting activities; ensure optimum utilisation of resources; and ensure that all parties receive relevant information. The following issues shall have particular attention, but not limited to
hot work; confined space entry work; excavation work; excavation entry work; working at heights; concurrent operations constraints; permit requirements number and priority of Permits; permits involving work on systems which may require the involvement of more than one Permit Issuing Officer; plant modifications.
Where testing is part of an approved work instruction that is carried out under a permit, a separate permit is not required for the testing activity. Where testing involves work that is not specified in an approved work instruction that is carried out under a permit, a separate JHA has to be conducted and, if required, a separate permit must be raised in order to carry out the testing activity. All commissioning work shall have JHAs conducted and permits raised as required.
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5.2
Permit Application and Authorisation
Permits shall be prepared and lodged by the Permit Holder initiating the work a minimum of 24 hours prior to work commencement for construction-related activities, or at the discretion of the Permit Issuing Officer, and as required for operational-related activities. If a number of Permits are submitted by one person, they shall be assigned a priority and marked so that a Permit Issuing Officer may accurately PRIORITISE the work. The scope of work specified by the Permit shall not be changed once the Permit has been authorised. If it is identified that the scope requires changing, then the Permit must be cancelled and a new Permit raised. A single Permit shall not cover a number of tasks which are totally unrelated. If the tasks involve different sets of isolations, then separate Permits are required for each task. The nature of the task determines the type of CERTIFICATES required, i.e. Hot Work, Confined Space Entry, Excavation Entry, and Working at Heights. The following sections of the Permit to Work Form (HSE 1-1 FM) shall be completed by the Permit Holder prior to submission to the Permit Issuing Officer.
5.2.1 Permit to Work Forms

Section 1 of the PTW will require the following
Pipeline Integrity and Supply Authorisation Number (PISA No.) If applicable (refer to procedure HSE 34 PR Pipeline Integrity and Supply Authorisation Procedure for the process of obtaining this number). OHS Permit Number (pre-printed on the form). Applicant details and work location. Description of work to be conducted. List of isolations to be performed. NOTE - All relevant isolation Work Instructions, location drawings, etc. must be attached to the Permit. List of applicable Work Instructions. NOTE - Any other Work Instructions applicable to the work must be detailed in Section 1 and attached to the Permit. Pre-Start checklist, including JHA - the JHA shall be conducted for each task in accordance with procedure HSE 004 Job Hazard Analysis and Take 5, and with the input of the entire work team. The JHA or Take 5 shall be attached to the Permit for review by the Permit Issuing Officer. Personnel Induction To perform any work under a Permit, personnel shall be trained to a minimum of Permit Accepter. To perform work under a Permit in an area of plant (e.g. compressor station) then personnel shall have received the relevant site induction or be accompanied full time by someone who has. Isolations and Authorisation The Permit Issuing Officer shall conduct all isolations in accordance with procedure HSE 3 PR Isolation and Tagging. The Permit Holder shall verify the isolations and tag in accordance with procedure HSE 3 PR Isolation and Tagging. Under the Permit Holders direction, Permit Accepters shall tag in accordance with procedure HSE 3 PR Isolation and Tagging prior to commencing work (refer to Section 5.2.2).
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Certificates The Permit Holder is responsible for completing the Certificates for the applicable OHS tasks, i.e. Confined Space Entry, Hot Work, Working at Heights and Excavation Entry. The number of Certificates which can be issued will depend on the availability of relevant equipment, authorised personnel on site and the current status of operations. The Site Coordinator will restrict the number of these Certificates in order to manage the risks associated with work. Confined Space Entry For work requiring a Confined Space Entry, the Permit Holder shall complete HSE 23-2 FM Confined Space Entry Certificate, and conduct all requirements as outlined in procedure HSE 23 PR Confined Space Entry. The responsibilities of the Permit Issuing Officer and Permit Accepters with regards to the CSE Certificate are outlined in HSE 23 PR. Hot Work For work involving Hot Work, the Permit Holder shall complete HSE 32-1 FM Hot Work Certificate, and conduct all requirements as outlined in procedure HSE 32 PR Hot Work. The responsibilities of the Permit Issuing Officer and Permit Accepters with regards to the Hot Work Certificate are outlined in HSE 32 PR. Working at Heights For work involving Working at Heights, the Permit Holder shall complete HSE 33-1 FM Working at Heights Certificate, and conduct all requirements as outlined in procedure HSE 33 PR Working at Heights. The responsibilities of the Permit Issuing Officer and Permit Accepters with regards to the Working at Heights Certificate are outlined in HSE 33 PR. Excavation For work involving an Excavation, the Permit Issuing Officer shall complete HSE 35-2 FM Excavation Certificate, and conduct all activities in compliance with the following work instructions:
DBP-WI-PMC-PIP-01 Excavations On The DBNGP And Associated Laterals DBP-WI-PMC-PIP-03 Excavations Within Compounds DBP-WI-PMC-PIP-04 Vertical Drilling/Penetrations On The DBNGP And Associated Lateral Easements Excavation Entry For work involving entry into an Excavation, the Permit Holder shall complete HSE 35-1 FM Excavation Entry Certificate, and conduct all requirements as outlined in procedure HSE 35 PR Excavation Entry. The responsibilities of the Permit Issuing Officer and Permit Accepters with regards to the Excavation Entry Certificate are outlined in HSE 35 PR. Once the Certificates have been completed, the Permit Issuing Officer shall review all documentation and add any additional safety requirements as deemed necessary.
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5.2.2 Section 2 of PTW Form PISA Acceptance

