Morris County Farmers Markets Rules

The Council Grove Pride Committee is the organizer and sponsor of the Morris County Farmers Market. 2013 Farmers Market Policies and Procedures By submitting the 2013 farmers market application potential vendors acknowledge they have received, understand and agree to follow all the policies and procedures set forth by the Morris County Farmers Market (herein MCFM) as stated herein. MCFM reserves the right to remove any vendor at any time for failure to comply with the farmers market policies and procedures. Disregard of any guidelines established in this document will be just cause for action to be taken. MCFM retains the right to prohibit a vendor from participation in the Morris County Farmers Market without refund. Time and Place The Market will run every Tuesday from May 7 through September 24, 2013 at 5:15 pm in the parking lot beside ReRun Consignment Shop at vacated Wood Street in Council Grove. Who can sell? Any persons living in Morris or a contiguous county (Geary, Wabaunsee, Lyon, Chase, Marion, & Dickinson) are eligible to become a vendor at the MCFM. Any vendors growing or making products outside this area must be individually approved by the MCFM Committee. 1) Farmers one who raises the produce, plants or animal products which they sell at the MCFM, on land they own or lease/rent in Kansas. It may include someone who processes produce grown on their own property into a value added product such as jams, salsa, or cider. It may also include farmers who raise the basic ingredient(s) of a product, but who must send it out for fundamental processing before creating the value added product. 2) Person is a processor One who sells processed foods which they have personally prepared on their own or leased/rented property. Processors are persons or entities offering fresh food products that have added value to their product through some sort of hands on processing. Processors must produce their products in Kansas. 3) Kansas Re-seller One who buys product from farmers in Kansas, trucks it to the market. The re-seller is expected to be the only stop between the grower and the consumer. They are not expected to deal with shoppers, warehouses, or jobbers. They must not sell produce not grown in Kansas. They may sell any produce they grow themselves on their property (see farmers). Resellers are sellers of crops that cannot be grown reliably or offered for sale in sufficient quantity by farmers selling at market, as determined by the markets governing body. Re-sellers must have crops pre-approved by the market manager before delivering the crops to market for sale. Approved resold crops must be specifically limited, so as not to compete with crops of farmers within the geographic vendor

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boundaries for the market. Resellers must clearly label the point of origin (Farm name, location, phone number) of products being resold. 4) Crafters all crafts must be juried before being offered for sale at MCFM. No jurying will be done the day of the market. 5) Prepared food vendors prepared food vendors offer ready to eat foods at the market. Prepared food vendors shall possess and maintain all required state, county, and local permits. 6) Fill in Vendors Vendors without a subscription agreement may sell raw agricultural products and approved value-added products & crafts. What can be sold? Kansas Department of Agriculture Regulations 1) Raw agricultural products this category includes fruits, vegetables, grains, herbs, flowers, bedding plants and potted plants. The seller must grow bedding plants and potted plants from seed, plug, cutting, bulbs or bare root. No resale of pre-finished plants is allowed. 2) Value added agricultural products this category includes raw agricultural products, grown by the MCFM vendor that have been processed or any product the sale of which a government agency regulates. Examples are milk, cheese, oils, vinegars, meats, poultry, eggs, honey, soap and herbal preparations. Vendors of valued added products must abide by all applicable federal, state, and local health and label regulations. Vendor must receive approval for sale of value added items. Approval for one item does not grant approval for additional items. If value added item was not listed in original application packet, a new approval form needs to be submitted and written approval from the market manager needs to be received at least one week prior to the selling date. 3) Non-agricultural products this category includes farm, garden, or food related crafts and value added agricultural products made without raw agricultural products grown by the MCFM vendor. Examples include: baked goods, juried arts and crafts, handmade soap, handcrafted furniture, other garden related products, pottery, and similar items. The MCFM vendor selling these items must have created them. These products are admitted at the discretion of the MCFM committee for vendors in good standing only. Live animal sales are not permitted. 4) Samples samples will be allowed under the following conditions: sampling occurs fewer than seven times in a calendar year, potentially hazardous foods are not used, sample is provided at no cost and is offered to demonstrate its characteristics, hand washing station is present, three compartment sanitizing station is present, sanitary procedures are followed, proper food storage temperatures are maintained, appropriate tools for dispensing samples are used and adequate trash receptacles are available. MCFM reserves the right to set the dates for when sampling will occur. 5) Prepared foods any vendor wishing to sell ready-to-eat foods such as salsas or canned vegetables or items prepared on site, but not including jams and jellies, must have the proper licensing. MCFM strongly

