Secretarys Manual

compiled by the

Most Worshipful Grand Lodge F. & A. M. of Utah

as a reference guide for the lodges

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Edition: 2010 Right Worshipful Brother Lawrence K. Fielden Grand Secretary

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Edited and Compiled by Brother Robert M. Wolfarth

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Table of Contents
Section Page
Forward............................................................................................................................................7 Duties of the Secretary.....................................................................................................................9 Lodge Minutes...............................................................................................................................10 Lodge Records...............................................................................................................................11 Amendments to the Grand Lodge Code.........................................................................................16 Annual Returns..............................................................................................................................17 List of Members.............................................................................................................................19 Election Certificate........................................................................................................................20 Personnel Cards/Form 15...............................................................................................................21 Non-Affiliated Masons..................................................................................................................22 Applications for the Degrees.........................................................................................................23 Suggestions to Investigating Committee.......................................................................................25 Courtesy Work Degrees and Coaching..........................................................................................26 Applications for Affiliation............................................................................................................27 Affiliation: Plural Membership with Other Lodges.......................................................................28 Affiliation to Transfer Membership...............................................................................................29 Petition for Advancement..............................................................................................................30 Life Membership............................................................................................................................31 Dimits of Members........................................................................................................................32 I.Outright Termination of Membership.....................................................................................32 II.Termination of Membership After Affiliation with Another Lodge......................................32 Suspension for Non-Payment of Dues (NPD)...............................................................................34 Renunciation..................................................................................................................................35 Summons........................................................................................................................................36 Waivers of Jurisdiction .................................................................................................................37 Restoration.....................................................................................................................................39 Hiram Award.................................................................................................................................40 Honors and Memorial Roll............................................................................................................42 Widows Pins..................................................................................................................................43 Dispensations.................................................................................................................................44 Lodge Insurance.............................................................................................................................45 Duties of the Treasurer...................................................................................................................46

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Table of Forms
Form Page
GLAREP FORMS CERTIFICATE OF INSTALLATION OF OFFICERS OF A LODGE.........................................................44 ANNUAL RETURN..........................................................................................................................45 PAST MASTERS AND PLURAL MEMBERS......................................................................................46 DEGREES SINCE LAST RETURN.....................................................................................................48 SUSPENSIONS, DEMITS, DEATHS...................................................................................................50 COURTESY WORK.........................................................................................................................52 RECAPITULATION SHEET...............................................................................................................53 FINANCIAL STATEMENT................................................................................................................54 SECRETARIAL FORMS APPLICATION FOR CGS PLURAL MEMBERSHIP.........................................................................56 APPLICATION FOR CGS TRANSFER MEMBERSHIP.....................................................................57 BY-LAW AMENDMENT..................................................................................................................58 CERTIFICATE OF PROXY APPOINTMENT CREDENTIALS................................................................59 CERTIFICATES FOR REPRESENTATIVES TO THE GRAND LODGE....................................................60 CGS PLURAL MEMBERSHIP.......................................................................................................61 CGS TRANSFER MEMBERSHIP...................................................................................................63 DEMIT............................................................................................................................................65 FINAL SUSPENSION LETTER..........................................................................................................66 FORM 15........................................................................................................................................67 IMMINENT SUSPENSION.................................................................................................................68 IMMINENT SUSPENSION OTHER JURISDICTION...........................................................................69 APPOINTMENT TO COMMITTEE OF INVESTIGATION......................................................................70 LODGE FINANCIAL REPORT..........................................................................................................72 MINUTES EA..............................................................................................................................73 MINUTES FC..............................................................................................................................75 MINUTES MM............................................................................................................................77 MINUTES STATED MEETING.......................................................................................................79 NOTICE OF ELECTION TO AFFILIATE.............................................................................................80 NOTICE OF ELECTION TO RECEIVE THE DEGREES........................................................................81 PETITION FOR ADVANCEMENT......................................................................................................82 PETITION FOR DISPENSATION TO FORM A NEW LODGE...............................................................83 PETITION FOR RESTORATION........................................................................................................84 RECOMMENDATION OF A PETITION TO FORM A NEW LODGE......................................................85 RENUNCIATION..............................................................................................................................86 REQUEST TO CONFER DEGREES....................................................................................................87 REQUEST TO CONFER DEGREES OTHER JURISDICTION..............................................................88 RESOLUTION AUTHORIZING PROXY APPOINTMENT......................................................................89 SUMMONS......................................................................................................................................90 WAIVER OF JURSIDICTION.............................................................................................................91

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FORWARD
Dear Brother Secretary, You have been elected or appointed Secretary of your Lodge. Congratulations! There are few offices which are more critical to the smooth operation of the Lodges daily activities. By accepting the office of Secretary, you have assumed a solemn obligation to every member thereof. In addition you have pledged yourself to the faithful performance of specific duties and the discharge of definite responsibilities. The Secretary is usually a repetitive or continuing officer, therefore it is of the utmost importance that he have a thorough knowledge of our Masonic Laws and procedures, because he will frequently find the various Masters, from year to year, relying and depending upon his knowledge and seeking his assistance. As Secretary, however, you should always keep in mind that it is your duty to conform to the requests and/or directions of the Master, who is the chief executive officer in all matters pertaining to the Lodge. The purpose of this Guide is to assist the Lodge Secretary in the performance of the mechanics of his office by incorporating herein what, hopefully, will be answers to the many questions which may arise with respect to your work as Lodge Secretary. We sincerely hope that each Secretary will find this Guide a valuable aid in making his job more effective and less arduous. We would also call your attention to the fact that your Grand Lodge Office is always available to further assist you should the need arise. In addition to your prescribed duties 1, a summary of suggested commendable characteristics which every Secretary should develop and adopt are as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. Always be on hand for every meeting. Be absolutely honest and forthright in every facet of your work. Conform to ritualistic requirements, as do other Lodge officers. Be courteous and dignified. File all Lodge records carefully, efficiently, and on time. Read and speak in a clear and audible voice. Maintain clear, complete, accurate, and up-to-date records. Write plainly and legibly. Use a computer whenever possible. Insist that the Lodge books be audited every year.

10. Remember that whatever is recorded becomes valuable history in the years which follow. 11. Store all Lodge records in a secure and, if possible, fireproof place. 12. Maintain a good relationship with the Grand Secretary's office by answering correspondence promptly and submitting the required reports and returns on a timely basis.
1

Utah Grand Lodge Code, Sec. 3-4-16.

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13. Maintain a good relationship with other Lodge Secretaries by answering their inquiries promptly and by paying particular attention to the issuance of dimits when requested.

14. Periodically review the Grand Lodge Code, Section 3-4-16, which lists the

duties of the Lodge Secretary, and also review the portions of the duties of the Grand Secretary as they relate to your Lodge and your responsibilities. 2

15. Develop a warm attitude toward your secretarial responsibilities. Enjoy your work. It is a commitment for good and if done well, will long be remembered and appreciated by your brothers that follow. Throughout this Guide, "Lodge" and "by Lodge action" are mentioned several times. These do not refer to the Guide, but to members of the Lodge as a whole, more particularly, those Lodge members present at that particular stated meeting. Please also note that throughout this Guide, there are references to the Grand Lodge Code. It is possible that the current Grand Lodge Code reflects updated information which has not yet been incorporated into this Guide. It is your responsibility to be familiar with and govern yourself according to the current Grand Lodge Code. Should there be a discrepancy between this Guide and the Code, the By-Laws and Regulations of the M. W. Grand Lodge of Free and Accepted Masons of Utah, or other such documents, those official documents takes precedence over this Guide. Sincerely and fraternally,

Lawrence K. Fielden Grand Secretary

GLC, Sec. 2-2-4.

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DUTIES OF THE SECRETARY

The Secretary shall have the following duties: 3 To record all proceedings of the Lodge proper to be written including its current receipts, disbursements, and all financial reports, and to submit such record to the Lodge at its next regular meeting for approval or correction, and to the Master for his signature, but minutes cannot be read and approved unless regularly entered in permanent form. To prepare and transmit a copy of such record, or any part thereof, to Grand Lodge or to the Grand Master, when required to do so. To collect and receive all monies due the Lodge, giving his receipt thereof, and pay them promptly to the Treasurer, taking his receipt for the same. To make to the Lodge an annual report of its work, of the condition of its accounts with its officers and members, and of all other matters relating to its finances and business which may be under his care. To keep a cash book and ledger, and such other books as are required by and described in these Regulations. To keep the seal of the Lodge, and to affix it with his attestation to all papers issued under authority of the Lodge, or in obedience to the requirements of Grand Lodge. To preserve the By-Laws of the Lodge, the Book of Constitutions, By-Laws and Regulations of Grand Lodge, its published Proceedings, Rituals, and the Book of Ceremonials. To notify any member of the Lodge who may have been suspended, expelled, or reinstated immediately after the action of the Lodge, and also to notify the Secretary of any other Lodge of which such suspended or expelled member is a member as shown by the Lodge records of the fact of such suspension, expulsion, or reinstatement. To study the rules and forms prescribed by Grand Lodge, and to keep the records, books, and other papers in accordance therewith. To include in his annual returns to the Grand Secretary the names of members of the Lodge who have died during the year and submit to the Grand Secretary a certified copy of the initiation, passing, raising of all candidates for the degrees, and of their proficiency in the catechism of the Master Mason Degree. To provide a bond as provided in these Regulations. To submit an annual "Historical Data Sheet" with his annual report to the Grand Lodge Secretary.

GLC, Sec. 3-4-16.

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LODGE MINUTES
Lodge minutes are vital to recording the everyday Lodge activities and should be given special attention. They should be concise, accurate, and detailed enough that future Lodge historians can glean meaningful history from the minutes. Donations to the Lodge, special awards, Lodge repairs, and building improvements should be included with appropriate background. Some Lodges sacrifice meaningful minutes for brevity because they cannot or will not tolerate listening to lengthy minutes. This is a grave disservice to Lodge history. Minutes should be concise and yet still cover the events and actions of the Lodge. Proper Lodge minute decorum should be followed as it pertains to the performance and recording of Lodge ritual work. Careful reading of the following section will provide excellent insight. Communications from the Grand Master MUST be read at the first regular meeting after receipt, and recorded in full in the Minutes of that meeting. 4 Minutes should designate the meeting as Regular or Special as the case may be. Lodge meetings are called meetings , while those of the Grand Lodge are called communications . The Grand Master opens a Lodge in ample form . His Deputy in due form . A Worshipful Master in form . Thus, most of your meetings will be opened and closed in form. If during the meeting the Grand Master or an elective Grand or an elective Past Grand Officer from a sister Grand jurisdiction, or a distinguished Mason from abroad visits the Lodge, state the particulars of his reception and a synopsis of the addresses delivered on the occasion, etc.

GLC, Sec. 3-2-3.

