Professional Documents
Culture Documents
1.0
Version
1.1.1 Purpose.....................................................................................................................................................10
1.1.2 Prerequisites .............................................................................................................................................10
1.1.3 Material Master Record..............................................................................................................................10
1.1.4 Vendor Master Record...............................................................................................................................24
1.1.5 Purchasing Info Record.............................................................................................................................35
1.1.6 Source List.................................................................................................................................................41
1.1.7 CIN Master Data........................................................................................................................................43
1.1.8 Excise Condition Record............................................................................................................................53
1.2
1.2.1 Use............................................................................................................................................................56
1.2.2 Procedure..................................................................................................................................................56
1.2.3 Result.........................................................................................................................................................61
1.2.4 Example ....................................................................................................................................................61
1.3
1.3.1 Use............................................................................................................................................................61
1.3.2 Procedure..................................................................................................................................................61
1.4
1.4.1 Use............................................................................................................................................................64
1.4.2 Procedure..................................................................................................................................................64
1.4.3 Result ........................................................................................................................................................66
1.4.4 Example ....................................................................................................................................................66
1.5
1.5.1 Use............................................................................................................................................................67
1.5.2 Procedure..................................................................................................................................................67
1.5.3 Result ........................................................................................................................................................69
1.6
1.6.1 Use............................................................................................................................................................69
1.6.2 Procedure..................................................................................................................................................69
1.6.3 Result ........................................................................................................................................................70
1.6.4 Example.....................................................................................................................................................70
1.7
1.7.1 Procedure..................................................................................................................................................71
1.8.
1.8.1 Use...........................................................................................................................................................74
1.8.2 Procedure..................................................................................................................................................74
1.8.3 Result ........................................................................................................................................................76
1.9
Purchase Order__________________________________________________77
1.9.1 Use............................................................................................................................................................77
1.9.2 Procedure..................................................................................................................................................77
1.9.3 Result ........................................................................................................................................................82
1.9.4 Example ....................................................................................................................................................82
Version
1.11Message Output_________________________________________________87
1.11.1 Use.........................................................................................................................................................87
1.11.2 Procedure................................................................................................................................................87
1.12
1.12.1 Use..........................................................................................................................................................89
1.12.2 Prerequisites ...........................................................................................................................................89
1.12.3 Procedure................................................................................................................................................89
1.12.4 Result ......................................................................................................................................................99
Material document 5000000009 posted...............................................................................................99
1.12.5 Example ..................................................................................................................................................99
1.13
1.13.1 Use........................................................................................................................................................100
1.13.2 Procedure..............................................................................................................................................100
1.13.3 Result ....................................................................................................................................................105
1.13.4 Example ................................................................................................................................................105
1.14
1.14.1 Use........................................................................................................................................................106
1.14.2 Procedure..............................................................................................................................................106
1.14.3 Result ....................................................................................................................................................113
Return Delivery document created..................................................................................................................113
1.14.4 Example ................................................................................................................................................113
1.15
1.15.1 Procedure..............................................................................................................................................114
1.15.2 Result ....................................................................................................................................................116
1.15.3 Example ................................................................................................................................................116
1.16
1.16.1 Use........................................................................................................................................................117
1.16.2 Prerequisites .........................................................................................................................................117
1.16.3 Procedure..............................................................................................................................................117
1.16.4 Result ....................................................................................................................................................120
1.17
Credit Memo___________________________________________________121
1.17.1 Use........................................................................................................................................................121
1.17.2 Prerequisites .........................................................................................................................................121
1.17.3 Procedure..............................................................................................................................................121
1.17.4 Result ....................................................................................................................................................127
1.17.5 Example ................................................................................................................................................127
1.18
1.18.1 Use........................................................................................................................................................127
1.18.2 Prerequisites..........................................................................................................................................128
1.18.3 Procedure..............................................................................................................................................128
