Project Report

ON

HOSPITAL MANAGEMENT SYSTEM

Prepared as a part of major project
In partial fulfill of diploma course in Computer Engg. To be

Awarded by Punjab Technical Education Board

SUBMITTED TO: SUBMITTED BY:Mr. R.K. CHOPRA ANKUSH GARG (506/09) H.O.D OF COMP. ENGG. (009196227464) ASHIHS CHUGH (510/09) (009196206191) BHARAT BHUSHAN (511/09)

(009196206192)

DEPARTMENT OF COMPUTER ENGINEERING

GOVT. POLYTECHNIC COLLEGE BATHINDA

ACKNOWLEDGEMENT
We cannot achieve anything worthwhile in the field of technical education until or unless the theoretical education acquired in the classroom is effectively wedded to it is practical approach that is taking place in modern industries and research institute. We express our deep sense of gratitude to Mr. R.K. CHOPRA (H.O.D Comp. & I.T. Dept) for providing us requisite facilities and cordial atmosphere during my project. We also express our sincere thanks to staff members for kind co-operation and valuable guidance for the completion of the project.

Team Members:ANKUSH GARG (506/09)

Hospital Management System

(009196227464) ASHIHS CHUGH (510/09) (009196206191) BHARAT BHUSHAN (511/09) (009196206192)

CERTIFICATE
It is to certify GARG that , project is titled HOSPITAL out by BHARAT MANAGEMENT ANKUSH SYSTEM developed CHUGH,

ASHISH

BHUSHAN students of 6th semester COMPUTER ENGINEERING and hereby submitted for partial fulfillment for Award of Diploma in Computer Engineering from Government polytechnic college, Bathinda affiliated to Punjab State Board of Technical Education & Industrial Training Chandigarh.

Hospital Management System

Date: __________ Project Guided By:Mr. R.K. Chopra (H.O.D Comp. & I.T. Dept)

CONTENTS

1 2 3 4 5 6 7 8 9

Abstract Problem Description System Specification System Study Software Description Database Design Output Conclusion Bibliography
4

4 5 6 7 11 27 30 34

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ABSTRACT

Our project Hospital Management system includes registration of patients, storing their details into the system, and also computerized billing in the pharmacy, and labs. Our software has the facility to give a unique id for every patient and stores the details of every patient and the staff automatically. It includes a search facility to know the current status of each room. User can search availability of a doctor and the details of a patient using the id.

The Hospital Management System can be entered using a username and password. It is accessible either by an administrator or receptionist. Only they can add data into the database. The data can be

Hospital Management System

retrieved easily.

The interface is very user-friendly.

The data are well

protected for personal use and makes the data processing very fast.

PROBLEM DESCRIPTION

The purpose of the project entitled as HOSPITAL MANAGEMENT SYSTEM is to computerize the Front Office Management of Hospital to develop software which is user friendly, simple, fast, and cost effective. It deals with the collection of patients information, diagnosis details, etc. Traditionally, it was done manually.

The main function of the system is to register and store patient details and doctor details and retrieve these details as and when required, and also to manipulate these details meaningfully System input contains patient details,

Hospital Management System

diagnosis details; while system output is to get these details on to the CRT screen.

NEED 1. Efficiently maintains the details about the patient 2. Simultaneously updates changes made to any data, item in the entire data base. 3. It is faster than manual system

SYSTEM SPECIFICATION

1. Hardware Requirements Processor Clock speed System bus RAM HDD Monitor Keyboard Mouse : Intel Pentium IV 2.4 GHZ or above : 500 MHZ : 32 bits : 256MB of RAM : 40 GB or higher : SVGA COLOR : 108 keys : 2 button mouse

Hospital Management System

2. Software Requirements OS Front End Back End : : : MS WINDOWS XP SP2 Visual Basic 6.0 Microsoft Access 2003

SYSTEM STUDY

INTRODUCTION The goal of any system development is to develop and implement the system cost effectively; user-friendly and most suited to the users analysis is the heart of the process. Analysis is the study of the various operations performed by the system and their relationship within and outside of the system. During analysis, data collected on the files, decision points and transactions handled by the present system. Different kinds of tools are used in analysis of which interview is a common one.

