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Minutes of the Provincial Planning Committee Meeting

(PPC) 2013 (1
st
Quarter)

Venue: Conference Hall NPC, Public Library, Jaffna
Date & Time: 18 March 2013 at 9.00 a.m.
Participants:
1. Mrs.R.Wijialudchumi Chief Secretary, NP
2. Mr.L.Illangovan Secretary to the Hon.Governor,NP
3. Mr.R.Umakanthan Deputy Chief Secretary, Planning ,NP
4. Mr.R.Pathmanathan Deputy Chief Secretary, Finance, NP
5. Ms.R.S.Thurairajah Deputy Chief Secretary, Administration, NP
6. Mr.U.L.M.Haldeen Secretary, Ministry of Agriculture,NP
7. Mr.R.Raveenthiran Secretary, Ministry of Health, NP
8. Mr.S.Sathiyaseelan Secretary, Ministry of Education, NP
9. Eng.A.E.S.Rajendra Secretary, Ministry of Infrastructure Deve. ,NP
10. Mr.R.Varatheeswaran Secretary, Ministry of Local Government, NP.
11. Mr.K.Theivendrem Secretary, PPSC,NP
12. N.Vethanayagan Government Agent, Mullaitivu
13. Mr.I.S.M.Mohideen Regional Commissioner, Vavuniya
14. Mr.S.L.Deen Regional Commissioner, Puttalam & Mannar
15. Mr.P.Thiyagarajah Regional Commissioner, Jaffna ,NP
16. Mr.P.Thayananthan Commissioner of Land, NP
17. Miss.T.Umah Commissioner of Probation and Child Care,NP
18. Mr.M.Jegu Commissioner of Local Government, NP
19. Mrs.V.Mathumathy Commissioner Cooperative Dev.NP
20. Eng. S.Moganadevan Provincial Director, Dept.of Buildings, NP
21. Mr.S.Sivakumar Provincial Director, Dept. of Agriculture,NP
22. Dr.S.Vaseeharan Provincial Director, Dept. of AP & H , NP
23. Dr.(Mrs).S.R.Jude Provincial Director, Dept. of Health Services, NP
24. Eng.T.Sivarajalingam Provincial Director, Road Development Department,NP
25. Eng.K.S.Sivapatham Provincial Director, Dept. of Irrigation, NP
26. Mr.K.Sivakaran Director, Dept. of Industries ,NP
27. Mr.J.J.C.Phelician Director, Dept. of Rural Dev, NP
28. Mrs.N.Inparaj Director, Social Services, NP
29. Mr.K.Vageshan Director,MDTI,NP
30. Ms.K.Praba Secretary,Cooperative Employees Commission,NP
31. Eng.V.Premkumar Deputy Director of Irrigation,NP
32. Mr.M.Kirubasuthan Director Planning, Kachcheri, Vavuniya
33. Mrs.M.G.Vilvarajah Director Planning, Kachcheri, Mullaithivu
34. Mrs.R.Mohaneswaran Director Planning,Kachcheri,Jaffna
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35. Mr.S.Yoganantham Director Planning,Kachcheri,Mannar
36. Mr.S.Michalthasan Planning Officer,UDA,Jaffna
37. Mr.M.Thushiyanthan ADP, Provincial Planning Secretariat ,NP
38. Dr.K.Kandeepan MO Planning, PDIM, NP
39. Ms.Jeya Thambaiah Director,ECD,Ministry of Education, NP
40. Mrs.A.Amalarajah Adm.Officer,Dept.of Motor Traffic,NP
41. Ms.A.R.Marina Asst. Research Officer, Planning Secretariat ,NP
42. Ms.A.Jeyaranchini PPO, Dept. of Health Service, NP
43. Mr.Prakash Taladhar Chief of NP Office,UNICEF
44. Ms.S.Radika PO WASH, Unicef, Jaffna
45. Mrs.R.Sasila Programme Asst.,Chief Secretarys Office, NP
46. Mr.T.Piratheepan Programme Asst., Dept.od Agriculture,NP
47. Mr.K.Mugunthan Programme Officer,Dept.of Sports,NP
48. Mr.N.Mayooran Programme Assistant, PPS,NP

The Chief Secretary, Northern Province Mrs.R.Wijialudchumi Chaired the Meeting and welcomed
Government Agent, representatives of Government Agents, Provincial Secretaries, Deputy Chief
Secretaries, Heads of Departments and all the participants for the 1
st
Quarter Provincial Planning
Committee Meeting for the year 2013.Further she mentioned that, the District and Provincial level
development matters will be reviewed at this forum. This effort will promote the better coordination
among all stakeholders with in the Province as well as Districts.

