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CONTRACTS MANAGEMENT SUBMITTED BY: MALIM NIDA LIYAQAT REG. NO. 212-07-31-10773-2141
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ASSIGNMENT
CONTRACT ADMINISTRATION AND MONITORING IS THE MOST IMPORTANT AREA OF CONSTRUCTION MANAGEMENT. CONTRACT ADMINISTRATION PROCESS SHOULD START RIGHT FROM THE DAY WORK IS ASSIGNED TO THE COMPANY. DISCUSS ANY PROJECT CONTRACT CURRENTLY IN PROGRESS WITH YOUR COMPANY AND HOW ADMINISTRATION AND MONITORING IS BEING DONE. DRAW THE ORGANIZATION CHART FOR THIS ACTIVITY AND EXPLAIN ALL FUNCTIONS CARRIED OUT. DO YOU THINK THE SYSTEM IS ACHIEVING RESULTS. DISCUSS.
NAME OF PROJECT
AUGMENTATION HYDERABAD.
OF
CHLORINATION
FACILITY AT
NUCLEAR FUEL
COMPLEX ,
SCOPE OF WORK
THE
PROJECT CONSISTS OF CONSTRUCTION OF AN INDUSTRIAL BUILDING WITH R.C. PORTAL STRUCTURE ADMEASURING 50 M X 18.75 M X 21.25/ 15.5 M. THE BUILDING SHOULD HAVE ASBESTOS - FREE, FIBER REINFORCED CEMENT SHEET ROOFING WITH SUPPORTING PRE -CAST R.C. PURLINS
PRICED SUCH AS THOSE FOR SITE CLEARANCE, DEWATERING , SHORING , GRADING AND CLEARING OF SITE AFTER COMPLETION OF FOUNDATIONS , ETC
2. THE
EXPOSURE CONDITIONS ARE SEVERE BECAUSE OF THE CHLORINE FUMES RELEASED BY THE ADJACENT FACILITIES AND THUS PRECAUTIONS WERE TO BE EXERCISED FOR PROTECTING THE HEALTH OF CONSTRUCTION LABOUR UNDER THE GUIDELINES OF OHSAS 18001 - 2007. HEIGHT OF THE BUILDING IS 21.25M . AT RIDGE LEVEL 15.5M. A T EVES LEVEL WITH AN INTERMEDIATE MEZZANINE AT 5.6M. LEVEL. A CLOSE MONITORING OF THE MANPOWER WAS REQUIRED AS PER SAFETY PRECAUTIONS STIPULATED UNDER
3. THE
18.75M. WITHOUT
ANY
5. M-35
GRADE OF CONCRETE WITH DUE ANTI-CORROSIVE PAINTING FOR THE REINFORCEMENT AND CONCRETE SURFACES WAS IMPLEMENTED FOR THE STRUCTURE FOR CORROSION RESISTANCE AND CORROSION MONITORING SENSORS WERE EMBEDDED AT REQUIRED POINTS .
6. A 10T. CAPACITY ELECTRICALLY OPERATED EVE S LEVEL FOR THE MAJOR LENGTH OF THE
CRANE WAS TO BE INSTALLED AT BUILDING WITH IMPLEMENTATION OF ADEQUATE SAFETY GUIDELINE DURING CONSTRUCTION AND FOR POST-CONSTRUCTION FOR OPERATIONAL AND MAINTENANCE .
7. UPVC
FRAMED WINDOWS AND FRP LOUVERS WERE TO BE INSTALLED FOR OPENINGS TO HAVE THE PROTECTION FROM CHLORINE FUME, IMPERFECT STORAGE SYSTEM, IMPROPER HANDLING , ABSENCE OF BAR BENDING SCHEDULE/ SHOP DRAWINGS , IMPROPER CHECKING OF QUANTITIES WHILE DELIVERY FROM THE SUPPLIER CAN BE REDUCED BY HAVING A REGULAR SYSTEM OF WASTAGE ACCOUNTING AND TO ADVISE MEASURES FOR REDUCING IT BY ELIMINATING THE CAUSES . OCCASIONAL SURPRISE CHECKS SHOULD BE CARRIED OUT FOR ENSURING THE PROPER USE OF MATERIAL AND FOR CHECKING THE WASTAGE LIMIT.