1.18.4 Result.....................................................................................................................................................133
1.18.5 Example.................................................................................................................................................133
1.19
1.19.1 Use........................................................................................................................................................134
1.19.2 Prerequisites..........................................................................................................................................134
1.19.3 Procedure..............................................................................................................................................134
1.19.4 Result ....................................................................................................................................................139
Version
1.20
1.20.1 Purpose.................................................................................................................................................140
1.20.2 Prerequisites .........................................................................................................................................140
1.20.3 Procedure..............................................................................................................................................140
1.20.4 Result.....................................................................................................................................................144
1.20.5 Example.................................................................................................................................................144
1.21
1.21.1 Purpose.................................................................................................................................................145
1.21.2 Prerequisites .........................................................................................................................................145
1.21.3 Procedure..............................................................................................................................................145
1.21.4 Result.....................................................................................................................................................150
1.21.5 Example.................................................................................................................................................150
2.3
2.3.1 Procedure................................................................................................................................................159
2.4
Message Output_________________________________________________162
2.4.1 Use..........................................................................................................................................................162
2.4.2 Procedure................................................................................................................................................162
2.5
2.5.1 Use..........................................................................................................................................................164
2.5.2 Procedure................................................................................................................................................164
2.5.3 Result ......................................................................................................................................................171
2.5.4 Example ..................................................................................................................................................171
2.6
2.6.1 Use..........................................................................................................................................................172
2.6.2 Procedure................................................................................................................................................172
2.6.3 Result ......................................................................................................................................................183
2.6.4 Example ..................................................................................................................................................183
2.7
2.7.1 Use..........................................................................................................................................................184
2.7.2 Procedure................................................................................................................................................184
2.7.3 Result ......................................................................................................................................................190
2.7.4 Example ..................................................................................................................................................190
3.1.1 Purpose...................................................................................................................................................191
3.1.2 Prerequisites ...........................................................................................................................................191
3.2
Version
3.2.1 Use..........................................................................................................................................................192
3.2.2 Prerequisites ...........................................................................................................................................192
3.2.3 Procedure................................................................................................................................................192
3.2.4 Result ......................................................................................................................................................196
3.2.5 Example ..................................................................................................................................................196
3.3
Message Output_________________________________________________197
3.3.1 Use..........................................................................................................................................................197
3.3.2 Procedure................................................................................................................................................197
3.4
3.4.1 Use..........................................................................................................................................................199
3.4.2 Prerequisites ...........................................................................................................................................199
3.4.3 Procedure................................................................................................................................................199
3.4.4 Result ......................................................................................................................................................201
3.4.5 Example ..................................................................................................................................................202
3.5
3.5.1 Use..........................................................................................................................................................202
3.5.2 Prerequisites............................................................................................................................................202
3.5.3 Procedure................................................................................................................................................202
3.5.4 Result ......................................................................................................................................................204
3.5.5 Example ..................................................................................................................................................204
3.7
3.7.1 Use..........................................................................................................................................................209
3.7.2 Prerequisites ...........................................................................................................................................209
3.7.3 Procedure................................................................................................................................................209
3.7.4 Result ......................................................................................................................................................217
3.7.5 Example ..................................................................................................................................................217
3.8
3.8.1 Use..........................................................................................................................................................218
3.8.2 Procedure................................................................................................................................................218
3.8.3 Result ......................................................................................................................................................220
3.8.4 Example ..................................................................................................................................................220
3.9
3.9.1 Use..........................................................................................................................................................221
3.9.2 Procedure................................................................................................................................................221
3.9.3 Result ......................................................................................................................................................222
3.9.4 Example ..................................................................................................................................................222
3.10
3.10.1 Use........................................................................................................................................................222
3.10.2 Procedure..............................................................................................................................................222
