MINUTES OF THE SPECIAL GENERAL MEETING OF ATHLETICS SOUTH AFRICA NPC HELD AT LECTURE THEATRE 1, UNIVERSITY OF PRETORIA SPORTS

CENTRE, TSHWANE, GAUTENG ON 22 JUNE 2013 The meeting was called in terms clause 12.2.1 of the Athletics South Africa Constitution after a written request was received from seven of the provincial members. ROLL CALL (by 10:00) PRESENT: Limpopo Athletics, Athletics Mpumalanga, Athletics Free State, Eastern Province Athletics, Western Province Athletics, Athletics Central North West, Athletics Griqualand West, SASAPD, SAMA, SAPS, SANDF. James Evans (Board) APOLOGIES: Boland Athletics, Athletics Vaal Triangle, Athletics South Western Districts, North West Cape Athletics. Andre Gobey (Board), Geraldine Pillay (Board). ABSENT WITHOUT APOLOGIES: KwaZulu Natal Athletics, Border Athletics, Transkei Athletics, Central Gauteng Athletics, Athletics North West North, Athletics Gauteng North, USSA, SASA, Correctional Services, remainder of the Board. 1. The meeting convened at 10:00, but a quorum was not present, only 11 members being present. It was adjourned for an hour for a quorum to be present or it would be postponed for 6 weeks in terms of the Athletics South Africa Constitution.

ROLL CALL (by 11:00) In addition to the above: Athletics Gauteng North and USSA Athletics were present. 2. At 11:00, with quorum (50%+1 of the 24 members) of 13 members (8 provincial members and 5 associate members) being represented, the meeting commenced. The President read the notice of the meeting and the attendance register and explained the changes brought about by the Companies Act, with ex officio members no longer being recognised as members and thus not having voting rights. The Act came into full force and effect on 1 May 2013. The meeting was satisfied with the explanation. The first motion on the agenda was considered. It read: A motion confirming the right of the Members of Athletics South Africa to resolve their matters and problems internally, free from outside interference.

3.

4.

It was passed without comment, with USSA and AGN abstaining, all the other members present voting in favour. 5. The second motion on the agenda was considered. It read: A motion of disapproval in the entire Board of Athletics South Africa for the manner in which they handled their internal differences. A proposal to amend the motion to read A motion of dissatisfaction in the entire Board of Athletics South Africa for the manner in which they handled their internal differences and the sport of athletics. was approved and the motion passed, with AGN and USSA abstaining and all other members present voting in favour. 6. The third motion on the agenda was considered. It read: A motion to condemn the conduct of the Vice President and the six Board members who supported him in calling for a unconstitutional Special General Meeting and to refer this matter to an independent tribunal to determine whether they contravened the IAAF rules and Athletics South Africa constitution by bringing the sport of athletics in disrepute when they misunderstood the meaning of the word impeachment and illegally tried to suspend the elected President without any decision from the members to support them. After discussion it was proposed that the following be added to the motion: In addition there will be an independent investigation into the entire Board, the finances and administration of Athletics South Africa. The matters to be investigated are the allegations which were levelled in February 2013 against the president; the conduct of the Board from the last AGM in June 2012 to 22 June 2013; and the administration of the federation for that time period. The Commission may make recommendations as to any action to be taken against any person or persons. Should further problems be indentified by the commission, a recommendation shall be made to the members of Athletics South Africa to extend the mandate of the commission. The commission shall be chaired by an independent and preeminent person, who shall select the persons to serve with her or him. Members of Athletics South Africa shall forward names to Mr Danie Cornelius before 28 June 2013 for consideration by the chairperson. The commission shall submit a preliminary report to the members by mid-August, with the aim to finalise the report by the end of August 2013.

The investigation must take place without disturbance or interference from any person or organisation inside or outside of the sport of Athletics. The proposal was accepted and the motion as amended was put to the vote. AGN and USSA abstained, with all the remaining members present voting in favour of the motion. 7. The fourth motion on the agenda was discussed. It read: To appoint a commission to urgently revise the Athletics South Africa Memorandum of Incorporation/Constitution to bring it in line with the Companies Act and the IAAF Constitution. The motion was discussed and approved by all the members present, except AGN and USSA, which abstained. It was proposed by LIMA that the commission consist of Leon Bannau, Ockie van Schalkwyk, Hugo Badenhorst and James Evans. The composition of the Commission was approved by the members present, with only AGN and USSA abstaining. The commission was given until the middle of July to propose a draft constitution, which will be sent to the members, with a view to proposing the amendment at the Annual General Meeting in September 2013. 8. The meeting asked the president to excuse himself, so that they could discuss the last item on the agenda. The meeting further discussed the need for the administration of the sport to continue and for everyone to work together. After 10 minutes the president was asked to rejoin the meeting. It was then agreed that: a. The Board elected in June 2012 be reinstated and tasked with continuing to run the sport. b. They were instructed to work together , in order to achieve the goals of Athletics South Africa and refrain from politics in board meetings or risk the members taking action against them. The members present indicated that the members of the Board must not have political agendas as this will hamper the work that needs to be done in order to enhance the sport of Athletics and the National Federation. c. Any court actions between members be placed on hold until the commission had finalised its work, for the benefit of athletics in South Africa and to limit the possible expenditure to Athletics South Africa. d. The finance committee needed to be reconstituted and the signatories on the account would come from the committee. The finance committee would be: James Evans, Hendrick Ramaala, Andre Gobey, Geraldine Pillay and James Moloi. Evans, Ramaala, Gobey and Pillay would be signatories on the account, with two to sign any document.

e.

f.

A fixtures committee was constituted to co-ordinate the fixtures for 2014, with the final draft to be ready by the end of July 2013. The committee shall be Jakes Jacobs (chair), Lappies Swanepoel and Hugo Badenhorst. Since it was unlikely that a sponsor for licences would be found under the current circumstances, it was agreed that if a national sponsor was not found by the end July 2013, provinces would be entitled take over the licencing function, obtain licences and provincial licence sponsorship. The insurance would still be dealt with at a national level and a levy per licence still paid.

It was reiterated that all members of Athletics South Africa had to work together for the betterment of the sport. The meeting adjourned at 12:45.