Windows 7 Introduction

Contents
Contents.............................................................................................................................................. 1 Login................................................................................................................................................... 1 Desktop students............................................................................................................................. 1 Taskbar............................................................................................................................................... 1 New features................................................................................................................................... 1 Start button...................................................................................................................................... 2 Taskbar properties........................................................................................................................... 2 Right hand side of the Task Bar.......................................................................................................... 2 Useful keys......................................................................................................................................... 3 Searching............................................................................................................................................ 3 Searching for text that is not in a file name......................................................................................5 Search by Date................................................................................................................................ 5 Locating your Network Drive...............................................................................................................6 Control Panel...................................................................................................................................... 7 Appearance and Personalisation.....................................................................................................7 Fonts............................................................................................................................................... 7 Mouse.............................................................................................................................................. 7 Devices and Printers........................................................................................................................... 7 Navigating around............................................................................................................................... 8 Windows explorer ............................................................................................................................... 8 Preview............................................................................................................................................... 8 Quick log out....................................................................................................................................... 8 Sleep................................................................................................................................................... 8 Shake.................................................................................................................................................. 8 Snap................................................................................................................................................... 9 Snipping tool....................................................................................................................................... 9 Using Pin a document...................................................................................................................... 9 Using Pin a program........................................................................................................................ 9 Dragging a document/folder.............................................................................................................. 10 Unpin an item................................................................................................................................ 10 Office 2010........................................................................................................................................ 11 Open.............................................................................................................................................. 11 Info................................................................................................................................................ 11 Save & Send................................................................................................................................. 11 Print............................................................................................................................................... 11 Word Insert tab............................................................................................................................... 11 Word - View tab............................................................................................................................. 12
IT Skills Introduction to Windows 7

Outlook.............................................................................................................................................. 12 Email signature.............................................................................................................................. 12 Create a signature..................................................................................................................... 12 File tab........................................................................................................................................... 13 Home tab....................................................................................................................................... 13 Folder tab...................................................................................................................................... 13 Calendar........................................................................................................................................ 13 Excel................................................................................................................................................. 14 Searching.......................................................................................................................................... 14 Learning materials............................................................................................................................. 14

IT Skills Introduction to Windows 7

Login
The login screen looks new and refreshed. By default the student computers will default to the student domain. If you want to login on a student computer you will need to add STAFF\ in front of your user name.

Desktop students
The desktop students see will have links to the Waste Bin and My Documents. My Documents is their H drive. Students do not have roaming profiles which means that any changes they make to their desktop etc will not be saved when they log out. This is as it has always been. When you login as a member of staff you will see your usual desktop. Staff profiles will have more options than the student ones.

Taskbar
The task bar looks different. There are a series of buttons on the left side. These include the Start button, Browser (IE), Folder button, Media player and Outlook. On the right side there are buttons for Show hidden icons, internet access, speaker volume, date and time and the last one is show desktop (no image).

New features
If you have browser windows, explorer windows or files open you can easily see them all by using the buttons on the task bar. For example, if I hover over the browser button the following displays that I have 4 internet explorer windows open. I can click the one I want to go to. Each one will have a title above it. If I put the mouse over 1 icon that window will be displayed and the desktop and any other open documents will become transparent. This is known as peeking.

The window below shows 3 separate windows within the Control Panel are open. I can close a window from this view by selecting the one I want and clicking the close button.

IT Skills Introduction to Windows 7

If you have a series of documents open the icon on the Task Bar will have an outline behind it. This indicates more than 1 document open. If you only have 1 document of that type open there is no outline.

Start button

Use the Windows key to expand it or click it. The common used programs are listed. The Log off button is displayed here. If you hover on one of the programs with a right pointing arrow the window will expand to show the list of recent documents. You can select the document here if you want to open it. This know as a Jump List. They appear in many places to help you.

Taskbar properties
If you right mouse click the task bar you can select properties change the appearance of it. You can change the taskbar location just click the want. Try it you may find it easier to use. drop down arrow and select the one you

You can change the taskbar buttons. You may find that another option suits you better. Click the drop down arrow to see the options. Select the Start menu to see more choices of how you can amend your Start menu. You can add links and see Recent items if you want. Try some and see if you prefer any. The Toolbars tab will let you add others toolbars to the taskbar. This can be a quick way to other folders.

