Request For Proposal - Example

ACQUISITION OF 2GB RANDOM ACCESS MEMORY MODULES BY THE UNITED STATES AIR FORCE SPACE COMMAND AT PETERSON AIR
FORCE BASE IN COLORADO SPRINGS, COLORADO
Solicitation Number: FA2517-09-T-6155 [Response to Request for Quote]
Department of the Air Force United States Air Force Space Command Specialized Flight-IT, O&M, Tech Serve, IT Resources Attn: Mr. David Dike 135 E ENT Ave STE 1055 Peterson AFB, Colorado 80914-1385 (719) 556-9382
Sampron Consulting Associates 11083 W. Aqueduct Lane Littleton CO 80127 (720) 220-9227
December 1, 2009
United States Air Force Space Command, Peterson AFB RFQ FA2517-09-T-6155
Quotation and Qualifications
Business Confidential
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EXECUTIVE SUMMARY
Sampron Consulting Associates LLC (SCA) offers this price quotation to the United States Air Force Space Command (USAFSC) in response to Request for Quotation FA2517-09-T-6155 (RFQ). Through this RFQ, the USAFSC seeks a quotation to buy, transport, and deliver to its location 14,000 random access memory modules (RAM chips) in the following quantities and varieties. 7,000 units of Kingston PN# KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and 7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
SCA proposes to import and deliver to USAFSC the following RAM chips within 30 days after the date of contract (ADC): 7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
To assure that the USAFSC receives 14,000 RAM chips that operate properly, SCA will provide an additional 212 units (1.5%) at no additional charge. SCA is a new, aggressive consulting firm serving clients along Colorados Front Range. It has a unique 36-year relationship with the U.S. sales manager for Mini Micro Inc. Mini Micro is a world-renowned manufacturer of RAM chips, for companies like Dell Computers, and affords SCA instant access to the relatively large number of chips. Despite being a new company, SCAs aggressive work plan and expert subcontractors assure it will deliver the relatively large number of RAM chips to USAFSC on time. SCA appreciates
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this opportunity and looks forward to supplying the USAFSC with RAM chips at the best value possible.
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Table of Contents
1.0 2.0 2.1 2.2 3.0 3.1 4.0 4.1 4.2 4.3 4.4 4.5 4.5.1 4.5.2 5.0 5.1 5.1.1 INTRODUCTION ...................................................................................................... 1 UNDERSTANDING THE WORK ........................................................................... 3 Understanding the Scope of the Work ...................................................................... 3 Understanding the USAFSCs Core Need ................................................................ 4 PLANNING THE WORK THE TECHNICAL APPROACH ............................ 7 Work Plan Tasks ....................................................................................................... 7 MANAGING THE WORK THE MANAGEMENT PLAN .............................. 11 Business Background .............................................................................................. 11 Status of Limited Liability Company ..................................................................... 11 Subcontractors......................................................................................................... 12 Organization Description ........................................................................................ 12 Communication Plan............................................................................................... 14 Internal Communication Plan ......................................................................... 14 External Communication Plan ........................................................................ 14
DISCUSSING QUALIFICATIONS AND EXPERIENCE................................... 17 Project Personnel .................................................................................................... 17 Key Personnel ................................................................................................. 17
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5.2 5.2.1 6.0 6.1 6.2 6.2.1 6.2.2 6.2.3 7.0 8.0 9.0 9.1 9.2 9.3 9.4 9.5
Personnel Qualifications ......................................................................................... 18 Personnel Qualifications Matrix ..................................................................... 18
DETAILING THE DELIVERABLES ................................................................... 21 Delivering the RAM Chips ..................................................................................... 21 Delivering Progress Reports to USAFSC ............................................................... 22 Report One ...................................................................................................... 22 Report Two ..................................................................................................... 23 Report Three ................................................................................................... 23
ESTIMATING THE COSTS................................................................................... 25 SUMMARIZING THE QUOTATION................................................................... 27 APPENDICES ........................................................................................................... 29 Appendix A Cost Estimates ................................................................................. 29 Appendix B Resumes ........................................................................................... 33 Appendix C Project Summaries ........................................................................... 39 Appendix D Small Business Administration Certificate ..................................... 41 Liability Insurance Policy Form ............................................................................. 43
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Table of Figures
Figure 4-1. Project Organization Chart................................................................................... 13 Figure 9-1. Small Business Administration Certificate of Small Disadvantaged Business ... 41 Figure 9-2. Project Indemnity Insurance Policy Proposal ...................................................... 43
Table of Tables
Table 5-1. Personnel Qualifications and Experience Matrix .................................................. 19 Table 9-1. Summary of Project Cost Rates and Cost Totals................................................... 29 Table 9-2. Itemized Cost Estimate .......................................................................................... 30