LABOUR WELFARE
THE CONTRACTOR SHALL OBTAIN A VALID LICENSE UNDER THE CONTRACT LABOUR (REGULATION AND ABOLITION) ACT, L970 AND THE CONTRACT LABOUR (REGULATION AND ABOLITION) CENTRAL RULES, 1971 BEFORE THE COMMENCEMENT OF THE WORK. NO LABOUR BELOW THE AGE OF EIGHTEEN YEARS SHALL BE EMPLOYED ON THE WORK. T HE CONTRACTOR SHALL PAY TO LABOUR EMPLOYED WAGES AS DEFINED IN THE CONTRACTOR 'S LABOUR REGULATION OR AS PER PROVISIONS OF THE ABOVE MENTIONED ACTS . THE CONTRACTOR SHALL COMPLY WITH THE PROVISIONS OF THE P AYMENT OF W AGES ACT, 1936, M INIMUM W AGES ACT, 1948, EMPLOYEE 'S LIABILITY ACT, 1938, AND WORKMEN 'S COMPENSATION ACT, 1961. THE CONTRACTOR SHALL PROVIDE HIS OWN COST WITH A SUFFICIENT NUMBER OF HUTS INSIDE THE SITE, ADEQUATE WATER SUPPLY FOR THE USE OF LABOURERS , SUFFICIENT ARRANGEMENTS FOR DRAINING AWAY SILAGE WATER SO AS TO KEEP THE CAMP NEAT AND TIDY, SUFFICIENT LIGHTING ARRANGEMENT , PROPER
ARRANGEMENTS FOR CONSERVANCY AND SANITATION IN THE LABOUR CAMPS ACCORDING TO THE RULES OF THE LOCAL P UBLIC HEALTH AND MEDICAL AUTHORITIES.
DAILY PROGRESS REPORT TELEPHONE CALLS RECORDING RECORDS OF TESTS OF MATERIALS DAILY DIARY OR LOG CONSTRUCTION SITE OFFICE FILES COPIES OF ALL CORRESPONDENCE J OB DRAWINGS SHOP DRAWING SUBMITTALS COPIES OF ALL APPROVED REQUISITIONS FOR PAYMENT COPIES OF REPORTS OF ALL TYPES RECORD OF ALL APPROVED SAMPLES FILES OF ALL OPERATING TESTS DEVIATION REQUESTS CONSTRUCTION PROGRESS RECORD DAILY PROGRESS RECORD FIELD DIARY OR LOG SPECIAL FEEDBACK R EPORTS REPORT OF FIELD CORRECTION 5
CONCRETE BATCH P LANT DAILY REPORTS PLANT INSPECTION REPORTS FIELD INSPECTION REPORT DOCUMENTATION OF SAFETY HAZARD WARNINGS M ISC. RECORDS RECORDING THE PROCEEDINGS OF J OB CONFERENCES CONSTRUCTION PHOTOGRAPHS
TYPE OF CONTRACT
THE
ABOVE-SAID CONTRACT IS ITEM RATE CONTRACT IN THIS CONTRACT , PAYMENT FOR WORK DONE IS MADE ON THE BASIS OF THE QUANTITIES OF WORK ACTUALLY EXECUTED AND MEASURED , MATERIALS SUPPLIED AND USED BY THE CONTRACTOR ON THE PROJECT, EACH SUCH QUANTITY BEING MULTIPLIED BY THE CONTRACTOR 'S CORRESPONDING UNIT RATE GIVEN HIS TENDER FOR THAT UNIT. THE MODE OF MEASUREMENT SHALL BE AS SPECIFIED IN THE SPECIFICATIONS AT THE MATERIALS . HOWEVER FOR ITEMS FOR WHICH NO MODE OF MEASUREMENT GIVEN FOR ANY ITEM, SAME SHALL BE TAKEN AS IS-1200. FOR A CONTRACTOR TO SUBMIT AN ITEM RATE TENDER , IT WILL BE NECESSARY TO PROVIDE HIM GENERAL SPECIFICATION DESIGNS AND DRAWINGS TOGETHER WITH ESTIMATES OF QUANTITY .
