PRIMER ON E-GOV PROJECT MANAGEMENT ESSENTIALS

Competencies, Life Cycle, Process, Template and Software to Lead, Direct and Control Project

GOAL
Improve the leadership, management, and technical mindsets and practices behind the eGovernment ICT projects performance, methodology, justification, planning, implementation, control, evaluation and support

OBJECTIVES
1. Describe the knowledge, skills and attitudes requirements to manage the projects towards success 2. Explore the various references standards that defines the mindset, methodology and certification in managing projects 3. Build common understanding on the detailed processes, deliverable, templates and tools to manage ICT project for e-government and community development 4. Elaborate the use of project management tools to capture, store and analyze project data and generate project information and knowledge , and how to use project templates to document project management deliverable on each phase or stage of the ICT project 5. Discover, evaluate, and use open standard computer software and web based services to support the documentation, collaboration, communication, visualization, publication, and monitoring requirements of project management.

TABLE OF CONTENTS
Goal................................................................................................................................................................................2 Objectives ......................................................................................................................................................................2 Project Management Basic Definitions .........................................................................................................................5 Description of e-Government ...................................................................................................................................5 Project .......................................................................................................................................................................5 Project Valuation ...................................................................................................................................................5 Project Management ................................................................................................................................................6 Project Management Office ......................................................................................................................................6 Project Manager .......................................................................................................................................................7 PROJECT MANAGEMENT COMPETENCIES: (Project Manager View) .............................................................................8 ICT Project Manager Categories of Skills ..................................................................................................................8 PROJECT MANAGEMENT MATURITY ASSESSMENT (Organizational View) .................................................................10 ICT Project Management Failure Points .................................................................................................................10 Presence Ranking .................................................................................................................................................10 Project Management Capability Maturity Rubric ...................................................................................................11 PROJECT MANAGEMENT METHODOLOGY STANDARDS .............................................................................................12 Project Management Life-Cycle Phases ...........................................................................................................12 Project Management Knowledge Areas ............................................................................................................13 ICT Project Management Domains .........................................................................................................................14 Business Management Life Cycle OF PROJECT ................................................................................................14 Solution Development Lifecycle of Project .....................................................................................................17 THINKING AND DOCUMENTATION TEMPLATES ..........................................................................................................19 Project Initial Definition and Planning ....................................................................................................................19 ICT Project Visioning and Scoping ...........................................................................................................................21 ICT Project Business Case........................................................................................................................................22 ICT Solution Development Project Scoping .....................................................................................................24 ICT Project Cost and Budget: Item Spreadsheet .....................................................................................................25 ICT Project Investment Requirement and Cost .......................................................................................................28 Project Organization: Roles Matrix .........................................................................................................................30 REQUIREMENT TRACEABILITY MATRIX ...................................................................................................................32

ICT PROJECT MANAGEMENT OPEN STANDARD SOFTWARE .......................................................................................33 Project Documentation Software ......................................................................................................................33 Project Gantt chart Software ............................................................................................................................33 Project Modeling Software .................................................................................................................................33 Project File Security Software ...........................................................................................................................33 Project Collaboration Suite ................................................................................................................................33

PROJECT MANAGEMENT BASIC DEFINITIONS

DESCRIPTION OF E-GOVERNMENT
World Bank Definition: It refers to the use by government agencies of information technologies (such as Wide Area Networks, the Internet, and mobile computing) that have the ability to transform relations with citizens, businesses, and other arms of government. These technologies can serve a variety of different ends: (1) better delivery of government services to citizens, (2) improved interactions with business and industry, (3) citizen empowerment through access to information, or (4) more efficient government management. The resulting benefits can be less corruption, increased transparency, greater convenience, revenue growth, and/or cost reductions.

PROJECT
OGC PRINCE 2 -A management environment that is created for the purpose of delivering one or more business products according to a specified Business Case. A temporary organization that is needed to produce a unique and predefined outcome or result at a pre-specified time using predetermined resource. PMI PMBOK - A project is a temporary endeavour undertaken to create a unique product, service or result. It is performed by people, constrained by limited resources, planned, executed and controlled. Projects are different from operations because the latter are ongo ing and repetitive activities, while projects are temporary and unique.