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1.0
INTRODUCTION
It is an honor for Sampron Consulting Associates LLC (SCA) to offer this price quotation, including the sale, transportation, and delivery of computer random access modules (RAM chips), to the United States Air Force Space Command (USAFSC). Through solicitation FA2517-09-T-6155, the USAFSC, an agency of the United States Department of Defense, solicited a Request for Quotation (RFQ). In this RFQ, the USAFSC seeks a quote to buy 14,000 RAM chips of specific designs from a small business. The small business must deliver the RAM chips within 30 days after the date of contract (ADC), in one batch, to USAFSCs location in Colorado Springs, Colorado. SCA proposes to deliver RAM chips to USAFSC as specified in the RFQ. SCA proposes to do so using its three key strengths: 1. a unique relationship with a chip manufacturer, allowing SCA to quickly acquire the relatively large number of RAM chips specified 2. an aggressive, focused plan to transport and deliver the RAM chips to USAFSCs location on time 3. a team of expert subcontractors to provide key services at any time SCAs Owner and Project Manager, Robert Sampron, has a unique, 36-year relationship with the U.S. sales manager for Mini Micro Inc., a world-renowned manufacturer-importer of RAM chips. Because Mini Micro makes RAM chips for personal computer manufacturers, like Dell Computers, it has ready access to a large number of the specified RAM chips (the order). Ready access to the RAM chips allows SCA to acquire, transport, and deliver the order to USAFSC on time.
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SCA is a new, aggressive consulting firm for Colorado. In its one year of service, SCA successfully provided solutions for ten customers, including the U.S. Department of Defense. By accepting only one project at a time, SCA gives each customer its full attention through to delivery. SCA may look like the new firm on the block, but its owner and subcontractors have stellar experience working for some of the oldest firms in their industries. SCAs own expertise and access to expert subcontractors guarantees that the USAFSC will receive its full order on time. SCA demonstrates through the following proposal sections how its key strengths will provide the USAFSC with the relatively large order of RAM chips on time: Understanding the Work Planning the Work The Technical Approach Managing the Work The Management Plan Discussing Qualifications and Experience Detailing the Deliverables Estimating the Costs
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2.0
UNDERSTANDING THE WORK
This section demonstrates how SCAs unique relationship with Mini Micros experts affords it a proper understanding of the scope of work. SCAs relationship with Mini Micro gives it an insight that other vendors may not have about why the USAFSC needs such a relatively large order. It is important that any vendor who replies to this RFQ fully understand this requirement; otherwise, that vendor may not provide the proper RAM chips on time. SCA organizes this section as follows: Understanding the Scope of the Work Understanding the USAFSCs Core Need
2.1 Understanding the Scope of the Work This proposal begins with SCA confirming the full scope of USAFSCs RFQ. USAFSC seeks to purchase and receive the following types and quantities of RAM chips from a small business like SCA: 7,000 units of Kingston PN# KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and 7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
The small business, like SCA, must also meet the following transportation requirements: Deliver the order in one batch, with no partial deliveries Because the delivery location does not have a loading dock, the delivery truck must have a lift gate.
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Deliver the order to USAFSC at: 1902 Aerotech Drive, Suite 150/160 Colorado Springs, Colorado 80916
Deliver the order Free on Board Deliver the order within 30 days ADC
2.2 Understanding the USAFSCs Core Need Mini Micro Inc. advised SCA these specific RAM chips are usable only with the Dell OptiPlex 740 desktop minitower computer. Each Dell computer has four memory slots, making them upgradeable to eight gigabytes of RAM. SCA speculates the USAFSC will upgrade memory for approximately 3,500 computers. When processing increasingly large volumes of data with existing computers, processing times inevitably slow. SCA speculates that USAFSC seeks a prudent means for increasing processing speeds. Two means exist for doing so: buying new computers, with increased central processor unit (CPU) capacity and faster clock speeds, or buying new RAM chips
The first scenario, buying new computers, is relatively expensive. The USAFSC must not only pay for the new computers, it must also pay to dispose of the old computers. This means it must pay to transfer data from the old to new computers; destroy old computer hard drives that may contain classified data; and destroy or recycle old computer parts. The second scenario, buying new RAM chips, is far less expensive. It works on the theory that, as processing demands increase when using the same amount of RAM resources, processing speeds slow significantly.
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When a CPU lacks adequate RAM to process all data available, it juggles the data between the CPU and hard drive in two steps. First, it transfers excess data from the CPU to the hard drive. Second, as room for data opens in the CPU, it transfers data back from the hard drive for processing. Each time the CPU juggles data, it slows processing speeds. By increasing RAM, the USAFSC eliminates the data juggle in most situations and significantly quickens processing speeds. After comparing these costs, the USAFSC likely saw the best value was to increase RAM by adding chips to the existing computers. SCA and its expert RAM chipmaker, Mini Micro, agree that this is the more prudent decision. With this understanding, SCA knows it can help the USAFSC achieve its goal of faster, economical data processing speeds.
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3.0
PLANNING THE WORK THE TECHNICAL
APPROACH