Right hand side of the Task Bar

The right hand side of the Task Bar has a series of buttons.

The blank rectangle in the rightmost corner, if clicked will show you the Desktop. The date and time is displayed or you can click and open the window. The speakers control is shown. Use this to adjust the volume.
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The next button is the Network and sharing centre. Currently set to Bournemouth.ac.uk The system tray can be expanded by clicking the One of the items here is BGInfo. This may be useful if you need to contact the Service Desk and they ask for some information about your computer. This window displays the PC number, the user name, when it started and other information including the amount of installed memory, the operating system and version and service pack number, If you right mouse click the Task Bar you can add further Toolbars. Links, desktop and address toolbars. You can add any or all of these. Drag items to them as you need. .

Useful keys
Windows key is the one with the Windows flag on it. Bottom row, 2nd from left. Windows + E will open the Explorer window. Windows + D will take you to the Desktop or click the blank rectangle in the bottom right corner of the screen. Windows + F will open the Search window Windows + L will lock the computer Windows + R will open the Run window Windows + T will take you to the Task bar and every time you press Windows + T you move through each item on the Task Bar Alt + Tab key will show the list of items open and every time you press the keys the list will move. Windows + Tab will show the list of items open in a different way. Press the keys to move through the list. Windows + Tab + Shift will reverse the order as you press the keys. Windows + M will close the current window Windows + Snap window to the right Windows + snap window to the left Point the mouse at the IE button on the TaskBar and press the scroll button a new IE window opens Point the mouse in an IE window, press the scroll button a new IE tab opens.

Searching
Searching is greatly improved. From the Start button you can begin a search. If you type in Mouse the list of mouse items under the Control Panel will be listed.
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If you go to the area you want to search there is a search box in the top right hand corner. Type in the name of a file and the search will start. If folders are found with the name that you are searching for they will be displayed as will any and all files that have the same name. See Figure 1 Search the I drive.

Figure 1 Search the I drive

You can select the file and click the it is the file that you want.

preview button to see the content of the file to quickly check

The search will bring up the list of found items. Each found file will have the location, path, author and date information. Each found folder will have path and date information.

IT Skills Introduction to Windows 7

Figure 2 View the contents of a file

Searching for text that is not in a file name

If you have a folder with a number of files and you know that 1 of these files contains the data you want you can set the search to search the file contents. This will display the content of the file(s). The text that you are searching for will be displayed. This makes it easy for you to check that you have the correct file. See Figure 3 Search file contents for the location of the File Contents button.

Figure 3 Search file contents

Search by Date
The search box provides a date modified option. If you know that what you are searching for is going to be within a specific area then you can select Date Modified and choose the date you want. Those that match will appear.

IT Skills Introduction to Windows 7

Locating your Network Drive

To locate your H drive (H) or I drive (IntraStore) click on the Start button, choose Computer then select either the H or I drive from the list. Alternatively click on the Windows Explorer button on the taskbar to see a list of all drives. Clicking on the Microsoft Windows Key + E will also open the Windows Explorer View.

IT Skills Introduction to Windows 7

Control Panel
If you click the Start button or press the Windows key you can select Computer and then Open Control Pan or select Control Panel from the Start menu. You can change the View by: from Category (default) to Large icons or Small icons. You will see a fuller list of items available.

Appearance and Personalisation

Personalisation - use this to change the theme of your desktop, the desktop background, window glass colours, sounds effects and screen saver. Display use this to make text and other items larger, adjust screen resolutions and connect to an external display. Ease of Access Center - to accommodate low vision, use screen reader, turn on easy access keys and turn high contrast on or off. If you want to swap the mouse buttons overs if you are left handed then select Ease of Access, then Change how your mouse works. Folder options - to specify single or double click to open and to show hidden files and folders. If you prefer to have each window open in a new window rather than the default when each window opens in the same window then select Folders options and from the General tab, Browse folders click Open Each folder in its own window. Click OK. Select the Search tab to modify how searching works.

Fonts
To preview, delete or show and hide fonts, change font settings and adjust clear type test.