PROJECT VALUATION
Indicative areas to refer the value of a project Quality of Experience Cost Effectivity Sustainability Governance

PROJECT MANAGEMENT
Project management is the aapplication of principles, practices, and techniques to lead project teams and control project schedule, cost, and risks to deliver the results of a successful project to the delighted stakeholders. Control: Scope, Time, Cost, Resources, Quality, Change, and Security Agenda: Performance, Culture, People, Process, and Technology

Project management is a process with the following components: (PMBOK) 1. Inputs (documents, plans, designs, etc.) 2. Tools and Techniques (thinking tool applied to inputs) 3. Outputs (documents, products, etc.)

PROJECT MANAGEMENT OFFICE

PMBoK Definition: Shared and coordinated resources across all projects administered by the PMO Identification and development of project management methodology, best practices, and standards Clearinghouse and management for project policies, procedures, templates, and other shared documentation Centralized configuration management for all projects administered by the PMO Centralized repository and management for both shared and unique risks for all projects Central office for operation and management of project tools, such as enterprise-wide project management software Central coordination of communication management across projects A mentoring platform for project managers Central monitoring of all PMO project timelines and budgets, usually at the enterprise level Coordination of overall project quality standards between the project manager and any internal or external quality personnel or standards organization.

PROJECT MANAGER
Responsibility Domains of Project Manager (From TenStep) B. PEOPLE RESPONSIBILITIES 1. Lead the identification and elaboration of the project processes, and make sure that people follow the tasks directives. 2. Lead the team to willingly follow your direction. Leadership is about communicating a vision and getting the team to accept it and strive to get there with you. 3. Set the reasonable, challenging and clear expectation of people, and holding them accountable for meeting the expectations and allow them to get enabling opportunities. 4. Facilitate team-building, so that people work together well, and feel motivated to work hard for the sake of the project and other team members. 5. Communicate proactively and clearly, both verbally and written. 6. Realize good and active listening skills

A. PROCESS RESPONSIBILITIES 1. Define the project and build the work plan 2. Supervise the implementation of the overall work plan, that the work is assigned and completed on time, according to quality specifications and within budget. 3. Identify, track, and resolve the project issues. 4. Communicate proactively the project information to all stakeholders. 5. Identify, monitor, and mitigate the project risk. 6. Ensure acceptable quality of the solution and project deliverables at every phase of the project. 7. Manage proactively the project scope by insuring that only what was agreed to is delivered, and the changes are approved through scope management. 8. Define the metrics and collect the data that set the proper view on how the project is progressing, and whether the production of the deliverables is acceptable based on agreed specification, time and cost.

PROJECT MANAGEMENT COMPETENCIES: (PROJECT MANAGER VIEW)

ICT PROJECT MANAGER CATEGORIES OF SKILLS
1. Leadership Skills Attributes VISIONING Leads strategic management; defines, communicates, and leads goals and objectives

CONTROL

Decides, implements and monitors

NEGOTIATION

listens, builds consensus, and manages conflict

2. Management Skills

Attributes PLANNING Gathers data, analyze information, look forward decision, design, and write

CONTROL

Facilitates process initiation, execution, control and improvement, and lead decision making

DOCUMENTATION

Captures and stores information for knowledge requirements

3. Technical Skills

Attributes ANALYSIS Captures information and apply appropriate understanding, decision, and planned action. thinking tool to build

DESIGN

Capturer requirements and performance specifications, and apply appropriate modeling tool

BUILDING

Defines and implements the development platform, and to control delivery and integration of work packages to comply with the project scope and outcome requirements

PROJECT MANAGEMENT MATURITY ASSESSMENT (ORGANIZATIONAL VIEW)

ICT PROJECT MANAGEMENT FAILURE POINTS
FAILURE CAUSES

RUSSEL D. ARCHIBALD (MPCM Survey)