Hospital Management System

INITIAL INVESTIGATION

The first step in system development life cycle is the identification of need of change to improve or enhance an existing system. An initial investigation on existing system was carried out. The present system of hospital is completely manual. Many problems were identified during the initial study of the existing system.

EXISTING SYSTEM System analysis is a detailed study of the various operations performed by a system and their relationships within and outside of the system. Here the key question is What all problems exist in the present system? What must be done to solve the problem? Analysis begins when a user or manager begins a study of the program using existing system.

During analysis, data collected on the various files, decision points and transactions handled by the present system. The commonly used tools in the system are Data Flow Diagram, interviews, etc. training, experience and

Hospital Management System

common sense are required for collection of relevant information needed to develop the system. The success of the system depends largely on how clearly the problem is defined, thoroughly investigated and properly carried out through the choice of solution. A good analysis model should provide not only the mechanisms of problem understanding but also the framework of the solution. Then the proposed system should be analyzed thoroughly in accordance with the needs.

PROPOSED SYSTEM

The drawback of the existing system is that it is very difficult to retrieve data from case files. It is difficult to handle the whole system manually and it is less accurate and to keep the data in case files for future reference because it may get destroyed. Moreover it is very difficult to retrieve data. Redundancy of data may occur and this may lead to the inconsistency. The manual system is so time-consuming.

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The proposed system is very easy to operate. Speed and accuracy are the main advantages of proposed system. There is no redundancy of data. The data are stored in the computers secondary memories like hard disk, etc. it can be easily receive and used at any time. The proposed system will easily handle all the data and the work done by the existing systems. The proposed systems eliminate the drawbacks of the existing system to a great extent and it provides tight security to data.

ABOUT OPERATING SYSTEM

Windows XP is a line of operating systems developed by Microsoft for use on general purpose computer systems, including home and business desktops, notebook computers and media centers. The letters XP stand for experience. Windows XP is the successor to both Windows 2000 and Windows Me and is first consumer oriented operating system produced by Microsoft to be built on the Windows NT kernel and architecture.

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Hospital Management System

The most common editions of operating systems are Windows XP home edition, which is targeted at home users, and Windows XP professional, which has additional features such as, support for Windows server domain and two physical processors and is targeted at power users and business clients. Windows XP Tablet PC edition is designed to run the ink-aware Tablet PC platform. Two separate 64 bit versions of Windows XP were also released, Windows XP 64 bit edition for IA-64(Itanium) processors and Windows XP Professional x64 edition for x86-64 processors.

SOFTWARE DESCRIPTION
Microsoft Visual Basic 6.0 Visual Basic 6.0 is Microsofts latest version of the Visual Basic Programming language. Although writing programs can be a tedious chore at time. Visual Basic reduces the effort required on your part, and makes

programming enjoyable. Visual Basic makes many aspects of programming as simple as dragging graphics objects on to screen with your mouse.

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Hospital Management System

The environment provided by Visual Basic is suitable for any type of application. Using this environment, the user can visually design the objects that your application uses. Visual Basic is not just a languages, its an integrated development environment in which you can develop, run, test and debug your applications. A form is a major part of Visual Basic application, which allows the user to enter the data as well as view the result. A control is an object that we draw on a form to enable or enhance user interaction with an application. Hence a Visual Basic application is a combination of object like forms and controls, procedures that can respond to Events and other general-purpose procedures.

Starting Visual Basic To start Visual Basic: Click on the Start button on the Windows task bar. Select Programs, then Microsoft Visual Basic # (where # is your version of Visual Basic).

Click on Visual Basic # (where again # is your version).