NOTIFYING
MANAGEMENT AND THE O FFICE OF THE A TTORNEY G ENERAL IF SERIOUS PROBLEMS ARISE. COMPLYING WITH FEDERAL AND STATE RULES AND REGULATIONS PERTAINING TO CONTRACT MANAGEMENT. COLLABORATING WITH OTHER STATE AGENCIES USING THE SAME CONTRACTOR TO ENSURE THERE IS NO OVERLAP IN SERVICES BEING PROVIDED OR INVOICED FOR .
ORGANISATION
CHIEF EXECUTIVE
PROJECT ENGINEER
SITE ENGINEER
SUPERVISOR
SUPERVISOR
HEAD
OF
THE HEAD
OF C IVIL E NGINEERING D IVISION DIRECTS THE P ROJECT ENGINEER TO INITIATE THE P ROJECT. THE HEAD (CED) RELEASES THE APPROVAL LETTERS TO THE CONTRACTOR AND PROJECT ENGINEER TO COMMENCE THE WORK. HE IS THE FINAL AUTHORITY TO APPROVE AND SIGN ON THE MEASUREMENTS FOR FINAL BILLS , ETC . SUBSEQUENT TO THE VERIFICATION OF THE P ROJECT ENGINEER . HE HAS THE POWER TO RESOLVE ANY INTERIM DISCREPANCIES DURING THE PROGRESS OF THE WORK.
PROJECT ENGINEER:
PROJECT ENGINEER IS THE MAIN COORDINATOR FOR THE PROJECT BETWEEN THE EMPLOYER AND THE CONTRACTOR . HE IS THE PERSON WHO DOES THE PLANNING OF SCHEDULE OF WORK P ROGRESS AND MONITORS THE PERIODICAL PROGRESS OF THE WORK. HE IS INVOLVED IN ALL THE TECHNICAL/ REVIEW MEETINGS WITH THE CONTRACTOR DURING THE EXECUTION OF THE PROJECT. CONTRACTOR SHOULD ADDRESS ANY DISCREPANCY ARISES DURING THE EXECUTION OF THE P ROJECT TO THE PROJECT ENGINEER ONLY WITH DUE COORDINATION OF THE S ITE ENGINEER FROM THE D EPARTMENT.
SITE ENGINEER:
SITE ENGINEER
IS THE PERSON DEPUTED ON THE SITE FOR CLOSE MONITORING OF THE PROGRESS OF THE PROJECT. H E COMMUNICATES ALL THE TECHNICAL INFORMATION TO THE REPRESENTATIVES OF THE CONTRACTOR WORKING DIRECTLY ON SITE. HE RECEIVES INSTRUCTIONS FROM THE P ROJECT ENGINEER AND EXECUTES THE PROJECT UNDER HIS GUIDANCE WITH THE HELP OF SUPERVISORS ASSISTING HIM. HE IS RESPONSIBLE FOR TIMELY RECORDING OF THE MEASUREMENTS OF THE WORKS AND CALCULATING THE QUANTITIES OF ITEMS FOR RUNNING BILLS AND FINAL BILLS . HE COORDINATES WITH ALL CONCERNED DIVISIONS OF THE DEPARTMENT LIKE SAFETY, UTILITIES, ETC. FOR OBTAINING THE PERMITS AND THE SMOOTH COORDINATION OF THE S ITE EXECUTION OF THE P ROJECT. H E IS THE PERSON RESPONSIBLE FOR THE FOLLOW UP WITH CONTRACTOR FOR DAILY PROGRESS OF THE WORK.