In this section, SCA proposes the following technical approach for planning the work. This approach demonstrates how SCA will draw on its experts to obtain and transport the relatively large order on time. SCA organizes the work plan into the following tasks: Task 1 Importing the RAM Chips Task 2 Renting the Transport Vehicle Task 3 Hiring and Using Labor Resources Task 4 Delivering the RAM chips Task 5 Accounting for the Transaction Task 6 Performing Customer Service 3.1 Work Plan Tasks Task 1 Importing the RAM Chips Upon receiving the order from the USAFSC, Robert Sampron immediately will order 14,212 RAM chips, in the varieties specified, from Chris Flanagan, Mini Micros Sales Manager in Los Angeles. o Mini Micros RAM chips have a failure rate of 1%, among the lowest in the industry. To assure the USAFSC receives 14,000 working chips, SCA will deliver an additional 212 chips (106 units of each variety). SCA discusses this assurance in section 7.0 Cost Estimates. o Mr. Sampron already has informed Mr. Flanagan about the potential order.
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o Mr. Flanagan has already informed his parent company in Taiwan about the potential order. Mini Micro stands ready to fulfill the order.
Upon receiving Mr. Samprons order, Mr. Flanagan will: o order additional RAM chips from his parent company in Taiwan, if needed Upon receiving all RAM chips ordered from SCA, Mr. Flanagan will ship the order to SCAs Public Storage facility in Littleton, Colorado.
Task 2 Renting the Transport Vehicle Upon receiving the order from USAFSC, Robert Sampron will contract with U-Haul Inc to rent a delivery vehicle with lift gate. Task 3 Hiring and Using Labor Resources Upon receiving the order from USAFSC, Robert Sampron will contract with Ready Temporary Service (RTS) to hire two properly documented day laborers. On delivery day, RTSs day laborers will: o load the RAM chips onto the U-Haul vehicle at SCAs location o unload the RAM chips from the U-Haul vehicle at USAFSCs designated location Task 4 Delivering the RAM Chips Upon receipt of all RAM chips from Mini Micro, Robert Sampron will: o contact USAFSCs Receiving Manager, Don Hopper, to schedule a delivery date and time Mr. Sampron also will ask for a second delivery date in the event of significant inclement weather on the original delivery date. o contact U-Haul to finalize rental of the delivery vehicle
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o contact RTS to finalize hiring the day laborers o buy indemnity insurance for the project On delivery day, Robert Sampron will: o pick up the delivery vehicle from U-Haul o receive day laborers from RTS RTS delivers and retrieves all day laborers
o supervise loading of the order onto the U-Haul vehicle o deliver the order to USAFSCs specified location at: Specialized Flight-IT, O&M, Tech Serv, IT Resources 135 E ENT Ave, # 1055 Peterson AFB, CO 80914-1385 o supervise unloading of the order from the U-Haul vehicle at USAFSCs delivery location Task 5 Accounting for the Transaction After delivery of the order, Robert Sampron will instruct Roy Gibson C.P.A. to: o prepare all accounting, invoice, and tax documents o pay all invoices from U-Haul RTS Mini Micro Public Storage Prudential Insurance
Task 6 Performing Customer Service Before and up to 90 days ADC, Robert Sampron will coordinate all customer service activities.
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o Customer service includes issuing three reports to USAFSC at specific intervals while fulfilling the contract. SCA describes the reports in detail in section 6.0 Deliverables.
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4.0
MANAGING THE WORK THE MANAGEMENT PLAN
In this section, SCA describes its plan for managing the work. This management plan demonstrates how SCAs team of experts assures delivery of quality RAM chips on time. Though only in business for one year, SCAs owner and experts make a significant difference. Each has stellar experience completing the tasks detailed in the work plan. SCA organizes the management plan as follows: Business Background Organization Description Project Personnel Communication Plan Reporting Plan
SCAs management plan assures that the USAFSC receives the timely order, receives Mr. Samprons full attention while fulfilling the order, and is fully satisfied with the order. 4.1 Business Background SCA is a Colorado Limited Liability Company. The owner is Robert Sampron. Established in 2008, SCA contracts successfully to import and deliver goods to customers throughout Colorado. SCA successfully completed one delivery contract for the U.S. Department of Defense in June 2009. 4.2 Status of Limited Liability Company In 2008, the state of Colorado granted Limited Liability Company (LLC) status to SCA. The same year, the U.S. Small Business Administration registered SCA as a small disadvantaged business.
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4.3 Subcontractors Subcontractors for this project include Mini Micro Inc., U-Haul Co., and Ready Temporary Services. Mini Micro Inc. is a Taiwan- and California-based provider of RAM chips to major computer manufacturers, like Dell Computers. Because it controls the RAM chip manufacturing process, Mini Micro affords its worldwide customers a faster time to market. Mini Micro also offers outstanding technical support, with dependable delivery and quality. U-Haul Co. is a national, well-known, reliable transportation-sharing corporation. U-Haul has 1,450 company-owned stores and 14,500 contract outlets throughout North America. SCA will rent a delivery vehicle with lift gate from Raul Jiminez, a Denver-area U-Haul contractor, to transport the order. The U-Haul contract outlet is an S corporation and small business. Ready Temporary Services (RTS) is a Denver-based provider of quality, professional day laborers for construction, industrial, manufacturing, hotel, and convention businesses. RTS has provided Colorado-based companies with laborers for 42 years, and it places over 250 laborers per day. SCA will contract with RTS to provide two documented workers to load and unload the RAM chips. 4.4 Organization Description Figure 4-1, the Project Organization Chart, describes the proposed organization. The figure provides the names, titles, and places in the workflow for each responsible person and organization. SCAs organization builds its team from expert subcontractors. SCA gives detailed information about each team member in section 5.0 Qualifications and Experience, Team members include:
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Robert Sampron, Owner-Project Manager, Sampron Consulting Associates Chris Flanagan, Sales Manager, Mini Micro Inc. Roy Gibson, Certified Public Accountant Raul Jiminez, Owner-Contractor, U-Haul, Inc. Alicia Gonzalez, Account Manager, Ready Temporary Services
Don Hopper
Receiving Manager USAFSC at Peterson Air Force
David C. Dike
Contract Specialist USAFSC at Peterson Air Force
Robert Sampron
Owner- Project Manager Sampron Consulting Associates LLC
Addie Alexander
Contracting Officer USAFSC at Peterson Air Force
Subcontractors Chris Flanagan

Sales Manager Mini-Micro Inc. Ram Chip Supplier
Roy Gibson C.P.A.

Accountant
Raul Jiminez
Owner-Contractor U-Haul
Alicia Gonzales
Account Manager Ready Temporary Services
Figure 4-1. Project Organization Chart
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4.5 Communication Plan There are two communication plans for the project: internal and external. The following describes each plan. 4.5.1 Internal Communication Plan
All internal communication will flow between SCA and its subcontractors. No subcontractor will contact USAFSC personnel at any time, unless specifically requested by the USAFSCs personnel. When the USAFSC awards the contract to SCA, Robert Sampron will order the RAM chips by telephone from Chris Flanagan of Mini Micro. Mr. Sampron and Mr. Flanagan will continue to communicate by telephone and Email. Mr. Flanagan will invoice SCA by Email and U.S. mail. Mr. Sampron will contract for services in person with U-Haul and RTS. Follow-up will be by Email and telephone. When Mr. Sampron receives invoices from Mini Micro, U-Haul, RTS, and Public Storage, he will present them in person to Roy Gibson C.P.A. Any further communication with Mr. Gibson will be by Email, U.S. mail, telephone, and in person. This internal communication plan ensures Mr. Sampron will be in contact with each expert subcontractor throughout the project. Again, no subcontractor will contact the USAFSC at any time, unless specifically requested by the USAFSC to do so, assuring message continuity between SCA and the USAFSC personnel. 4.5.2 External Communication Plan
All external communication will flow between SCA and the USAFSC, including its agency personnel at Peterson Air Force Base. Agency personnel include:
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David Dike, Contract Specialist Addie Alexander, Contracting Officer Don Hopper, Receiving Manager
Communication with the USAFSCs personnel will be by telephone, U.S. mail, and Email. Upon receipt of the RAM chips, Mr. Sampron will telephone Mr. Hopper to receive a delivery date and time. Upon delivery of the RAM chips to the USAFSCs designated location, Mr. Sampron will instruct Mr. Gibson by telephone to present an invoice by certified U.S. mail to the USAFSC, in care of Mr. Dike. This external communication plan ensures Mr. Sampron will be the sole team contact with USAFSC personnel, assuring message continuity between SCA and the USAFSCs personnel.
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5.0
DISCUSSING QUALIFICATIONS AND EXPERIENCE
This section of the proposal discusses the qualifications and experience of all SCA team members. In this section, SCA demonstrates that its team members are experts, with many years of experience in their fields completing each task in the work plan. Team members were excited to hear SCA was submitting this proposal. They are eager to provide quality products and services through SCA to the USAFSC. SCA organizes this section as follows: Project Personnel Personnel Qualifications
5.1 Project Personnel 5.1.1 Key Personnel
SCAs team involves many experts, including: Robert Sampron, Owner and Project Manager, Sampron Consulting Associates Mr. Sampron holds a B.A. in Political Science and Public Administration and a B.S. in Technical Communication. He has 17 years experience managing projects for many organizations. These organizations, from the private, public, and political sectors, include Bank of America-Merrill Lynch, University of Colorado, Community College of Denver, Jefferson County Democratic Party, and Kelley Daniel for House District 23 campaign. Mr. Sampron personally manages each project from beginning to end, and will not accept other business until he delivers the order to USAFSCs RFQ-designated location. Chris Flanagan, Sales Manager, Mini Micro Inc. Mr. Flanagan holds a B.A. in Philosophy. He has 12 years experience as a sales manager, importing electronic components from Asian companies. Mini Micro, his employer of the last five years, supplies RAM chips to
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major computer manufacturers worldwide, including Dell Computers, the manufacturer of the USAFSCs OptiPlex desktop computers. Mr. Flanagan will ship the RAM chips from his companys U.S. and Taiwanese stock to SCAs Public Storage facility. Roy Gibson C.P.A., Public Accountant Mr. Gibson holds a B.S in Business Administration and an M.B.A. In 1982, he received a Colorado Certified Public Accountant license. Mr. Gibson has served as Mr. Samprons personal accountant for 10 years and business accountant for one year. On behalf of SCA, Mr. Gibson will prepare all invoice and tax documents and pay all costs owed to subcontracts. Raul Jiminez, Owner-Contractor, U-Haul Inc. Mr. Jiminez is an authorized ownercontractor for U-Haul Inc. He has been in business in Colorado as a U-Haul contractor for 12 years. He will offer the delivery vehicle with lift gate for rent to SCA. Due to excellent past success, Mr. Sampron contracts exclusively with Mr. Jiminez to rent delivery vehicles. In the event of a mechanical failure, which has never occurred while Mr. Sampron rented any of Mr. Jimenezs vehicles, U-Haul can quickly provide a replacement vehicle anywhere along the route from Denver to Colorado Springs. Alicia Gonzalez, Account Manager, Ready Temporary Services Ms. Gonzalez holds a B.S. in Human Resource Management, and is a member of the Society for Human Resource Management. She has been an account manager with RTS for five years. Mr. Sampron will hire legally documented day laborers through Ms. Gonzalez to load and unload the delivery vehicle. 5.2 Personnel Qualifications 5.2.1 Personnel Qualifications Matrix
Table 5-1 demonstrates the qualifications and experience for each key expert in SCAs project team. It is easy to see that SCAs experts have the experience needed to complete this project on time for the USAFSC.
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The left column details each experts name, academic degrees, titles, and overall years of experience in this business. The right columns detail each experts areas and years of experience performing each task in the work plan. Their experience assures the USAFSCs satisfaction. Table 5-1. Personnel Qualifications and Experience Matrix Areas of Expertise/Years Experience
Name/Affiliation/ Experience Robert Sampron, B.A., B.S. Sampron Consulting Associates LLC Program Mgr. 17 years Chris Flanagan, B.A. Mini Micro Inc. Sales Mgr. 12 years Roy Gibson C.P.A. B.S.B.A., M.B.A. Accountant 27 years Raul Jiminez U-Haul Inc. of Littleton Owner-Contractor 12 years Alicia Gonzalez, B.A. Ready Temporary Services Account Mgr. 5 years Task 1 Task 2 Task 3 Task 4 Task 5 Task 6
2 yrs
20 yrs
10 yrs
1 yrs
5 yrs
30 yrs
12 yrs
12 yrs
20 yrs
27 yrs
27 yrs
12 yrs
12 yrs
5 yrs
5 yrs
Task 1 Importing the RAM Chips Task 2 Renting the Transport Vehicle Task 3 Hiring and Using Labor Resources Task 4 Delivering the RAM chips Task 5 Accounting for the Transaction Task 6 Performing Customer Service
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6.0
DETAILING THE DELIVERABLES
