MAYORANDCITYCOUNCIL

WORKSESSION
Tuesday,July9,20131:00P.M. AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.

AGENDA
1. 2. 3. COMMENTSFROMTHEPUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda maybeheardduring Comments from the Public for a periodof three (3)minutes orsuch time asmay be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, addressandtheAgendaitemonwhichheorshewishestospeak.

CALLTOORDER REPORTONCLOSEDSESSIONTuesday,July9,201312:00p.m.1:00p.m.

4. 5. ADJOURN D. RequesttoApproveBoardwalkBusinessDirectorySignagebyGlennIrwin,OCDCExecutive DirectorandVickiBarrett,OCDCBoardwalkCommitteeChair C. RequestApprovaltoPurchaseAmmunitionpresentedbyLt.RichardMoreck B. RetirementRecognitionofPFCEricHutchinson A. RetirementRecognitionofElectricianGeorgeLittleton NEWBUSINESS

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 2. Report on Closed Session Tuesday, July 9, 2013, 12:00 p.m. Legal Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY DATE AND TIME: PLACE: SUBJECT: VOTE: Tuesday, July 9, 2013 12:00 p.m. City Hall Legal Matters UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; X 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, July 9, 2013, a closed session was held on Tuesday, July 9, 2013 at 12:00 p.m. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal Matters (b) Persons present: Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Brent Ashley; Dennis Dare; Margaret Pillas City Solicitor Guy Ayres Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting:

Time:

H:\Wpdoc\closedsess.wpd

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 3. COMMENTS FROM THE PUBLIC
Any person who may wish to speak on a matter scheduled for discussion on the Work Session Agenda may be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 4. NEW BUSINESS A. Retirement Recognition of Electrician George Littleton

IN APPRECIATION OF GEORGE LITTLETON 15 YEARS OF SERVICE George Littleton has contributed Fifteen (15) years of dedicated service to the Town of Ocean City, where he began his career in 1998; and WHEREAS, George Littleton has played an integral role in the Public Works Department of the Town of Ocean City for 15 years; and WHEREAS, George Littletons skill and experience have been instrumental in the overall success of the Public Works Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend George for his Fifteen (15) years of devoted service and wish him a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 9th day of July in the year of Our Lord two thousand and thirteen.

______________________________ RICHARD W. MEEHAN Mayor

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 4. NEW BUSINESS B. Retirement Recognition of PFC Eric Hutchinson

IN APPRECIATION OF ERIC HUTCHINSON 26 YEARS OF SERVICE Eric Hutchinson has contributed Twenty-six (26) years of dedicated service to the Town of Ocean City, where he began his career in 1987; and WHEREAS, Eric Hutchinson has played an integral role in the Police Department of the Town of Ocean City for 26 years; and WHEREAS, Eric Hutchinsons skill and experience have been instrumental in the overall success of the Police Department for the Town of Ocean City, Maryland. NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, along with the Ocean City Council, do hereby commend Eric for his Twenty-six (26) years of devoted service and wish him a happy and healthy retirement. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 9th day of July in the year of Our Lord two thousand and thirteen.

______________________________ RICHARD W. MEEHAN Mayor

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 4. NEW BUSINESS C. Request Approval to Purchase Ammunition presented by Lt. Richard Moreck

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 4C July 9, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Captain Greg Guiton Ammunition Purchase June 28, 2013 Request approval to purchase partial order of ammunition. Request approval from the Mayor and Council to purchase a portion of the proposed Federal Ammunition order requested in the FY 2014 budget from The Gun Shop in Vincentown, New Jersey. The Gun Shop holds the Maryland State Contract for ammunition. If purchased before July 15, the vendor will honor last years pricing. $26,193.87; Budgeted amount for these items was $27,270. Approve request to purchase ammunition. Do not approve at this time. Captain Greg Guiton Lt. Rick Moreck Not applicable 1) Memorandum 2) Merchandise detail

ISSUE(S): SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF:

COORDINATED WITH: ATTACHMENT(S):

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, JULY 9, 2013 4. NEW BUSINESS D. Request to Approve Boardwalk Business Directory Signage presented by Glenn Irwin, OCDC Executive Director and Vicki Barrett, OCDC Boardwalk Committee Chair

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 4D 7/9/13

TO: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Boardwalk Business Directory July 2, 2013 Request to install boardwalk business directory panels at select areas along the Boardwalk. The OCDC and its Boardwalk Committee request to install six business directory panels on the Boardwalk. The panels will include the name of each business on the boardwalk, general location, and business by category (retail, food/beverage, lodging, and attractions). The OCDC believes this will assist boardwalk visitors to locate area businesses as well as see all business types found along the boardwalk. Approximately $4,000 for design, materials and installation. Costs to be paid by OCDC. Refer to Mayor and Council Not applicable Hal Adkins, Director, Public Works Department Vicki Barrett, OCDC Boardwalk Committee Chair Glenn Irwin, OCDC Executive Director 1) Project description 2) Example of Boardwalk Business Directory with Boardwalk map

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

DetailedinformationonBoardwalkBusinessDirectoryPanels Purpose: Toinformboardwalkvisitorstothelocationofspecificbusinessesaswellasvarietyofbusinesses.In additionthepanelswillincludeamapofthefullboardwalktoserveasaformofwayfindingsignage. Locations: TherewillbesixsignsplacedatthefollowinglocationsontheBoardwalk: 1)TramwallatS.1stStreet 2)CarolineStreetrestroom 3&4)N.DivisionStreetnorthandsouthsidesofarchwaylegs 5)9thStreetrestroom 6)27thStreettrambuilding SignPanelDesign: Eachsignpanelwillbe6feethighand2feetwide.Thesignswillbesinglesided. Eachpanelwillbeaboutthick.EachwillbemadeofasolidcorePVCaluminumbase(rigidpoly metal)withaUVclearfilter. Eachpanelwillincludethenamesofeachboardwalkbusinessinitsappropriatebusinesscategory.A fullmapoftheboardwalkwillbeincludedontheleftsideofthepanelforreference.Thebusinesseswill becolorcodedontheboardwalkmaponeachpanel.Eachsummeranewsheetofcurrentbusinesses willbeoverlaidontheboard.Itisexpectedthateachpanelwillincludeabout300linesoftextforthe list. Ayouareherenotationwillbeprovidedoneachpanel. Installation: InstallationwillbecompletedbySignsIllustratedwhichworkswiththeTownofOceanCityandOCDCon manyprojects.Initialinstallationwillincludeproperhardwaretofastentheindividualpanels.Panels willbesecuredwithstainlesssteelorgalvanizedhardware. Storage: TheOCDCisrequestingtheTownofOceanCitytoremovethepanelsafterthesummerseasonandto storethem.TheTownwouldberequestedtoinstallthempriortothefollowingsummerseason.Once installedthenewbusinesslistingdirectorywouldbeappliedtothepanels. Maintenance: Thedirectorypanelsareintendedtobelowmaintenanceanddurable.Intheeventofgraffiti,theUV coatedfilterwillprovidesomeprotectionbutincasesofextremegraffitianewoverlaysheetwillbe installed. TheOCDCBoardwalkCommitteewilldevelopanewbusinessdirectorylistingforeachsummerseason.

 Costs: Thedesign,panelboardscreation,businessdirectoryoverlaycover,andinitialinstallationwillbepaid forbytheOCDC.TheOCDCwillalsopayfortheannualoverlayofbusinessdirectorylistforeachpanel. Timingofproject: UponapprovalofthisprojectbyCityCouncilatitsJuly9thmeeting,itisplannedforthesepanelstobe fullyinstalledbytheendofJuly.