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LODGE RECORDS
From time to time the question arises as to which records and papers of the Lodge must be retained and which may be disposed of. To a great extent this will vary depending upon the individual Secretary and the amount of file drawer space and storage space he has available to him. Certain records and documents, especially those which are considered to be Lodge property must be kept on a permanent basis. Others might be considered as being only of temporary importance and could be disposed of after a period of a few years, while still others which have no continuing or on-going value after they have received appropriate attention, and where they are not required for possible future reference, may be disposed of almost immediately. It is suggested that those records and papers appropriate to destroy should be disposed of by burning or shredding. Using this method precludes the possibility of any confidential or private lodge matters being exposed to the view of non interested persons. It is suggest that a file folder be set up and maintained for every member and candidate. These folders might be kept in an active and inactive file, such files to be stored in a fire-resistant cabinet. In each member folder would be kept the application, demit, discontinuance or other document by which that member transferred to or came from another lodge. Any correspondence applying to such a member which contains information of a future value should also be kept in the member's file folder such as that pertaining to awards, newspaper recognition, etc. When a member becomes inactive (death, demit, suspension, etc.) his membership or ledger card, and Form 15, could also be transferred to his file folder and the file folder then transferred to the inactive file. It is further suggested that any documents or correspondence of future value pertaining to such applicant or candidate be kept therein. The table on the following pages is provided for your guidance.

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TYPE OF RECORD

MINIMUM RETENTION PERIOD

ACCOUNTING AND FISCAL ACCOUNTING Bank Deposit Records.............................................................................................. 7 years Bank Deposit Slips................................................................................................... 7 years Bank Reconciliation Papers......................................................................................7 years Bank Statements...................................................................................................... 7 years Checks Paid and Canceled.......................................................................................7 years Financial Statements.......................................................................................... permanent Journals and Ledgers.......................................................................................... permanent Paid Vouchers, Bill Invoices..............................................................7 years after payment Secretary and Treasurers Reports......................................................................permanent AUDIT REPORTS Government Audits................................................................indefinite, review in five ears Internal Audits........................................................................................................ 10 years Prepared by outside source....................................................................................10 years EXPENDITURE REQUESTS Officers, Committees, etc.................................................................3 years after payment REVOLVING FUNDS Petty Cash, Secretaries, Wardens.....................................................3 years after payment ADMINISTRATION Blood Bank Reports........................................................................active life plus one year Certificates of Election............................................................................................ optional Charity Records.................................................................................................. permanent Charter and Approved Amendments..................................................................permanent Committee Records............................................................................................................. optional Reports........................................................................................................... active life Correspondence Accounting......................................................................................................... 5 years Administration.................................................................................................... 3 years Audit and Budget................................................................................................ 5 years General............................................................................................................... 3 years Government.................................................................................................... active life Grand Lodge Directives..............................................................active life plus 6 years Grand Lodge Informational.............................................................................active life Insurance............................................................................................................ 6 years Invitations....................................................................................................... active life Legal........................................................................................... active life plus 6 years Masonic Service Bureau..................................................................................active life Membership.................................................................................................. permanent Property........................................................................................................ permanent Tax................................................................................................................ permanent Dispensations...................................................................................active life plus 2 years Forms................................................................................................................... active life Forms History File.............................................................................................. optional Grand Lodge Publications, Rosters, etc................................................................active life Grand Master's Directives................................................................active life plus 6 years Grand Master's Information Notices.....................................................................active life Grand Master's Proclamations..............................................................................active life Grand Lodge Reports

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Annual Returns............................................................................................. permanent Insurance Accident Claims................................................................................................10 years Accident Reports..............................................................................................10 years Active Policies..................................................................................................... 8 years Expired or Canceled Policies...............................................................................8 years Bid Proposals................................................................................................ permanent Lodge Books Minutes......................................................................................................... permanent Tyler's Register............................................................................................. permanent Roll Book (Personnel Register)......................................................................permanent By-Laws and Approved Amendments.................................................................permanent Mailing Permits..................................................................................................... active life Postage Meter Statements.......................................................................................2 years Registered Mail Receipts for Members...............................................................permanent Registered Mail ReceiptsMiscellaneous.........................................active life plus 3 years Rejection for Membership Notices......................................................................permanent Sojourner Funerals Correspondence................................................................................................. 2 years Printed Memorials............................................................................................... 2 years Standing Resolutions.......................................................................................... permanent Adopted by The Lodge..................................................................................permanent Adopted by The Lodge, Approved by Grand Lodge.......................................permanent BUILDINGS PROPERTY AND EQUIPMENT Deeds and Titles................................................................................................. permanent Mortgage.............................................................................................................. active life Damage Reports...................................................................................................... 7 years Depreciation Schedules......................................................................................permanent Maintenance and Repair Records...........................................................................10 years Tax Records........................................................................................................ permanent Equipment Bill of Sale, or Purchase....................................................................permanent Equipment or Property Lease Records................................................................permanent EMPLOYEES (Paid) Accident Reports and Injury Claims............................................10 years after termination Employee Files and Service Record....................................................................permanent Pay Checks-Canceled............................................................................................... 7 years Payroll Correspondence........................................................................................... 3 years Payroll Journals/Ledgers.........................................................................................20 years Social Security Records and Taxes.....................................................................permanent Workers Compensation Claims..........................................7 years after disposition of case Withholding Exemption Certificates (W-4)....................................2 years after superseded W-2 Forms................................................................................................................ 4 years GRAND LODGE ANNUAL COMMUNICATIONS Announcements, Information, etc........................................................................active life Biography of proposed Junior Grand Warden........................................................active life Expense Reports..................................................................................................... optional Proceedings........................................................................................................ permanent Reports, Grand Master, Grand Orator, etc...............................................................optional Resolutions, Advance Notice................................................................................active life INVESTMENTS AND SECURITIES Stocks, Bonds, and other Securities.................................................active life plus 6 years Stocks, Bonds, and other SecuritiesCanceled.......................................................3 years

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LEGAL (Federal, State, Civil) Affidavits................................................................................................................ 10 years Claims and Litigation.........................................................6 years after disposition of case Contracts.......................................................................................... active life plus 6 years Copyrights and Trademarks...............................................................................permanent Legal Opinions................................................................................active life plus 20 years License, Federal, State, Local.............................................................................permanent Tax Records, Audits, Returns, Reports, Correspondence, (lncluding Social Security) ........................................................................................................................... permanent MASONIC LAW (Masonic Trials) Appeals Records and Correspondence...............................................................permanent Charges.............................................................................................................. permanent Correspondence................................................................................................. permanent Evidence............................................................................................................. permanent Record of Verdict and Proceedings.....................................................................permanent MEMBERSHIP Application for Affiliation Application.................................................................................................... permanent Correspondence............................................................................................ permanent Credit Reports............................................................................................... permanent Investigation Reports....................................................................................permanent Written Objections........................................................................................permanent Applications for Awards, Certificates, and Diplomas.............................................active life Application for Degrees Application.................................................................................................... permanent Correspondence............................................................................................ permanent Credit Reports............................................................................................... permanent Investigation Reports....................................................................................permanent Written Objections........................................................................................permanent Certificate of Good StandingRecord of Issuance..............................................permanent Certificate of Good StandingReceived from Other Lodges...............................permanent Dues Receipts.......................................................................................................... 7 years Funeral Service, Notices, Correspondence, Printed Memorials, etc....................permanent Jurisdiction Notices............................................................................................. permanent Life Membership Records...................................................................................permanent Life Membership Resolutions and Amendments.................................................permanent Mailing Lists and Rosters......................................................................................active life Demit, Record of Issuance..................................................................................permanent Demit, Received from Another Lodge.................................................................permanent Members Records, Active...................................................................................permanent Members Records, Deceased.............................................................................permanent Members Records, EA, FC, Includes Suspension/Non-Advancement...................permanent Member Records, Inactive..................................................................................permanent Requests for Withdrawal....................................................................................permanent Suspension & Expulsion (Notices and Records)..................................................permanent PUBLIC RELATIONS Biographies............................................................................................................. optional Bulletins and Trestleboards.....................................................................................optional Cornerstone Ceremonies Requests......................................................................................................... active life Records Reports............................................................................................ permanent Historical Scrapbooks, Clippings, etc..................................................................permanent

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Masonic Educational Material..................................................................................optional Mortgage Burning Ceremonies................................................................................optional Press Release........................................................................................................... 5 years Speech Material...................................................................................................... optional SUPPLIES AND PARAPHERNALIA Correspondence................................................................................................... active life Delivery Records................................................................................active life plus 1 year Delivery, Freight and Postage Bills.......................................................tax year plus 1 year Packing Lists (Incoming)....................................................................active life plus 1 year Paraphernalia Records Inventory...............................................................until superseded Purchase Orders to Suppliers.............................................................active life plus 1 year

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AMENDMENTS TO THE GRAND LODGE CODE

All proposed amendments to the Grand Lodge Code By-laws and Regulations shall be submitted in writing to the Grand Lodge Secretary at least forty-five days before the next annual communication. At least thirty-five days before such annual communications of Grand Lodge, the Grand Secretary shall transmit to the Secretaries of the several constituent Lodges of this jurisdiction, and to members of the Jurisprudence Committee of Grand Lodge, copies of any such proposed amendments. The Jurisprudence Committee shall ensure that the proposed amendment or change is in proper form for presentation to the Grand Lodge.

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ANNUAL RETURNS
Two copies of these forms are sent to you on which to make your Annual Return to Grand Lodge. It is the duty of the Lodge to transmit to the Grand Secretary on or before January 10 of each year its Annual Returns, covering a period of January 1, to December 31, inclusive, in such form as the Grand Secretary shall provide, which shall embrace a list of officers and members, whose names must be given in full, of initiations, passings, raisings, admissions, demissions, suspensions, expulsions, restorations and deaths, with their respective dates, together with such other matters as the Grand Secretary may require, which returns shall be signed by the Master and Secretary and attested under the seal of the Lodge; and with such annual returns it shall pay to the Grand Secretary all sums due Grand Lodge. 5 No Lodge shall be entitled to representation in Grand Lodge unless the provisions prescribed in this section have been complied with, and if a Lodge fails or refuses to comply with them for two successive years its charter shall be subject to forfeiture as provided in the Grand Lodge Code of regulations. 6 When using these forms, please type or print information LEGIBLY. From the cards (Form 15) on which you report to the office of the Grand Secretary all changes in membership that occur in your Lodge, in conjunction with the Annual Return, a record is maintained in Grand Lodge office of all members in this jurisdiction, as provided for under GLC, Sec. 2-2-4. To keep such records current and accurate, the cooperation of all Lodge Secretaries is necessary and urgently requested. The Annual Returns forms consist of the following:

LIST

OF

MEMBERS

The Grand Lodge sends to each Lodge Secretary a list of the Lodge's members, in alphabetical order, as held in the Grand Lodge Record, and asks the Lodges to update the list and return it, making any additions, spelling corrections, and deletions required. Cross out names to be deleted with a yellow marker, and note the appropriate reason to the side, i.e., death, NPD, etc. Type or write names to be added in red pencil or ink, with appropriate reason noted, i.e., new MM, affiliated, dual membership, etc.

CERTIFICATE FORM)

OF I NSTALLATION OF

OFFICERS

OF A

LODGE (GLAREPIN

The GLAREPIN Form is a list of the new Lodge elected officers, phone numbers, e-mail and mailing addresses. Show names in full; include ZIP codes in addresses. Transmit this information to the Grand Lodge Secretary no later than five days after these officers have been installed.