In this section, SCA again demonstrates its unique understanding of project deliverables. Its knowledgeable experts and owners years of experience make this understanding possible. To satisfy the USAFSCs need for RAM chips and information, SCA divides the project into two sets of deliverables: Delivering the RAM Chips Delivering Progress Reports to USAFSC
6.1 Delivering the RAM Chips To review from the core RFQ, the USAFSC wants to purchase the following number of chips in the following varieties: 7,000 units of Kingston PN# KTD-DM8400C6/2G, or 7,000 units of Equal IAW FAR 52.211-6 (1999), and 7,000 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
SCAs RAM chip provider, Mini Micro, suggests and SCA proposes to deliver 14,212 RAM chips to the USAFSC in the following units and varieties: 7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units of DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
Because the Kingston RAM chip is proprietary, no company except for Kingston may produce it. However, Mini Micro produces the generic equivalent, the IAW FAR 52.211-6 (1999), and has a full supply in its United States inventory.
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The DDR2 SDRAM chip is also in nearly full supply in Mini Micros United States inventory. Mini Micro can easily ship the remainder from Taiwan, so SCA can make the full delivery on time. As briefly discussed, all RAM chip have a failure rate. Mini Micros rate is 1%, among the lowest in the industry. Because SCA and Mini Micro want the USAFSC to receive 14,000 working RAM chips, SCA proposes to provide 212 additional chips (1.5%) at no extra cost to the USAFSC. This assures that at least 14,000 chips will operate properly from the start. 6.2 Delivering Progress Reports to USAFSC In the RFQ, the USAFSC did not request nor require that the vendor provide progress reports. However, SCA feels it would be remiss for not informing David Dikes, the USAFSCs Contracting Specialist, about the shipments progress. As a result, SCA proposes to make three progress reports to Mr. Dikes as follows: 6.2.1 Report One
SCA will send this report by Email and U.S. mail upon receiving the contract. This report will: confirm SCAs receipt of the USAFSC contract confirm the RAM chip order made with Mini-Micro confirm the probable delivery date confirm the RFQ-designated delivery location confirm the overall scheduled date for completing each task in the work plan confirm the agreed-upon price and units ordered
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6.2.2
Report Two
SCA will send this report by Email and U.S. mail on the 12th business day ADC. This report will: confirm the shipments status from Mini-Micro reconfirm the prospective delivery date to the USAFSCs RFQ-designated location reconfirm the overall scheduled date for completing each task in the plan 6.2.3 Report Three
SCA will send this report by Email and U.S. mail immediately ADC. This report will: confirm delivery of the RAM chips provide the invoice for payment
SCAs reporting plan demonstrates that Mr. Dike will know the status of the shipment at specific times throughout the project. Whenever he or other USAFSC personnel require additional information, Mr. Sampron is happy to provide updates by Email or telephone. If USAFSC personnel need to meet in person with Mr. Sampron at its location at Peterson Air Force Base, all they need do is call to schedule a meeting. Barring bad weather, Mr. Sampron can be at Peterson Air Force Base within a few hours.
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7.0
ESTIMATING THE COSTS
This section discusses plan cost estimates. In this section, SCA briefly discusses project cost estimates for providing RAM chips to the USAFSC. It fully itemizes project cost estimates in section 9.1 Appendix A Cost Estimates. SCA understands that cost is an important factor in upgrading RAM for the USAFSCs existing Dell OptiPlex computers. As a result, SCA offers to provide the products and services listed in RFQ FA2517-09-T-6155 to the USAFSC for the price of $656,211.10. SCA also seeks to assure that the USAFSC receives 14,000 working RAM chips, adding 212 units to the order, in 106 units of each variety, at no extra cost. All chips carry a 730-calendar-day (two-year) warranty. SCA will assist the USAFSC with any warranty issues for 90 calendar days after delivery. At the conclusion of 90 calendar days after delivery, Mini Micro accepts full responsibility for any remaining or outstanding warranty issues. SCA factors business costs over a 30-day (one-month) period, based on normal business costs over a 12-month (one-year) period. Monthly business costs include management costs, equipment depreciation costs, and office costs.
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8.0
SUMMARIZING THE QUOTATION
It is an honor for Sampron Consulting Associates to offer this price quotation to the United States Air Force Space Command in reply to Request for Quotation # FA2517-09-T-6155. SCA proposes to sell, transport, and deliver the following RAM chip sets to the USAFSC for $656,211.10: 7,106 units of Equal IAW FAR 52.211-6 (1999), and 7,106 units DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6
Within 30 days after contract, SCA proposes to deliver the RAM chips, using a vehicle with lift gate, to the following address: 1902 Aerotech Drive, Suite 150/160 Colorado Springs, Colorado 80916 SCA hopes that this quotation demonstrates the three key strengths it will use to fulfill this plan: 1. a unique relationship with a chip manufacturer, allowing SCA to quickly acquire the relatively large number of RAM chips specified 2. an aggressive, focused plan to transport and deliver the RAM chips to USAFSCs location on time 3. a team of expert subcontractors to provide key services at any time SCA thanks all members of the USAFSCs team for considering this proposal, including David Dike, Addie Alexander, Don Hopper, and members of the Information Technology Team. We hope that the USAFSC will award the contract to SCA, so we can draw upon our reserve of expertise to provide excellent, industry-validated, high-quality RAM chips with all due care and speed. Business Confidential 27 SCA, 12/1/09
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9.0
APPENDICES
In this section, SCA supplies the following detailed information: Cost Estimates Resumes References from Other Clients Small Business Administration Certificate Liability Insurance Policy Form
9.1 Appendix A Cost Estimates In this appendix, Table 9-1 shows a summary of cost rates and cost totals. Table 9-1. Summary of Project Cost Rates and Cost Totals
Summary of Project Cost Rates and Cost Totals Cost Labor and Overhead Administrative RAM Chips Fee Totals Rate 2.5% 0.1% 87.4% 10.0% 100.0% Amount $16,487.01 $434.00 $573,790.00 $65,500.00 $656,211.01
Table 9-2 shows itemized project cost estimates by types of costs. The types of costs include: labor and overhead costs general and administrative costs RAM chip costs fee costs
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Table 9-2. Itemized Cost Estimate

