INDEX

1. ACKNOWLEDGEMENT 2. INTRODUCTION TO DBMS - Database Management System - Physical and Logical files - Advantages of DBMS - Types of records

3. INTRODUCTION TO PROJECT - Company Profile - Technology Used - Overview 4. PHOTO GALLERY 5. FILE LAYOUT / TABLES 6. RELATIONSHIP BETWEEN ENTITIES 7. RELATION BETWEEN DATABASE - Design - Description for ER diagram - Motivation 8. ENTITY RELATIONSHIP(ER) DIAGRAM 8. CONCLUSION

ACKNOWLEDGEMENT

We are submitting the project for subject named File Structure And Database Management and Project titled ,
MAHINDRA SONA LIMITED.(DESPATCH DEPARTMENT)

As a part of curriculum for First Year of Bachelors of Computer Application (FYBCA) Under Pune University. Therefore, We thank to Mrs.Sarita Dhawale, for giving us an Opportunity to work on this Project. For the Guidance and Encouragement given us, while we are working on the Project.

INTRODUCTION OF DBMS
A DBMS (Database management system) is complex software system that is used to manage, store and manipulate data. It is utilized by a large variety of users, to retrieve and manipulate data under its control. The user could be utilizing that database concurrently from on-line terminals and in a batch environment via application program written in a highlevel language. In this chapter we described the advantages of DBMS and also classify its users. In any organization data is the basic resource to run organization. This data is required by decision makers for processing and retrieving information. A data is collection of information or real fact which can be record and have implicit meaning customer_name, item price, balance etc. can be consider as data. The database is used to store information useful to an organization. A database is a shared collection of inter-related data, which is designed to fulfill the information needs. A Database Managements System [DBMS] is a software system that allows user to define manipulates and processes the data in a database, in a database, in order to produce meaningful information

Types of Relationship
1. One-to-one (1:1) :- An entity in A is associated at the
most one entity in B and then in B is also associated with at the most one entity in A. Example : One class has one roster Dept-Manager

2. One-to-many (1:M):- An entity in A is associated

with any number of entities in B and entity in B is associated with at the most one entity in A. The 1: N relationship is represented using parent-child concept. Here one side of relationship is called parent and many side of relationship is called as child. Example : One student offers many subjects One manager manages many employees

3. Many-to-one (M:1):- An entity in A is associated

with at most one entity in B and an entity in B is associated with any number of entities in A. Example : Many politicians are present in party

 Employees are working in a department

4. Many-to-many (M:M):- Entities in A can be

associated with any number of entities in B and vice versa also. Example : Many teachers conducts many test Many doctors works in many hospitals

ADVANTAGES OF DBMS
Cost of software development is reduced. User can get proper logical organization of dataset. Centralization for multi-user is available. Centralized data reduces management problem and duplication of data also. Data is independent. User can monitor database performance. Data redundancy and consistency are controllable. Program and data interdependency is decreased. Data flexibility is increased. Data integrity and its quality is maintained. Inconsistancy of data is avoided. Same data can be shared by many application programs. Security to data is provided.

What is File?
In information system we deal with data. This data has to be arranged in a proper way to accept, process communicate operations and results. For arranging the data, we need file. For example: inventory activities in an inventory file, payroll activities in a payroll file and so on.

Definition : 1)Logical Files :

Logical file is a file viewed in term of what data items, its record contain and what processing operation may be preformed upon the file. The files can be viewed as logical files and physical files. The user of how the data is a file viewed in term of how the data is stored on a storage device and how the processing operations are made possible.

2)Physical Files :
The physical files are store in secondary storage devices. The operation system makes connection between logical and physical file for the application program. Application program read or write the bytes from physical file which are stored on secondary storage like disk. The operation system make connection between physical and logical file
before the application program can open file for use.

Types of record
Fixed length Record and Variable-length Record:
A file a sequence of records. In many cases, all records in a file are of the same record type. If every record in the file has exactly the same size (in bytes), the file is said to be made up of fixed-length record. If different records in the file have different sizes, the file is made up of variable-length record. A file may have variablelength records for several reasons: