Interview Questions

12-Sep-11
1 What is the further Subdivision of a plant?

Ans: The further subdivision of a plant are the storage locations, which allows stocks of materials to be broken down according to predefined criteria such as the location and materials planning aspects. It can also be subdivided into locations and operational areas. They are further subdivided into locations takes geographical criteria into account, operational areas reflects responsibilities for production is also a subdivision. 2 Ans: In SD, MM, PP, FI/CO which are the highest organizational units? The highest organizational units in SD, MM, PP, FI/CO are:

SD: Sales Organization. MM: Plant. PP: Plant. FI: Company Code CO: Controlling Area. 3 What is the definition of a Plant according to SAP?

Ans: According to SAP a plant is a place where either material is produced or goods and services provided. Plant is classified into Business Object. In Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials plan aspects. Coming to the Structure a plant can assume a variety of roles. As a part of maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant. As a retail or wholesale site, it makes merchandise available for distribution and sale. The plant is the organizational unit for material valuation, according to a rule. For the placement of materials in storage (stock put-away), a storage location is assigned to a plant. The storage location depends on the storage condition and the stock placement situation. The preferred shipping point for a plant is defined as the default shipping point, which depends on the shipping condition

and the loading condition. The business area that is responsible for a valuation area is determined as a function of the division. As a rule, a valuation area corresponds to a plant. 4 Is it possible Sales Organization sell from a plant belonging to a different company code? Ans: It is possible for a sales organization sell from a plant belonging to a different company code.

5 For which the distribution channels and divisions are assigned and how many shipping points can be assigned to a plant, sales organization and if there is a warehouse management system active, where is warehouse number is assigned?

Ans: The Distribution Channels and Divisions are assigned to Sales Organization. A plant can be assigned with many shipping points, coming to sales organization there will be shipping points that are assigned to that. When a warehouse management system is active it would be assigned with a Plant and Storage Location in a warehouse number. 6 Is it possible to assign two different sales organizations to the same company code? Ans: Yes, it is possible to assign two different sales organizations to the same company code. 7 Define to which organizational element is central in shipping?

Ans: Organizational unit at a fixed location that carries out shipping activities is called Shipping Point. A shipping point could, for instance it can be a company's mail department or a plant's rail depot. Each delivery is processed by only one shipping point. 8 What would make the immediate delivery in cash sales?

Ans: When immediate delivery in cash sales is made the Order type delivery switch on immediately. 9 Is it possible to create sales order for 40 items if the quotation is sent for 30 items?

Ans: Yes, it is possible to create sales order for 40 items if the quotation is sent for 30 items. 10 In Case of Third party Sales what would trigger for the automatic creation of PR or PO? Ans: It has to be set an item category as automatic PO so that PO and PR will automatically generate after saving the order. 11 Briefly explain any three organizational elements make up a sales area and their function? Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions is known as Sales organization. Channel through which the salable materials or services reach the customers, typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations are known as Distribution channel. Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing is known as Division. 12 Ans: In access sequence, the system will not go to access condition type system will reply through formula. In Access sequence what is the importance of requirement field?

13 What is the relation between credit control area and company codes and explain the credit control area? Ans: More than one credit control areas is not possible to assign to a company code, since a credit control area can include one or more company codes. Credit control area is a n organizational unit in an organization that specifies and checks credit limits for customers.

14 What are the steps included for the sales person as a partner function in the partner determination?

Ans: The steps that are included for the sales person as a partner function in the partner determination, that a partner function sales representative or person responsible for these two we can add through partner function in partner procedure

15 What is the central organization element in purchasing and the relationship between sales organization and plants, company codes, plants and company codes?

Ans: The Central Organizational element in purchasing is Purchasing Organization and the relationship between sales organizations and plants is Many to Many, to Company codes its Many to One and for Plants and Company codes its Many to Many to One.

16 Which sub module of SAP could make business areas obsolete and can one business area be assigned to several company codes? And what is Z transaction?