Itemized Cost Estimate Labor and Overhead Costs Revenue 656,211.01 Total Unit Cost 10,000.00 300.00 25.00 12.00 1,500.00 250.00 750.00 2,500.00 200.00 60.00 10.00 60.00 50.00 75.00 457.26 5.00 23.00 5.00 10.00 39.95 94.80 60.00 16,487.01
Cost Category Salary Health Insurance Life Insurance Dental Insurance Federal Income Tax State Income Tax FICA Project Insurance Mortgage Percent Gas and Electric Water Supplies Telephone Internet Ready Temporary Services Rock n roller R12 Hand Truck Depreciation Computer Equipment Depreciation Desk Depreciation Miscellaneous Equipment Depreciation Vehicle Rental Fee (one day) Vehicle Mileage Fee Vehicle Fuel Fee (6 miles per gallon) Total Labor and Overhead Costs Calculating Overhead Costs Rate Total Labor and Overhead Costs Revenue Overhead Rate
Unit Cost Units 10,000.00 1.00 300.00 1.00 25.00 1.00 12.00 1.00 1,500.00 1.00 250.00 1.00 750.00 1.00 2,500.00 1.00 200.00 1.00 60.00 1.00 10.00 1.00 60.00 1.00 50.00 1.00 75.00 1.00 457.26 1.00 5.00 1.00 23.00 1.00 5.00 1.00 10.00 1.00 39.95 1.00 0.79 120.00 0.50 120.00
16,487.01 656,211.01 2.5%
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General and Administrative Costs Accounting Services Printing Fees Storage Facility Rental Total General and Administrative Costs
250.00 100.00 84.00
1.00 1.00 1.00
250.00 100.00 84.00 434.00
Calculating General and Administrative Costs Rate General and Administrative Costs Rate 434.00 Revenue 656,211.01 0.1% General and Administrative Costs Rate RAM Chip Costs Equal IAW FAR 52.211-6 (1999) Discount
34.99 34.99 46.98 46.98
7,106.00 (106.00) 7,106.00 (106.00)
248,638.94 (3,708.94) 333,839.88 (4,979.88) 573,790.00
DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