Once the PISA Authority (Duty Gas Controller) has authorised the PISA, the Permit Issuing Officer (as the Permit Holder for the PISA) completes the PISA Acceptance.
5.2.3 Section 3 of PTW Form - Authorisations

Once all the conditions on the Permit have been satisfied, the Permit Holder completes the Permit Holder Authorisation. The Permit Issuing Officer shall complete the authorisation when he/she is satisfied it is safe to start work and has
conducted all necessary isolations; conducted the initial gas test and specified ongoing testing requirements; checked the work site personally to ensure that it is safe to start work as per the conditions and precautions stated on the Permit and all its attachments; and discussed the conditions and precautions stated on the Permit and all its attachments with the Permit Holder to confirm that they are understood. Once the date, time, name and signature of the Permit Issuing Officer are completed, work as per Section 1 of the Permit can commence. The Permit Holder shall show the entire work team where to place their Personal Danger Tags (where required). The work group (Permit Accepters and Permit Holder) shall sign onto the Permit by detailing their name, date, time and signature on the back of the PTW Form. If work has not commenced within two (2) hours of the Authorisation the Permit Holder shall return to the Permit Issuing Officer for Permit re-validation.
5.2.4 Section 4 - Changes of Permit Authorisers

All changes of Permit Authorisers (i.e. Permit Holder, Permit Issuing Officer or Site Coordinator) shall be indicated in the Change of Permit Authorisers section of the PTW Form. If a Permit Authoriser has to leave the site for any reason a new Permit Authoriser shall be appointed. There shall only be one (1) change of Permit Authoriser, i.e. PH, PIO, or SC, per job. Where a permit has a related Pipeline Integrity and Supply Authorisation (PISA), changes to Permit Authorisers shall be communicated to TSCC.
5.2.5 Location of Copies

The original copy of the Permit for jobs in progress is to be kept on the appropriate Site Permit Board. In addition, locations will be provided for Long Term Isolations, Relinquished Permits, Suspended Permits, and Permits Awaiting Isolations. It is the responsibility of the Permit Issuing Officer to ensure that the original copy is posted on the Site Permit Board. It is the responsibility of the Permit Holder who accepts the Permit to ensure that the pink copy is posted at the work site (i.e. on-the-job).
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5.2.6 Periods of Validity
All permit to work certificates will be valid for a period of no more than one shift. All PISA are valid for the duration of the activity. All Permits (HSE 1-1 FM) are valid for the duration of the activity. At the end of each shift, both copies of the Permit and associated certificates (original and site) shall be returned to the Permit Issuing Officer. If the work is to continue, a new certificate must be issued for any relevant activities. The Permit shall be handed over by the outgoing PIO and re-issued to a new PIO and Permit Holder. The permit must then be signed by the Permit Issuing Officer after verification of relevant conditions and consideration of other planned work. When work has been completed the Permit shall be signed off by the Permit Holder in the presence of the Permit Issuing Officer. (Refer to Section 5.7 Permit Closure). If personnel are not returning to the job, they shall sign off on the PTW Form and remove their locks and personal danger tags from all isolations.
5.2.7 Section 5 Suspension and Recommencement of a Permit