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Hospital Management System

Title Bar

Main Menu

Toolbar

At the top of the screen is the Visual Basic Main Window. At the top of the main window is the Title Bar. The title bar gives us information about what program were using and what Visual Basic program we are working with. Under the main menu is the Toolbar. Here little buttons with pictures also allow us to control Visual Basic, much like the main menu. If you put the

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Hospital Management System

mouse cursor over one of these buttons for a second or so, a little tool tip will pop up and tell you what that particular button does.

Parts of a Visual Basic Project There are three major components in a Visual Basic project: the project itself, the form, and the controls. Project is the word used to encompass everything in a Visual Basic project. Other words used to describe a project are application or program. The Form is the window where you create the interface between the user and the computer. Controls are graphical features or tools that are placed on forms to allow user interaction (text boxes, labels, scroll bars, command buttons). Recall the form itself is a control. Controls are also referred to as objects. Pictorially, a project is:

Control Project Control Control Form Control

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Project consists of a form containing several controls. In looking around your computers file directory, you may find some files associated with a Visual Basic project. Two primary files are used to save a Visual Basic project. The project file will have an extension of vbp (in addition, there is sometimes a file with a vbw extension). The form file has an extension of form (in addition, there is sometimes a form file with an frx extension). An important concept concerning a Visual Basic project is that of a property. Every characteristic of a control (including the form itself) is specified by a property. Example properties include names, captions, sizes, colors, position on the form, and contents. Visual Basic is an event-driven language. Visual Basic is governed by an event processor. That means that nothing happens in a Visual Basic project until some event occurs. Once an event is detected, the project finds a series of instructions related to that event, called an event procedure. That procedure is executed, and then program control is returned to the event: EVENT

Event processor

Event Procedure

Event Event 16 Procedure Procedure

Hospital Management System

Event procedures are where we do the actual computer programming and are saved with the form in the file with the frm extension. These

procedures are where we write BASIC language statements. You will learn a lot of programming and BASIC language in this course. The BASIC you will learn is very similar to the original BASIC used by Bill Gates and Paul Allen when starting Microsoft.

Parts of the Visual Basic Program

Visual Basic is more than just a computer language. It is a project building environment. Within this one environment, we can begin and build our project, run and test our project, eliminate errors (if any) in our project,
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Hospital Management System

and save our project for future use. With other computer languages, many times you need a separate text editor to write your program, something called a compiler to create the program, and then a different area to test your program. Visual Basic integrates each step of the project building process into one environment. Lets look at the parts of the Visual Basic environment.

Main Window Start Visual Basic using the procedure learned in Class 1. Notice that several windows appear. The Main Window is used to control most aspects of the Visual Basic project building and running process.

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Hospital Management System

The main window consists of the title bar, menu bar, and toolbar. The title bar indicates the project name and the current Visual Basic operating mode (design, break, run). The menu bar has drop-down menus from which you control the operation of the Visual Basic environment. Form Window The Form Window is central to developing Visual Basic applications. It is where you develop your application.

If the form window is not present on the screen: Properties

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Hospital Management System

Like all controls, the form has many (over 40) properties. Fortunately, we only have to know about some of them. The properties we will be concerned with are:

Property
Name

Description
Name used to identify form. Three letter prefix for form names is frm.

Caption Icon Left

Text that appears in the title bar of form. Reference to icon that appears in title bar of form. Distance from left side of computer screen to left side of form.

Top

Distance from top side of computer screen to top side of form.

Width Height Back Color Border Style

Width of the form in twips. Height of form in twips. Background color of form. Form can either be sizable (can resize using the mouse) or fixed size.

Form Events
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Hospital Management System

The form primarily acts as a container for other controls, but it does support events. That is, it can respond to some user interactions. We will only be concerned with two form events in this course:

Event
Click

Description
Event executed when user clicks on the form with the mouse.

Load

Event executed when the form first loads into the computers memory. This is a good place to set initial values for various properties and other project values.

