Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
Rachel Ann G.Gersalia TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT

Department Of Social Welfare Development A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

Rachel Ann G.Gersalia Name of Student June 8,2013 Date Submitted

2x 2 formal Picture (corporate)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT First and foremost I would like to thank god ,for giving us a strength everyday, for graces and blessings ,that help us to perform our task as part of our OJT and also for guidance and good health. Second, my deepest gratitude to my Parents and guardian that serves my inspiration ,for being their always for me as all through the way, for giving their love and financial support ,and to sum it up thank you for understanding. I would also thank our Instructor ,Prof..Sharima Ali Morales for helping and guiding us to explore our OJT. This time ,we have learn a lot from you maam ,you our OJT very challenging for us that help us to achieve our aspirations as we go along with the journey in life. To the Department of Social welfare Development staff ,Thank you for your warm welcome and for giving a kind experience in having in your company and most importantly for helping me to continue my ambitions in life. II. INTRODUCTION As I am very grateful to all the learning I gained from my mentors, this training made me become flexible person and able to adjust to any situation .Perhaps just like other students who been given the same chance. For me, training in DSWD is unexplainable experience I encounter in life . One thing I would like to say, I learned Behind my deepest gratitude I Thank all the people who help me and guide me .to finished my OJT.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Department of Social welfare Development Address : Batasan complex.Constitution Hills,Quezon City 1126 Contact Number: 931-81-10, -951-49-19 Contact Person: Sir Lao Department/Division/Section: FMS-Accounting Divission Inclusive Dates of Training: April 26, 2013 Company Vision, Mission, and Values: Vision; We envision a society where the poor ,vulnerable and disadvantage are empowered for an improved quality of life .Towards this ends, DSWD will be the worlds standard for the delivery of coordinated social service and social protection for poverty reduction by 2030. Mission; To develop,implement and coordinate social protection and poverty reduction solutions for and with poor ,vulnerable and disadvantaged. Values; - Respect of Human dignity -integrity -Service Excellence