1. Adoption of Minutes
Minutes of the previous meeting held 12
th
December 2012 was adopted unanimously proposed by
Eng.A.E.S.Rajendra Secretary, Ministry of Infrastructure Development, Northern Province and
Seconded by Mr.M.Kirubasuthan, Director Planning, Kachcheri, Vavuniya.

2. Matters arising out of the previous Meeting
2.1 Divisional Statistical Hand Book
All reports have been received from all five Districts for the year 2012.
2.2 Divisional Resource Profile
All Divisional Resource Profiles for the year 2012 were received from all 5 Districts.
It has been pointed out that, the requirement of the preparation of Divisional Statistical
Hand Books and Resource Profiles for the year 2013 and for this purpose Rs.25,000/-have
been allocated for each Divisional Secretaries. This amount will be sent to the respective
Government Agents/District Secretaries by the Provincial Planning Secretariat.

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3. Approval of Memoranda
Deputy Chief Secretary Planning tabled the following memoranda which were approved by
the Secretarys Committee Meeting held on 15
th
March 2013 under CBG and PSDG for the
approval of the 1
st
quarter Provincial Planning Committee for the year 2013. After the brief
discussion 01 memorandum under CBG and 06 memoranda under PSDG were approved
with the condition to implement those projects.
Source of
Funds
Memo No Sector Work Item Amount
Rs.in Mn
Condition

CBG

CBG/2013/01 Education
x Urgent and
Improvement works at
College of Education,
Kopay ( Toilets,
Painting to Internal
and External Walls,
Cleaning and Electrical
Installation) -
0.932 Approved

PSDG
PSDG/2013/01 Irrigation
x Rehabilitation of
Irrigation Schemes in
resettled areas Rs.62
Mn

x Jungle Clearing in
resettled areas Rs.75
Mn

137.000 Approved
PSDG/2013/02 Health
x Construction of two
storied RDHS office
building Vavuniya
14.000 Approved
PSDG/2013/03 Roads
x Expansion of Taxiway at
Palaly Airport Rs.6.0 Mn
( 300 M)
x Approch Road to College
of Education(770 M),
Kopay Rs.2.0 Mn

x Construction of Walkway
in front of Jaffna Teaching
Hospital Rs.1.3 Mn

x Repairs of Mulliawalai
Vattapallai Road(2.81 Km)
Rs.4.0 Mn
13.300 Approved
PSDG/2013/04 Roads
x Repairs of Access Road to
Circuit
Bangalow,Kilinochchi (
250 M) Rs.2.5 Mn

x Construction of Internal
Road at Faculty of
Engineering ,Kilinochch
(5.25 Km) 6.00 Mn

x RB main Channel
Akkarayankulam road
0.00 6.60 Rs.1.0 Mn

9.500 Approved
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PSDG/2013/05 Health
x Vat payment for
Construction of Ward
Complex at
BH,Mulankavil- Rs.1.26
Mn(USAID)
x Vat payment for
Construction of Ward
Complex at DH
Poonagary- Rs.0.703
Mn(USAID)
x Vat payment for
Construction of MOH
Office, Poonagary _ 0.82
Mn (UNICEF)
x Vat payment for
Construction of GHC at
Gnaniyarmadam
Rs.0.225 Mn (UNICEF)


3.003 Approved
PSDG/2013/06 Health
x Vat payment for
Construction of Ward
Complex at
DH,Oddusuddan -
Rs.4.831 Mn(USAID)
x Vat payment for
Construction of Pediatric
Ward at DH, Mallavi
Rs.0.199 Mn ( UNICEF)
x Vat payment for
Construction of Maternity
Ward at DH, Mallavi
Rs.061 Mn ( UNICEF)
x Vat payment for
Construction of Maternity
, Pediatic and SCBU
complex at DGH
Mullaitivu Rs.0.48
Mn(UNICEF)