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Toolbox Window
The Toolbox Window is the selection menu for controls used in your application.

VB6:

Pointer Label Frame Check Box Combo Box Horizontal Scroll Bar Timer Directory Shape Image OLE

Picture Box Text Box Command Button Option Button List Box Vertical Scroll Bar Drive Files Line Data Control

If the toolbox window is not present on the screen, click View on the main menu, then Toolbox.

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Features of Visual Basic:

1. Good User Interface. 2. OLE Features. 3. Windows API Features. 4. 32 bit Programming Languages. 5. Data Management 6. Online Help 7. Data Access. Areas of Application The term "Personal Programming" refers to the idea that, wherever you work, whatever you do, you can expand your computer's usefulness by writing applications to use in your own job. Personal Programming is what Visual Basic is all about. Using Visual Basic's tools, you quickly translate an abstract idea into a program design you can actually see on the screen. VB encourages you to experiment, revise, correct, and network your design until the new project meets your requirements. However, most of all, it inspires your imagination and creativity.

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Hospital Management System

Visual Basic is ideal for developing applications that run in the new Windows 95 operating system. VB presents a 3-step approach for creating programs: 1. Design the appearance of your application. 2. Assign property settings to the objects of your program. 3. Write the code to direct specific tasks at runtime. Visual Basic can and is used in a number of different areas, for example:

Education Research Medicine Business Commerce Marketing and Sales Accounting Consulting Law Science

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Hospital Management System

Microsoft Access 2003.

Microsoft Access is the default database of Microsoft Visual Basic. Microsoft Access 2003 provides many new features that make working with data and designing a database even easier. Microsoft Access Database is a collection of data and objects related to particular topic or purpose. Microsoft Access Database may contain tables; queries, forms, reports, macros modules and shortcuts top data access pages. Microsoft Access is a Relational Database Management System. Using Access we can organize our data according to subject and can store information about how different subject are related. In general MS-Access database can have several small tables. Microsoft Office Access, previously known as Microsoft Access, is a relational database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and

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Hospital Management System

software development tools. It is a member of the 2007 Microsoft Office system. Access can use data stored in Access/Jet, Microsoft SQL Server, Oracle, or any ODBC-compliant data container (including MySQL and PostgreSQL). Skilled software developers and data architects use it to develop application software. Relatively unskilled programmers and non-programmer "power users" can use it to build simple applications. It supports some objectoriented techniques but falls short of being a fully object-oriented development tool. Access was also the name of a communications program from Microsoft, meant to compete with ProComm and other programs. This proved a failure and was dropped. Years later Microsoft reused the name for its database software. Access is used by small businesses, within departments of large corporations, and by hobby programmers to create ad hoc customized desktop systems for handling the creation and manipulation of data. Access can be used as a database for basic web based applications hosted on Microsoft's Internet Information Services and utilizing Microsoft Active Server Pages

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Hospital Management System

ASP. Most typical web applications should use tools like ASP/Microsoft SQL Server or the LAMP stack. Some professional application developers use Access for rapid application development, especially for the creation of prototypes and standalone applications that serve as tools for on-the-road salesmen. Access does not scale well if data access is via a network, so applications that are used by more than a handful of people tend to rely on Client-Server based solutions. However, an Access "front end" (the forms, reports, queries and VB code) can be used against a host of database back ends, including JET (filebased database engine, used in Access by default), Microsoft SQL Server, Oracle, and any other ODBC-compliant product. Features One of the benefits of Access from a programmer's perspective is its relative compatibility with SQL (structured query language) queries may be viewed and edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables. Users may mix and use both VBA and "Macros" for programming forms and logic and offers object-oriented possibilities.