SUPERVISOR:
SUPERVISOR
IS THE PERSON MONITORS EVERY ACTIVITY OF THE SITE VERY CLOSELY AND HELPS S ITE ENGINEER IN MONITORING THE QUALITY OF CONSTRUCTION . H E HELPS THE S ITE ENGINEER IN CHECKING THE TECHNICAL ASPECTS OF THE CONSTRUCTION, TAKING THE MEASUREMENTS OF THE ITEMS AFTER THE COMPLETION OF THE WORK, ETC . H E HAS TO KEEP THE FIRST HAND INFORMATION OF ALL THE ACTIVITIES THAT ARE TAKING PLACE IN THE SITE AND KEEP A CLOSE WATCH ON THE CONSTRUCTION LABOUR EMPLOYED BY THE C ONTRACTOR FOR THE IMPLEMENTATION OF THE S AFETY G UIDE LINES, Q UALITY NORMS, ETC . S UPERVISOR RECEIVES THE INSTRUCTIONS FROM THE S ITE ENGINEER AND IMPLEMENTS THE SAME IN THE SITE EXECUTION THROUGH THE CONSTRUCTION LABOUR . HE CONTROLS THE CONSTRUCTION LABOUR AND CHECKS THE PROGRESS OF THE WORK DIRECTLY AND MAKES NOTE OF THE DAILY PROGRESS AND DEVIATIONS AND BRINGS TO THE NOTICE OF S ITE ENGINEER . HE HELPS THE S ITE ENGINEER IN RECORDING THE MEASUREMENTS FOR THE PREPARATION OF THE BILLS OF QUANTITIES . HE WORKS AS A COMMUNICATOR BETWEEN THE S ITE ENGINEER AND THE LABOUR
CHAIRMAN:
THE CHAIRMAN
OF THE COMPANY IS THE P ROPRIETOR AND RESERVES ALL THE FINAL RIGHTS OF THE ACTIVITIES OF THE COMPANY . HE IS THE DECISION MAKING AUTHORITY IN PARTICIPATION FOR THE TENDERS AND QUOTING THE RATES FOR THE CONCERNED WORKS. H E DOES MAKE THE POLICY DECISION IN A BROADER PERSPECTIVE FOR THE ACTIVITIES AND THE GROWTH OF THE COMPANY .
PROJECT ENGINEER:
PROJECT ENGINEER IS THE KEY COORDINATOR BETWEEN THE C LIENT AND THE MANAGEMENT OF THE COMPANY . HE COORDINATES REGULARLY WITH THE PROJECT ENGINEER FROM THE DEPARTMENT (EMPLOYER / CLIENT) FOR ALL THE ACTIVITIES PERTAINING TO THE PROGRESS OF THE P ROJECT. HE IS THE PERSON WHO COMMUNICATES ALL THE MATTERS TO THE CLIENT ON BEHALF OF THE CONTRACTOR THROUGH THEIR P ROJECT E NGINEER . H E IS THE SOLE RESPONSIBLE PERSON FOR THE PROGRESS AND QUALITY OF CONSTRUCTION OF THE P ROJECT. HE HAS TO MAKE PERIODICAL SCHEDULES AND PLAN FOR THE RESOURCES LIKE MATERIAL AND MAN POWER .
SAFETY ENGINEER:
SAFETY ENGINEER
IS RESPONSIBLE FOR THE SAFE PROGRESS OF THE CONSTRUCTION AS PER THE GUIDELINES OF OHSAS 18001. HE HAS TO MONITOR DAY TO DAY ACTIVITIES TO GO IN COMPLIANCE WITH SAFETY NORMS . HE HAS TO EDUCATE THE CONSTRUCTION LABOUR AND ALL OTHERS CONCERNED IN THIS ASPECT AND SHOULD EXERCISE THE PRECAUTIONARY MEASURES TO AVOID THE ACCIDENTS . HE SHOULD MONITOR THE USAGE OF P ERSONAL P ROTECTIVE EQUIPMENT BY THE CONSTRUCTION PERSONNEL AND SHOULD MAKE THE FIRST-AID KIT AVAILABLE AT SITE ALL THE TIME. H E SHOULD ALSO MAKE THE ARRANGEMENTS FOR THE EXIT IN CASE OF THE EMERGENCY .