5.571 Approved
(Please see the condition mentioned in the Annexure I)









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4. Annual Development Plan 2013
Deputy Chief Secretary-Planning has informed that the details of budgetary allocation for
the year 2013. According to the budgetary allocation apportionments of funds have been
approved by the Finance Commission A sum of Rs.195 Mn has been allocated for Criteria
Based Grant (CBG) and Rs. 1,030 Mn allocated under PSDG for the year 2013. Sector Wise
approved allocation under PSDG are as follows.
Provincial Specific Development Grant - 2013
Sector
No of
Activities
Allocation
Rs. In Mn
Agriculture 4 7.93
Livestock 7 21.15
Irrigation 11 156.38
Education 43 267.08
Sports 2 0.84
Culture 1 0.50
Health 31 200.22
Indigenous Medicine 2 7.13
Tourism 2 8.03
Provincial Road 12 103.30
Local Authority Roads 7 69.37
Local Authority Services & Waste Mgt System 3 7.53
Rural Infrastructure Development 9 25.54
Rural Alternative Energy 7 55.00
Housing 1 10.00
Social Service 2 12.50
Urgent Priority Works and VAT & Management
Charges
- 77.50
Total 144 1,030.00



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5. Review of Progress
Deputy Chief Secretary Planning presented progress position for the year 2013 first quarter on
AIP.
. 5.1 Progress under Criteria Based Grant (CBG ) 2013
Budgetary allocation of the year 2013 under CBG is Rs.195Mn.Out of this allocation
Provincial Treasury has received imprest of Rs.50 Mn from the General Treasury. A sum of
Rs.19.6 Mn has been released as an imprest for various provincial departments. Rs.11.06
Mn reported as an expenditure by the respective departments up to February 2013.

5.2 Progress under Provincial Specific Development Grant (PSDG)-2013
Budgetary allocation of the year 2013 under PSDG is Rs.1, 030 mn . Out of this allocation
Provincial Treasury has received imprest of Rs.352 Mn from the General Treasury. A sum of
Rs.74.40 Mn has been released as an imprest for various departments. Rs.6.46 Mn reported
as an expenditure by the respective departments up to February 2013.
The Government Agent, Mullaitivu has requested to complete the road works in the Mullaitivu
areas urgently. It has been informed that, the action is being taken by the Provincial Director,
Department of Roads to improve the roads condition in Mullaitivu areas.
6. UNICEF
The representative, UNICEF has informed that the Multiyear work plan for the period of 2013
2014 have been completed by the UNICEF and the discussion is going on with the Chief
Secretary, Northern Province. After finalizing the plan agreement will be signed between UNICEF
and Chief Secretary, NP.
7. Performance Improvement Project (GIZ- PIP)
The representative, GIZ- PIP explained the progress position for the year 2013.
x This programme covers Human Resource Development and Local
Governance for the period of 2011 -2013
x In all 34 Local Authorities, Public Redress Systems are functioning in the
Northern Province.
x Public Redress System and outreach mechanism launched in the
Vadamaradchchi North ,Manthai West, Vavuniya North, Maritiampattu and
Karachchi PS areas.
x 331 Officers successfully completed STEPS course in 2012.(1746 officers
Completed course since 2006)
x 76 Upper Secondary School English Teachers and 16 Officers successfully
completed ELT & Methodology training.
x 535 participants successfully completed Good Governance Course.
x 20 Trainers successfully completed TOT training on Responsiveness and
Women in Local Govt.
x The followings are identified targets for the 1
st
Quater 2013.
9 Coaching of Local Authority staff in monitoring and analysis
of Public Redress system (PRS).
9 Covering more communities through Public Redress system
(PRS) Outreach
9 3 STEPS courses for 60 Officers
9 New Administrative Building and Resource Centre
9 Introduction to Governance in 25 LAA areas.
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8. Resource Management and Communication Technology
x The training programmes on Internet, Networking and Hardware have planned to this year
for 173 officers in 7 programmes. 6 Programmes already have been completed for 143
officers in the 1
st
Quarter 2013.

x Trilingual Programme for District and Divisional Officers Sinagala and Tamil Classes has
planned to this year.