3.10.3 Result ....................................................................................................................................................226
3.10.4 Example ................................................................................................................................................226
5.1.1 Purpose...................................................................................................................................................227
5.1.2 Prerequisites ...........................................................................................................................................227
5.2
Version
5.2.1 Use..........................................................................................................................................................228
5.2.2 Procedure................................................................................................................................................228
5.2.3 Result ......................................................................................................................................................229
5.3
5.3.1 Use..........................................................................................................................................................230
5.3.2 Procedure................................................................................................................................................230
5.3.3 Result ......................................................................................................................................................235
5.3.4 Example...................................................................................................................................................235
5.4
5.4.1 Use..........................................................................................................................................................236
5.4.2 Procedure................................................................................................................................................236
5.4.3 Result ......................................................................................................................................................239
5.7
5.8
Message Output_________________________________________________243
5.8.1 Use..........................................................................................................................................................243
5.8.2 Procedure................................................................................................................................................243
5.9
5.9.1 Use..........................................................................................................................................................245
5.9.2 Procedure................................................................................................................................................246
5.9.3 Result ......................................................................................................................................................256
5.9.4 Example ..................................................................................................................................................256
5.10
5.10.1 Use........................................................................................................................................................257
5.10.2 Procedure..............................................................................................................................................257
5.10.3 Result ....................................................................................................................................................261
5.10.4 Example ................................................................................................................................................261
Purchase Order_________________________________________________262
6.1.1 Use..........................................................................................................................................................262
6.1.2 Procedure................................................................................................................................................262
6.1.3 Result.......................................................................................................................................................266
6.2
6.2.1 Procedure................................................................................................................................................266
6.3
6.3.2 Use..........................................................................................................................................................267
6.3.3 Prerequisites ...........................................................................................................................................267
6.3.4 Procedure................................................................................................................................................267
6.2.3 Result.......................................................................................................................................................269
6.4
6.4.1 Procedure...............................................................................................................................................269
Version
6.4.2 Result......................................................................................................................................................271
6.5
6.5.1 Use..........................................................................................................................................................272
6.5.2 Procedure................................................................................................................................................272
6.5.3 Result.......................................................................................................................................................275
7.1.1 Purpose...................................................................................................................................................276
7.1.2 Prerequisites............................................................................................................................................276
7.2
7.2.1 Use..........................................................................................................................................................277
7.2.2 Prerequisites............................................................................................................................................277
7.2.3 Procedure................................................................................................................................................277
7.2.4 Result ......................................................................................................................................................279
7.4
7.4.1 Use..........................................................................................................................................................288
7.4.2 Prerequisites............................................................................................................................................288
7.4.3 Procedure................................................................................................................................................288
7.4.4 Result ......................................................................................................................................................291
7.5
7.5.1 Use..........................................................................................................................................................292
7.5.2 Prerequisites............................................................................................................................................292
7.5.3 Procedure................................................................................................................................................292
7.5.4 Result ......................................................................................................................................................295
8.1.1 Use..........................................................................................................................................................295
8.1.2 Prerequisites............................................................................................................................................295
8.1.3 Procedure................................................................................................................................................295
8.1.4 Result ......................................................................................................................................................298
8.2
8.2.1 Use..........................................................................................................................................................298
8.2.2 Prerequisites............................................................................................................................................298
8.2.3 Procedure................................................................................................................................................298
8.2.4 Result ......................................................................................................................................................300
9. Reports .................................................................................................................................................301
7.1
Purchasing____________________________________________________301
Version
9.2
Inventory_______________________________________________________307
Icons
Icon
Meaning
Caution
Example
Note
Recommendation
Syntax
Abbreviations
R
Conditional field
Version
Purpose
This process describes the procurement process of raw materials from indigenous source of supply with Country
Version India (CIN) relevant process like processing of Excise Duty (ED) and Sales Tax (ST) process.
1.1.2
Prerequisites
The following scenario specific master data must be created for operation of this building block.
1.
2.
3.
4.
5.
6.
1.1.3
Menu Path
T Code
Internal Number
assignment .
Enter the Industry Sector
Enter the Material Type
Version
Select the required views and press Enter to input the organizational levels.
