SKI Magazine / Skiing Magazine

Ad Coordinator/Executive Administrative Assistant The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, spreadsheet efficiency, accounting, strong decision making ability, and attention to detail are equally important

Must Have: 2+ years experience supporting at the executive level Excellent calendar management skills, including the coordination of complex executive meetings Strong knowledge of MS Office, including Word, Excel, Powerpoint and Outlook Strong MAC based platform knowledge Experience scheduling travel arrangements for management Detail Oriented Judgement and Decision Making ability Strongly Prefer: 5+ years experience Experience in the Publishing/Media industry Experience with Accounting, Budgets and Financials
The Ad Coordinator/Executive Administrative Assistant will be responsible for:

Positioning for both SKI and Skiing magazines Fill out all RFP Grid requests (or corresponding sales person responsible) Manage all research requests and documents (Marketing will analyze) Provide sales team with all necessary analytics (including STARCH requests/Print metrics) All ad-trafficking including verification of ad files and placement Manage Season Pass and The Goods, both in book and digitally (Trafficking ) Manage Marketplace (all trafficking and advertiser placement) Fix Formatted Advertorials (Trafficking creative materials, managing advertiser placement and ebasket runs) Edit mentions/Popcorn (finding and procuring editorial jpegs) Ensure client ads are properly displayed on websites and taking/organizing screenshots Requests for all production pricing Consumer marketing requests (regional market sizes, etc) Support with event/program recaps Executive Administrative Assistant to the Publisher and Associate Publisher o Coordinating Travel Plans / appointment scheduling o Responsible for Expense Reports o Assist in pipeline/forecasting/ Lineage and weekly sales reports o Assistance with Budget reporting o Arrange and coordinate meetings and events o record, transcribe and distribute minutes of meetings o interact with external clients o file and retrieve documents and reference materials