Where work is being carried out and cannot progress due to an incident related to the job, shift change / carry-over, non-availability of parts, non-availability of adequate Work Instruction or JHA, or non-availability of personnel, then the Permit may be closed or suspended until the work is able to progress. The suspension process allows for a record of isolations which may need to stay in place until the proposed work is completed. When the work is suspended, the Permit Holder completes Section 5 of the Permit by writing the date and time in the STOP column, and informs the Permit Issuing Officer. Isolations associated with the Permit are to remain in place. The Work Team (i.e. Permit Accepters and Permit Holder) are to remove their Personal Danger Tags and sign off the Permit at the time of suspension. The Permit Issuing Officer retains the suspended permit until required by a Permit Holder. TSCC shall be notified of the Permit Suspension to ensure that visibility is maintained and that should any alarms occur during the period of suspension the relevant PIO can be informed by TSCC. When the work can recommence, the Permit Issuing Officer informs the Permit Holder and TSCC. The Permit isolations and hazards are checked by the Permit Holder and Permit Issuing Officer prior to work re-commencing. The Permit Holder completes Section 5 of the Permit by writing the date and time in the START column. The Work Team (i.e. Permit Accepters and Permit Holder) attach their Personal Danger Tags and sign onto the Permit. Work can then resume.
5.2.8 Permit Breach

A breach of the Permit conditions shall always be brought to the attention of the Permit Holder by the person witnessing the breach. On report of any breach of conditions, the Permit Holder shall make the work area safe and stop the work immediately until the situation can be discussed with the Permit Issuing Officer. Failure to adhere to the
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conditions of the Permit shall result in closure of the Permit. If the Permit Holder does not stop the work and/or correct the breach, the witness shall then report the breach to the Permit Issuing Officer for action. 5.3 Shift Changes and Permits
During changeover of shifts there is an increased potential for a breakdown in communication. The following procedures will assist in eliminating this.
5.3.1 Permit Issuing Officer (including Site Coordinator)

For Permit Issuing Officer shift changes, the oncoming Permit Issuing Officer shall be familiar with all Permits for work in progress and work suspended to satisfy themselves that work can safely continue. Once the new Permit Issuing Officer is familiar with all work in progress, then the appropriate signatures are made in the Change of Permit Authoriser section of the Permit (Section 4).
5.3.2 Change of Permit Holder