Version
1.1.3.1
Version
Version
Press Additional Data to maintain the Alternate Unit of Measures (for e.g. 1000G= 20Nos for the Semi finished
goods)
Version
1.1.3.2
Purchasing Views
Version
Version
1.1.3.3
MRP Views
Version
Version
Version
1.1.3.4
Version
1.1.3.5
Version
Accounting Views
1.1.3.6
Version
Costing Views
1.1.4
Menu Path
T Code
Version
1.1.4.1
General Data
Version
Version
Version
Version
Version
Version
1.1.4.2
Accounting Data
Reconciliation Accounts:
Version
Version
1.1.4.3
Version
Purchasing Data
Domestic Schema
Import Schema
Version
Press
1.1.5
Menu Path
T Code
Version
You use this component if you wish to store information on a vendor and a material as master data at purchasing
organization or plant level. You can create purchasing info records for different procurement types (standard,
subcontracting, pipeline, consignment).
Version
Version
No need to enter anything in the below screen as it copies all the data from the Vendor Master.
Version
Version
1.1.5.1
Result
Purchasing Info Record is created
1.1.5.2
Example
Purchasing Info Record 5300000384 is created.
Version
1.1.6
Menu Path
T Code
Source List
SAP Easy Access Logistics Materials Management Purchasing Master
Data Source List Maintain
ME01 Maintain
ME03 Display
ME04 - Changes
Version
Select if the
Vendor is fixed
Version
Enter 1 to be included
in MRP Run
Maintain the Validity
Period till until which you
will procure this material
from this vendor
1.1.7
Menu Path
T Code
1.1.7.1
Chapter IDs
Version
Version
Press
Version
1.1.7.2
Version
Version
Press
Version
1.1.7.3
Version
Press
Version
1.1.7.4
Version
Press
Version
1.1.8
1.1.8.1
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System
automatically calculates the applicable excise duties using the condition technique.
1.1.8.2
Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
No Menu path available for this transaction
Transaction code
FV11
2. Enter the appropriate Condition type (various condition types given in next page) and maintain the
respective values.
Version
Version
3. Press Ctrl+S or
4.
1.1.8.3
Result
Condition records saved.
Version
Version
Use
Request for Quotation is used to float enquiries in market to obtain quotations from prospective vendors.
This transaction is optional for the process.
1.2.2
Procedure
Version
4. Choose
(header details icon) on the toolbar, then on screen Create RFQ: Header Data, enter
information in the fields as specified in the table below:
Version
Version
5. Choose
(vendor address button) on the toolbar, then on screen Create RFQ: Vendor Address, enter
information in the fields as specified below:
After entering the vendor code and pressing enter the details of vendor will be displayed automatically.
Version
6. Press
to Save the RFQ. This will refresh the Create RFQ: Vendor Address screen to allow creation of
the same RFQ data to a new vendor by following the steps outlined above.
1.2.3
Version
Result
RFQ created
Similarly create for other vendor in the same screen and various RFQ Nos will be generated
1.2.4
Example
Use
A RFQ needs to be printed for transmitting to vendor. This transaction is optional for the process.
1.3.2
Procedure
Transaction code
ME9A
Version
Version
Version
Use
This transaction is used to maintain the quotation, which is submitted by vendors. Vendor communicates
price for material and as a result the RFQ (Request for Quotation) needs to be updated.
This transaction is optional for the process.
1.4.2
Procedure
ME47
Version
5. Enter information in the fields as specified in the table below. Some fields will not be available for input, as they
are reference fields only.
6. Once all necessary header data has been maintained, the user can then enter the price information in one
of two fashions:
a. Enter the price in the Net Price field on the Maintain Quotation: Item Overview screen by
Choosing overview icon on toolbar.
Version
b. To enter more detailed information in addition to the net price, select the line item and choose
the Item Details icon. Choose the green Back arrow to return to the Overview screen once
data has been maintained.
i. A vendors quoted price can be entered in one of two ways.
ii. Enter the net price per unit in the Net price field. This price includes the vendor's
normal discounts and surcharges only. Cash discounts (for prompt payment) and taxes
are calculated separately.
iii. Enter the gross price in the Net price field, and maintain the conditions for the item.
