Electronics and Radar

Tel :080-25025317 Fax :080-25240812 Email :purchase@lrde.drdo.in

Speed Post Development Establishment DRDO MM:11.2 Government of India, Ministry of Defence Defence Research & Development Organisation DRDO Complex,C V Raman Nagar Bangalore - 560093

INVITATION FOR TENDER / QUOTATION

(TWO BIDS) Tender Enquiry No : 01004/LP/DED/115-2012 (13ATT194) To, Tender Enquiry Date : Tender Due Date & Time: 12-Mar-2013

27-Mar-2013, 1600 hrs Tender Opening Date & Time: 28-Mar-2013, 1000 hrs

Dear Sir,
1. Quotation in Indian Rupees in two parts (Techno-Commercial and Price Bids) is invited for the under mentioned stores/services by Director LRDE, as per the general terms & conditions enclosed at Annexure - I Sl. No. 1 Nastran and Patran Description & Nature of Supplies / Services Qty Reqd. 1 Unit of Measure No.

2. Desired Delivery Period / Contract Period upto: 2 Month(s) from placement of Order / Contract. Free Delivery at LRDE. 3. Warranty : 3-Year(s) 4. The quotation should be neatly typed on the letterhead of the firm mentioning the Central & State Sales Tax Registration Numbers, the rates, total cost and the taxes / duties applicable for the above items duly signed and stamped by the authorised signatory. 5. Firms are requested to quote their best price as only the lowest technically acceptable offer will be considered 6. The Quotation should be valid for a minimum period of 180 days from the date of Tender Opening 7. The Commercial Terms Statement should be duly filled and enclosed with Techno-Commercial bid (Non receipt / Incomplete Details will lead to rejection of Tender) 8. The techno-commercial and Quotation should be sent in two separate sealed envelope distinctly marked accordingly, otherwise it is likely to be rejected. Note :1. Please enclose samples/brochures* 2. Free issue material to be provided by the laboratory attached at appendix* 3. Annexure 1 to be filled up and enclosed in the TECHNO-COMMERCIAL BID. 4. As per Specification enclosed. Yours Faithfully, 5. Submission of quotation through e-mail/Fax not permitted + Delete whichis not required. * Delete if not applicable

MMD Control No: 13M1599 Date : 12-Mar-2013 Public Grievance Officer: DR PANDE D C, Sc H (080-25025362)

FOR Director LRDE For & on behalf of the President of India

DRDO.MM 11 LB R1 Page No. 2/6

PART I GENERAL TERMS AND CONDITIONS FOR TENDER ENQUIRY

1. Quotation must be sent by Regd AD post. The original copy of the tender form is to be enclosed in two separate envelopes. The first envelope super-scribed Techno-Commercial Bid shall contain Part I and II, another envelope super scribed Price Bid shall contain only Part III. The two envelopes should be sealed and should bear address of this office, tender reference No., due date. The two envelopes should be put in another envelope and sealed, and addressed to Director, Electronics & Radar Development Establishment, DRDO Complex, CV Raman Nagar PO, Bangalore-560 093 marked with our Tender reference No. and due date. Right is reserved to ignore any bid, which does not meet/comply with the above instructions.

2. The firm may give additional commercial terms, if any, in their techno-commercial bid. Only Price bid
should contain price details. Techno-Commercial Bid and Price Bid should be identical in all respects except that the Techno-Commercial Bid should have blank space at the place where prices have been indicated in the Price Bid. 3. Unsolicited quotations/quotations received late or improperly sealed or with incomplete marking or with unattested overwriting/corrections in the quotation documents are liable to be rejected. 4. Items supplied are subject to inspection and acceptance and the supplier should collect rejected items at his cost. 5. Validity: The quote should be valid for 180 days from the date of opening. 6. Registration: Registration is mandatory. If your firm is not registered with this Lab/Estt. or any other DRDO Lab/Estt. you are required to seek registration. For details please write to Director of (Lab/Estt.). Vendors must complete registration formalities to become eligible for placing supply orders and future enquiries. Registration number allotted by this laboratory or any other DRDO Lab/Estt. or proof of registration with another Govt. Dept., if any to be mentioned on the quotation. No correspondence/discussions/visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions/ price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. Director reserves the right to call for techno-commercial/price negotiations. The company should depute competent representative for such discussion/negotiations whenever called for and he shall be competent to take on the spot decisions.

7. 8.

9.

10. Director reserves the rights to place order for full quantity or part thereof as considered necessary. 11. Drawings/specifications sent along with this letter should be returned along with your quotation or regret letter. 12. Security : Any information/material/document supplied in connection with this enquiry/likely order is classified and should not be disclosed/copied which jeopardizes the security of state and shall be returned back to LRDE. Please inform the Director in writing whether you or any of your partners/employees have/has close relations working with any DRDO Lab/Estt. This is for record only. Adhering to the format given in Part II and Part III is a pre-requisite for considering your bid

13. 14.