Where there needs to be a change of Permit Holder, the current Permit Holder shall ensure that the work site is left in a clean, safe and orderly condition with no walkways, emergency equipment or escape ways obstructed. A departing Permit Holder shall advise the Permit Issuing Officer of the job status and return the Permit to the Permit Issuing Officer. The Permit Holder and/or Permit Issuing Officer shall appoint a new Permit Holder and conduct a briefing on the job, its status, the precautions applied, and isolations in place. The Permit Holder accepting the Permit shall place their Personal Danger Tags on any isolations before the relinquishing Permit Holder removes their Personal Danger Tags. Once the new Permit Holder is familiar with all relevant permit requirements, the appropriate signatures are made in the Change of Permit Authoriser section of the Permit (Section 4). 5.4 Isolation and Tagging
For a full explanation of the isolation and tagging system used on the DBNGP, refer to the procedure HSE 3 PR Isolation and Tagging. For specific tasks, isolation lists are included in the relevant Work Instruction or Procedure. Where isolations are not covered by a Work Instruction, then an Isolation List (HSE 3-1 FM) must be numbered, completed and attached to the Permit. 5.5 Handing Back Work
When the work is complete, the Permit Holder shall ensure the work site is left in a clean and safe condition, all personal danger tags, temporary signs and barriers are removed.
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The Permit Accepters (Work Team) shall sign off on the Permit. The Permit Holder shall return all Permit copies and documentation to the Permit Issuing Officer and signs off on the Permit Closure section of the Permit original in the presence of the Permit Issuing Officer. The Permit Issuing Officer is then required to organise the following, but not limited to a site inspection to check that the equipment / work site is ready to return to normal operations; de-isolate, or arrange an authorised personnel to de-isolate, all isolations nominated on the Isolation List / Certificate; and return of the equipment to service in the presence of the Permit Holder, if possible, to ensure that the equipment repairs have been successful. NOTE: If the work is incomplete; the PH should inform the PIO who will address this using the out of service system by raising a work order in MAXIMO and the equipment must have an Out Of Service (OOS) tag attached as required. 5.6 Section 6 Permit Acceptors
All permit acceptors must agree to abide by the work conditions and controls as outlined in the Permit to Work and as directed by the Permit Holder; this includes the associated JHA, Certificates and isolation lists. All permit acceptors must acknowledge and sign on and off the Permit. NOTE: the Permit Holder must also sign on and off in this section. 5.7 Section 7 Permit Closure
Once the requirements of Section 5.5 have been fulfilled the Permit Issuing Officer shall sign off the Permit Closure declaration. Copies of all relevant paperwork shall then be sent to the relevant department for filing (DBNGP Planning Files / Projects Files). NOTE: refer to the PISA procedure, HSE 34 PR for closing a PISA related to the Permit. 5.8 Emergencies and Permits
In the case of an emergency, the Permit Holder shall
instruct the work team to cease work; instruct the work team to make the work area safe and proceed to the emergency muster point immediately; return the Permit to the Permit Issuing Officer so that it may be suspended (refer to Section 5.2.7); and liaise with the Permit Issuing Officer for further instructions. Once the all clear has sounded the Permit shall be re-validated (START) in Section 5 of the Permit (Suspension and Recommencement of Permit) prior to re-commencement of any work.
6.
PERMIT SYSTEM TRAINING AND AUTHORISATION REQUIREMENTS

All users of the Permit to Work System shall receive structured training so as to achieve competency in authorisations for the Authority Levels required. Refer to the DBP Permit to Work Authorised Persons Competency Matrix in Appendix 2.
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The training shall be conducted under the DBP Training Management System and shall include competency tests. The results of this competency testing are to be recorded to provide confirmation of individual results. These results shall be considered, in addition to relevant work experience and familiarity with the DBNGP, prior to making any formal appointments within the Permit to Work System. The recorded results will also assist in the identification of personnel scheduled for retraining. The training and testing will be at the following levels
Permit Issuing Officer / Site Coordinator; Permit Holder; and Permit Accepter. The Permit to Work training shall cover such details as, but not limited to
State and Federal legislative requirements; industry and corporate guidelines and documentation; objectives of the Permit to Work System and knowledge of the written procedures; requirements and procedures relevant to each role, e.g. gas testing, work site procedures; roles of individuals and approving authorities, HSE Permit types and Certificates, e.g. Hot Work, Confined Space Entry, Working at Heights, Excavation Entry; validation and required signatories; restrictions, e.g. conflicting work, changing conditions; and isolation and tagging procedures, if applicable.
7.
PERMIT TO WORK SYSTEM PERFORMANCE MONITORING