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Hospital Management System

MSDE (Microsoft SQL Server Desktop Engine) 2000, a mini-version of MS SQL Server 2000, is included with the developer edition of Office XP and may be used with Access as an alternative to the Jet Database Engine. Unlike a modern RDBMS, the Access and the Jet Engine implements database triggers and stored procedures in a non-standard way. Stored Procedures are implemented in VBA, and Triggers are only available from embedded Forms. Both Triggers and Stored procedures are only available to applications built completely within the Access database management system. Client applications built with VB or C++ are not able to access these features. Starting in MS Access 2003 (Jet 4.0), there is a new syntax for creating queries with parameters, in a way that looks like creating stored procedures, but these procedures are still limited to one statement per procedure. Microsoft Access does allow forms to contain code that is triggered as changes are made to the underlying table (as long as the modifications are done only with that form), and it is common to use pass-through queries and other techniques in Access to run stored procedures in RDBMSs that support these. In ADP files (supported in MS Access 2003 and later), the databaserelated features are entirely different, because this type of file connects to a

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MSDE or Microsoft SQL Server, instead of using the Jet Engine. Thus, it supports the creation of nearly all objects in the underlying server (tables with constraints and triggers, views, stored procedures and UDF-s). However, only forms, reports, macros and modules are stored in the ADP file (the other objects are stored in the back-end database).

DATABASE DESIGN

The general theme behind a database is to handle information as an integrated whole. A database is a collection of interrelated data stored with minimum redundancy to serve many users quickly and effectively. After designing the input and output, the analyst must concentrate on database design or how data

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should be organized around user requirements. The general objective is to make information access, easy, quick, inexpensive and flexible for other users. During database design, the following objectives are concerned: Controlled redundancy Easy to learn and use More information and low cost Accuracy Integrity

File Name :- Login

Field Name
Password

Description
User Name

Data Type
Text

Width
50

File Name :- Doctor Registration

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Field Name
Dr ID Dr Name Field Address Phone no Qualification Working Timing Room no

Description
Doctor ID Name Field Address Contact no Qualification Working Days Timing Room no

Data Type
Number Text Text Text Long Long Date/Time Text Double

Width
50 50 50 50 50 50 50 50 50

File Name:-Patient Details Field Name

Patient ID Name Age Sex Address Phone no Disease Symptoms Treatments Name of Doctor

Description
Patient ID Name Age Sex Address Phone no Disease Symptoms Treatments Name of Doctor

Data Type
Number Text Integer Text Text Text Text Double Date/Time Integer

Width
50 50 50 50 50 50 50 50 50 50

File Name:-Medicine Field Name

Name Quantity in

Description
Medicine Name Quantity

Data Type
Text Text

Width
50 50

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Purchase Dealer Dealers Address Total Price

Purchase Date Dealer Dealers Address Net Amount

Date/Time Double Long Integer

50 50 50 50

OUTPUTS

Login

Main Form

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Doctor Registration

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Patient Registration
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Medicinal Stock

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Staff Registration

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CONCLUSION
The HOSPITAL MANAGEMENT SYSTEM is a great improvement over the manual system using case fields and paper. The computerization of the system has sped up the process. In the current system, the front office managing is very slow. The hospital managing system was thoroughly checked and tested with dummy data and thus is found to be very reliable. ADVANTAGES It is fast, efficient and reliable Avoids data redundancy and inconsistency Very user-friendly Easy accessibility of data Number of personnel required is considerably less Provides more security and integrity to data FUTURE ENHANCEMENTS The proposed system is Hospital Management System. We can enhance this system by including more facilities like billing system, inpatient room allotment for the admitted patients and the stock details of medicines in the pharmacy.

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BIBLIOGRAPHY

Books
A Complete Guide to Programming in Visual Basic .Net -Michael McMillian A Complete Visual Basic 6 Training Course: How to Programme: Package -Harvey M deitel,Paul j deitel,Tem R Neito Advanced Programming Using Visual Basic: Version 6.0 -Julia Case Bradley Access 2003 Power Programming with VBA -Allen G Taylor Advanced MS Visual Basic -Peter Morris

Site Address
www.associatedcontent.com www.members.tripod.com www.vbcodesource.com

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