PRESENCE RANKING

Frequent scope changes: 73% Unattainable deadlines: 51% Frequent scope changes: 73% Incorrect or incomplete Feasibility Study (or Business Case or Business Plan): 27% Precarious project management methods, tools and techniques: 22% Lack of resources (human, financial and material): 22% Insufficient or inadequate commitment from senior management: 22% Inadequate risk management: 22% Project managers with insufficient management skills: 20% Insufficient or inadequate IT teams technical skills: 13% Insufficient or inadequate commitment from the involved user areas: 7%

PROJECT MANAGEMENT CAPABILITY MATURITY RUBRIC

(Based on OGC P3M3)

Maturity Level 5

Maturity Condition

Descriptor

Optimized Process

The organization runs continuous process improvement with proactive problem and technology management for projects in order to improve its ability to depict performance over time and optimize processes

Managed Process

The organization obtains and retains specific measurements on its project management performance and run a quality management organization to better predict future performance

Defined Process

The organization has its own centrally controlled project processes, and individual projects can flex within these processes to suit the particular project.

Repeatable Process

The organization ensures that each project is run with its own processes and procedures to a minimum specified standard. There may be limited consistency or co-ordination between projects.

Initial Process

The organization recognizes projects and run them differently from its ongoing business. Projects may be run informally with no standard process or tracking system.

PROJECT MANAGEMENT METHODOLOGY STANDARDS

The methodology standards help the project manager to define and manage the end-to-end stages, activities, requirements, and deliverables of both the business and product development components of ICT project. The project team members and stakeholders are given the common references on how to appraise and deliver the expectations defined for the project. The applicable methodology standards provide the competencies and organization to project handling, and make available the performance benchmark to validate the kind of input, tools, and deliverables entered into the project management.

PROJECT MANAGEMENT LIFE-CYCLE PHASES

PMBOK Project Management Body of Knowledge 1. Initiating

PRINCE2 Project in Controlled Environment 1. Starting Up a Project

MSF Microsoft Solutions Framework 1. Envisioning Phase

2. Planning

2. Planning

2. Planning Phase

3. Executing

3. Controlling a Stage

3. Developing Phase

4. Controlling and Monitoring

4. Managing Product Delivery

4. Stabilizing Phase

5. Closing

5. Managing Stage Boundary

5. Deploying Phase

7. Closing a Project

PROJECT MANAGEMENT K NOWLEDGE AREAS

PMBOK Project Management Body of Knowledge Integration Management

PRINCE2 Project in Controlled Environment Business Case

SWEBOK Software Engineering Body of Knowledge Requirements

Scope Management

Organization

Design

Time Management

Plans

Construction

Cost Management

Controls

Testing

Quality Management

Management of Risks

Maintenance

Human Resource Management

Quality in Environment

Project

Communication Management

Configuration Management

Risk Management

Change Control

Procurement Management

ICT PROJECT MANAGEMENT DOMAINS

1. Business Management Business Case, Policy and Regulations, Acquisition and Procurement, Scope and Time, Cost and Budget, Plan and Implementation, Documentation and Communication, Human Resources, Contracts and Vendors, and Risk Mitigation 2. Solution Development Management Requirement, Approach, Standards, Architecture, Configuration, Technology, Skills, Construction, Control, Testing, Acceptance, Training, Integration, Security, Roll-Out, and Support

BUSINESS MANAGEMENT LIFE CYCLE OF PROJECT

INITIATION

PLANNING

EXECUTION

CONTROLL

CLOSING

Stages INITIATION

Tasks
Data gathering for the baseline information to define the need for the project, value justification of the project, solution and requirements, the available options Agreement on the project methodology, estimation tools, and financial valuation formula. Elaboration of the needs, key performance indicators, critical success factors, financial valuation metrics Formulation and approval of the business case Composition, approval and release of the request for proposal with project terms of reference Acceptance, review and approval of project proposal Composition, approval and release of the project contracts, and project implementation terms of reference based on the approved project proposal Setting up of the project organization and the appointment of the project manager