ANNUAL RETURN (GLAREP4 FORM)

5

GLC, Sec. 2-5-3. By-Laws and Regulations, Title III, Chapter II, Sec. 3-2-1.
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This is a list of the current year's officers, elected and appointed. Forward one copy to the Grand Secretary, and keep one on file with the Lodge.

PAST MASTERS

AND

PLURAL MEMBERS (GLAREP6 F ORM)

All living Past Masters (in the order of their seniority in office), dual/plural members, members who affiliated this year, and members who were reinstated this past year should be listed on the page indicated. Please indicate any Past Masters, and give name of Prime Lodge and other Lodge(s).

DEGREES SINCE LAST RETURN (GLAREP7 FORM)

Names of brethren who have been initiated, passed, and raised since the last Annual Return. This Form also includes the names of those EAs and FCs who were dropped during the year.

SUSPENSIONS, DEMITS, DEATHS (GLAREP8 F ORM)

Names of members who have been suspended, demitted, or died this past year. Please indicate if each any listed is a Past Master. For those suspended, list the cause. For those who demitted, indicate if they affiliated with another Lodge, and if known list its name.

COURTESY WORK (GLAREP9 F ORM)

Degrees and funerals conducted for other Lodges.

RECAPITULATION SHEET (GLAREP10 F ORM)

Membership recapitulation sheet; dues and fees payable to the Grand Lodge.

FINANCIAL STATEMENT (GLAREP11 F ORM)

Financial statement and signature page. These forms are sent to the Lodge Secretary in duplicate during the latter part of December each year and call for information pertaining to the calendar year ending December 31. One copy may be retained for Lodge records; the other must be completed and returned to the Grand Lodge Secretary no later than January 15.

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LIST OF MEMBERS
A Grand Lodge computer listing of your Lodge membership is provided annually by the Grand Lodge office for your convenience. Please correct misspelled names on this list and return the corrections to the Grand Lodge office, or correct them in the ROLLS system. Cross out names to be deleted with a yellow marker, and note the appropriate reason to the side (deceased, NPD, etc.). Write names to be added in red (pencil or ink), with appropriate reason noted to the side (affiliated, plural, etc.).

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ELECTION CERTIFICATE
Each November, every Lodge Secretary is asked to certify the election and installation of officers for his Lodge. This is done by filling out the election certificate and returning it to the Grand Lodge Secretary no later than five days after the installation of officers. If all officers are not installed for some reason, so indicate. Write or type all given names in full.

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PERSONNEL CARDS/FORM 15
Each Secretary is to maintain a file of Form 15s, one for each member. Send a new Form 15 to the Grand Secretary each time a new Master Mason is declared proficient in his MM catechism. Whenever a change of address occurs thereafter, send a new Form 15 to the Grand Secretary. And finally, at the death, suspension, or demit of a member, appropriately annotate the final Form 15 and send it to the Grand Secretary. Rather than requesting Form 15s for each address change, the Grand Secretary is receptive to receiving a quarterly address change update. This will conserve forms and is simpler for the Lodge Secretary. It is also important to note that if you enter all of the appropriate information into the ROLLS system on-line in a timely manner for each update listed above, submitting a Form 15 is not necessary for these activities.

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NON-AFFILIATED MASONS
It is contrary to the spirit and precepts of Masonry for a Mason not affiliated with a Blue Lodge to reside within the jurisdiction of a Lodge without making an effort to become a member thereof. 7 The following text shall be printed on the back of each demit granted in this jurisdiction: A non-affiliated Mason sojourning in this Grand jurisdiction shall have the privilege of visiting Lodges for a period of six months. Unless such nonaffiliate shall petition some Lodge for membership within thirty days thereafter, and if rejected shall contribute to some chartered Lodge in this Grand jurisdiction its regular dues, he shall be debarred from Masonic rights and privileges as follows: FIRST THIRD FOURTH FIFTH He shall not be allowed to visit any Lodge. He shall not be entitled to Masonic charity. He shall not be entitled to Masonic burial. He shall be deemed a drone in the hive of Masonry and unworthy of the protection of Masons. 8 SECOND He shall not be allowed to appear in any Masonic Procession.

7 8

GLC, Sec. 3-11-1. GLC, Sec. 3-11-2.

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APPLICATIONS FOR THE DEGREES

All petitions for the degrees or for membership by affiliation shall be in writing, signed by the applicant with his own hand, with his name in full and shall state his place of birth and present residence, age, occupation, and such other facts as are called for in the form adopted by Grand Lodge. Every question on the petition must be answered before it can properly be received by the Lodge. Petitions for the degrees shall be accompanied by a sum not less than the fee prescribed in its By-Laws for the Entered Apprentice Degree. 9 Whenever a Lodge holding concurrent jurisdiction receives an application for the degrees or for affiliation, it shall immediately send notice to all other Lodges with which it shares such jurisdiction, giving the name, age, residence, occupation, references and recommenders of the petitioner. This notice shall be read in all such Lodges. 10 An applicant for the degrees of Masonry (in this jurisdiction) must first meet the Utah residency requirement of six months and have lived within the jurisdiction of the Lodge for at least six months. He must complete the application form, answer all questions in full, and sign the form in his own hand. At least one of the recommenders shall have known the applicant personally for at least six months. After the application is received, it will be read at the first regular meeting thereafter, and the Master will assign an investigating committee. The committee's report being returned, the petition will be balloted upon one month from the time it is first read. Upon receiving a ballot result, the Secretary will inform the candidate of his rejection or election, and advise him when to report for initiation. The fees for the three degrees are set forth by the Lodge By-laws and are payable in advance. The Fellow Craft degree will not be conferred until the fee has been paid. Likewise the Master Mason degree. A Lodge may retain the Entered Apprentice fee of a candidate elected to receive the degrees, if he does not present himself for initiation within a period of twelve months after election. 11 Unless dispensation is received from the Grand Master or if the degrees are received through an accelerated class program, two weeks shall elapse between the conferring of each of the degrees upon a candidate. 12 No candidate shall be advanced to the second or third degree until after he shall have passed a satisfactory examination as to his proficiency in the catechism of the preceding degree. 13 Immediately after the meeting in which a Master Mason is raised, the Secretary will so notify the Grand Secretary. 14 GLC, Sec. 3-7-3. GLC, Sec. 3-6-11. 11 GLC, Sec. 3-7-29. 12 GLC, Sec. 3-8-5. 13 GLC, Sec. 3-8-7(a). 14 See GLC, Sec. 3-2-1, eighth.
9 10

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Any candidate for the three degrees who has been rejected in a Lodge in this jurisdiction may renew his application, after the expiration of six months from the date of such rejection, to the same Lodge, or to any other if he has resided within its jurisdiction the lawful length of time. Any member of a Lodge of this jurisdiction may raise well-grounded objections to the initiation or advancement of candidates in such Lodge. An objection to the advancement of an Entered Apprentice or a Fellow Craft, when made by a Mason who is not a member of the Lodge, will not be considered valid unless the objector prefers charges. 15 If any member of the Lodge shall express to the Master any objection to the initiation of a candidate, even after such candidate shall have been elected, such objection shall be respected, nor shall the objector's reasons be demanded by the Master or the Lodge, or his name be made known. The fact of the objection shall be entered in the Minutes, and shall be the equivalent of a negative vote. The fee accompanying the petition shall immediately be returned to the petitioner with a notice of his rejection. 16

15 16

GLC, Sec. 3-7-23. GLC, Sec. 3-7-24.

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SUGGESTIONS TO INVESTIGATING COMMITTEE

The following text should be distributed to members of the Investigating Committee: The best interests of the Masonic fraternity demand a prompt and careful investigation of the character and standing of those seeking admission. Many points other than those listed here will suggest themselves to you in your investigation. A personal interview with the applicant is desirable. It is proper either to call on him or to ask him to get in touch with you. Always contact his recommenders and those to whom he refers. Satisfy yourself of his mental and physical ability to earn a livelihood, to conform substantially to the ceremonies and to be instructed in the mysteries of Masonry. Check carefully on his residence. One may have been employed and lived in the city for more than six months and yet not have established legal residence. The residence of an applicant for the degrees is defined to be his permanent settled domicile, or fixed abode, from choice; and, as a rule, is identical with his legal residence. 17 Ascertain his credit standing if possible. Is he a man of his word? Is he intemperate or an habitual gambler? Make a general inquiry among his friends, neighbors, and business associates. If married , is the applicant living with and supporting his family? Does his wife approve the idea of his entering the fraternity? Not always will it be necessary to interview the wife, but in some cases it may be essential. Use your judgement after the interview with the applicant. If his parents are living, what is their attitude in the matter? Usually this can be determined by questioning the applicant. If the applicant has resided in other parts of this state or within the past few years resided in another state, the first named on the committee should write or contact the Secretary of the Lodge there for a report on his character and previous conduct while in that community. RETURN THE COPY OF THE PETITION WITH YOUR REPORT.

17

GLC, Sec. 3-6-12.

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COURTESY WORK DEGREES AND COACHING

A Lodge may, at the duly authenticated request of a sister Lodge of this or any other Grand Jurisdiction, confer a degree, or degrees, upon a candidate of the requesting Lodge, and in such a case, the Lodge can have no jurisdiction over the candidate it has thus advanced. All such requests, to or from foreign Grand Jurisdictions, must be approved by the Grand Master or the Grand Secretary, the better to determine the regularity of the Lodge asking for such courtesy. 18 Courtesy coaching of a candidate shall fall under the same criteria as indicated above. The Request to Confer the Degrees form is used for this purpose.

18

GLC, Sec. 3-8-9.

Page 26 of 97

APPLICATIONS FOR AFFILIATION

Any Master Mason in good standing, against whom no Masonic charges are pending and who holds membership in a Lodge under the jurisdiction of a Grand Lodge recognized by the Grand Lodge of Utah, is eligible to apply for affiliation with any Lodge in this jurisdiction. The Master Mason so applying for affiliation need not have resided within Utah for any specified length of time. No Lodge shall charge a fee for affiliation. 19 All petitions for membership by affiliation shall state the name, number, and location of the Lodge of which the applicant is or was last a member, and the name of the Grand Lodge under which it is or was working; also the name of the Lodge in which he received the Entered Apprentice Degree. 20 If the applicant is only a member of one other Lodge in this jurisdiction and wishes to affiliate with your Lodge, he may do so by following the steps outlined below: Complete the Petition for Affiliation . The applicant should be instructed about paying dues in both Lodges, and that if he defaults in one Lodge, he will default in all Lodges. The applicant must show a current dues card for another Lodge in this jurisdiction, and submit with his petition a Certificate of Good Standing For the Purpose of Obtaining a Plural Membership . Immediately after the meeting at which the candidate is elected to affiliate, the Secretary will notify the Grand Secretary of such action. 21

GLC, Sec. 3-7-27. GLC, Sec. 3-7-8. 21 GLC, Sec. 3-2-1, eighth.
19 20

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AFFILIATION: PLURAL MEMBERSHIP WITH OTHER LODGES

A member of a Lodge in any other jurisdiction recognized by this Grand Lodge whose laws permit the same may affiliate with a Utah Lodge without dimission from such other lodge, and a member of a Utah Lodge may affiliate with other Utah Lodges and may affiliate with as many Lodges as he desires outside the Jurisdiction of Utah whose laws permit the same, without dimission from any other Lodge of which he may be then a member. 22 A member who desires to become a plural member of another Lodge can do so by following the instructions: The applicant submits an Application for a Certificate of Good Standing for the Purpose of Obtaining Plural Membership (or its equivalent in another jurisdiction) to his home Lodge. The home Lodge issues a Certificate of Good Standing for the Purpose of Obtaining Plural Membership . Upon election into the new Lodge, that Secretary fills out the second section of the Certificate , stamps it with the Lodge Seal, and returns it to the original Lodge, who annotates his Lodge record and forthwith notifies the Grand Lodge Secretary of such action. The new Lodge may keep a copy of the Certificate in its records.

