Appendix 2 Social Value Procurement Framework Tenders and Evaluation Questions

1. Tender documentation Our tender documentation has already been amended to explain our approach and commitment to social value. The following is an extract from our template tender document: Social Value As a Co-operative Council we are committed to acting in a socially responsible way and to influencing others with whom we work to do the same. In accordance with the Social Value Act 2012 we must consider social value in our decisions about how we spend this value and in addition who want to ensure that who we work with has the potential to make a major contribution to delivering a co-operative Borough. It is increasingly important to secure the maximum possible value from every pound of public money that we spend. This means taking into account the cost of each contract, but it also encompasses a broader evaluation of the value of each contract including the wider social, economic and environmental outcomes each contract can deliver. Our social value procurement framework seeks to achieve this by ensuring that social, economic and environmental outcomes are systematically incorporated into procurement practices so that we can achieve greater impact from each and every contract. The Framework is divided into four themes: 1. 2. 3. 4. Jobs, growth & productivity Resilient communities and a strong voluntary sector Prevention and demand management A clean and protected physical environment

In addition to these specific outcomes, we are also committed to a set of principles which guide every commissioning and procurement exercise that we carry out. These aim to enhance the added value that we can secure through every contract. We are committed to and we expect our suppliers to be committed to:

supporting the local economy, including through any sub-contracting; reducing demand for public services and including appropriate incentives in contracts, such as contract extension opportunities for suppliers who effectively reduce demand; supporting the community and voluntary sector through our suppliers and contracts; robust enforcement in cases where suppliers fail to deliver agreed outcomes working positively with suppliers to deliver the maximum possible social value together (e.g. we might offer a supplier discounted use of our buildings in order to enable district-based delivery of services across the borough); paying our suppliers promptly; endorsing / promoting suppliers who engage successfully and positively with our social value approach to procurement; upholding and maintaining our ISO14001 environmental management system accreditation;

2. Tender questions We already incorporate social value questions in many of our tenders. More recently, we have begun to incorporate the approach set out in the new social value procurement framework. The following are a range of example questions which have already been included in tenders to evaluate social value. As we launch the full implementation of the new framework, social value questions will be incorporated into every procurement exercise (exceptions being made in exceptional cases). These questions will ask suppliers how they will deliver against the relevant outcome(s) which will be selected from the social value procurement framework for each procurement exercise. Examples of questions used to date: Example 1: Bulky Household Waste Describe your proposals to assist in the Councils vision for employing local people within the contract. In particular you should describe your proposals for: Generating sustainable employment and training opportunities for unemployed people for residents in the Borough of Oldham (providing an indication of how long local residents sustained their jobs); Providing apprenticeships and / or training opportunities for residents in the Borough of Oldham; Promoting supply-chain opportunities to SMEs in the Borough of Oldham; The development of skills in your existing workforce.
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Minimising the environmental impact of capital projects by using innovative employment practices. Percentage of your supply chain, on specific projects, that have originated in the area of the project work.

What Environmental Initiatives do you propose to undertake over the length of the contract that will minimise the environmental impact of the operation?

Example 2: Ending Gang and Youth Violence How will the project create a legacy which could be sustained and built upon? For example:

how might the project develop networks and skills in the community which could potentially continue beyond the end of the Ending Gang and Youth Violence programme;

What lasting benefits might there be for young people and community members who participate in the project.

Example 3: Leisure Design and Build Oldham Council proposes to set ambitious targets for local spend within a 10 and 20 mile radius. What would your approach to local economic benefit be n terms of local supply chain and apprentices/training opportunities?

Example 4: Special Educational Needs Transport Due to the nature of the work involved with delivering this Special Educational Needs Service for children within the Oldham Borough, it would be preferred if local suppliers were awarded the contracts/routes being tendered. Are you a local supplier? Through being awarded contracts, is it likely that you are able to offer more employment opportunities to local residents? With reference to Section 2 of the Information and Instructions To Bidders document, please demonstrate how you can deliver against any other social value outcomes identified.

Example 5: Various schools works tenders

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What would your approach be to local economic benefit, in terms of local supply chain and apprentice / training opportunities?