Results

Research data and information Approved business case Request for Proposal and Project Terms of Reference Approved Project Proposal Project Contracts Project Implementation Terms of References Project Manager Appointment

PLANNING

Definition of the tasks and requirements to be planned for execution and utilization Elaboration and agreement on of the applicable input, procedures, methodology and tools to be use in planning the project development.
Composition of the Project Management Plan to integrated the following plans Work Plan work breakdown breakdown schedules schedule, organization

Work Breakdown Schedule Organization Breakdown Schedule Estimation Techniques Project Management Plan Issues and Problem Management Plan Change Management Organization

Resource Plan organization, skills needs, recruitment, people training, deployment schedules Procurement Plan bills of materials, acquisition strategy, contract handling Communication Plan reporting instruments, kinds of communications, audience definition and information needs Risk Management Plan What if identification process and the mitigation and action requirements Budget Plan Budget Items, Cost and Scheduling Quality Plan Quality assurance procedures and tools specifications Training Plan capability requirement matrix and training design, and schedules Technology Plan technology items, approaches, standards, and delivery, installation, and configuration, and testing schedules Change Management Plan request for changes as a result of problem, incident, etc

EXECUTION

Definition of solutions requirement Design the solution model Create the solution model prototype Verify and Validate solution model prototype Build the beta version of the solution Internal Team verification and validation of beta version of the solution Train users to test the beta version release

Process Model Information Model Technology Model Work Packages Delivery Report Accomplishment Reports Minutes of the Meeting Users Approval, Sign-in and Sign-

Test and Approve the beta version

Off document Training Report

Integration and normalization of the final version Test and approve the final version Release the final version Handle incident, problem and change request

Configuration Documentation Users Manual

CONTROL

Institute and enforce compliance report Issues reporting and change management handling

Compliance Checklist Issues Documentation Attendance Reporting Testing and Documents Quality Assurance

CLOSURE

Lessons Learned Contracts closure Handing over Project document archived

Lesson Learned Document Payment Project Acceptance Documentation Turn-over Documentations

SOLUTION DEVELOPMENT LIFECYCLE OF PROJECT

VISIONING PLANNING

REQUIREMENT DEFINITION

DESIGN

BUILDING

TESTING INTEGRATION

RELEASE

SUPPORT MAINTENANCE

Stages VISIONING & PLANNING

Tasks
Setting the goals, strategy, approach, configuration, and plan of developing the solution based on the approved business case and project proposal of the project. Elicitation and documentation of information to compose the input, process, output, and technology architecture specifications of the proposed solution Analysis and definition of the functional and non-functional requirements of the proposed solution.

Results
Project Work Plan

REQUIREMENT ANALYSIS

Business, Information, Technology Configuration Documentation Functional and non-functional requirement checklists

SOLUTION DESIGN

Visual drawing of the application, data, and technology model, and prototype making of the solution Generate mock-ups and prototypes of processes, screen, reports Validation, verification and approval of the visual drawing and prototype.

Process, application, technology models

data,

and

Application conceptual model Database model Technology platform model

SOLUTION BUILDING

Coding of the approved application, data and technology prototype. Internal testing on the conformance of the coded solution to approved design of the solution requirements

Work Packages Conformance Testing Report Pass Fail Revision Report List of approved work packages Change Requests

SOLUTION TESTING

Validation and verification of the functional and non-functional requirements of the alpha version

of the application database tables

model

and

Issues reporting and change request

SOLUTION INTEGRATION

Putting together the functionally accepted modules, databases, network services and security services to run the integrated version of the solution Integration testing to validate and verify the inter-operational performance

Integrated version

work

package

beta

Testing report and change requests

SOLUTION ACCEPTANCE

Conduct of users training on using the functional beta version of the solution Perform users testing and acceptance of the completed solution version Solution business readiness assessment of the final solution version for release

Training Design Testing Scripts Testing Report Change Request List of accepted functional and nonfunctional features

SOLUTION RELEASE

Normalization of the configuration requirements for the solution final version release Deploying by installing and configuring the release version of the solution to business production area. Training of the production users.