WARRANTY
THE
SUPPLIER WARRANT THAT ALL MATERIAL AND ALL SERVICES PROVIDED BY THE SUPPLIER SHOULD NEW , FREE FROM DEFECT IN WORKMAN S HAND MATERIAL OR DESIGN AND IT PURPOSE FOR WHICH THEY ARE SUPPLIED . T HE SUPPLIER WARRANTY SHALL BE EFFECTIVE FOR 18 MONTH FROM LAST DATE OF RECEIPT OF SUPPLIES OR 12 MONTH FROM THE DATE OF SUCCESSFUL COMMISSIONING . DURING THE WARRANTY PERIOD IF THERE ARE ANY FAILURE , THE SUPPLIER, ON ITS OPTION , REPAIR . M AKE GOOD, REPLACE, OR MODIFY WITH ALL POSSIBLE SPEED WITHOUT ANY ADDITIONAL COST TO COMPANY . IF SUPPLIER DOES NOT COMMENCE THE CORRECTION ACTIVITY AS THE COMPANY MAY, AT ITS OPTION , CORRECT THE DEFECT AT THE S UPPLIER EXPENSES . IN SUCH CASE THE WARRANTY PERIOD WILL EXTENDED TO 12 MONTH FROM THE DATE ON WHICH SUCH REPLACEMENT OR REPAIR IS COMPLETED .
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RECOMMENDATIONS/ CONCLUSION:
1. THE
ALLOTTED TIME FOR THE PROJECT IS INADEQUATE DUE TO ITS LOCATION AND WORKING ENVIRONMENT SURROUNDING THE SITE. THIS HAS RESULTED IN TAKING THE SUBSEQUENT APPROVALS OF PERIODICAL EXTENSIONS OF TIME. THIS HAS CAUSED SOME INCONVENIENCE AT TIMES DURING THE PROGRESS OF THE WORK. THIS EMBARRASSMENT COULD BE AVOIDED IF THE TIME PERIOD COULD BE ASSESSED REASONABLY .
2. THERE
WAS A CONSIDERABLE DELAY IN HANDING OVER THE SITE TO CONTRACTOR DUE TO THE DELAY IN OBTAINING THE S AFETY-C LEARANCE FROM THE S AFETY ENGINEERING DIVISION OF THE DEPARTMENT. THIS COULD HAVE BEEN PLANNED WELL IN ADVANCE AND AVOIDED THE DELAY .
3. THE
SCOPE OF THE PROJECT WAS ENHANCED DURING THE EXECUTION AMOUNTING TO EXTRA EXPENDITURE AND TIME-DURATION OF THE PROJECT WHICH COULD HAVE BEEN FORESEEN MUCH IN ADVANCE BY THE USERS .
4. SPECIFICATIONS OF CERTAIN ITEMS WERE CHANGED, FOR EXAMPLE THE ASBESTOS ROOFING SHEETS , PVC WINDOWS WERE SUBSTITUTED BY THE ALTERNATIVE
MATERIALS DURING THE PROGRESS OF THE WORK WHICH COULD NOT BE ENVISAGED DURING THE PREPARATION OF THE TENDER D OCUMENTS . THIS RESULTED IN WORKING OUT E XTRA ITEMS AND EXTRA DURATION OF TIME FOR THE PROJECT
THUS,
WE CAN SEE THAT HOW IMPORTANT IS A CONTRACT AND CONTRACT MANAGEMENT TO CARRY OUT A PROJECT TO THE SATISFACTION OF ALL THE PARTIES . CONTRACT DEFINES ME DUTIES OF CONTRACTOR , IT PROVIDES GUIDELINES TO PROCEED FOR THE WORK, AND ALSO PROVIDE A SYSTEM OF CONTROL AND MANAGEMENT SO THAT THE PROJECT IS COMPLETED IN TIME. INSTRUCTION FROM THE CONCERN PARTIES , FEEDBACK REPORTS FROM THE CONTRACTOR HELP IN ESTABLISHING A PROPER COMMUNICATION NETWORK THAT ULTIMATELY HELPS IN TIMELY COMPLETION OF THE PROJECT. AND THIS SYSTEM IS ACHIEVING RESULT IN THE FARM HOUSE PROJECT AS A PROPER OVERALL CONTROL AND MANAGEMENT IS POSSIBLE BECAUSE OF THE CONTRACT MANAGEMENT.
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BIBLIOGRAPHY
NICMAR PUBLICATION MANAGEMENT
LESSON BOOKS
ON CONSTRUCTION CONTRACT
IN
FIDIC
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