Mouse
To change mouse button options, mouse speed and pointers

Devices and Printers

To add a printer from the Start menu select Devices and Printers. Click Add a printer Click Add a network, wireless or Bluetooth printer If the search comes up with no printer click The Printer I want isnt listed. Type \\print9\ and a dropdown list of all the printers on print9 should be displayed. Select the one you want. Or from the Start menu select All Programs, Accessories and Run. Type in \\print9 and press Return.

IT Skills Introduction to Windows 7

The list of printers will appear. You can change the view to list to see the printer description. Click this button The Pull printer queues as UniBW and UniColour for staff on Print 9. Or on Print10 there are SCOL and SBW queues for staff and students to use. These printers will be in the Libraries and Open Access areas.

Navigating around
When you open a Windows Explorer window you navigate in different ways. You can use the address bar and click the Or click on the icons that are displayed Or click the preview button. - this will drop down a list of places you can select.

Windows explorer
Use the a list. or to expand or collapse

Preview
Windows Explorer allows you to preview office documents without opening them. Click the button.

Quick log out

If you want to log out quickly press the Windows key, then press the right arrow key twice then press the letter R on the keyboard. If you have any files open you will be prompted to save them. Press Return key if you want to save them.

Sleep
Puts any open documents onto a temporary area on your hard disk, and then puts the computer into a low-power state so that you can quickly resume your work. To wake the PC press the power button once. We recommend that you do not use Sleep.

Shake
If you have a lot of windows/files open and you want them off the screen then put your mouse on the title bar of the file you want to keep open, click the button and keep it help down then shake your mouse. It is a really strange action but you will find the other windows will vanish. To get them back repeat the action.

IT Skills Introduction to Windows 7

Snap
If you have 2 windows open and you want them side by side take 1 window to the left of the screen and partially off the screen. The window should resize and snap itself to the left side of the screen. Do this with another window and take it to the right. This should snap to the right and half fill the screen. To get them back just drag back away from the each. If you want a window to fill the screen drag it to the top of the screen and slightly beyond. To return drag it back. Or use Windows + to move to the right or to return to the centre from the right. Use Windows + to move to the left or to return to the centre from the left. Use Windows + to move to the top or to return to the centre from the top.

Snipping tool
There is a snipping tool that is under All Programs, Accessories. Use it to capture a portion of your screen so that you can save it, annotate it or share it with others. It you use this frequently Pin it to your start menu or Task bar.

Using Pin a document

If you use the Start menu to open Word and there is an arrow head to the right the window will expand to the right and a list of recently used documents will appear. You can click to select the document you want. It will open. If there is a Pin to the right of the document you can click it to keep this document PINNED to the list of recent documents. This feature is in Office 2007 aswell Pinning allows you to add documents and then remove them by Unpinning. Useful if there are documents you frequently access The list will be divided in Pinned and Recent. You can UNPIN a document if you no longer need it quickly accessible. You can do this via the File tab and Recent. This will show you recent docments and places.

Using Pin a program

All programs will take you to the full list of programs. If you want to add 1 to the taskbar or Start menu you can. Select the program, right mouse click and choose either Pin to Task Bar or Pin to Start Menu. If you Pin to the Start menu you will need to open the Start menu to access it. If you Pin to the Task Bar it will be visible all the time. If you want quick access to Calculator it is via All Programs, Accessories. This would be a good one to have more easily available.

IT Skills Introduction to Windows 7

If you want to remove an item from the Start menu, select it and right mouse click and choose Unpin from Start menu. If you want to Pin to the Taskbar, right mouse and select Pint to Taskbar. Under All Programs, Accessories there is a program called Sticky Notes. You may want to Pin this to the Start menu or Task bar. It produces sticky notes that you can store on your desktop.

Dragging a document/folder
You can select a document and drag it to the Task Bar. A message will appear beneath the icon saying Pin to Microsoft Word, if the document is Word. If you move the document further to the right and you have Links set up on the Task Bar the message beneath will be + Copy to Favorites Bar. If you select a folder and drag it to the Task Bar, a message will appear beneath the icon saying Pin to Windows Explorer. You can drag an item from the Start to the Task Bar.

Unpin an item
You can unpin an item by right mouse clicking the icon on the Task Bar and select Unpin. Or you can select the item on the Task Bar and with the mouse button held down push the mouse above the Task Bar. The window will display. Take you finger off the mouse button and you can select which item to Unpin.