Final Release Version of the work packages User manual List of location and users for deployment, and status of installation and configuration Users training schedules

SOLUTION SUPPORT

Setting up of the organization and procedures for Incident, problem and change handling Accepting incident and problems for documentation, reporting, analysis and resolution

Service Desk

THINKING AND DOCUMENTATION TEMPLATES

PROJECT INITIAL DEFINITION AND PLANNING
Logical Framework
OBJECTIVES GOAL: Wider problem the project will help to resolve MEASURABLE INDICATORS Quantitative ways of measuring or qualitative ways of judging timed achievement of goal MEANS OF VERIFICATION Cost-effective methods and sources to quantify or assess indicators IMPORTANT ASSUMPTIONS External factors necessary to sustain in the long run

PURPOSE: The immediate impact on the project area or target group i.e. the change or benefit to be achieved by the project

Quantitative ways of measuring or qualitative ways of judging timed achievement of purpose

Cost-effective methods and sources to quantify or assess indicators

External conditions necessary if achieved project purpose is to contribute to reaching project goal

OUTPUTS: the deliverable expected project to purpose

These are specifically results from the attain the

Quantitative ways of measuring or qualitative ways of judging timed production of outputs

Cost-effective methods and sources to quantify or assess indicators

Factors out of project control which, if present could restrict progress from outputs to achieving project purpose.

ACTIVITIES: These are the tasks to be done to produce the outputs.

INPUT: These are the resources and budget to be made available to realize the activities and to produce the outputs.

Quantitative measuring qualitative judging performance activities Quantitative measuring qualitative judging performance activities

of or ways of timed of the of or ways of timed of the ways

ways

Cost-effective methods and sources to quantify or assess indicators

Factors out of project control which, if present, could restrict progress from activities to achieving outputs Factors out of project control which, if present, could restrict the provision of input to initiate the activities to achieving outputs

Cost-effective methods and sources to quantify or assess indicators Financial report as required by the project fund sources

Stakeholder Analysis
The project stakeholders are individuals and organizations whose interests may be affected as a result of executing the project. They are either primary or secondary stakeholders who needs, knowledge, influences, resources, and regulatory functions are considered contributory to achieve the project goal, and whose active engagement are considered critical success factors to the project success. The project manager has to initiate the activity of identifying the stakeholders, to perform the critical evaluation of their situational stake, and manage their expectation and participation. Stakeholders are persons assigned to the project, the members or departments within the organization, the outside institutions with regulatory or supplier relationship with the organization, and individual or groups considered as influencers. The results of stakeholder analysis provide the stand-point on how to communicate with the various interest groups of the project, and how to address differences and build consensus.

Stakeholder Analysis: Talking Points

1. 2. 3. 4.

Who to keep satisfied? Who to manage closely? Who to monitor with minimum effort? Who to be kept informed?

ICT PROJECT VISIONING AND SCOPING

MSF v3.0 Project Visioning and Scoping

BUSINESS OPPORTUNITY Opportunity Statement

SOLUTION CONCEPT Goals

SCOPE Feature/Functions List

SOLUTION DESIGN STRATEGY Architectural Strategy Technical Strategy Release Design

Vision Statement

Objectives

Out of Scope

Design

Benefit Analysis

Assumptions

Version Strategy

Constraints

Acceptance Criteria

User Profile

Operational Criteria

Usage Scenario

Business Requirements

Users Requirements

Operation Requirement

Systems Requirements

ICT PROJECT BUSINESS CASE

Decision Points for E-Gov Project Justification

DECISION POINTS INPUT

Project Needs, Objectives, Goals and
Project Log Frame

Key Performance Indicators, Critical Success Factors, and Performance Metrics

Project Log Frame

Target Beneficiary Stakeholders

and

Stakeholder Analysis

Mandate or Developmental Agenda Alignment

Agency R.A., Medium Term Developmental Goals, Incumbent President Agenda, Approved Strategic Plan