Then the system automatically replaces the entered gross price with the calculated net
price. If the net price for an item is entered for which pricing conditions have been
maintained, the system always replaces the price entered with the calculated net price.
iv. Enter the Tax Code for any relevant taxes (for example, Excise Duty, Sales Taxes etc.)
in the Tax code field. If a purchase order is created by referencing an RFQ, this code
facilitates the determination of the tax amount when the invoice is entered in the
system.
v. After entering tax code, after choosing this system may give an information message
showing the effective price, Choose Enter to continue.
7. Once all quotation information has been successfully entered, save the data by Choosing on the Save
button, or Choose the <Ctrl + S> keys. A message will be displayed that the data has been saved.
1.4.3
Result
Quotation is maintained.
1.4.4
Example
Version
Use
Required to compare prices from all quotations received as a result of a competitive bidding process.
This transaction is optional for the process.
1.5.2
Procedure
ME49
Version
Rank is
generated
automatically
Mean and
Effective Price is
highlighted
5. To view any of the following information for a particular quote included in the comparison, Choose the RFQ
number with the mouse to select it, then Choose the appropriate icon/button on the menu toolbar:
6. Display Material:
Allows the user to view the purchasing data in the material master record.
7. Display Vendor: Allows the user to view the vendor master record.
8. Additional Info: Allows the user to view payment terms, bid dates, currency information for all the vendor
quotations in the list.
9. If any information has been modified through the comparison list, save the RFQ before exiting. If changes
have been made and the user attempts to exit without saving, the system will return a message to verify
action.
10. To exit the transaction, choose the green Back arrow, the yellow Exit arrow, or Choose the F3 button.
1.5.3
Version
Result
Use
A Purchase Requisition is created to indicate purchase department to procure materials or services with
details like how much quantity is required, when required. Generally it is created automatically for Raw
materials and Packing Materials through MRP Run and Spares and Service related to Plant
Maintenance Purchase Requisition is generated automatically from Plant maintenance Order.
This transaction is optional for the process.
1.6.2
Procedure
Transaction code
ME51N
Enter required
Quantity
Press
1.6.3
Result
1.6.4
Example
1.7
Version
1.7.1 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Transaction code
ME51N
Enter PR No.
Version
Version
Version
1.8.
Version
1.8.1 Use
a) This section explains the functions provided by the SAP System for converting requisitions into
external purchasing documents (purchase orders, contract release orders, scheduling agreement
delivery schedules, RFQs), and the processing options thereby available to you:
Assigning means defining the desired source for each purchase requisition item
o Further processing involves generating lists of requisitions that have been assigned or flagged as
outlined above, and the subsequent creation of RFQs, purchase orders, or lines of delivery
schedules under scheduling agreements.
1.8.2 Procedure
2. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Transaction code
Version
3. The assignment of sources to and further processing of purchase requisitions are two distinct functions.
You can choose whether you wish to perform the functions in two separate steps or in just one.
4. Below are the Selection Parameters to restrict the process of PO from PR
5. Press
1. If Source List is
available click this button
1.8.3 Result
The source is assigned to PR and can be processed for PO.
Version
Version
Please ensure that Purchase Order Value does not exceed specified value and if the purchase order value
crosses this limit a release procedure is applied on this purchase order. To release the Purchase Order go
to ME28 for collective release and ME29N for individual release.
1.9.2 Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu
Logistics Materials Management Purchasing Purchase
Order CreateVendor/Supplying Plant Known
Transaction code
ME21N
Version
2. If you want create purchase order with reference to the purchase requisition, on item details screen enter
the purchase requisition number and item number at Purch. Req. field. System will automatically adopt all
the data from requisition.
Click the
Purchasing
Requisitions
and Press
Adopt
Version