In order to ensure that the PTW System is able to provide the maximum benefit in controlling hazards, the performance of those working within it shall be measured periodically. Any resulting reports shall be reviewed by the Gas Transmission Leadership Group and line management, who have the authority and responsibility to ensure that any action items are pursued and completed. 7.1 Permit Monitoring
It is a requirement of the PTWS that the Permit Issuing Officer perform regular inspections of active work sites. As a spot check, the inspection shall cover correctness of the Permit, safety equipment in use, and compliance with precautions and conditions defined by the Permit. 7.2 Periodic Internal Review
In addition to the regular inspections and audits, a more formal in-depth review is to be performed by the Superintendent/Manager once per year (Note - for project work, audits shall be undertaken in accordance with the Project Audit Schedule). This review shall be based on all of the key objectives set out in Section 1.2 of this procedure and specifically cover the items listed in the Permit to Work - Field Audit Checklist (HSE 1-3 FM) and Permit to Work - Internal Audit Checklist (HSE 1-4 FM).
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7.3
Annual Audit
Once per year a detailed audit of the PTWS shall be undertaken by HSE / Technical Compliance. In addition to the tasks listed above, the adequacy of the system in terms of the work activity undertaken and the procedures in place shall be examined. This type of audit examines the fundamental design of the system and shall include a person with proven experience in the design, operation and auditing of PTWS external to DBNGP. This audit report shall be presented to the Gas Transmission Leadership Group and line management for consideration and action.
8.
REFERENCES
8.1 DBP Related Procedures Isolation and Tagging Job Hazard Analysis and Take 5 OHS Induction Personnel Movement Tracking Policy DBNGP Confined Space Entry Hot Work Working at Heights Pipeline Integrity & Supply Authorisation Excavation and Excavation Entry CROW Permit
HSE 3 PR HSE 4 PR HSE 8 PR HSE 10 PR HSE 23 PR HSE 32 PR HSE 33 PR HSE 34 PR HSE 35 PR HSE 36 PR
8.2
DBP Related Forms Permit to Work Form Register of Permits Permit Field Audit Checklist Isolation List Isolation List Commissioning Job Hazard Analysis Form Confined Space Entry Certificate Hot Work Certificate Working at Heights Certificate Excavation Entry Certificate Excavation Certificate
HSE 1-1 HSE 1-2 HSE 1-3 HSE 3-1 HSE 3-2 HSE 4-1 HSE 23-2 HSE 32-1 HSE 33-1 HSE 35-1 HSE 35-2 8.3
AUSTRALIAN STANDARDS
Refer to specific HSE Procedure for list of relevant Australian Standards. AS/NZS 2430.3.1:2004 - Classification of hazardous areas Part 3.1: Examples of area classification - General 8.4 OTHER
DBNGP PIO and PH Register Training Program on Permit to Work System
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9.
APPENDIX
9.1 Appendix 1 Permit To Work System Flowcharts
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9.2
Appendix 2 - DBP Permit to Work Authorised Persons Competency Matrix

PH/PIO Endorsements 1493 1299 1311 1312 1313 1314 1300 Electrical Process Isolation 1301
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Competency Matrix for DBP Permit to Work Authorised Persons

119 128 555 126 232 306 397 204 205 122 345 182 68 Module # 85 -
Electrical Non-Process Isolation
Group Iso. Locking & Tagging
Permit Accepter Permit Holder
; ; ; ;
; ; ; ; ; ;
; ; ;
& & & & & & & & & &
1302 1303 1304 1305
Confined Space Entry Working at Heights Excavation Entry

Hot Work
Permit Issuing Officer

1306 1307 1308 1309 1310 1315
Confined Space Entry Working at Heights Excavation Entry Excavation PISA

Hot Work
; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ;
Mechanical Process Isolation
Restricted Electrical Licence
Comms Systems Isolation
Instrumentation Isolation
Permit To Work System
Competent Gas Tester
Licensed Electrician
Pipeline Excavation
DBP HSE Induction
Trade/Industry Skill
Defensive Driving
Excavation Entry
Work at Heights
Facility Training
Remote 1st Aid
Senior 1st Aid
JHA & Take 5
Gas Testing
CP Isolation
Module #
Basic Fire
CSE

Permit To Work System HSE 1 PR Nov11

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Permit To Work System HSE 1 PR Nov11

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DBP Procedure: Issue Date:

13/10/09 23/02/10 21/12/10

Maintenance HSE Committee PTW Review Team Tawake Rakai

DBP HSE Committee James Smith James Smith