Professional Documents
Culture Documents
ordperfect office X3the latest version of Corels productivity suitecomes packed with new features that make it a stronger competitor than ever to Microsofts dominant Office. Armed with the ability to natively import and export word processing documents to PDFas well as to export spreadsheets and presentations to PDFWordPerfect Office X3 has features were still waiting for from Microsoft Office (or dont expect to see until the next Office update, due at the end of this year). The new Corel office suite also boasts improved compatibility with Microsoft Office applications, an updated interface, a new mail client and the ability to strip documents of metadataamong other thingsmaking it a good upgrade for existing shops and worthy of consideration for organizations looking for a Microsoft Office alternative. Enterprises heavily invested in Microsoft Office, however, should wait for the release of Office 12, as Microsoft is currently calling the update, before performing any kind of side-by-side comparisons. Released in January,WordPerfect Office X3 Standard Edition comprises the WordPerfect word processor, Quattro Pro spreadsheet application, Presentations slide maker, Presentations Graphics image and graphics editing program, and WordPerfect Mail e-mail client. WordPerfect Office X3 Standard Edition has a retail price
of $299 and $159 to upgrade. Microsofts Office, in contrast, can cost as much as $500 per seat retail without volume licensing. Volume licensing for WordPerfect Office X3 is available, and Corel will honor the upgrade price for users of both the WordPerfect and Microsoft Office suites. WordPerfect Office X3 Professional Edition, which is available by site license, includes a software developers kit and the Paradox database. Paradox has been enhanced to connect to external databases via ODBC DSN (ODBC Data Source Name) under Windows XP Service Pack 2. Free and lower-priced office productivity suites are availablesuch as OpenOffice.orgs OpenOffice.org 2.0.1 and Sun Microsystems StarOffice 8 but organizations considering a switch would need to factor in training costs for these likely unfamiliar office suites. Even Microsoft Office shops planning to upgrade to the next version of Microsoft Office will have to figure in such costs, as Office 12 will have dramatic interface changes that users may have difficulty handling at first. WordPerfects advantage here is its ability to mimic Office 2003s look and feel, as well as save in Offices document file formats.
WordPerfect Office X3 is the first productivity suite to natively import and export word processing documents to PDF (top screen), and all its core applications, including the Quattro Pro spreadsheet, now have the ability to publish documents to the PDF format (middle screen). This new version of WordPerfect also adds an e-mail client, WordPerfect Mail, with a built-in RSS reader (bottom screen).
Core applications
during kweek labs tests of WordPerfect Office X3, we were pleased with the suites core applications. We also experienced fairly good results when opening and creating Microsoft Office-formatted
documents with WordPerfect Office X3. We did encounter some small inconsistencies during our testing that required tweaks to preserve the appearance of the documents we imported. We also ran into
some formatting issues when importing WordPerfect Office X3 documents into Microsoft Office 2003. While this may not seem like a big deal, 99 percent of businesses use Microsoft
[CONTINUED ON PAGE 46]
w w w. e w e e k . c o m
J A N U A R Y 3 0 , 2 0 0 6 n e W E E K 45
fWEEKLABS
WORDPERFECT FROM PAGE 45
Office, and organizations that dont use Microsoft Office need to ensure that their documents can be viewed correctly by those that do. Businesses can ensure that their documents render appropriately for those who arent using WordPerfect by taking
advantage of the suites PDF export feature. All the core applications in WordPerfectWordPerfect, Quattro Pro and Presentations now have the ability to export to PDF. A tool bar allows users to easily convert documents, spreadsheets and presentations into PDFs with one click.
EXECUTIVE SUMMARY
WordPerfect is also the first office suite with the ability to natively import an Adobe Systems Acrobat file, edit its contents and resave that file as a PDF or in another format. In tests, we found that the PDF import feature needs some work, particularly with heavily formatted documents. However, the feature worked fine with straight text documents and will come in handy for users who work with such files. Microsoft has announced that, with Office 12, documents
can be saved to the PDF format, but it is still unclear whether Office 12 will allow users to import and rework PDF files. WordPerfect Office X3 will support Office 12s OpenXML format. The Corel suite will not support OASIS Open Document Format for Office Applications standard, although Corel remains an active participant on the OASIS technical committee for ODF. (For more on ODF, see story, below.)