When a member becomes a member of two or more Lodges, he is obligated to pay dues in each of them. In this Jurisdiction, if he defaults in any one of those lodges for non-payment of dues and is therefore dropped for NPD in any one of the Lodges, after proper notification by that Lodge, all other Lodges are obligated to drop him also . It is therefore important that a candidate be so advised when he is applying for a dual membership. Some Master Masons feel that as long as they pay in one Lodge they do not have to pay in the other. They are then embarrassed after defaulting in one Lodge and being dropped by all. Membership in a constituent Lodge can be terminated only by dissolution of the Lodge; by voluntary formal demission therefrom; by becoming a charter member of a new Lodge; by suspension or expulsion; or by death. 23

22 23

GLC, Sec. 3-6-3. GLC, Sec. 3-6-7.

Page 28 of 97

AFFILIATION TO TRANSFER MEMBERSHIP

If an applicant is a member of a Lodge in this jurisdiction and wishes to affiliate as a transferee (terminate his membership in his current Lodge after election in the Lodge to which he is submitting the application), the following steps must be observed: Complete a Petition for Affiliation (or its equivalent in another jurisdiction) to the new Lodge. The applicant must show a current dues card and submit a Certificate of Good Standing for The Purpose of Transferring Membership . After election in this Lodge, the Secretary will fill out the second section of the Certificate , request a demit, and return it to the candidates home Lodge. The Secretary will notify the applicant to present himself at the Lodge to sign the By-laws.

Page 29 of 97

PETITION FOR ADVANCEMENT

The Petition for Advancement must be accompanied by a duly authenticated certificate or waiver of jurisdiction from the Lodge in which the applicant has received such degrees; provided, that no Lodge can receive such a petition unless the applicant is a resident of its territorial jurisdiction at the date of the petition. 24 Any Entered Apprentice or Fellow Craft whose petition for advancement has been rejected may renew his petition at any time to the Lodge which rejected him, or to any other under whose jurisdiction he may reside. 25 See GLC Section 3-7-31 for instructions on how to reinstate an Entered Apprentice or a Fellow Craft who has been dropped from the rolls of the Lodge. The same paragraph provides instructions for a candidate who has moved permanently to another jurisdiction.

24 25

GLC, Sec. 3-7-5. GLC, Sec. 3-7-20.

Page 30 of 97

LIFE MEMBERSHIP
A life membership may be conferred by any Lodge in this jurisdiction upon members thereof who shall have regularly paid dues to the Lodge for a period of twenty-five years, or upon those who, in the judgement of the Lodge, have rendered valuable services to the fraternity. Any life member of a Lodge is entitled to a duly authenticated certificate, showing such life membership and shall also be issued an annual dues card. 26

26

GLC, Sec. 3-6-5.

Page 31 of 97

DIMITS OF MEMBERS
I. Outright Termination of Membership

Dimits can be issued to Master Masons only. They are not issued to Entered Apprentices or Fellow Crafts. Entered Apprentices and Fellow Crafts can only be issued a Waiver of Jurisdiction . An application for demit shall be made in person, in open Lodge, or by written application, presented at a regular meeting of the Lodge. If the applicants dues are paid and there are no charges pending against him, the demit shall be granted. If these two requirements are met, the Lodge Secretary merely announces that he has received a request for a demit from the member, his dues being paid and no charges being pending against him, and the Master will charge the Secretary to so issue the demit forthwith. There is no discussion on the matter and there is no vote taken by the members present at the stated meeting. The issuance of the demit is automatic. It is recorded in the minutes, reported to the Grand Secretary on Form 15 (or in ROLLS) immediately, and is included in the Annual Report. The Secretary will fill out the Demit Certificate . It is signed by the Worshipful Master and himself, and then sent to the Grand Secretary for his signature and the seal of the Grand Lodge. The brother so demitted shall be entitled to a certificate, but should the Secretary neglect to furnish it, such neglect shall not invalidate the joint action of the applicant and the Lodge. 27

II.

Termination of Membership After Affiliation with Another Lodge

A member who desires to terminate his membership in his home Lodge because he desires to belong to the lodge where he now lives, and does not desire to be a plural member, should be informed that to ensure no break in service, the proper procedure is to first obtain a Certificate of Good Standing from his home Lodge, for the purpose of transferring membership. With that certificate attached, submit a Petition for Affiliation for the Purpose of Transferring Membership , to the new Lodge. After he has then been elected to affiliate with the second Lodge, the Secretary will fill out the bottom portion of the Certificate of Good Standing , request a demit, attach the Lodge seal, and mail it to the applicants home Lodge, who will then issue the demit. The applicant applies to his home Lodge for a Certificate of Good Standing for the Purpose of Transferring Membership . The home Lodge then issues a Certificate of Good Standing for the Purpose of Transferring Membership . The applicant then submits the Certificate attached to a Petition for Affiliation to the new Lodge. Upon election to the new Lodge, the Secretary will fill out the bottom portion of
27

GLC, Sec. 3-10.

Page 32 of 97

the Certificate of Good Standing , stamp it with the Lodge Seal, request a demit, and forward it to the applicants home Lodge, who will then issue the demit, thus effecting the transfer of membership without the loss of service time. WARNING: Should the applicant first obtain a demit from his home Lodge, then, apply for affiliation, and by some quirk of fate be rejected, he would no longer be a Mason until such time as he could successfully affiliate with another Lodge resulting in a break of service.

Page 33 of 97

SUSPENSION FOR NON-PAYMENT OF DUES (NPD)

Members delinquent for less than twelve (12) months are in arrears, they are not eligible to be suspended from your Lodge until they are twelve (12) months in arrears. Any member of a Lodge twelve months in arrears for dues and residing within the jurisdiction of this Grand Lodge shall be notified by the Secretary that unless within four weeks, or if residing outside this jurisdiction, within eight weeks, from the date of the regular meeting at which such a delinquency shall be made known to the lodge, in such manner as the Worshipful Master may direct, his dues shall be paid, or sickness, or inability to pay be shown as the cause of such refusal or neglect, he will be liable to suspension from all the rights and privileges of Masonry. A copy of such notification shall also be forwarded to the Grand Master via the Grand Secretary's Office. If neither the forgoing excuses be made, he may, at the first regular meeting, after the expiration of the specified time, be declared by the Master of the Lodge to be suspended, unless the Lodge remits his dues or grants further time for payment. 28 Immediately after the meeting at which the member was declared to be suspended, the Secretary will so notify the Grand Secretary by sending him a Form 15 (or update ROLLS) along with a copy of the Suspension Letter .

28

GLC, Sec. 3-12-2.

Page 34 of 97

RENUNCIATION
Any Mason in this jurisdiction, having been identified as having an association with an organization pretending to be a Lodge of Free and Accepted Masons, and in fact being a clandestine organization/Lodge not recognized by this Grand Jurisdiction as regular, will immediately upon being apprised of such fact, fill out a Renunciation form and file it with his Lodge and the Grand Secretary.

Page 35 of 97

SUMMONS
Every Summons issued by a chartered Lodge shall be written or printed, attested by the seal of the Lodge, and signed by the Master and the Secretary. It shall be served either personally or by registered mail, except as provided in the Trial Code. The Master shall in every case require due return to be made upon each Summons of the service thereof. No general summons shall be issued except for the purposes of importance to the Lodge or to Masonry. Every Mason shall faithfully obey, if within his power, a Summons issued by a Lodge and duly served upon him. For a failure to do so shall be liable to discipline in the manner provided by law, unless excused for reasons satisfactory to a majority of the members present at a regular meeting of the Lodge. 29

29

GLC, Chapter XVI.

Page 36 of 97

WAIVERS OF JURISDICTION
A petition for advancement from Entered Apprentice, or Fellow Craft, received by a Lodge other than the one which received the original petition, shall be accompanied by a duly authenticated certificate of Waver of Jurisdiction from the original Lodge receiving the petition for the degrees; provided that no Lodge can receive such a petition unless the applicant is a resident of its territorial jurisdiction at the date of the petition. 30 Such written consent either with respect to a petition for the degrees or for advancement shall constitute a permanent relinquishment of jurisdiction over the individual involved in favor of the Lodge to which such consent is given only in the event that such last mentioned Lodge shall within six months thereafter receive and act favorably on such petition. 31 As Entered Apprentices and Fellow Crafts are not members of a Lodge, they cannot be given dimits. They may; however, be granted a certificate, or waiver of jurisdiction, showing their status in the Lodge. 32 A Waiver of Jurisdiction is nothing more than a conditional release granted by Lodge action to an Entered Apprentice, or Fellow Craft Mason of that Lodge who desires to complete his degree work in some other Lodge within or without the Jurisdiction of Utah. The Entered Apprentice or Fellow Craft must request the Waiver in writing and present it for his Lodges action at a stated meeting. If granted, it becomes the official notice to the designated Lodge that it is authorized to receive the application of such Entered Apprentice or Fellow Craft. Waivers are issued only to candidates, not to members, and they apply only to the release of control exercised by a Lodge over its own candidates. When a Lodge issues a Waiver of Jurisdiction to a candidate, it permits the candidate the privilege of transferring to another Lodge for the completion of his degree work if elected in the other Lodge and thus become a member thereof. It should be understood that the Lodge in which a candidate is initiated (excluding a courtesy initiation) gains and maintains jurisdictional control over the candidate as long as he remains an Entered Apprentice or Fellow Craft. Consequently, a waiver of jurisdiction may only be granted by action of the Lodge at a Stated Meeting. A favorable majority vote of those members present at the Stated Meeting is required to grant the waiver, and the waiver must designate the specific recognized Lodge to whom it is being directed. The Waiver of Jurisdiction , once issued, permits the designated Lodge to act upon the application of the candidate. If the designated Lodge elects the candidate, the Secretary must immediately inform the Lodge that issued the Waiver that the candidate has been elected. If the candidate's fees and contributions were not previously forfeited, the Lodge granting the Waiver would issue a check, in the name of the candidate, for the amount his Lodge charges for the unconferred degree or degrees. The check would be forwarded to the Secretary of the electing Lodge for transmittal to the candidate. GLC, Sec. 3-7-5. GLC, Sec. 3-7-6. 32 GLC, Sec. 3-10-3.
30 31

Page 37 of 97

Should the application of the candidate be rejected by the designated Lodge, that action is final and the Lodge will notify the candidate of his rejection, and return any fees he may have paid, that were passed on by the originating Lodge. He may after six months time has elapsed re-apply for membership in the same or a different Lodge as the applicant may desire. If the candidate has been initiated an Entered Apprentice or a Fellow Craft and then decides not to continue, he will forfeit all fees heretofore submitted. He may, at a later date, submit to the Lodge a Petition for Advancement. Such a petition will be acted upon favorably by the Lodge. If the candidate has moved to another jurisdiction, he may petition his original Lodge for advancement, giving the Lodge his new location and asking for a Waiver of Jurisdiction . The Lodge will then act upon the request, either asking the nearest Lodge to perform courtesy work for them, in furthering the advancement of this candidate, or sending them a Waiver of Jurisdiction , granting to them the authority to pursue his advancement. If after two years has elapsed and the candidate has not presented himself for advancement to the next degree the Lodge may drop him from their rolls for lack of interest. 33

33

GLC, Sec. 3-7-6.

Page 38 of 97

RESTORATION
Any member suspended who shall thereafter desire to become reinstated may do so by submitting a Petition for Restoration after Suspension for Non-Payment of Dues , accompanied by the arrearage due at the time of his suspension. He may also be reinstated if such arrearage is remitted by the Lodge. In the event of his rejection, the amount of arrearage paid by him will be refunded. 34 Immediately after the meeting wherein the candidate is elected to be restored, the Secretary will so notify the Grand Secretary. 35

34 35

See Petition for Restoration after Suspension for NPD. GLC, Sec. 3-2-1.
Page 39 of 97

HIRAM AWARD
The Hiram Award is the official recognition of a Brother by his own Lodge for his devoted service to that Lodge and to Masonic Principles in general. It is intended for the Brother who, year after year, displays his devotion without receiving special recognition or special honor. The Brother who has been selected as a Hiram Award recipient is being singled out as your individual Lodge's choice. This is the highest honor which can be bestowed upon a member that has unselfishly given of his time, talents and energy for the betterment of his Lodge and Freemasonry. The real warmth and pleasure of being chosen for this special honor is most satisfying, because it comes directly from the Brethren and friends he has accumulated within his community. Each dedicated Brother who is selected for this honor, deserves individual recognition for his numerous years of devoted service. He has earned a few moments in the spotlight of fame and honor; therefore, it should be conducted in a most dignified manner. This should be a special night for the honoree and no other awards or activities should be planned for the evening. It is dedicated to the honoree only. Under no circumstances should there be more than one Award given within a Lodge in any one night, and the Award should be restricted to no more than one per year. In this manner it becomes that much more prestigious. It is also not required that a Hiram Award be given every year. This Award should only go to those most deserving of it, not because the Master wants to have a Hiram Award presented during his year. Secret presentations are not recommended. This deprives a Brother from inviting his friends and family, those besides Masonry who are most important to him. It could also have serious consequences if the Brother has any unknown medical problems. The dinner should he special; not just the regular roast beef and green beans. The ceremony should likewise be special, and held in the Lodge room, not in the dining room. It may be necessary to bring chairs from the dining room to accommodate special guests. A good public address system in the Lodge is very important; if unavailable, speakers should speak loud enough to be heard. Remember, the Lodge is where your honoree took his first step as a Mason and where he had the honor of being made a Master Mason. The Hiram Award Certificate must be requested from the Grand Secretary's office at least one month prior to the presentation date. This will allow the Grand Lodge Office to process the order, and your Hiram Award Committee to receive and properly inscribe the Certificate. The request must include $3.00 and a brief history of the honoree. It is imperative that all Lodges send to the Grand Lodge Public Relations Committee the name of the Lodge presenting the award, the name of the recipient, including his age, years in Masonry, news events of the evening, and a single 3.5x5 photograph which will be placed in a book and recorded. Please type all information being sent. Each Lodge should have in its file a copy of the Rules, Qualifications and

Page 40 of 97

Requirements, and the proposed presentation ceremony. If not, it can be obtained from the Grand Secretary.

Page 41 of 97

HONORS AND MEMORIAL ROLL

No brother shall he buried with Masonic Honors unless he was at the time of his death a Master Mason in good standing. If the request for funeral is for a brother who is not a member of the Lodge receiving the request, the Worshipful Master will make appropriate inquiry into the status of the departed brother. Upon verification of good standing the funeral will be conducted in proper form, and as though he was a member of the local Lodge. The Worshipful Master may; however, refuse to give a Masonic burial to a deceased member or sojourner whose conduct in life reflected discredit upon the Fraternity. An Entered Apprentice or Fellow Craft shall not be allowed in the procession as a Mason at a Masonic funeral. 36 A Memorial Roll is a permanent record of and testament to a departed Brother. It contains the name, age, and residence of the deceased, the name of the Lodge of which he was a member, and his Masonic record. The Memorial Roll should not simply be a reproduction of the obituary. Instead, it represents a tribute to the deceased by the brethren of his Lodge. As Secretary, you should prepare two copies of the Memorial Roll, one to be attached to the minutes of the meeting and the other to be placed upon the casket. The Master should sign both Rolls, and they should be attested by the Secretary under the seal of the Lodge. The Memorial Roll shall be read at the public service or at the grave.

36

GLC, Sec. 3-17.

Page 42 of 97

WIDOWS PINS
Widows Pins are provided by some Lodges to the wives of Master Masons who have died. Widows pins may be presented to the widow of a Master Mason, by the Worshipful Master, on behalf of the Lodge. He will explain to her the significance of the pin. The pin may be obtained from McCoy 37 or some other reputable Masonic supply house. The Worshipful Master should, wherever possible, present the widow with this pin. He should at that time explain the significance of the pin, and what it could mean to her.

37

http://www.macoy.com/
Page 43 of 97

DISPENSATIONS
Certain activities of a Lodge require special dispensation to be granted by the Grand Master prior to their initiation. The following are examples. Dispensation to change date of stated meeting. 38 Dispensation to hold a special election for lodge officers. 39 In case any Lodge shall fail to hold the election as set forth in the Grand Lodge Code (GLC) an election may be held on another date upon dispensation granted by the Grand Master. Dispensation to open lodge in other than regular meeting place. 40 Dispensation to form a new lodge. 41

Seven or more Master Masons in good standing, one of whom must be a Past Master, may petition for a Dispensation to form a new Lodge. 42 The Grand Master shall, during the recess of the Grand Lodge, have the following more defined power and authority: He may grant such dispensations as may be applied for in accordance with the laws of the Grand Lodge. 43 Application to the Grand Master for dispensation may emanate from a Lodge at a regular meeting by a majority vote of the members voting, or may emanate from the Master, and may be signed by either or both the Master and Secretary. The application shall set forth fully and clearly the necessity for the requested dispensation. Every dispensation shall be entered in the minutes of the Lodge at the first regular meeting after its receipt. 44

GLC, GLC, 40 GLC, 41 GLC, 42 GLC, 43 GLC, 44 GLC,

38 39

Sec. 3-3-1. Sec. 3-4-3. Sec. 3-3-3. Sec. 2-7. Sec. 2-7-1. Article XII. Secs. 3-13-1, 3-13-2.
Page 44 of 97

LODGE INSURANCE
It is the duty of every Lodge to have its Temple, furniture, and paraphernalia insured against loss by fire, and the amount of such insurance shall be given in the Annual Returns of the Lodge. Each Lodge shall provide a vault or fire-proof safe for its records, and if unable to make such a provision, its records and other valuable papers shall be kept in some place which will secure them against burglary and fire. 45

45

GLC, Sec. 3-2-5.

Page 45 of 97

DUTIES OF THE TREASURER

The Treasurer shall have the following duties: 46 To receive and safely keep all monies and property of every kind which shall be placed in his hands by the Secretary, or by order of the Lodge, and to give proper receipt therefor. To disburse or transfer the same, or any part thereof, upon the order of the Master, with consent of the Lodge, duly attested by the Secretary. To keep a book or books which shall contain a correct statement of his receipts and disbursements on account of the Lodge. To make to the Lodge an annual report of its receipts, disbursements, and financial condition. To perform such other duties pertaining to his office as the By-Laws may require or the Lodge at any time may direct. To provide a bond as provided in these Regulations.

46

GLC, Sec. 3-4-15.

Page 46 of 97

FORMS

Page 47 of 97

CERTIFICATE OF INSTALLATION OF OFFICERS OF A LODGE

Hall of Lodge
F. & A. M. of Utah

To the Grand Secretary of the Grand Lodge of F. & A. M. of Utah:

This is to certify that at a regular meeting of the above named Lodge held on the day of , the following Brethren were elected to officer positions, as noted: , 20
Full Name: Street Address: City: Home Phone: Full Name: Street Address: City: Home Phone: Full Name: Street Address: City: Home Phone: Full Name: Street Address: City: Home Phone: Full Name: Street Address: City: Home Phone: Work Phone: Work Phone: Office: E-Mail: State: Zip: Cell Phone: Work Phone: Office: E-Mail: State: Zip: Cell Phone: Secretary Work Phone: Office: E-Mail: State: Zip: Cell Phone: Treasurer Work Phone: Office: E-Mail: State: Zip: Cell Phone: Junior Warden Office: E-Mail: State: Zip: Cell Phone: Senior Warden Worshipful Master

and that on the Worshipful Brother

day of

, 20

, they were installed in their respective offices by in his capacity as .

The Brethren elected and installed as Worshipful Master, Senior Warden, and Junior Warden are entitled to represent this Lodge at the Annual Communication of the Most Worshipful Grand Lodge of Utah, to be held on the 5 th Monday of the new year.

Given under my hand and seal of the above Lodge on this the
[seal]

day of

, 20

SECRETARY

Page 48 of 97

ANNUAL RETURN
FOR THE CALENDAR YEAR 20 Hall of Lodge F. & A. M. of Utah

To the Grand Secretary of the Grand Lodge of F. & A. M. of Utah:

Our regular meetings are held on the in the
name of Temple e.g., first Friday

of the month at

time

AM or PM .

