THE GREENS AT SEVEN OAKS BOARD OF DIRECTORS OPEN SESSION MINUTES MARCH 12th, 2013 4:00 PM WHITE OAK

AK CLUBHOUSE

BOARD MEMBERS PRESENT: Tony Castro Vice President Lin Frasier CFO Carol Bianco Secretary Robert Kline Member at Large

BOARD MEMBERS ABSENT:

Harvey Campbell Board President

CALL TO ORDER: The meeting was called to order by Board Vice President Tony Castro at 4:04pm. EXECUTIVE SESSION: A motion was made to ratify all actions taken in Executive Session. MOTION: Lin Frasier SECOND: Carol Bianco RESOLVED: Motion to approve all action taken in Executive Session. ALL IN FAVOR, MOTION CARRIED. CONSENT ITEMS: The Board of Directors reviewed the consent items and a motion was made to approve as presented. MOTION: Carol Bianco SECOND: Robert Kline RESOLVED: Motion to approve the Open/Executive Minutes of 01.08.2013 as presented. ALL IN FAVOR, MOTION CARRIED. FINANCIAL REPORTS as of 01.31.13 & Financial Statement 2012: The financial reports as of 01.31.2013 and the Draft Reviewed 2012 Financial Statements were reviewed for approval by the Board of Directors, and a motion was made to approve all documents as presented. MOTION: Tony Castro SECOND: Carol Bianco RESOLVED: Motion to approve all financial reports as of 01.31.2013 as well as the Reviewed 2012 Financial Statement for distribution to the ownership. ALL IN FAVOR, MOTION CARRIED. COMMITTEE REPORTS: 1. Management Committee: Currently there is no Management Committee; CFO Lin Fraiser gave a brief overview on community issues that had been discussed in Executive Session. He briefly discussed discrepancies that were in regards to financial reports and CDs that had been taken care of. Also noted was the change in Community heating and cooling companies for the Preventative Maintenance Program from Air Control to American Incorporated as of April 1, 2013.

2. Social Committee: a. Committee Chair Carol Kline advised attendees of the St. Patricks Day Cocktail and Appetizer scheduled at the Ridge Oak Clubhouse Saturday March 16th, 2013 @ 10:00am Sunday March 17th, 2013 @ 10:00pm. The Clubhouse will not be available for any other use during those two days with exception to the workout room. Management will post a notice on the door advising owners of this. b. Carol Kline discussed the communication that she submitted to Management and the Board for their review on alternate options for newsletter distribution. The Board reviewed the letter and advised Mrs. Kline that they would be looking into the option of door to door delivery and will follow up at the next scheduled meeting. 3. Swimming Pool Committee: Committee Chair Hugh McCay has resigned as of February 01.2013. Gary Skaggs and Steve Filson have been appointed to fill the committee positions. Gary Skaggs reported that he was working with the pool vendor on the spring start up work and small projects that would be taking place at the pools. He advised Management and owners that both pools were to be heated as of April 1, 2013. Owner John Martinez stated that he was looking for any volunteers to wash off the Ridge Oak pool decks with him on Fridays following the landscapers finishing their work. 4. Grounds Committee: a. Concrete Poles- This topic has been tabled indefinitely. No further action required. b. Committee Chair Gary Skaggs reported that Penny Landscape will be transitioning to the spring flowers shortly. 5. Club House Committee: Matters covered by Mr. Frasier in Management Report as well as by Mr. Skaggs in the Grounds/Pool Committee report. 6. Marketing Committee: Nothing to report. 7. Management Report: a. 2013 Election Procedure Proposals- Management presented the Board of Directors with the no cost proposal of election procedures. The Board of Directors reviewed the document and agreed to adopt the policy as presented for distribution to the ownership with the 2012 Financial Statement. MOTION: Lin Frasier SECOND: Carol Bianco RESOLVED: Motion to approve presented Election procedures for distribution to the ownership with the 2012 Financial Statement. ALL IN FAVOR, MOTION CARRIED. b. Neighborhood Watch: Officer Tony Martinez who heads up the Neighborhood Watch division was in attendance to give the residents in attendance a brief overview about the program. Officer Martinez discussed the option for owners to log onto www.crimemapping.com to view the latest crimes that have been committed in the area. Management will work with Officer Martinez to schedule a Neighborhood Watch Meeting with the community and to get all interested residents involved. Management to update the Board on a scheduled date.

BUSINESS: 1. Estate Sale Policy: The Board reviewed the revised proposal with the changes to the length of time and the requirement for owners to hire Kern Security to guard the gates to prevent traffic congestion and early birds. After discussion and comments from various residents, the Board directed Management to obtain legal opinion before approving the policy on what constitutes an Estate Sale. The owners would like to know if an estate sale can only be held if the resident passes away rather than just moving out of the community. Management will obtain legal opinion and follow up with the Board. 2. Roaming Dog on Cinderella: Management and the Board reviewed a letter that was given to the Board by a concerned homeowner in regards to the black lab that has been in the community for over a month. After reviewing the letter Management updated the Board and residents in attendance on the safety issue that this dog is posing not only to the residents but also the legal liability that the Association takes on should this dog attack an owner. Management will continue to work with Animal Control on alternate options to eradicate the problem but urges residents to not approach this animal and or continue feeding it as it is a serious safety concern. 3. Board Meeting Schedule: The Board reviewed and discussed the option to change the times of the Executive and Open Session Board of Directors Meetings. MOTION: Carol Bianco SECOND: Lin Frasier RESOLVED: Motion to approve the change in Executive and Open Session Board Meetings from 3:00p.m./4:00p.m. to Executive Meetings to begin at 4:30p.m. and Open Session Board of Directors Meetings to begin at 5:30p.m. The new schedule is to begin as of May 14th, 2013. ALL IN FAVOR, MOTION CARRIED. 4. 2013 Annual Calendar: The calendar was reviewed by the Board of Directors with no comments. OPEN FORUM: 1. Lynne Mc Master asked about changing the meeting times so that more owners could attend. The Board reviewed the matter and action was taken to change the meeting times as requested. Also, she reported that the lights are going off in the workout room at the Ridge Oak Clubhouse at 10:06p.m. every night and they need to be adjusted to stay on until 11:00p.m. Steve Filson will adjust the light timers. 2. Gloria Hass asked the Board while in discussion about the Estate Sale Policy, what in the distinction between a yard sale and an estate sale? Management advised the residents that as directed by the Board, they will seek counsels legal opinion on the matter and follow up at the next Board of Directors Meeting. ADJOURNMENT: There being no further business the meeting was adjourned at 5:37p.m. by Tony Castro. SUBMITTED BY: Amber L. Hayslett- Stenographer