RECORD OF FIRE SAFETY RISK ASSESSMENT

Building Name & Use: Address: Postcode: Name of person(s) with fire safety duties: Name and contact details of assessor: Date of Assessment: 3rd April 2011 Mr T Jones (Managing Director) Mr T Jones (Managing Director) as above Assessor signature: Printing works and warehouse area Press Lane, 21 Ink Street, Presstown. PR3 3SS

STEP 1

IDENTIFY FIRE HAZARDS

Refer to Part One of the relevant Fire Safety Risk Assessment guide (see list on back page) Sources of ignition, e.g. electrical fittings, smoking, heating, open flames Electrical appliances, printing machinery, dryers. Gas heating system (covered by maintenance contract). LPG powered forklift truck (covered by maintenance contract). Hot works. Smoking. Deliberate fire setting. Sources of fuel, eg, furniture, textiles and fabrics Large quantities of paper and flammable liquids.

Sources of oxygen, eg, ventilation Normal ventilation in office area. Roller shutter door in warehouse area.

Action required (Please tick) If you answered YES, record Action Points at STEP 4

YES

NO

STEP 2

IDENTIFY PEOPLE AT RISK

Refer to Part One of the relevant Fire Safety Risk Assessment guide List all persons potentially at risk from fire, including employees, tenants, visitors and contractors At time of assessment 18 employees, 12 in warehouse and 6 in office. Working hours from 0800 to 1800. (Occasionally requirement to work late). All employees familiar with the area, none have any impairments that need any special consideration in relation to this assessment. Occasionally contractors and maintenance staff would carry out inspections and maintenance. Action required (Please tick) If you answered YES, record Action Points at STEP 4 YES

NO

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STEP 3

EVALUATE, REMOVE, REDUCE AND PROTECT FROM RISK

Refer to Part One of the relevant Fire Safety Risk Assessment guide Likelihood of a fire starting Printing machinery can become very hot during high production times. Lack of maintenance to dryers could lead to increased fire risk. Flammable liquids stored in lockable cabinet. Only small amounts used at a time, although soaked rags kept beside machinery are not being disposed of properly. Some hot works carried out by contractors on an intermittent basis, no procedures in place to manage this work. Evaluate the risk to people Some pallets awaiting uplift were partially blocking the rear fire exit. Areas at bottom of fire escape stairs being used to store paper and cardboard boxes. Some local knowledge of deliberate fire setting in area. Site has uncovered skips but as they are situated well away from the building, reduces potential for fire spread. Action required (Please tick) If you answered YES, record Action Points at STEP 4 YES

NO

STEP 4

RECORD, PLAN, INFORM, INSTRUCT AND TRAIN

Refer to Part One of the relevant Fire Safety Risk Assessment guide Fire Safety Policy (Further guidance on Fire Safety Policy in Part Two of guide) No fire management policy. A No smoking policy in place. Smoking shelter approx 10 metres from building.

Emergency fire action plan Staff fire evacuation procedures are in place but no record of last fire drill was evident.

Fire safety information and training Staff given general fire safety training on induction, but no refresher training being carried out. Staff not trained in use of extinguishers.

Action required (Please tick) If you answered YES, record Action Points at STEP 4

YES

NO

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STEP 4

RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (continued)

Refer to Part One of the relevant Fire Safety Risk Assessment guide Fire Drills No records of staff evacuation drills are being kept.

Maintenance of safety measures (For further guidance see Appendix A of relevant Risk Assessment guide) Fire alarm system installed but no records of testing and maintenance. Fire exit routes not clearly indicated with signs. Sufficient provision of fire extinguishers but some not wall mounted or on suitable stands. Emergency lighting not provided in rear fire escape stairway. Spare LPG cylinder kept in external locked cage. Sufficient provision of escape routes, however two existing doors opening into main fire escape staircase are not fire resisting. Recording information and keeping records All electrical appliances inspected and tested in 2010. Records kept and available for heating system maintenance. Records kept and available for forklift maintenance. Records kept and available for maintenance of printers and dryers. Staff training records available for induction but none available for refresher training. No evidence of fire evacuation drills.

Action required (Please tick) If you answered YES, record Action Points at STEP 4

YES

NO

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The assessor completing the following section should prioritise remedial measures, based on the level of risk. Priority ratings and suggested timescales: Low (L) 3 6 months Medium (M) Up to 3 months High (H) As soon as possible

STEP 4

ACTION POINTS
Priority Person responsible Completion date

Introduce system for hot working by contractors. Consider hot work permit system.

High

Production Manager

May 2011

Implement inspection and maintenance programme for dryers.

High

Production Manager

May 2011

Review storage of flammable liquids & disposal of soaked rags. Clear any pallets, paper & cardboard from fire exits and keep area clear at all times. A Fire Management policy is required to identify persons with responsibilities.

High

Production Manager

May 2011

High

Production Manager

May 2011

Fit two fire resisting doors with self closures.

High

Managing Director

May 2011

Provide emergency lighting as required to rear escape stairway.

Medium

Production Manager

July 2011

Note: Please print additional sheet if required

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The assessor completing the following section should prioritise remedial measures, based on the level of risk. Priority ratings and suggested timescales: Low (L) 3 6 months Medium (M) Up to 3 months High (H) As soon as possible

STEP 4

ACTION POINTS
Priority Person responsible Completion date

Provide fire exit signage to clearly identify exit routes.

Medium

Managing Director

July 2011

Carry out and record details of regular tests of fire alarm.

High

Production Manager

May 2011

Carry out and record details of fire evacuation drills to determine suitability of arrangements.

High

Production Manager

May 2011

Provide refresher training to all staff to bring to their attention the fire precautions and evacuation procedures for the premises. Keep records of training. Provide wall mounts or suitable stands for fire extinguishers.

High

Managing Director

May 2011

Medium

Production Manager

July 2011

Consider training some employees in the use of fire extinguishers.

Medium

Managing Director

July 2011

Note: Please print additional sheet if required

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Review the fire risk assessment if there is a reason to suspect it is no longer valid or if there has been a significant change in the matters to which it relates. Reference Part One of the relevant sector specific, fire safety risk assessment guide STEP 5 Review date ASSESSMENT REVIEW April 2012 Review by

Reason for review: Annual review.

Outcomes of review

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FIRE SAFETY RISK ASSESSMENT GUIDES

The following premises guides are available from Northern Ireland Fire & Rescue website www.nifrs.org. Follow the Make sure youre Fire Safe link and go to Guidance Documents. These can be downloaded from the Communities and Local Government section. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Offices and Shops; Factories and Warehouses; Sleeping Accommodation; Residential Care Premises; Educational Premises; Small and Medium Places of Assembly; Large Places of Assembly; Theatres, Cinemas and Similar Premises; Open Air Events and Venues; Healthcare Premises; Transport Premises and Facilities; Animal Premises and Stables; Means of Escape for Disabled People (Supplementary Code); and Reducing the Number of False Alarms from Detection and Alarm Systems.

Adapted from original materials created by the Scottish Centre for Healthy Working Lives and the Scottish Fire and Rescue Services

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