Discount Total RAM Chip Costs Calculating RAM Chip Cost Rate Total RAM Chip Costs Revenue Ram Chip Rate Total Project Cost without Fee Fee Costs Fees Total Fee Cost Calculating Fee Cost Rate Total Fee Revenue Total Fee Rate Total Project Costs
573,790.00 656,211.01 87.4% 590,711.01
65,500.00
1.00
65,500.00 65,500.00
65,500.00 656,211.01 10.0% 656,211.01
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9.2 Appendix B Resumes In this appendix, SCA includes resumes for the following team experts: Robert Sampron, Owner-Project Manager, Sampron Consulting Associates Chris Flanagan, Sales Manager, Mini Micro Inc. Roy Gibson, Certified Public Accountant Raul Jiminez, Owner-Contractor, U-Haul Inc. Alicia Gonzalez, Account Manager, Ready Temporary Services
Robert Sampron 11083 W. Aqueduct Lane Littleton CO 80127 PROFESSIONAL EXPERIENCE COMMUNITY COLLEGE OF DENVERDenver, CO 2002 - 2005
Community College of Denver provides 125 higher education programs to students in the Denver metropolitan area. The Human Resources department provides services to over 200 administrators, instructors, and classified employees. Administrative Assistant III Human Resources Department o Managed projects o Served on project and accreditation committees o Instructed 200+ employees about federal, state, and campus human resource policies JEFFERSON COUNTY DEMOCRATSLakewood, CO 2001 - 2003
The Jefferson County Democrats is a political organization representing over 100,000 voters in Jefferson County, Colorado. As a political party, the organization recruits and offers
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candidates for public office in partisan elections. Elected Secretary o Managed projects o Negotiated contracts o Purchased goods and services o Planned, organized, and deployed resources for the headquarters, including a new computer network o Organized and managed the biennial assembly and convention
CITIZENS FOR SAMPRONLittleton, CO Citizens for Sampron sought to elect Robert Sampron to office as state senator. Candidate for Colorado State Senate o Developed, deployed, and managed the campaign and marketing plans and strategies o Organized and managed campaign volunteers o Negotiated contracts o Purchased services
2002
CITIZENS FOR DANIELGolden, CO
1998, 2000
Citizens for Daniel successfully elected Dr. Kelley Daniel, Ph.D., to office as state representative. Communications Director o Developed, deployed, and managed the communication campaign o Negotiated and purchased printing and mail house services o Organized and managed volunteers to prepare and distribute campaign literature Business Confidential 34 SCA, 12/1/09
UNIVERSITY OF COLORADO DENVERDenver, CO
2000 - 2002
The University of Colorado campus in downtown Denver provides 115 undergraduate and graduate programs in 13 schools and colleges. The Department of Psychology provides services to thousands of students each year. Administrative Assistant I Department of Psychology o Administered $20,000 expense budget for supplies and equipment o Administered the departments Web site o Assisted over 1000 faculty, staff, and students with administrative needs MERRILL LYNCHLakewood, CO 1983 - 1994
Merrill Lynch was a financial banking organization that provided financial products to clients throughout the world. In 1983, Merrill Lynch located its Rocky Mountain Regional Operations Center in Lakewood, CO. In 1989, it transformed the Lakewood facility into its National Service Center. Section Supervisor Project Manager Technical Writer Executive Service Representative Margin and Retirement Plans Bookkeeper Compliance Clerk
PROFESSIONAL ASSOCIATIONS American Political Science Association American Sociological Association Society for Technical Communication 35 SCA, 12/1/09
EDUCATION B.S., Technical Communication, Writing and Editing (Magna Cum Laude) Metropolitan State College of Denver B.A., Political Science and Public Administration Metropolitan State College of Denver Gradate Work, Master of Social Science University of Colorado at Denver
Christopher Flanagan 12345 California Ave Whittier, CA 90602 PROFESSIONAL EXPERIENCE MINI MICRO City of Industry, CA 1997 - 2009
Mini Micro is a Taiwan- and California-based manufacturer and importer of random access memory modules. Sales Supervisor Sales Manager
EDUCATION B.A., Philosophy, Business Administration University of California, Santa Cruz, CA
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Roy Gibson, C.P.A. 12925 Crestline Ave Littleton, CO 80127 PROFESSIONAL EXPERIENCE ROY GIBSON C.P.A.Littleton, CO Certified Public Accountant 1983 - 2009
EDUCATION M.B.A. University of Denver B.S.B.A., Metropolitan State College of Denver
Raul Jiminez 4527 S. Santa Fe Blvd Littleton, CO 80126 PROFESSIONAL EXPERIENCE U-HAUL Littleton, CO U-HAUL is a national, well-known, reliable transportation-sharing corporation. Franchise Owner, Operator 1997 - 2009
EDUCATION Certificate U-HAUL Owner Certification Program Diploma Santa Fe High School, Santa Fe, New Mexico
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Alicia Gonzales 2457 14th Street Denver, CO 80217
PROFESSIONAL EXPERIENCE READY TEMPORARY SERVICES Littleton, CO 2004 - 2009
Ready Temporary Services provides temporary labor resources to industry in the Denver, Metropolitan area. Account Manager
PROFESSIONAL ASSOCIATIONS Society for Human Resource Management
EDUCATION B.A., Human Resources Management Regis College, Denver, CO
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9.3 Appendix C Project Summaries In this appendix, SCA provides project summaries from its last three projects. Each project fulfillment was a success. United States Department of Defense at Fort Carson, Colorado Springs, Colorado Jefferson County Schools, Golden, Colorado National Bureau of Standards, Ft. Collins, Colorado
Project Summary Client: United States Department of Defense, the United States Army, Fort Carson, Colorado Springs, Colorado KH234571-12398 $600,000 5/1/2009 6/30/2009 Mr. Bill Smith, CS (719) 555-1234
Contract Number: Dollar Amount: Period of Performance: Contacts:
Ms. Janice Long, CO (719) 555-1987
Relevant Work Description: Imported, transported, and delivered for sale 4,000 compact fluorescent lamps.
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Client:
Project Summary Jefferson County School District, Golden, Colorado
Contract Number: 08-1229 Dollar Amount: $1,459,000 Period of Performance: 11/1/2008 12/31/2008 Contacts: Dr. Cindy Stephenson, President (303) 555-1234
Mr. John Winters, CO (303) 555-1987
Relevant Work Description: Imported, transported, and delivered for sale 1,000 desktop computers.
Client:
Project Summary National Bureau of Standards, Fort Collins, Colorado AP09-12981 $55,216 3/1/2009 3/31/2009 Mr. John Williams, CS (303) 555-1234
Contract Number: Dollar Amount: Period of Performance: Contacts:
Mr. Jim Wheeler, CO (303) 555-1987
Relevant Work Description: Imported, transported, and delivered for sale 1,000 LED replacement light bulbs.
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9.4 Appendix D Small Business Administration Certificate In this appendix, in Figure 9-1, SCA provides a copy of its Small Business Administration Certificate as a Small Disadvantaged Business.
Figure 9-1. Small Business Administration Certificate of Small Disadvantaged Business
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9.6 Liability Insurance Policy Form In this appendix, in Figure 9-2, SCA provides a copy of its liability insurance policy proposal indemnifying this project.
Figure 9-2. Project Indemnity Insurance Policy Proposal
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ACQUISITION OF 2GB RANDOM ACCESS MEMORY MODULES BY THE UNITED STATES AIR FORCE SPACE COMMAND AT PETERSON AIR