Resulting Value to the Agency, Citizen, and Government

Applied Information Economics, Balanced Score Card, Economic Value Added, Economic Value Sourced, Portfolio Management, Real Option Valuation, Break Even Analysis,

Technology Solution Options and the Value of Choosing the Option

Enterprise Architecture, Information Systems Strategic Plan, Request for Information

Risks

Risk Analysis, Costs of Risk, Costs of Mitigation, Risk Probability and Impact,

Timeframe

Project Timelines, Work Breakdown Schedule

Project Requirements and Cost

One-Time Development Expenses, One-Time Implementation Expenses, Capital Costs, Maintenance/Continuing Cost

Financial Valuation

Cost Benefit Analysis, Net Present Value, Payback, Total Cost of Ownership, Internal Rate of Return, Opportunity Cost, Payback

Maintenance and Sustainability

Service Support Plan and Service Management, Business Continuity Plan, Business Plan

LOGICAL PROJECT DEFINITION MATRIX JUSTIFICATION

STAKEHOLDERS Whose interest will be affected Internal External NEEDS Problem, Improvement, Regulation OBJECTIVES Measurable EndResult to Solve Problem, Improvement Targets, Compliance Registration for the Stakeholders ICT SERVICES SOLUTION Product Deliverables to be Purchased or Constructed PRIMARY FUNCTIONAL REQUIREMENT Core/Cutting Across Tasks, Information and Results

REQUIREMENT
PRIMARY NONFUNCTIONAL REQUIREMENT Core/Cutting Across Quality Characteristics in the Tasks, Information and Results SECONDARY FUNCTIONAL REQUIREMENT Serves particular interest or handle special exceptions SECONDARY NONFUNCTIONAL REQUIREMENT Serves particular interest or handle special exceptions DEVELOPMENT APPROACH or STRATEGY Procedures Methods Standards Tools Infrastructure Platforms Skills Organization

ACQUISITION
INPUT GOOD AND SERVICES SUPPLIER

ICT SOLUTION DEVELOPMENT PROJECT SCOPING

PROJECT TASKS PROJECT PHASES ACTIVITY 01. Business Case Preparation 02. Business Case Review and Approval 03. Budget Requirement Preparation, Allocation Request Processing, Approval and Actual Allocation 04. Request for Proposal Preparation and Project Terms of Reference Definition 05. Request for Proposal Review and Approval of the Project Terms of Reference 06. Procurement Preparation, Bidding, Evaluation, Awards, Contract Approval 07. Activation of Project Implementation Organization 08. Detailed Project Implementation Planning, Scope Breakdown Refinement, Budget Alignment, Delivery Schedules, responsibility matrix 09. Developmental Platform Delivery, Installation and Configuration 10. Solution Requirement Elicitation and Design Definition 11.Solution Prototype Building, Validation and Verification 12. Solution Beta Version Coding, Internal Testing and Integration 13. Production Platform Delivery, Installation and Configuration 14. Users Training for Solutions Beta Version Testing 15. Solution First Production Release Version normalization 16. Users Approval of Production Version; and release of solution to the users environment 17. Service Support and Maintenance 18. Project Closing and Turnover DURATION REQUIREMENTS SERVICES GOODS

ICT PROJECT COST AND BUDGET: ITEM SPREADSHEET

SERVICES COST ITEMS AND BUDGET ESTIMATE PROJECT DELIVERABLES Expert & Skills Requirement Salary Rate HR/DAY SERVICES DETAILS Total Total Hours or Salary Mandays

Travel, Accommodation Expenses

Insurance

01. Business Case

02. Financial Work Plan, Budget Requirements and Approved Allocation 02. Request for Proposal & Project Terms of References 03. Reviewed and Approved Bids 04. Project Office and Skilled Personnel 05. Project Meetings and Workshops and Project Training 06. Project Work Plan 07. Development Platform Hardware, Software and Bandwidth 08. Approved Requirement Documentation and Solution Design, Architecture and Functional Models