9. Early Childhood Development (ECD)

The Director, Early Childhood Development has presented the progress position on ECD.
x Preschool Management Committee formed in all preschool and functioning.
x About 1,500 Preschool Teachers received Monthly Allowances from January 2013.
x 1,642 Preschools are functioning with 2,890 Teachers and 48,252 Children.
x 645 Preschool Teachers follow the Diploma Course for the year 2012/2013 in 9
Education Zones.
10. Divineguma , Samurthy and Indian Housing Programme in the Northern
Province
Secretary, Ministry of Agriculture has requested to the Provincial Director of Agriculture to give
technical support, Inputs, Training and other service for the needed areas. Three Officers
already have been attached for these purposes from Ministry of Economic Development .The
Chief Secretary have been requested the District Administration to implement this programme
with the Coordination of Provincial respective departments.
The Governments Agents/District Secretaries and Director Planning of Northern Districts
presented the status of Samurthy, Indian Housing and Divineguma Programme which were
implemented in their respective Districts.
Vavuniya District
x 512 beneficiaries have been identified for the Indian Housing Assistance. 1,371
beneficiaries were selected in the stage-II and 2,317 beneficiaries for Stage III also
identified.
Jaffna District
x Samurthy Beneficiaries 54,199
x In 2012 Rs.11 Mn have been allocated for the Housing Programme. Each beneficiary
will get between Rs. 10000/- to Rs.100,000/- for repairs /construction
x Rs.20.20 Mn have been provided to the Livelihood Activities for the Samurthy
Beneficiaries in 2012
x Under the Indian Housing Assistance, 397 for Stage I, 2,108 for Stage II and 6,105
for Stage III 150 Houses were completed as a Pilot Project. Out of 397 houses 378
beneficiaries were received 1
st
payment. 276 beneficiaries received 2
nd
payment and 3
rd

payment received by 105 beneficiaries.

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Mullaitivu District
x Under the Divineguma Programme.34,021 beneficiaries benefitted. Rs.18.90 Mn was
allocated. Works are commenced.
x Under the Indian Housing Programme, 1,500 beneficiaries were selected for Stage-I and
3,000 beneficiaries identified for Stage -II Programme.

Kilinochchi District
x Under the Divineguma Programme, 25000 beneficiaries benefitted.24,824 Fruit Plants,
48,900 Seeds Packets issued.160 beneficiaries received Textile Inputs and 109
Beneficiaries received training in Agriculture, Food Products and Book Binding.
x 11,733 Families received Samurthy Assistance
x Under the Indian Housing Programme, 601 beneficiaries were selected for Stage-I. Out
of this 10 Houses only completed. 2,639 beneficiaries identified for Stage -II Programme.

Mannar District
x Under the Divineguma Programme, 70,000 beneficiaries benefitted.22,950 seed packets,
2,000 chicks,5,250 Cashew Plants issued and 262 members received training on
Industrial activities.
x Under the Vidhatha Center, 420 beneficaries were selected for Livelihood Programme
and 36 Schools were selected for Fruit Plant Programme at a cost of Rs.4.0 Mn.
x 13,166 Families received Samurthy Assistance in 2012 .Rs.15.4 Mn was spent for their
livelihood Activities.
x Under the Indian Housing Programme, In stage I , 754 beneficiaries were Selected.
2,816 beneficiaries for stage II and 7,267 beneficiaries for Stage III also identified.

11. Resettlement Plan for Long Term IDPs
It has been informed that, according to the Hon. Governors instruction the plan for Long Term
IDPs has been already prepared and tabled at the forum. Under the PSDG allocation for the
year 2013, priority has been given for Long Term IDPs in resettled areas in the Northern
Province.
12. Urban Development Authority
Representative of UDA, Jaffna has informed that, the following programme have been
initiated in the Northern Province.
x Jaffna Beach Park project is being implemented at the estimated cost of Rs.12 Mn.by
the Municipal Council, Jaffna .75% of works has been completed and the balance
will be completed end of May 2013.
x Mannar Town Park land clearing work has completed and Architectural Drawings
have been prepared. The estimated cost of this project is Rs.14 Mn.
x Kilinochchi Town Park land clearing work has completed and Architectural Drawings
have been prepared. The estimated cost of this project is Rs.20 Mn.
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