FORCE BASE IN COLORADO SPRINGS, COLORADO

Solicitation Number: FA2517-09-T-6155 [Response to Request for Quote]

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Personnel Qualifications ......................................................................................... 18 Personnel Qualifications Matrix ..................................................................... 18

Quotation and Qualifications

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Quotation and Qualifications

Quotation and Qualifications

UNDERSTANDING THE WORK

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Quotation and Qualifications

PLANNING THE WORK THE TECHNICAL

Quotation and Qualifications

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Quotation and Qualifications

MANAGING THE WORK THE MANAGEMENT PLAN

Quotation and Qualifications

Quotation and Qualifications

Subcontractors Chris Flanagan

Roy Gibson C.P.A.

Figure 4-1. Project Organization Chart

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

DISCUSSING QUALIFICATIONS AND EXPERIENCE

5.1 Project Personnel 5.1.1 Key Personnel

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

DETAILING THE DELIVERABLES

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

Quotation and Qualifications

ESTIMATING THE COSTS

Quotation and Qualifications

Quotation and Qualifications

SUMMARIZING THE QUOTATION

Quotation and Qualifications

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Quotation and Qualifications

Table 9-2. Itemized Cost Estimate

16,487.01 656,211.01 2.5%

Quotation and Qualifications

250.00 100.00 84.00

1.00 1.00 1.00

250.00 100.00 84.00 434.00

34.99 34.99 46.98 46.98

7,106.00 (106.00) 7,106.00 (106.00)

248,638.94 (3,708.94) 333,839.88 (4,979.88) 573,790.00

DDR2 SDRAM, 240 pin, 2GB, 800 Mhz, 1.8v, CL6

573,790.00 656,211.01 87.4% 590,711.01