Please cross the conditions not required and add any additional points required for this enquiry.

DRDO.MM 11 LB R1 Page No. 3/6

CONDITIONS FOR TECHNO-COMMERCIAL BID 1. Give brief description of item/equipment/material with accessories. Items offered should conform to BIS (ISI) specifications or as explicitly stated. Comparative technical specifications sheet shall be attached with details such as Sl. No., specifications offered, deviations if any, and remarks. Any product brief, test certificates available may be enclosed. Samples may be enclosed or dispatched. List of spares/accessories, if applicable should be attached. Any optional, if offered, be provided with their full technical details including their use and advantage.

2. 3.

CONDITIONS FOR PRICE BID 1. 2. No unilateral revision in price will be admissible. Rates should only be quoted in the accounting units (A/U) mentioned in the enquiry. Rates must be quoted clearly on free delivery at LRDE basis and total value is to be indicated in words also. In case any subheads are included in the total cost, the same should be specified. Optional item, indicated in techno-commercial bids must be priced separately in price bid. In case spares/accessories are applicable, their list and price should be clearly indicated separately in and price bid.

3. 4. 5.

COMMERCIAL TERMS AND CONDITIONS 1. The normal payment terms are 100 % within 30 days after receipt, inspection, acceptance and satisfactory installation of stores/equipment in good condition at LRDE against a Performance bank guarantee issued by a scheduled bank for 10% of the order value valid for the duration of such warranty/guarantee, wherever applicable. Give details of installation and commissioning (if applicable). Warranty/guarantee required is for 3 Months/Years the warranty shall be effective from the date of acceptance after delivery and inspection. The price should be quoted accordingly. Delivery desired is within 2 weeks/ months at LRDE stores at no extra cost. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week subject to a maximum of 5 percent of the contract value will be levied. The successful bidder is liable to submit Security Deposit for 10% of contract value by Bank Guarantee issued by a scheduled bank valid till the final acceptance of the stores at LRDE, prior to the release of the supply order. This Organization is exempted from payment of customs duty under notification No. 39/96 and excise duty under notification No. 10/97. However, prices should be quoted indica ting clearly Customs/Excise duties. If agreed, the necessary exemption certificate may be provided. This exemption is for the final product only.

2. 3. 4. 5. 6.

7.

8.

Mode of dispatch: Rail/Road/Air/Sea

DRDO.MM 11 LB R1 Page No. 4/6

9.

In case equipment offered requires maintenance after the expiry of the warranty, please indicate approximate cost of comprehensive and on-call basis maintenance and also availability of local support or otherwise. Tax Deduction at Source (TDS) is applicable on Installation & Commissioning, Additional Warranty, Training, Maintenance/Repair charges etc., Please note that faxed quotation is liable to be rejected.

10. 11.

CANCELLATION OF SUPPLY ORDER / CONTRACT FOR DEFAULT (1) The purchaser may without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, terminate the contract in whole or in part: (a) If the supplier fails to deliver any or all of the stores within the time period(s) specified in the contract, or any extension thereof granted by the Lab/Estt. or (b) If the supplier fails to perform any other obligation under the contract within the period specified in the contract or any extension thereof granted by the Lab/Estt. (2) In the event of Lab/Estt. terminates the contract in whole or in part; the Lab/Estt. may take recourse to any one or more of the following action. (a) The purchaser may procure, upon such terms and in such manner, as it deems appropriate, stores similar to those undelivered, and the supplier shall be liable for all available actions against it in terms of the contract. (b) However, the supplier shall continue to perform the contract to the extent not terminated.

In case of any grievance, the representation may be forwarded to: Shri Dr. PANDE DC, Scientist. H Public Grievance Officer, LRDE, CV Raman Nagar Post, Bangalore 560 093

* Please cross the conditions not required and add any required for this enquiry.

DRDO.MM 11 LB R1 Page No. 5/6 PART II TECHNO-COMMERCIAL BID Tender reference No :__________________________________ 1. 2. 3. 4. Name and address of Bidder :

Registered with DRDO Labs/Govt Depts : Yes / No If yes, give the details of registration : Due date of bid :

5. The bid shall remain valid for acceptance for 180 days, from the date of tender opening. 6. Schedule of Requirements: Sl. No Description of stores A/U Qty required Qty Offered Delivery Unit Price To be filled in PART III only Total Price

(i) (ii) (iii) (iv) (v)

VAT / CST

Applicable / Not Applicable Applicable / Not Applicable Applicable / Not Applicable Applicable / Not Applicable Applicable / Not Applicable

Warranty 1 year /2 years/3 years Installation/Commissioning cost if any Training charges , if any Other charges, if any All columns must be filled up. Please indicate applicability.

Note : (1) (2)

I/we certify that I/We have completely read and understood and agree to all the terms & conditions given in Part II.

Signature of Bidder Date : Office Stamp Tele No. Signing as Name in block letters Fax No.