Ans: CO is the sub module of SAP that could make business area obsolete and it is possible that one business area can be assigned to several company codes. Z transaction is a copied standard transaction code or objects that rename it by Z which is basically standard name which will stat from Z as user defined. 17 Ans: The costs and revenue according to the business area posted by the system is called as Business Area. It is used in Sales Area if the accounts are to be posted according to sales and Plant Division if the accounts are to be posted according to products. The business area is defined in Customizing for Sales. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy. Business Area according to Financial Accounting (FI) defines that the business area is an organizational unit within financial accounting which represents a separate area of What is Business area and how is it used?

operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area. 18 Ans: Basic grouping of all individual deliveries for Billing is called Delivery Group. It should have the same Ship to Party, Shipping Point, etc. What is a delivery group?

19 Briefly explain the internal organizational elements within a sales organization and their function? Ans: The Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary. Sales offices are assigned to sales areas. If a sales order is entered for a sales office within a certain sales area, the sales office must be assigned to that area. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions. Individual personnel master records are used to manage data about salespersons. A sales person can be assigned to a sales group in the personnel master record.

20 Ans:

What is Cumulative Condition Record?

Cumulative Condition Record is a field that Condition Update during configuration for a condition type that has anything to do with the cumulative condition records.

21 How can a company's structure represent by defining and assigning corporate structure elements in R/3 system and what is the purpose of doing that?

Ans: The Enterprise organization chart shows the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a

framework in which all business transactions can be processed. 22 What are the views in a material master?

Ans: The views in a material master are Basic data, Additional basic data, Accounting views, MRP views, Purchasing views, Storage views, forecasting views, sales views and in IS Retail there is also a Listing view and POS view. 23 Ans: Sales organization is an organizational unit that sells, distributes products, negotiates terms of sales and is responsible for all the transactions involved with a sale. What is a sales organization?

24 Ans:

What is a legacy System and what is cut over strategy?

Migrating from the existing system on which currently working to the SAP system is called the legacy system. Cutover strategy that depends upon how the organizations design their data load strategies. Normally, it decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then it make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies. Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.

25 What is the transaction code for creating a material in SAP and what is the transaction code to extend a material? Ans: The transaction code for creating a material in SAP is MM41. MM01 is the transaction code to extend a material.

26

In a material master what is the base unit?

Ans: The base unit is a measure which is used as a basis for all the transactions, all movements of quantities will be converted to that base unit of measure which is specific to an article. 27 What happens when a value is not entered for a manual and mandatory condition type and does a header condition type have an access sequence?

Ans: When a value is not entered for a manual and mandatory condition type the pricing procedure will reject the conditions in the sales order. There would be no header condition type to have an access sequence.

28 Ans:

What are the examples of Global settings?

The examples of Global Settings are Currencies, Countries etc and this data is application independent. 29 Ans: A general customer that is created for those customers for which it do not want to create separate records is called a one time customer. This customer can be reused. What is a one time customer?

30 Ans:

In a customer master record who is a payer?

According to customer master record a Payer is the individual or company who will settle the invoices for products or services sold.

31 Who defines the account groups and give some tables in SAP SD for customer master? Ans: Normally account groups are defined by the finance team and some of the tables in

SAP SD for customer master are KNVV, RF02D, KNA 1 etc.

32

What is the procedure to know whether the customer is one-time or regular?

Ans: The procedure to know the customer is one-time or regular since one can maintain Account Group for One-time customers. 33 Ans: Yes, it is possible to have specific customer material information entered in SAP since VD51 is the transaction or inside VA02 also you can add customer material information records. Is it possible to have specific customer material information entered in SAP?

34

Give the transaction code for creating a customer in SAP SD?

Ans: The transaction codes for creating a customer in SAP SD are VD01, VA01 and XD01. 35 Ans: This customer represents the sales customers within the same client but between different company codes. What are inter-company customers?

36 Briefly explain any three organizational elements make up a sales area and their function? Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions is known as Sales organization. Channel through which the salable materials or services reach the customers, typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations are known as Distribution channel. Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing is known as Division.

37

What happens when the exclusive field was ticked in the access sequence?

Ans: When the exclusive field of all access sequences is ticked, it will try to get available data from the first. Only in case, data is not available, will it move on to the next one. 38 In SAP SD what is a sales office?

Ans: According to SAP SD, a sales office is a geographically located unit of a sales organization. 39 What is the purpose of partner determination?

Ans: Partner determination is used to find out who is responsible for A/R process and where the products are going.