Professional Documents
Culture Documents
Membership: Two ‘certified’ adults, one senior youth, one junior youth
Desirable Skills: Strong organizational skills, facilitation of meetings, ability to
communicate verbally and in writing with all ages, team building,
knowledge of district policies and YAC policies, Word processing.
Time commitment: 2-3 meetings/year (August 10-3p.m. and January (Friday
overnight-Saturday 3p.m.); conference calls; emails; meeting for 2
hours at spring con Sunday morning 10-noon); possible 2
hours/month at home during year **must check emails each week
and respond quickly**
1
o Provide necessary information to con coordinators
o Anticipate needs and take initiative to meet needs of the committee,
meetings or events
3. Creation of YAC notebooks for members
o Purchase 3 ring binder for each YAC officer/member
o Make copies of safety policies, calendar of youth events and YAC
meetings, YAC membership and contact information, district bylaws, and
UUA youth office information for each member’s notebook.
4. Liaison with religious educators and parents
o Each year, introduce yourself to directors of religious education by writing
a letter which informs them of what YAC is, how YAC works, your
position and contact information. Let them know you welcome their
feedback.
o Check in with them again in mid-year
5. Familiarity with, advocating for, reviewing and updating safety policies
o Leadership has a special responsibility for advocating for safe youth
events where everyone is included, where adults are chosen carefully, and
where parents and DREs can be assured that safety policies are followed
o As such, co-chairs need to be familiar with district safety policies and
advocate for them as a gesture of care and concern for the community
o Inform the program consultant of difficulties in following the policy
6. Work with program consultant to develop budget and submit to district for
approval
o When planning for the coming year, anticipate items that will be needed
for YAC to function (food for YAC retreat, mileage for YAC members,
snacks at meetings,etc)
o Inform program consultant who will collaborate with you to develop
budget
7. Authorize purchase of necessary supplies or items and submit receipts for
reimbursement from district office
o Supplies must be related to YAC functions such as meetings or retreats
o Make copies of all receipts for your YAC notebook
o Submit copies to district office for reimbursement
2
Job Description for Communications Coordinators
Membership: 2 (one junior and one senior) youth- 1 ‘certified’ adult, 1 youth
secretary
Skills Desired: Task oriented, computer skills (Excel, email, Word, possible web
page creation), strong verbal and writing aptitude
Time Commitment: 2 meetings/year (August 10-3p.m. and January (Friday overnight-
Saturday 3p.m.); conference calls; emails; meeting for 2 hours at
spring con Sunday morning 10-noon); possible visits to other
congregations for outreach; possible 4-8 hours at home during year
**must check email each week and respond quickly**
3
12. Maintaining a three ring binder of materials that document your responsibility and
accomplishments
Responsibilites
1. Attend YAC meetings and conference calls
4. Be familiar with, follow and advocate for district safety policies and other YAC
policies
5. Be familiar with and educate others about our district’s youth ministry, youth
cons, and Unitarian Universalism.
8. Volunteer to plan and lead a 5 minute opening and closing at YAC meetings