[CONTINUED ON PAGE 48]
NE OF THE BIGGEST ISSUES IT MANAGERS FACE WHEN CONSIDering an alternative to Microsofts Office productivity suite
EVALUATION SHORTLIST
Projects KOffice 1.4.2 For users of Linux and other KDE-supported platforms, KOffice offers broad functionality and excellent desktop integration (www.koffice.org) N Microsofts Office 2003 and earlier versions The file formats exclusive to Microsofts market-leading Office suite are a de facto standard, giving Office a definite edge in this area (office.microsoft.com/en-us/default.aspx) N OpenOffice.orgs OpenOffice.org 2.0.1 The wholly open-source sibling of StarOffice typically provides tight integration with Linux distributions and is free (www.openoffice.org) N Sun Microsystems StarOffice 8 StarOffice 8 supports multiple OS platforms, and its Document Analysis wizard helps determine where compatibility issues with Microsoft Office may surface (www.sun.com/software/star/staroffice/index.jsp) N ThinkFrees ThinkFree Office 3 Server Edition As opposed to client-based applications, the server-based ThinkFree Office 3 makes it easier for IT managers to deploy, manage and support multiple OS platforms (www.thinkfree.com) 46 e W E E K n J A N U A R Y 3 0 , 2 0 0 6
N KDE
is file format compatibility. With 99 percent of the business world running Microsoft Office, IT managers need to ensure that their users can create documents that business partners, suppliers and customers can open and view without problems. While Office alternatives such as Corels WordPerfect and OpenOffice.orgs OpenOffice.org do a pretty good job when it comes to compatibility with Microsoft Office documents, theyre not perfect. During the last year, support for the OASIS Open Document Format for Office Applications standard, an open format that can be used in any software, has gained momentum. ODF, which covers applications such as word processors, presentations and spreadsheets, uses XML data tagging to format and store documents. The standard is supported, most notably, by the OpenOffice.org productivity suite. ODF support among all office suites would be of great benefit to enterprises. Users would be able to view any document with the productivity suite of their choice without having to worry about file format compatibility. Since the commonwealth of Massachusetts decision to standardize on ODF, a number of vendors also have voiced support for the standard. Novell, for example, announced in January that it plans to provide complete ODF support in its next release of SUSE Enterprise Desktop, due this year. Other vendors that have thrown their support behind ODF include Google, IBM and Sun Microsystems. Not all productivity suite vendors offer ODF support, though. ThinkFree and Corel, for example, will support Microsofts competing Open XML when Office 12 is released. Corel has chosen not to support ODF in its recent WordPerfect X3 release (see review, starting on Page 45). The reason: Corel executives said that customers havent asked for it. Anne Chen
w w w. e w e e k . c o m
fWEEKLABS
JIM RAPOZA: TECH DIRECTIONS
WORDPERFECT FROM PAGE 46
End-user focus
during testing, it was obvious that Corel had users needs top of mind when developing WordPerfects new features. For example, we appreciated how the word count is now displayed at the bottom of the WordPerfect word processor. We also liked that Yahoo Search is embedded into the word processor, which allowed us to do quick Web searches without leaving our documents. We were able to highlight text in a WordPerfect document and select Search With Yahoo from the right-click menu to get search results within a browser window. Two other new tools we liked allowed us to strip formatting or metadata from documents. Using the right-click menu, we could remove formatting from text copied from Web pages before pasting it into a document. We could also save documents without metadata, which could prevent the embarrassment of having comments, history or other hidden information uncovered by other users.
48 e W E E K n J A N U A R Y 3 0 , 2 0 0 6