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encourages the use of local or state grown products in the making of ready to eat foods. The MCFM committee reserves the right to restrict the sale of any ready-to-eat foods. 6) CSA Shares Vendors that offer CSA (Community Supported Agriculture) shares may promote and distribute their shares at the market. However, CSA shares distributed at the market must follow all regulations. Admission of an approved vendor To become an approved vendor for MCFM, a vendor must complete a registration form, and select a category of products that will be sold on the form. Registration form must be submitted to MCFM at 207 W. Main Street, Council Grove, Kansas 66846, and approved prior to the vendor participating in the market. A completed registration form packet includes: completed registration form and copies of all required certificates and permits. Vendors must be approved prior to the market date. Priority for stall space assignments is given based complete applications in the order received and postmarked by April 30. Completed registration packets will be numbered as received. Vendors will choose their stall space based on their prior market participation and packet number. A 5% subscription discount will be give to all full and half season vendors with forms submitted or postmarked by April 30. Fill-in Vendors Fill-in vendors will be allocated stall space after all approved MCFM vendors are accommodated at the discretion of the market manager or his/her designee. Insurance Requirements All prepared food vendors shall carry product liability and general liability insurance and furnish a copy of certificates of insurance to the MCFM at least one week prior to vending at market. Fees and space assignment Registration fee: $25.00 one time fee WAIVED for 2013 market season Stall fee: $5.00 per week for full season ($105.00 for 21 weeks) $7.50 per week for season ($75.00 for 11 weeks) $10.00 for each week An early registration discount will be given for applications received by April 30, 2013 -- See application form for discounted amount. One-time stall fees may be aggregated and counted toward a full season or half season fee. Additional stalls - A vendor may rent up to two spaces per market day. The market manager may rent a vendor more than two stall spaces for the

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enhancement of the market. Additional stalls will be rented at half the renters cost based on vendor status. All Fill-in vendors will pay a stall fee of $10.00. Stall sizes: Parking spaces as marked in the ReRun Consignment Shop parking lot located between the TCT building and the old Duckwalls building. Stalls cannot be transferred or assigned between vendors. Any vendor who has paid the full season rent and decides to stop selling mid-season will forfeit their stall space and fees. Set up/Departure Market hours are from 5:15pm 6:45p Arrival and set up time will be from 4:45pm All MCFM Vendors will be ready for business by 5:15pm. No sales will be made before the market start time according to the Farmers & Drovers Bank clock. Late arrivals may not be allowed to set up, but will be considered on a case-by-case basis. Departure times are no earlier than the closing time of the market and no later than one hour after market closes. Exceptions may be made in case of emergency, see the market manager. If a vendor does not adhere to MCFM arrival and departure times, the market manager may revoke the vendors stall space reservation for two weeks. Farm/Craft inspection MCFM reserves the right to inspect any vendors farm or crafters workshop. The primary purpose of an inspection will be to determine whether the vendor is producing all that is sold at the market. Upon notification of inspection, vendor must make production areas available within 3 days. Refusal to allow inspection is grounds for indefinite suspension. All new vendors may be inspected. Any vendor found to be in violation after inspection will be immediately expelled from the market without refund of any fees. Market Manager The MCFM will select a market manager whose duties shall be collecting fees, assigning stalls, supervising the market, and settling any disputes that arise on market day. The market manager will report to the MCFM committee. Market Managers for the 2013 season are Danielle Blue and Miki Bowman.

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Issue resolution/ Removal from Market The market manager is responsible for enforcing the market rules. Possible violations will be discussed and resolution attempted. Vendors selling prohibited items will be asked to remove those items from sale or leave the market. Unresolved problems will be referred to the market board. Continued violations will result in being banned from the market with no reimbursed of fees paid. Any vendor challenging another vendors products legitimacy or conduct must file a written complaint with the market manager, giving the name of the vendor and the product or situation they feel may not be in compliance with market policies. The complainant must state and sign their name to the complaint and the market manager will attempt to resolve the situation. If resolution is not possible, the complaint will be referred to the market board. The market board is compromised of three people that the Pride Committee selects and advisory board members. The market managers will report to and provide information to the board. General Market Rules Smoking is prohibited. Vendors will set their own prices, and the prices should reflect the market value. Legible signage listing farm name, location, items being sold and prices is required. All other signage must conform to applicable laws or regulations. Sales tax must be collected as required by state law. It is the responsibility of each vendor to obtain their tax numbers, be familiar with which of their items are taxable, and to collect such taxes and forward them to the state department of revenue. If a vendor is going to sell by weight they need to provide a certified scale for measurement. A list of commonly sold fruits/vegetables and the method by which they may be sold is available at www.kansasruralcenter.org. The market manager will also have this list on site. If a vendor witnesses a potential rule violation, they should report it to the market manager. Tents, canopies and umbrellas can be used but must be secured from unexpected weather and contained to the vendors stall. Vendors are responsible for their own stalls and will supply all necessary trash containers. Vendors will leave their stalls clean and in a condition suitable to the market manager. *All forms and market rules can be found on the MCFM website.

www.morriscofm.org

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