09. Validated and Verified Solution Prototype Program application interfaces prototypes, database tables, and network interfaces 10. Beta Version Program Module working business application, data, security, integration interfaces, and network 11. Users Documentation and Users Training 12. Users Testing and Change Documentation 13. Normalized Production Version of the Solution 14. Solution Roll Out Support. 15. Incident Management and Maintenance

COMPUTER GOODS REQUIREMENT AND BUDGET ESTIMATE Project Management Office COMPUTER HARDWARE Item Name No. & Total Cost of Cost Units Workstation Network Hub Server Network Cables/Peripheral COMPUTER SOFTWARE Software License Total Cost Type Number Operating System Productivity Tools Scheduling Program Security Software BANDWIDTH Capacity Duration Cost

Solution Development Platform COMPUTER HARDWARE Item Name No. & Cost of Units Workstation Network Hub Server Network Cables/Peripherals COMPUTER SOFTWARE Software License Total Cost Type Number Modeler Editor Application Server Database Server Network Server BANDWIDTH Capacity Duration Cost

Total Cost

Business Production Roll-Out COMPUTER HARDWARE Item Name No. & Total Cost Cost of Units COMPUTER SOFTWARE Software License Total Cost Type Number BANDWIDTH Capacity Duration Cost

Service Support Management COMPUTER HARDWARE Item Name No. & Total Cost Cost of Units COMPUTER SOFTWARE Software License Total Cost Type Number Service Desk Service Monitoring BANDWIDTH Capacity Duration Cost

ICT PROJECT INVESTMENT REQUIREMENT AND COST

Investment Component SERVICES Project Team External Consultants Training Venues Transportation Accommodations Rentals Bandwidth Electricity, Water Unit Duration Estimated Unit Cost Estimated Total Cost Total Cost % Source of Fund

000%

GOODS Users Access Computer Computer Server Network Server Internet Server Application Server Database Server Security Server Backup Server Network Devices Cabling and Peripheral Software Installer and Licenses Office Supplies Other Equiptments

000%

MAINTENANCE Computer Devices Network Devices Other Equiptments Software Building TOTAL INVESTMENT COST

000%

PROJECT ORGANIZATION: ROLES MATRIX

PROJECT TASKS: ROLES MATRIX

Date of First Draft:

Version No.

Current Version Date:

PROJECT NAME

PROJECT DURATION

PROJECT OUTCOME

PROJECT OWNER

PROJECT BENEFICIARY

SOURCING STRATEGY

PROJECT TASKS

DELIVERABLES

PROJECT ROLES

Responsible

Accountable

Expert

Work

PROJECT ACTIONS: RESPONSIBILITY MATRIX

Date of First Draft: PROJECT NAME PROJECT DURATION PROJECT OUTCOME PROJECT OWNER PROJECT BENEFICIARY

Version No.

Current Version Date:

SOURCING STRATEGY

PROJECT RESPONSIBILITY MATRIX PROJECT ACTION ITEMS

ACTION IMPLEMENTOR

APPROVING AUTHORITY

DECISION PROVIDER

ANALYSIS, EVALUATION & RECOMMENDATION MAKER

INTERNAL SUBJECT MATTER EXPERT

EXTERNAL SUBJECT MATTER EXPERT

REQUIREMENT TRACEABILITY MATRIX

Unique No. Requirement Statement Requirement Source Software Requirement Specification or Functional Requirement Document Reference Number Design Specification Document Reference Number Program Module Name and Reference Number Requirement Test Specification Document Reference Number Successful Test Verification Modification of Requirements Remarks

ICT PROJECT MANAGEMENT OPEN STANDARD SOFTWARE

PROJECT DOCUMENTATION SOFTWARE
1. 2. 3. Microsoft Office Open Office Google Drive

PROJECT GANTT CHART SOFTWARE

1. OpenProject 2. Gannt Project

PROJECT MODELING SOFTWARE

1. 2. Microsoft Visio Dia Diagrammer

PROJECT FILE SECURITY SOFTWARE

1. Antivirus 2. Unwanted File Cleaner 3. File Backup 4. File Encyprtion

PROJECT COLLABORATION SUITE

1. Google Apps 2. Basecamp Project Management