: : : e-mail:

At LRDE

DRDO.MM 11 LB R1 Page No. 6/6

PART III PRICE BID

Tender reference No :_______________________________________

1. Name and address of Bidder

2. Registered with DRDO Labs/Govt Depts : Yes / No 3. If yes, give the details of registration : 4. Due date of bid : 5. The bid shall remain valid for acceptance for 180 days, from the date of tender opening. 6. Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows:
Sl. No Brief description of stores A/U Qty offered Delivery Unit price (Rs) Total cost (Rs)

(i) (ii)

VAT / CST

% beyond

(iii) (iv) (v) (vi) Grand total cost in Rs. (vii) Total cost (in words) Rupees. Note : (1) Price must be quoted in Indian Rupees only on FOR LRDE basis with customs duty/excise duty excluded as necessary exemption certificate will be issued as indicated. Taxes and other levies excluded price to be quoted and percentage of the same to be indicated separately. 7. 8. Separate list should be attached wherever required in the same format giving details of each item and cost. Kindly acknowledge the receipt of this Tender Enquiry Signature of Bidder Date : Office Stamp Tele No. Fax No. Signing as Name in block letters : : : e-mail

Additional warranty charges/year Standard warranty Installation/Commissioning cost if any Training charges, if any Other charges, if any

Annexure-I

1. Kindly fill up and forward the below given Commercial Terms & Conditions

COMMERCIAL TERMS AT A GLANCE LRDE Tender Reference No. : _________________________________________________ Our Quotation No. : __________________________________________________________ EMD details: ______NA_______________________________________________________ Registration details: __________________________________________________________ S/N 1) 2) Commercial Terms of LRDE Currency : Indian Rupees Conformance of vendor Yes

Payment : 100% on receipt, inspection, acceptance, installation & Yes commissioning of stores at LRDE within 30 to 45 days through CDA (R&D) Bangalore, against a Performance Bank guarantee issued by a scheduled bank for 10% of the order value valid for the warranty period (Payment will be made through Electronic Fund Transfer System only). Terms of Delivery : FOR LRDE (inclusive of P&F and freight charges) Place of delivery : LRDE Delivery schedule : As per Tender document Warranty : _ 3 _ Year (includes media warranty in case of Software) from the date of inspection and acceptance at LRDE Perpetual licence to be issued in favour of Director, LRDE (applicable in case of Software) List of Deliverables Enclosed Place of inspection : At LRDE Validity of quote : As per Tender document Sales Tax / VAT (Form C / D Not applicable) Service Tax & Cess : Yes Yes Yes Yes Yes Yes Yes Yes ____ % Extra ____ % Extra

3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13)

Excise Duty: Excise Duty Exemption Certificate (EDEC) can be EDEC Required / provided to the manufactures for final product, if applicable, Not Required against Notification No. 10/97 for final product. (If required, indicate the address to which EDEC is to be issued)

.2/-

-214) Custom Duty: Custom Duty Exemption Certificate (CDEC) under CDEC Required / Customs Notification No.39/96 will be issued by LRDE for the Not Required import content of the tender enquiry (if applicable). Note: Minimum of about 30 days will be required from the date of receipt of the required documents to issue the CDEC. CDE Certificate will be provided by LRDE, Bangalore for which copy of Purchase Order placed on your principals along with their order acknowledgement to be forwarded in advance for our necessary action. The consignment to be addressed to The Director, LRDE, CV Raman Nagar, Bangalore-560 093. List of items with quantity requiring Customs Duty Exemption Certificate to be given in one lot in advance along with the quotation. Further, the Customs Duty Exemption will be restricted to the actual quantities of items required to execute the order. We are not bound by the minimum order quantity restrictions, etc. imposed by your principals. 15) The Price Bid is as per format given in Part III / Part IV of LRDE Yes Tender Enquiry. 16) Tender Document Fee and Earnest Money Deposit (EMD) : Furnished (Applicable to non-registered vendors) 17) Security Deposit: A Bank guarantee issued by a scheduled bank Accepted for 10% of the order value valid till receipt, inspection and acceptance of items to be submitted before release of order. 18) Liquidated Damage (LD): Applicable at 0.5% per week subject to Accepted a maximum of 5% of order value including taxes will be levied in case of delayed supply. 19) Installation & Commissioning : By the firm at LRDE Yes / N. A 20) Training will be provided Yes / N. A

21) Tax Deduction at Source is applicable on Installation & Yes / N. A Commissioning, Additional warranty, Training, Maintenance / Repair charges etc., 22) Ordering Information : 23) IT PAN / Ward (Mandatory requirement) : Furnish your IT PAN No. without which bill / invoice can not be processed for payment. 24) Service Tax Regn. No. 25) Name & Mobile No. of contact person Furnished Furnished

Name of the firm

Place: Date :

Signature Name and Designation of the Authorized Signatory with Seal