. Our annual rate of dues is: $

We are dark during the month(s) of

OFFICERS FOR THE CALENDAR YEAR 20

Office: Office: Office: Office: Office: Office: Office: Office: Office: Office: Office: Office: Office:

Worshipful Master Senior Warden Junior Warden Treasurer Secretary Senior Deacon Junior Deacon Senior Steward Junior Steward Chaplain Marshal Tyler Organist

Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name: Full Name:

Page 49 of 97

Hall of

Lodge

F. & A. M. of Utah, for the Calendar Year:

LIVING PAST MASTERS

(in order of seniority)
Surname Given Name Year Surname Given Name Year

HONORARY MEMBERS
Surname Given Name Title (note if PM) Prime Lodge and Location

Page 50 of 97

DUAL/PLURAL MEMBERS
Surname Given Name Title (note if PM) Prime Lodge and Location Other Lodges and Location

MEMBERS WHO AFFILIATED DURING THE PAST YEAR

Surname Given Name Title (note if PM) Affiliation Date Lodge and Location Raised Date Raised Date of Birth

MEMBERS REINSTATED DURING THE PAST YEAR

Surname Given Name Title (note if PM) Reinstatement Date Remarks

Page 51 of 97

Hall of

Lodge

F. & A. M. of Utah, for the Calendar Year:

BRETHREN INITIATED, PASSED, OR RAISED SINCE LAST RETURN

Surname Given Name Initiation Date Passing Date Raising Date Raising Date Nativity (City & State) Occupation

Page 52 of 97

ENTERED APPRENTICES
ENTERED APPRENTICES AT END OF THIS YEAR Date Surname Given Name Conferred Surname ENTERED APPRENTICES DROPPED THIS YEAR Date Given Name Dropped Reason

FELLOW CRAFTS
FELLOW CRAFTS AT END OF THIS YEAR Date Surname Given Name Conferred Surname FELLOW CRAFTS DROPPED THIS YEAR Date Given Name Dropped Reason

Page 53 of 97

Hall of

Lodge

F. & A. M. of Utah, for the Calendar Year:

BRETHREN SUSPENDED SINCE LAST RETURN

Surname Given Name Suspension Date Cause of Suspension

BRETHREN DEMITTED SINCE LAST RETURN

Surname Given Name Demit Date Name and Location of Lodge Affiliated With, If Known

Page 54 of 97

BRETHREN WHO HAVE DIED SINCE LAST RETURN

(INDICATE IF PAST MASTER)
Surname Given Name Date of Birth Date of Death Place of Burial Name and Location of Lodge Initiated

Page 55 of 97

Hall of

Lodge

F. & A. M. of Utah, for the Calendar Year:

DEGREES CONFERRED FOR OTHER LODGES

Surname Given Name EA Dates Conferred FC MM Lodge and Location for Which Performed

FUNERALS CONDUCTED FOR OTHER LODGES

Surname Given Name Date of Death Funeral Date Place of Burial Deceased Lodge Name and Location

Page 56 of 97

RECAPITULATION SHEET
FOR THE CALENDAR YEAR 20 Hall of Lodge F. & A. M. of Utah

Members reported at end of last year: Add members omitted by error last year: Deduct members reported in error: Corrected membership end of year: Gains during current year by Raising: Affiliations/Plurals: Reinstatements: Total numbers to account for:

Deduct Loses by Deaths: Demissions: Suspensions NPD: Suspensions Other Reasons: Expulsions: Total Deductions:

Membership at end of this year:

DUES AND FEES PAYABLE TO GRAND LODGE

Total Master Masons: Total degrees conferred during year: Total MM degrees conferred during the year payable for the George Washington Memorial Fund: times $25.00 each, equals: times $1.00 each, equals: times $1.00 each, equals: Total due to Grand Lodge:

Page 57 of 97

Hall of

Lodge

F. & A. M. of Utah, for the Calendar Year:

FINANCIAL STATEMENT47
Assets Lodge Property: Real Estate: Lodge Building: Lodge Equipment: Other (itemize): Investments: Liabilities Mortgage on Property: Bonds Payable: Notes Payable: Accounts Payable: Rent Payable: Interest Payable: Other (itemize):

Other Assets: Total: Total Liabilities:

NET WORTH
Total Assets from Above: Checking Account: Savings Account: CD(s): Accounts Receivable: Total Assets: Total Liabilities: Net Balance (assets minus liabilities):
47

Do not include next years dues income. Page 58 of 97

We hereby certify that the foregoing report is correct to the best of our knowledge and belief.

WORSHIPFUL MASTER

SECRETARY

[lodge seal]

Page 59 of 97

APPLICATION
FOR A

CERTIFICATE OF GOOD STANDING

FOR THE PURPOSE OF

OBTAINING PLURAL MEMBERSHIP

, Utah , 20

To the Worshipful Master, Wardens, and Brethren of

Brethren,

Lodge

, F&AM of Utah:

I hereby apply for a certificate that I am in good standing and not in arrears for dues, nor under charges, nor indebted in any official capacity to this Lodge, for the purpose of obtaining plural membership with Lodge located at , .

Fraternally yours,

SIGNATURE IN FULL

PRINT FULL NAME

APPLICATION
FOR A

CERTIFICATE OF GOOD STANDING

FOR THE PURPOSE OF

TRANSFERRING MEMBERSHIP
, Utah , 20

To the Worshipful Master, Wardens, and Brethren of

Brethren,

Lodge

, F&AM of Utah:

I hereby apply for a certificate that I am in good standing and not in arrears for dues, nor under charges, nor indebted in any official capacity to this Lodge, for the purpose of transferring my membership to Lodge located at , .

Fraternally yours,

SIGNATURE IN FULL

PRINT FULL NAME

Page 61 of 97

BY-LAW AMENDMENT
Lodge F. & A.M. of Utah

To the Most Worshipful Grand Master of F. & A. M. of Utah:

This is to certify that at a stated meeting of the above named Lodge held on the day of , 20 , the following amendment(s) to this Lodges By-Laws was presented in writing and noted upon the minutes of the Lodge, and that at the stated meeting held on the day of , 20 , said section(s) was amended by a two-thirds vote of the members present, who had previously been notified in writing of the proposed amendment(s): Section 42. Dues. The dues of each member of the Lodge shall be Seventy-Five dollars per annum, payable in advance, on the first day of January. Prior to this amendment, the section read as follows: Section 42. Dues. The dues of each member of the Lodge shall be Fifty dollars per annum, payable in advance.

Given under my hand and seal of the above Lodge on the day last written above.

SECRETARY

[seal]

Page 62 of 97

CERTIFICATE OF PROXY APPOINTMENT CREDENTIALS

To the Most Worshipful Grand Lodge of F. & A. M. of Utah:
This is to certify that I have deputized Brother in our lodge to represent me at the annual communication of the Grand Lodge of Utah. I attach hereto the resolution of authorizing me to deputize said Brother as my proxy. currently serving as Lodge

Given under my hand on the

day of

, 20

NAME AND OFFICE

Page 63 of 97

CERTIFICATE FOR REPRESENTATIVES TO THE GRAND LODGE, F. & A. M. OF UTAH

Hall of Lodge F. & A.M. of Utah , A.D. 20

To the Grand Secretary of the Grand Lodge, F. & A.M. of Utah:

This is to certify that Worshipful Brother

Worshipful Master of this Lodge, Brother Brother represent this Lodge at the Grand Lodge of Utah.

is the duly elected and installed is the Senior Warden, and is the Junior Warden, and that as such, they are entitled to Annual Communication of the Most Worshipful

SECRETARY [seal]

Page 64 of 97

CERTIFICATE OF GOOD STANDING

FOR THE PURPOSE OF

OBTAINING A PLURAL MEMBERSHIP

Important: If this certificate is not used within 90 days from the date thereof, it will be void and of no effect.

Hall of

Lodge

F. & A.M. of Utah , A.D. 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M.

Brethren:

This is to certify that Brother

is a member in good standing

in this Lodge; his dues are paid up to the date of this Certificate; he is not in any way indebted to this Lodge; and is not under charges. This Certificate is issued on authority of this Lodge at his request for the purpose of obtaining a plural membership with your Lodge. Kindly notify this Lodge, on the form attached hereto, of the action taken by your Lodge on his petition for membership by affiliation. Upon receipt of same, his records will be so noted in this Lodge. Fraternally yours,

SECRETARY [seal]

Page 65 of 97

Mr.
Lodge

, Secretary

, F. & A.M. of Utah

Dear Sir:

This is to certify that Brother

, 20

whose present full address is was on the day of

, elected to membership by affiliation by this Lodge,

having previously submitted his petition for affiliation, accompanied by a Certificate of Good Standing issued by your Lodge bearing the date of Fraternally yours, .

SECRETARY

Lodge

[seal]

Page 66 of 97

CERTIFICATE OF GOOD STANDING

FOR THE PURPOSE OF

TRANSFERRING MEMBERSHIP
Important: If this certificate is not used within 90 days from the date thereof, it will be void and of no effect.

Hall of

Lodge

F. & A.M. of Utah , A.D. 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M.

Brethren:

This is to certify that Brother

is a member in good standing

in this Lodge; his dues are paid up to the date of this Certificate; he is not in any way indebted to this Lodge; and is not under charges. This Certificate is issued on authority of this Lodge at his request for the purpose of transferring his membership to your Lodge. Kindly notify this Lodge, on the form attached hereto, of the action taken by your Lodge on his petition for membership by affiliation. Upon receipt of same, his records will he so noted in this Lodge. Fraternally yours,

SECRETARY [seal]

Page 67 of 97

Mr.
Lodge

, Secretary

, F. & A.M. of Utah

Dear Sir:

This is to certify that Brother

, 20

whose present full address is was on the day of

, elected to membership by affiliation by this Lodge,

having previously submitted his petition for affiliation, accompanied by a Certificate of Good Standing issued by your Lodge bearing the date of .

Please issue him a demit and note that his membership is now transferred to this Lodge.

Fraternally yours,

SECRETARY

Lodge

[seal]

Page 68 of 97

DEMIT
Hall of Lodge F. & A.M. of Utah

To all Free and Accepted Masons, wheresoever dispersed, Greetings.

Sirs and Brothers:
This is to certify that Brother , whose signature appears in the margin hereof, is a MASTER MASON in good standing and was, until this date, a member of this Lodge under the jurisdiction of the Most Worshipful Grand Lodge, F. & A. M. of Utah. Having paid all dues and being in good fellowship with the Brethren, he has voluntarily withdrawn from said Lodge; and now, by its order, receives this CERTIFICATE recommending him to the friendship and goodwill of the Fraternity, wherever
signature

he may be. Issued by the authority of the aforesaid Lodge, at day of and the attestation of our Secretary. , 20 in the State of Utah, on this the , as witnessed by my hand, the Seal of our Lodge,

WORSHIPFUL MASTER [seal] attest : SECRETARY MASONIC DATA Date of Birth: Initiated: In: Offices Held: Other Information: This is to certify that Lodge constituted Lodge of the M. W. GRAND LODGE, F. & A. M. of UTAH. Given under my hand and the Seal of said Grand Lodge this day of named in the foregoing demit is a legally , 20 Place of Birth: Passed: Lodge : located at: Raised:

attest :

Page 69 of 97

GRAND SECRETARY

Page 70 of 97

FINAL SUSPENSION LETTER

, 20 Brother

Dear Brother Reference our letter to you dated suspension for non-payment of dues.

