TONGWYNLAIS COMMUNITY COUNCIL

Minutes of the Meeting Held at The Tanyard, Tongwynlais, on Monday 25th February 2013. Meeting Commenced at 7:30pm.
1.00 ATTENDANCE : Community Councillors: Chair Brian Griffiths, Chris Morgan, Julie Jones, Mike Griffiths, Peter Tiidt, Ceri Morgan, Mike Jones-Pritchard and Linda Morgan. Clerk: Ceri Lane County Councillors: None present. Police Representative: None present. 2.00 APOLOGIES : Councillors: Graham Walters County Councillors: Jonathan Evans PC Paul Tebbutt and PCSO Gary Dunning

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DECLARATION AND REGISTRATION OF INTERESTS. None were declared. CONSIDERATION AND APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING. The minutes of the previous meeting held on 28th January 2013 were incorrect. Cllr Mike JonesPritchard gave the following amendment: Minute 6.10 Incorrect paints a misleading and false picture of the meeting. The Chairman told the meeting that they had to make a decision about the future of the Tanyard that night. When asked why he responded that the matter had already gone on too long. A member stated that some months before, the Council had agreed that members would be provided with a business plan prior to the meeting to enable them to make an informed decision and that no business plan had been provided to date. The Chairman stated that it was not possible to write a business plan until the Tanyard was repaired. Cllr Mike Jones-Pritchard stated that a business plan could be prepared and requested it be minuted that there was insufficient information available to make a decision. The Chairman was of the view that the building had been given to the Council for the community to use and felt that it should remain Council property. Other members had differing views as to the viability of the Tanyard and whether that view was sustainable. Councillor Mike Jones-Pritchard proposed an amendment to the motion stating that the Council undertake a survey of residents to find out possible uses and demand before decisions were taken. 72

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The amendment was seconded by Councillor Linda Morgan. When the Chairman called for a vote on the motion Councillor Mike Jones-Pritchard stated twice that an amendment had been tabled and should be voted on first. The Chairman proceeded with the vote on the motion. The result of which was four in favour, three against and two abstentions. Councillor Mike Jones-Pritchard stated that his abstention was made as there was insufficient information to make the decision. Councillor Mike Griffiths suggested that the insurance money be spent making the building usable until a final decision is taken. The Chairman stated that the insurance money would be spent to repair the damage and make the Tanyard useable. In response to a query about the proposed amendment to the motion, the Chairman informed Councillor Mike Jones-Pritchard that it was too late to put the amendment to the meeting as the decision had already been made but that he could survey the village if he wished. 5.00 5.01 6.00 POLICE MATTERS No Police report available. MATTERS ARISING FROM THE MINUTES AND ANY REMAINING BUSINESS FROM PREVIOUS MEETING. Item 6.02. Cllr Mike Jones-Pritchard handed the Chairman some information on the solar panel batteries. The chairman will pass the information on to Cllr Graham Walters as he is dealing with the matter. Ongoing. Item 6.06. Cllr Mike Jones-Pritchard has spoken to some flooring contractors but none of them could help. Item 6.10. Chair Cllr Brian Griffiths explained that an informal meeting was held on 4th February to discuss what work needed doing to the Tanyard building. There was no Agenda or minutes needed as it was just to look around the Tanyard and to discuss the work needed and NO decisions were made. Six councillors and the Clerk attended. Chair Cllr Brian Griffiths was unable to get in touch with Cllr Ceri Morgan. The Chairman has since received another quotation for the works needed. Chair Cllr Brian Griffiths read out a detailed breakdown of the quote which totalled 4890 from Phillip Goulding, Taffswell. All agreed to go ahead with that quotation. Cllr Graham Walters is arranging for a separate quote for the floor. Item 6.07. The Clerk is still waiting for a response from Highways. An email has been received apologising for the delay. CORRESPONDENCE, COMMUNICATIONS, PLANNING APPLICATIONS & REPORTS OF MEETINGS:The Clerk reported the following correspondence received since the previous meeting:a) b) c) d) e) Sovereign sale of outdoor equipment. Filed. British Gas Electric 01/01/13 01/02/2013 28.36. CFR Roofing invoice 336. Paid. Walk for Life Sunday 24th March 2013. Given to MJP for school. Welsh Government website funding. Filed. 73
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Community Review. Ongoing. The Big Lunch 2nd June 2013. Aber Valley Heritage group requesting funding for memorial. Meeting of Clerks to discuss Charter between Cardiff Council and Community Councils to take place Wednesday 20th March 11:15am Lisvane. County Cllr Jonathan Evans is in agreement with the Charter and supports the work of Tongwynlais Community Council.

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Planning Application - 13/00236/DCO REAR OF 29&31 QUEEN STREET No comments There were no reports of meetings. FINANCIAL REPORT AND SIGNING OF CHEQUES.
Expenses Atrchitecture (Printing) Cardiff Council Atrchitecture (Printing) Replacement cheque Bethesda Chapel (Christmas lights) St Michaels (Christmas lights) Total wages Dec/Jan D Godwin (Christmas lights) A Phillips (Christmas lights) J Moore (Christmas lights) I Jones (Christmas lights) J Ray (Christmas lights) CFR Roofing Income Cancellation of Chq No. 1276

1276 1277 1278 1279 1280 1281/87/88 1282 1283 1284 1285 1286 1289

-83.03 -10.00 -83.03 -80.00 -80.00 -750.33 -80.00 -80.00 -80.00 -80.00 -30.00 -336.00

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Cheques to be raised. Total wages and expenses for February (206.05) NOTICES OF MOTION None received. QUESTION TIME. A resident contacted the Chairman and informed him that the doors on the notice board were open. The chairman has secured the doors and will speak to Cllr Graham Walters regarding the locks. Cllr Michael Griffiths asked when the Christmas lights would be taking off the houses on Merthyr Road. Chair Cllr Brian Griffiths will arrange for Tyfrion to take them down. Cllr Julie Jones raised the issue of parking along Merthyr Road. The Council informed her that unfortunately nothing can be done as it is a public highway and anyone can park along there. She suggested that the land beside the village hall could be used for extra parking, the Council agreed that there are no funds available for that and that the land is being sold for development. Land owner 74
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unknown. 10.04 Gary Stirling has made enquiries with Cllr Linda Morgan regarding the possibilities of using the Allotment shed as a classroom, she has told him that it wouldnt be suitable and suggested that he could hire the Tanyard once the work has been completed if he wishes. Chair Cllr Brian Griffiths would like to discuss the budget for 2013/14 at the end of the March meeting. He would like to close the meeting to the public and press at that point in order to discuss it further. Cllr Mike Jones-Pritchard asked him why he felt that the meeting should be closed and the Chairman explained that he wished to discuss confidential employee details. Cllr Mike Jones-Pritchard requested that the budget from November be available to inspect before the meeting. The Clerk will re-issue the budget. Cllr Linda Morgan informed the Council that the Summer festival will be held 23rd 29th June 2013. The Clerk asked for any additions/alterations to the Risk Assessment to be given to her before the March meeting. ANY OTHER URGENT BUSINESS BY PERMISSION OF THE CHAIR. None. DATE OF NEXT MEETING. The date of the next meeting will be Monday 25th March 2013 at 19.30hrs The meeting closed at 20.07hrs.
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