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at DSWD people are always busy doing their papers to be approve by the different heads .People at DSWD are very approachable every time Ive been encountered despite ,I never know them yet,they are all also vey flexible in their task especially when one of them is absent they take the charge of those task so that the transaction not be pending. The strength and challenges of this company is that they are flexible to do their task .they are very helpful for the people ,they have the good quality of implementing projects to protect people. I think the best practice of this company is the best practice at DSWD is people always do quality works to satisfy their clients .They assures that they submit their documents on time. My over-all observation in DSWD is what stated on their mission and vision is to improve the quality of life by implementing social protection to uplift poverty reduction by the help of different officials and employee in the said organization. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Answering phone Calls Encoding and logging various document coming from FOs and internal com. Outgoing of various documents like vouchers ,memo and proposal. What we do weekly are the following: Filing and sorting various documents. Encoding and Logging. What we do monthly are the following: Updating DTRs with the Approval of designated employee and filing all the payroll. During my whole training in department of social welfare Development , I think the problem/s that I have encountered during my OJT in my first day is Lock of self-steem, because am being trained am not expected to know everything in one day to get along with the employees ,to know them better ,just to be like me .and by that the longer I do something, the more its challenging but I learn.
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: April Week No. 1 Date: 4-26-13 Time In: 9:00 am Time Out: 5:10 pm Hours Spent: 8:40 hours Date: 4-29-13 Time In: 7:30 am Time Out: 5:30pm Hours Spent: 9 :10 hours Date: 4-30-13 Time In: 7:40 am Time Out: 5; 30 pm Hours Spent: 8;50 hours Date: 5-2-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9;05 hours Date: 5-3 13 Time In: 7;30 am Time Out: 6;00pm Hours Spent: 10 hours Date: Week No. 2 Date: 5-6-13 Time In: 7;30am Time Out: 5;35 pm Hours Spent: 9;50 hours Date: 5-7-13 Time In: 7;25 am Time Out: 5;37 pm Hours Spent: 10 hours Date: 5-8-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9.06 hours Date: 5-9-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9;20 hours Date: 5-10-13 Time In: 7;45 am Time Out: Z5;35 pm Hours Spent: 9;05 hours Date: The following tasks were performed: (Weekly) Month: May Week No. 3 Date: 5-9-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9;05 hours Date: 5-10-13 Time In: 7;45 am Time Out: 5;35 pm Hours Spent: 905 hours Date: 5-14 13 Time In: 7;40 am Time Out: 5;45 pm Hours Spent: 9;15 hours Date: 5-15-13 Time In: 7;30 am Time Out: 6;00 pm Hours Spent: 9;15 hours Date: 5-16-13 Time In: 7;30 am Time Out: 5-15-13 Hours Spent: 8;45 hours Date: Week No. 4 Date: 5-17-013 Time In: 7;30 am Time Out: 6;30 pm Hours Spent: 10 hours Date: 5-20-13 Time In: 7;30 am Time Out: 5;10 pm Hours Spent: 8.40 hours Date: 5-21-13 Time In: 7;36 am Time Out: 5;45 pm Hours Spent: 9.25 hours Date: 5-22-13 Time In: 7-25 am Time Out: 5;50 pm Hours Spent: 10;10 Date: 5-23-13 Time In: 7;30 am Time Out: 5;10 pm Hours Spent: 9.10 hours Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: ______may___________ Week No. 1 Date: 5-24-13 Time In: 7;30 am Time Out: 5 ;47 pm Hours Spent: 9;10 hours Date: 5-27-13 Time In: 9;30 am Time Out: 50;00 pm Hours Spent: 8.30 hours Date: 5-30-13 Time In: 7;40 am Time Out: 5;45 pm Hours Spent: 9.15 hours Date: 5-31-13 Time In: 7;30 am Time Out: 5;25 pm Hours Spent: 9 hours Date: 6-3-13 Time In: 7;30 am Time Out: 5;12 pm Hours Spent: 9.33 Date: Week No. 2 Date: 6-4-13 Time In: 8;00 am Time Out: 5;30 pm Hours Spent: 8;30 hours Date: 6-5-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9 hours Date: 6-6-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9;30 hours Date: 6-7-13 Time In: 7;30 am Time Out: 5;30 pm Hours Spent: 9.30 hours Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: I learn how to used fax machine and Xerox machine . B. Equipment, tools, testing apparatus handled (softwares used included) I handled phone calls ,fax machine ,computer ,and Xerox machine . C. Strong points versus weak points I don't know the different offices and department since a was assigned to accounting task and familiarized the offices of the heads.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: My best experience on my OJT at DSWD is that I learned through experience how to interact and communicate with other people ,a great experience to work with the staff to do the best and show my best is very challenging. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) I committed faults when my maam give me a task with the peace of paper to be file and sad to say that I did something wrong in the paper and it messed up. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: Rachel Ann is very committed to her work ever task were going to give her ,she could easily follow instructions and very cooperative to other staff. Signature over printed name: SALLY D. CASTAARES Person 2: Rachel Ann is very dedicated to whatever duties given to her ,she is willing to learn the thins that she always come early to the office to prepare herself for the upcoming task to be given staff. Signature over printed name: GELANDINE M.BIAG Person 3 : Rachel Ann as OJT, Assigned in accounting division ,I observed that she is hard working ,Punctual and can easily follow instruction. Signature over printed name: ELIZABETH S. JEBULAN

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO D. VIII. APPENDICES (please attached)

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Monthly Task Performance Sheet

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OJT PORTFOLIO D. VIII. APPENDICES (please attached)

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Monthly Task Performance Sheet

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OJT PORTFOLIO D. VIII. APPENDICES (please attached)

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Monthly Task Performance Sheet

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OJT PORTFOLIO D. VIII. APPENDICES (please attached)

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Monthly Task Performance Sheet

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OJT PORTFOLIO D. VIII. APPENDICES (please attached)

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Monthly Task Performance Sheet

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OJT PORTFOLIO F. VIII. APPENDICES (please attached) Final Eval-

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uation Sheet
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OJT PORTFOLIO E. VIII. APPENDICES (please attached) Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

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One of the most important things Ive learned is that talent alone is not enough. It is important, but it is no guarantee of success. One must also be hardworking and should practice self-discipline. Sacrifice is important, too.

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