IT Skills Introduction to Windows 7

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Office 2010
There is now a File tab which has Save, Save As, Open, Close, Info, Recent, New, Print, Save & Send, Help, Options and Exit. When you select the File tab the area that is displayed is know as the back office.

Open
In Excel you will have a list of recent workbooks and recent places. All have the option to use Pin. In PowerPoint you will have a list of recent presentations and recent places. All have the Pin option.

Info
This area is divided into 3. Left hand pane shows the File tab choices, the middle pane the options available and the right hand pane with show a preview of the document and properties related to the document. 4 areas here Compatibility, Permissions, Prepare for Sharing and Versions. Compatibility you can change to save the file to the latest version. Permissions if you want to restrict permission to the document. Mark as Final is useful. Prepare for Sharing checking information held in the document that you may not want to share with others. Versions allows you to recovered unsaved versions.

Save & Send

Send using email. You can save as PDF prior to sending. Save to Web. This allows students to log in to their Outlook live email (BU) and save files directly to their SkyDrive. This means that students can share documents will friends and view them across the web. As soon as they close Word the connection to Outlook closes.

Print
You get a preview of your document and the print options are much easier to select and use. You can easily add a printer. Select Add a printer, enter the number and click Find.

Word Insert tab

There is now a Screenshot button in the Illustrations tab group. Tab and tab groups You can now create new tabs, add the buttons you frequently use and save them in tab groups. Right mouse click on the ribbon and select Customize the ribbon. Or you can open the same window from the File tab, Options then select Customize Ribbon. To create a new tab decide where you want it then select the tab immediately below. Click New tab button. You can rename the tab select it and click Rename. You can create a new group in the same way. You can re-order them by using the up and down arrows

IT Skills Introduction to Windows 7

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Word - View tab

In the show tab group there is now a navigation pane button. This appears to have replaced the document map. The navigation pane has a search facility. There are arrows to collapse headings and sub headings If you use Full Screen reading you can edit whilst you read not adding text but using highlight pen or adding Comments/notes.

Outlook
Lots of new features however as we are running Exchange 2007 until next year some wont be fully functional until the upgrade to Exchange 2010. There are links with SharePoint as well. There is the File, Home, Send/Receive, Folder and View tabs.

Email signature
You can have a series of signatures. You can have one that is added to the end of New emails, then another that you can set up to be automatically added to the end of Forward and Reply emails. You can other signatures set up that you can select. If you do this and select another signature the one added to the end of the email will be removed. Use the Signature button under Message tab.

Create a signature
To create your signature go the File tab, select Options then select Mail. Signatures is the 3rd item in the central pane. Click it and the Signatures window opens.

IT Skills Introduction to Windows 7

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Use new to create a new signature and name it. Create a signature called Full ie name, job title, phone number and anything else your School/PS recommends. Perhaps create a signature called Short which is just your first name and phone number. Full is the default for new messages and short the default for replies/forwards. Then use the drop down arrow next to New messages and Replies/forwards to select which signature to add.

File tab
It is much easier to add another mail box, Out of Office settings and Rules and Alerts are all under this tab.

Home tab
There is a tab group called Quick steps with some new features. To use an existing form select New items, More items, Choose Form and the list will appear.

Folder tab
There is a new Search Folder which allows you to get up a folder that meets specific requirements.

Calendar
You have an overlay feature in Calendar. If you have other calendars open and want to quickly check availability you use the overlay feature. Have the relevant calendars open. The other calendars will have a next to their name. Click this and the calendar will be over laid on the other calendar to the left. You will need to click each calendar to overlay it on the one the left. To remove an over lay click the on each relevant calendar.

IT Skills Introduction to Windows 7

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Excel
When you use the File tab in Excel the Info displayed with show any worksheets that have been locked.

Searching
Searching is much more effective with Windows 7. You can search from the Start menu. Type in what you are looking for. When further windows open you will be able to refine your search further and see the contents of files.

Learning materials
We have learning materials for Office 2010 and can offer Microsoft Office Specialist exams currently there is no charge. Email itskills@bournemouth.ac.uk for more information. Look at Quick Bytes other ideas on using Office 2010. /www.bournemouth.ac.uk/itservices/quickbytes.html

IT Skills Introduction to Windows 7

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