: , 20 , notifying you of your impending

Having not heard from you, it now becomes my unpleasant duty to inform you that the Lodge at our last regular meeting was apprised of your condition, and voted to suspend you for non-payment of dues. In accordance with that vote, effective this date, you are hereby suspended for non-payment of dues and are no longer entitled to the love and protection of the Lodge, nor any of its benefits. Should you hereafter decide to restore your membership, you may do so by paying all arrearage and requesting such action by submitting a "Petition for Restoration after Suspension for non-payment of Dues" (copy enclosed). After proper investigation into your suspension, and a majority approval of the Lodge, you may be restored to all the rights of Masonry, with the paying of the current year's dues at the time of your request. Wishing you continued success, Regretfully,

WORSHIPFUL MASTER

SECRETARY enclosure cc: M.W. Grand Lodge F. & A.M. of Utah

Page 71 of 97

GRAND LODGE F. & A.M. OF UTAH

FORM 15
Member Data
Name Street Address City Home Phone E-Mail Spouse Other Fraternal Affiliations Date of Birth Date of Death City Cemetery City Children Offices Held State State Work Phone Occupation State Zip Cell Phone Member No. Lodge

Lodge Activity Dates

Elected Initiated Affiliated from Lodge in which Initiated Plural Memberships Demitted Passed NPD Raised City City Rejected Reinstated State State

Blue Lodge Offices

J Warden Year Other Offices S Warden Year Master Year

Grand Lodge Offices

JGW Year Other Offices (with years) SGW Year DGM Year GM Year

Appendant Bodies
Scottish Rite York Rite Shrine Eastern Star Red Cross Const. Y Y Y Y Y Y Y Y N N N N N N N N Offices Held Offices Held Offices Held Offices Held Offices Held Offices Held Offices Held Offices Held

Notes

Page 72 of 97

FOUR WEEK IMMINENT SUSPENSION LETTER FOR MEMBERS LIVING IN UTAH

, 20 Brother

Dear Brother Reference Section ,

: Lodge By-laws, dated 20

Be advised that our records indicate you to be twelve months in arrears for your 20 dues. If our record is in error, we will be most happy to correct it upon validation from yourself. A copy of your canceled check, front and back, will be sufficient; or a copy of' your paid up dues card, if you should have it. Otherwise, unless we receive your dues of $ for 20 , we will be forced to suspend you for non-payment of dues. Be further advised that we will be most receptive to remit your dues if you should be gravely ill or in such destitute condition; however, you are obligated to let us know that fact, that it may be read in Lodge. Should it be your desire to demit from the Lodge we can accomplish that, but only if you are current on the books. That would necessitate you paying your 20 dues and requesting a Demit. Should you thereafter decide to reinstate yourself, you may do so by simply submitting a Petition for Restoration after Suspension for Non-payment of Dues, accompanied by your Demit, and past arrearage. After a proper investigation and favorable vote of the Lodge you may be reinstated with the paying of the current year's dues at the time of your request. Your 20 dues were due and payable on January 1, 20 .

You have four weeks to respond to this letter. If we have not heard from you in that time, your suspension will be effective on or about , 20 . Wishing you continued good health, and hoping to hear from you soon, we remain,

WORSHIPFUL MASTER

SECRETARY cc: M.W. Grand Lodge F. & A.M. of Utah

Page 73 of 97

EIGHT WEEK IMMINENT SUSPENSION LETTER FOR MEMBERS LIVING OUTSIDE UTAH
, 20 Brother

Dear Brother Reference Section ,

: Lodge By-laws, dated 20

Be advised that our records indicate you to be twelve months in arrears for your 20 dues. If our record is in error, we will be most happy to correct it upon validation from yourself. A copy of your canceled check, front and back, will be sufficient; or a copy of' your paid up dues card, if you should have it. Otherwise, unless we receive your dues of $ for 20 , we will be forced to suspend you for non-payment of dues. Be further advised that we will be most receptive to remit your dues if you should be gravely ill or in such destitute condition; however, you are obligated to let us know that fact, that it may be read in Lodge. Should it be your desire to demit from the Lodge we can accomplish that, but only if you are current on the books. That would necessitate you paying your 20 dues and requesting a Demit. Should you thereafter decide to reinstate yourself, you may do so by simply submitting a Petition for Restoration after Suspension for Non-payment of Dues, accompanied by your Demit, and past arrearage. After a proper investigation and favorable vote of the Lodge you may be reinstated with the paying of the current year's dues at the time of your request. Your 20 dues were due and payable on January 1, 20 .

You have eight weeks to respond to this letter. If we have not heard from you in that time, your suspension will be effective on or about , 20 . Wishing you continued good health, and hoping to hear from you soon, we remain,

WORSHIPFUL MASTER

SECRETARY cc: M.W. Grand Lodge F. & A.M. of Utah

Page 74 of 97

APPOINTMENT TO COMMITTEE OF INVESTIGATION

Dear Brothers

The Secretary will list all three Committee men, triplicate this notice, and send it to each of the three brethren.

You have been appointed to act as a COMMITTEE OF INVESTIGATION on the petition for the Three Degrees, presented by Mr.

You will diligently inquire into the moral, mental and physical qualifications of the applicant, his economic situation, and whether he has been an actual resident of the State of Utah for one year and within the jurisdiction of this Lodge for six months. A copy of his petition is enclosed and must be returned with your report. If for any reason you cannot act on this COMMITTEE, inform the Secretary or Master immediately. Failure to report is unfair to the applicant and the lodge. If the COMMITTEE finds the applicant disqualified by lack of residence or physical disability, and finds no other objection, it should make a special report. The Master may then direct the withdrawal of the petition, as provided by Section 119 of Grand Lodge Code. Your investigation should be personal and as searching as possible in order to determine whether the applicant is proper Masonic material. The suggestions listed on the reverse side of this sheet are not all-inclusive, but should aid you in your investigation. Ballot on this petition will take place at the regular meeting on the day of , .

Secretary

Please give your report to the Secretary as soon as your investigation is completed, at least two days before the meeting.

REPORT OF COMMITTEE MEMBER

I hereby affirm that I have made a strict and careful examination into the character, reputation, and qualifications of the above named applicant and report favorably, or unfavorably.

Page 75 of 97

signature

date

Page 76 of 97

Suggestions to Investigation Committee

The best interests of the Masonic Fraternity demand a prompt and careful investigation of the character and standing of those seeking admissions. Many points other than those listed here will suggest themselves to you in your investigation. A personal interview with the applicant is desirable. It is proper either to call on him or to ask him to get in touch with you. Always contact his recommenders and those to whom he refers. Satisfy yourself of his mental and physical ability to earn a livelihood, to conform substantially to the ceremonies and to be instructed in the mysteries of Masonry. Check carefully on his residence. One may have been employed and lived in the city for more than six months and yet not have established legal residence. Grand Lodge Code, Sec. 3-16-12: the residence of an applicant for the Degree is defined to be his permanent settled domicile, or fixed abode, from choice; and , as a rule, is identical with his legal residence. Ascertain his credit standing if possible. Is he a man of his word? Is he intemperate or an habitual gambler? Make a general inquiry among his friends, neighbors, and business associates. If married, is applicant living with and supporting his family? Does his wife approve the idea of his entering the Fraternity? Not always will it be found necessary to interview the wife but in some cases it may be essential. Use your judgment after the interview with applicant. If his parents are living, what is their attitude in the matter? Usually this can be determined by questioning the applicant. It is essential to know his belief in a Supreme Being. If the applicant has resided in other parts of this state or within the past few years resided in another state, the first named on the committee should write or contact the Secretary of the Lodge there for a report on his character, and previous conduct.
RETURN THE COPY OF THE PETITION WITH YOUR REPORT.

Page 77 of 97

LODGE FINANCIAL REPORT

20XX through 20XX Checking Balance as of
DATE

: $ INCOME

Interest................................................................................................ Dues Paid This Year.......................................................................... Trestleboard....................................................................................... Fund Raisers....................................................................................... Fraternal Supplies.............................................................................. Degree Fees........................................................................................

EXPENSES
Bank Service Charge.......................................................................... Trestleboard Postage-Mailing............................................................ Trestlehoard Reproduction................................................................. Trestlehoard Return Postage.............................................................. Annual 3rd Class Bulk Mail Fee........................................................ Rent.................................................................................................... Grand Lodge Per Capita Tax............................................................. Secretary Wages................................................................................. Copier Repair..................................................................................... Copier Supplies.................................................................................. Fraternal Supplies.............................................................................. Office Supplies................................................................................... Donations........................................................................................... Postage Stamps.................................................................................. Computer Repair................................................................................ Supplies.............................................................................................. P.O. Box Annual Fee......................................................................... Advertising.........................................................................................

CERTIFICATES OF DEPOSIT CD : Date Start: Amount Start: Date End: Amount End: Net Gain/Loss:

Page 78 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

D ATE : T IME :

_____________________, UTAH

M INUTES OF A S PECIAL M EETING FOR THE PURPOSE OF CONFERRING THE E NTERED A PPRENTICE D EGREE ON CANDIDATES AS LISTED HEREIN . The Lodge opened on the Entered Apprentice degree in form. Officers in Attendance WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN TREASURER SECRETARY CHAPLAIN

SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD MARSHAL TYLER

Members and visiting brethren in attendance are listed on the Tylers register. Lodge Proceedings This special meeting was called for the purpose of conferring the Entered Apprentice degree on Mr. XXX and Mr. YYY. The Craft was called from labor to refreshment so that the ceremonial officers could take their positions. The following brethren assisted in degree roles as indicated:

WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD CHAPLAIN The following brethren delivered the Entered Apprentice Lecture, Apron Lecture, and Charge: ENTERED APPRENTICE LECTURE CHARGE APRON LECTURE Visitor Introductions The Past Masters of our Lodge in attendance were introduced west of the altar as follows: Grand Lodge Officers in attendance were introduced west of the altar as follows:

Page 79 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

_____________________, UTAH

Lodge Closing The Lodge was closed in form at name Worshipful Master

PM,

peace and harmony prevailing. name Secretary

Page 80 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

D ATE : T IME :

_____________________, UTAH

M INUTES OF A S PECIAL M EETING FOR THE PURPOSE OF CONFERRING THE F ELLOW C RAFT D EGREE ON CANDIDATES AS LISTED HEREIN . The Lodge opened on the Fellow Craft degree in form. Officers in Attendance WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN TREASURER SECRETARY CHAPLAIN

SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD MARSHAL TYLER

Members and visiting brethren in attendance are listed on the Tylers register. Lodge Proceedings This special meeting was called for the purpose of conferring the Fellow Craft degree on Brother XXX, Brother YYY, and Brother ZZZ. The Craft was called from labor to refreshment so that the ceremonial officers could take their positions. The following brethren assisted in degree roles as indicated:

WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD CHAPLAIN The following brethren delivered the Fellow Craft Lecture, G Lecture, and Charge: FELLOW CRAFT LECTURE G LECTURE CHARGE Visitor Introductions The Past Masters of our Lodge in attendance were introduced west of the altar as follows: Grand Lodge Officers in attendance were introduced west of the altar as follows:

Page 81 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

_____________________, UTAH

Lodge Closing The Lodge was closed in form at name Worshipful Master

PM,

peace and harmony prevailing. name Secretary

Page 82 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

D ATE : T IME :

_____________________, UTAH

M INUTES OF A S PECIAL M EETING FOR THE PURPOSE OF CONFERRING THE M ASTER M ASON D EGREE ON CANDIDATES AS LISTED HEREIN . The Lodge opened on the Master Mason degree in form. Officers in Attendance WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN TREASURER SECRETARY CHAPLAIN

SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD MARSHAL TYLER

Members and visiting brethren in attendance are listed on the Tylers register. Lodge Proceedings This special meeting was called for the purpose of conferring the Master Mason degree on Brother XXX and Brother YYY. The Craft was called from labor to refreshment so that the ceremonial officers could take their positions. The following brethren assisted in degree roles as indicated: WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD CHAPLAIN The Craft was then called from labor to refreshment so that the ceremonial officers could take their positions for the second section. The following brethren assisted in degree roles as indicated: M.E. KING SOLOMON R.W. SR. GRAND WARDEN GRAND SECRETARY SENIOR DEACON /G. MARSHAL JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD

Page 83 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

1ST FELLOWCRAFT 2ND FELLOWCRAFT 3RD FELLOWCRAFT 1ST RUFFIAN 2ND RUFFIAN 3RD RUFFIAN SEAFARING/WAYFARING MAN CHAPLAIN

_____________________, UTAH

The following brethren delivered the Master Mason Lecture and Charge: MASTER MASON LECTURE Visitor Introductions The Past Masters of our Lodge in attendance were introduced west of the altar as follows: Grand Lodge Officers in attendance were introduced west of the altar as follows: Lodge Closing The Lodge was closed in form at name Worshipful Master CHARGE

PM,

peace and harmony prevailing. name Secretary

Page 84 of 97

H ALL

OF

____________ L ODGE __, F. & A.M.

D ATE : T IME : degree in form.

_____________________, UTAH

M INUTES OF A S TATED M EETING FOR THE

TRANSACTION OF SUCH BUSINESS AS MAY REGULARLY COME BEFORE THE L ODGE .

The Lodge opened on the Officers in Attendance WORSHIPFUL MASTER SENIOR WARDEN JUNIOR WARDEN TREASURER SECRETARY CHAPLAIN

SENIOR DEACON JUNIOR DEACON SENIOR STEWARD JUNIOR STEWARD MARSHAL TYLER

Members and visiting brethren in attendance are listed on the Tylers register. Visitor Introductions The Past Masters of this Lodge in attendance were introduced west of the altar as follows: Grand Lodge Officers in attendance were introduced west of the altar as follows: Lodge Proceedings The flag of the United States of America was presented west of the altar, and the brethren who are citizens of the United States joined in the pledge of allegiance to it. All present and past Masters were cordially invited to seats in the East. The bills for the previous month were presented. It was moved and seconded that warrants be drawn upon the treasury in their several amounts and the bills be paid. The motion passed without objection. Committee Reports, Petitions to Ballot Upon, Petitions to Read, Correspondence, Old Business, New Business, Educational, etc. Lodge Closing The Lodge was closed in form at Name Worshipful Master

PM,

peace and harmony prevailing. Name Secretary

Page 85 of 97

NOTICE OF ELECTION TO AFFILIATE

Hall of Lodge F. & A.M. of Utah , A.D. 20 To Brother Dear Sir:

I have the pleasure to inform you that at a regular meeting of this Lodge, held on the , 20 you were elected to affiliate with this Lodge.

day of

Please present yourself to sign the by-laws at the Masonic Hall at day of , 20 . Fraternally yours,

in the evening of the

SECRETARY

Page 86 of 97

NOTICE OF ELECTION TO RECEIVE THE DEGREES

Hall of Lodge F. & A.M. of Utah , A.D. 20 To Mr. Dear Sir:

I have the pleasure to inform you that at a regular meeting of this Lodge, held on the , 20

day of

you were elected to receive the degrees of Masonry in this Lodge.

Please present yourself for initiation at the Masonic Hall at day of , 20 .

in the evening of the

Fraternally yours,

SECRETARY

Page 87 of 97

PETITION FOR ADVANCEMENT

,
CITY STATE

, 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M. of Utah

I, the undersigned, do solemnly swear that on

D ATE

, I was regularly initiated an Entered Apprentice in

CITY

in

Lodge

, under the Grand Lodge of

, and that I did or did not pass the catechism examination for that degree. I further swear that on
D ATE

I was regularly passed to the degree of Fellow Craft in Lodge in

CITY

, under the Grand Lodge of

, and that I did or did not pass the catechism examination for that degree. I further swear that on
D ATE

I was regularly raised to the sublime degree of Master Mason in Lodge in

CITY

, under the Grand Lodge of

, and that I did not pass the catechism examination for that degree. I do now petition your Lodge for advancement to the EA, FC, and/or MM degree(s) and promise that if advanced to membership, I will strictly comply with the regulations of the Lodge and the usages of Masonry.

SIGNATURE IN FULL NAME IN FULL Date of Birth: Home phone: Occupation and work address: Home address: E-mail address: Place of Birth: Cell phone: Work phone:

Page 88 of 97

PETITION FOR DISPENSATION TO FORM A NEW LODGE

To the Most Worshipful Grand Master, Free and Accepted Masons in Utah: The petition of the undersigned respectfully represents that they are Master Masons in good standing in the
respective Lodges named opposite their several signatures hereunto; that they reside in or near the city of in the County of State of Utah; that among them is

a sufficient number of Brethren well qualified to open and hold a Lodge of Free and Accepted Masons, and to discharge all its various duties in the three degrees of Ancient Craft Masonry, in accordance with the established usage; that they have provided a safe and suitable Lodgeroom; and that, having the prosperity of Masonry at heart, and being desirous to use their best endeavors for the diffusion of its beneficent principles, they pray for a dispensation empowering them to form, open, and hold a regular Lodge at the city of aforesaid to be called Lodge. the first Master; Brother the first

They have nominated and fraternally recommend Brother

the first Senior Warden; and Brother

Junior Warden of the said Lodge, they being in all respects competent to perform all the duties of the several stations for which they are proposed; and, if the prayer of the petitioners is granted, they promise in all things strict obedience to the commands of the Grand Master, and undeviating conformity to the Constitutions and Regulations of the Grand Lodge.

Dated at
Inscribe Full Name

on the

day of

, A.D. 20 Lodge Name & Number

Page 89 of 97

PETITION FOR RESTORATION AFTER SUSPENSION FOR NON-PAYMENT OF DUES

,
CITY STATE

, 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M. of Utah

I, the undersigned, do respectfully represent that on

D ATE

, I was suspended for non-payment of dues , F. & A.M. of Utah.

by

Lodge

I now petition your Lodge for restoration to membership and enclose herewith $ to cover arrearage in dues. I promise, if restored to membership, to comply strictly with the regulations of the Lodge and the usages of Freemasonry. Respectfully,
SIGNATURE IN FULL NAME IN FULL

Date of Birth: Home phone: Occupation and work address: Home address: E-mail address:

Place of Birth: Cell phone: Work phone:

Referred to the following committee for investigation:

Page 90 of 97

(Note Sections 3-12-4 and 3-12-5 of GL Code.)

RECOMMENDATION OF A PETITION FOR DISPENSATION TO FORM A NEW LODGE

Hall of Lodge F. & A.M. of Utah , A.D. 20

To the Most Worshipful Grand Master, Free and Accepted Masons in Utah
Dear Sir: At a stated meeting of this Lodge, held on the above date, the following preamble and resolution were adopted:

Whereas a petition for a dispensation to open and form a new Lodge at

in the County of

State of Utah has been presented to this Lodge for recommendation; and Whereas it is known to this Lodge that the signers to said petition, being in number, are all Master Masons in good standing, and that a safe and suitable Lodge-room has been provided by them for their meetings; it is

Resolved that the establishment of said new Lodge is of manifest propriety and will conduce to the good of
the Fraternity, and that this Lodge recommends to the Grand Master the granting of the dispensation prayed for in said petition. In testimony whereof, I have hereunto set my hand and affixed the seal of the Lodge aforesaid, at the date above written.

SECRETARY
[seal]

Page 91 of 97

RENUNCIATION
, Utah , 20

Know All Men by These Presents That I,

a citizen of Utah, age , with a residence at day of

, Utah, do hereby swear and declare upon my honor that on the , 20 Lodge of Free and Accepted Masons, known as

, I became identified with an association pretending to be a that I did

not know it to be an irregular and clandestine body, and that I hereby, of my own freewill and accord, with full knowledge of the consequences of my act, completely renounce all allegiance to said clandestine organization. I further declare that on the day of , 20 , I gave notice in writing

to the officers of said association that I have permanently severed my relationship therewith and affiliation thereto.

SIGNATURE IN FULL

witness : SIGNATURE PRINTED NAME

witness : SIGNATURE PRINTED NAME

Page 92 of 97

REQUEST TO CONFER THE DEGREES IN UTAH

Hall of Lodge F. & A.M. of Utah , A.D. 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M. of Utah

Dear Brethren:

You are hereby fraternally requested to confer the degree of Entered Apprentice, Fellow Craft, or
Master Mason upon
duly elected to receive the same. Fraternally yours, for this Lodge, he having been

SECRETARY [seal]

Page 93 of 97

REQUEST TO CONFER THE DEGREES AS A COURTESY

Hall of Lodge F. & A.M. of Utah , A.D. 20

To the Worshipful Master, Wardens, and Brethren of

Lodge

, F. & A.M.

Dear Brethren:

You are hereby fraternally requested to confer the degree of Entered Apprentice, Fellow Craft, and/or
Master Mason upon Mr./Brother
having been duly elected to receive the same. (If a Master Mason Degree is to be conferred, the following instructions should be given.) Our law requires that a Master Mason must present himself for examination as to his proficiency in the catechism of the Master Mason Degree, including the Test Oath, within sixty days after having been raised unless for good reasons further time is granted by the Master. Will you be so good as to have the necessary coaching done and examination given, and advise us of the date when this Brother passed his examination? An identification slip is enclosed, the other portion of which has been sent to the candidate with instructions to present it to the Secretary of your Lodge when called to receive the work (or to be coached). We shall greatly appreciate the courtesy if this request meets with your approval. Fraternally yours, for this Lodge, he

SECRETARY [seal]

Page 94 of 97

RESOLUTION AUTHORIZING A PROXY APPOINTMENT

To the Most Worshipful Grand Lodge of F. & A. M. of Utah:

Whereas Brother

currently serving as Worshipful Master, Senior Warden, or Junior Warden of this lodge cannot attend the upcoming Annual Communication of the Most Worshipful Grand Lodge of F. & A. M. of Utah, to be convened on the day of , 20 therefore, be it resolved that he be and is hereby authorized to appoint Brother currently serving as as his proxy for him at the said Annual Communication of the Grand Lodge of Utah.

Given under my hand and the seal of the lodge on the

day of

, 20

WORSHIPFUL MASTER

[seal]

Page 95 of 97

SUMMONS
Hall of Lodge F. & A.M. of Utah , A.D. 20 Brother Dear Brother You are hereby summoned to attend a day of , 20 at : meeting of the above Lodge on the

AM or PM. Of this Summons,

take due notice and govern yourself accordingly.

WORSHIPFUL MASTER [seal]

attest : SECRETARY

Page 96 of 97

WAIVER OF JURISDICTION
Hall of Lodge F. & A.M. of Utah

To all Free and Accepted Masons, wheresoever dispersed, Greetings.

Sirs and Brothers: This is to certify that Brother , 20 , initiated or was, on the day of

passed in our Lodge. At his own request,

all further jursidiction over him is hereby waived by consent of the Lodge.

Given under my hand and seal of the above Lodge,

WORSHIPFUL MASTER [seal]

attest : SECRETARY

Page 97 of 97