Topic No.

700-000-000 Construction Project Administration Manual Administrative Requirements

May 1, 1999

Section 5.5 SHOP AND ERECTION DRAWING APPROVAL

5.5.1 Purpose

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To outline the Department's procedure for processing Shop and Erection Drawings and provide an understanding of submittal requirements. This procedure supersedes all previous correspondence on the subject.

5.5.2

Authority

Section 5, Control of the Work, Standard Specifications for Road and Bridge Construction

5.5.3

Definitions

Architect of Record: The professional architect or architectural firm contracted by the Department and registered in the State of Florida who designs and develops plans and specifications for buildings, rest areas, warehouses, weigh stations, pavilions, parks, etc. The architect of record may be the in-house staff or consulting architect or architectural firm retained by the Department. Ballooning: The Contractor's use of 1/16" minimum width lines to "balloon" or "cloud" (encircle) notes or details on drawings, design calculations, etc., in order to explicitly point out any deviations from the contract plans or specifications. The Engineer of Record may also use "ballooning" to make note of any limitations to his review and disposition of the submittals. Consultant: As defined in Section 1 of the Standard Specifications. Engineer of Record: As defined in Section 1 of the Standard Specifications. Erection Drawings: Erection Drawings include all drawings, diagrams, design calculations, procedure manuals and other data required to depict in detail the proposed assembly and methods of installation of components into the project work. Shop Drawings for items such as precast/prestressed beams, steel girders and miscellaneous steel usually include

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plan views and/or elevation views denoting the correct placement of a component in the structure. Additional Erection Drawings are required for items such as special precasting, handling and erection equipment or the erection of concrete segmental bridges. Resident Engineer: The Resident Engineer is the principal representative of the Department for a project at the District level and may be either a Departmental employee of the District or an employee of an engineering firm which is also serving as the Department's CEI (Construction Engineering & Inspection) Group. Neither the Resident Engineer nor the CEI Group review Shop/Erection Drawings for approval. This is done by the Engineer of Record and the FDOT District Structures Design Engineers Office. The Resident Engineer/CEI Group must thoroughly track all Shop/Erection Drawings to make sure reviews are timely and construction is not being delayed and must make the District Construction Engineer aware of untimely Shop Drawing review problems. Shop Drawings: Shop Drawings include all drawings, diagrams, illustrations, schedules, catalog data, material certifications, fabrication procedures, storage and/or transportation procedures, test results, manuals and design calculations submitted by the Contractor to define some portion of the project. While the contract plans and specifications (including supplemental and special provisions) define the overall nature of the project with many specific requirements, Shop Drawings provide a method for the Contractor to propose a particular material, product or system of accomplishing the work. The submission of Shop Drawings is the Department's accepted method of approving an element of the structure (roadway, bridge, building or any other structure) while allowing flexibility in the Contractor's choice of materials and construction techniques. Specialty Engineer: As defined in Section 1 of the Standard Specifications.

5.5.4

Drawing Submittals Required

As a general rule, Shop Drawings (including Erection Drawings) are required for any item which is fabricated at a location other than the project job site. The summary of pay items on the plans indicates with a pound symbol (#) those items for which Shop Drawings may be required. However, each project must be evaluated for its own specific requirements. Unless otherwise noted in the special provisions for the project, Shop Drawings are not required for reinforcing steel for cast-in-place concrete which is completely detailed and listed on the contract plans or on the Department's Standard Index Drawings. If any dimensions of a cast-in-place concrete section must vary from those shown on the contract plans, Shop Drawings shall be submitted for reinforcing steel affected by such variations.

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Components such as steel or aluminum light poles, high mast lighting, or other designated specialty items may not require submittal of Shop Drawings if they have been prequalified by the Department and are manufactured by prequalified procedures. The Contractor may contact the Department's Resident Engineer for clarification on any item. Prestressed concrete items not constructed from standard drawings or which deviate from the contract plans in any manner will require a Shop Drawing submittal which shall include details of fabricating, bed layout sheet, strand detensioning schedules and a description of the fabricator's proposed method for restraining the prestressing strands from displacing vertically and horizontally during casting operations. Shop Drawing submittals from structural steel will contain complete graphic diagrams of structural steel members showing shop and field details including a bill of materials, all dimensions, bolt and hole sizes, camber diagrams, web cutting diagrams and weld symbols. Welding procedures and welder qualifications may be submitted separately but in conjunction with the Shop Drawings. Shop Drawing submittals for architectural work will contain complete graphic diagrams and technical data publications showing layout details, equipment details and installation details for: building (including structural details); electrical power equipment, heating; ventilating and air conditioning equipment; plumbing equipment; specialized site development systems (including water treatment, distribution systems, waste handling and treatment systems); etc. Submission of architectural Shop Drawings will be in accordance with applicable specifications. All architectural Shop Drawings will be processed following the paths for structural and nonstructural elements as appropriate and as described in Section 5.5.8, Approval Paths, below and as shown in attached Flow Diagrams, (Attachments 5-5-1 and 5-5-2), with the substitution of "Architect of Record" in place of "Engineer of Record." In general, shop drawing submittals for any item shall follow industry standards in regard to the quantity and quality of information contained thereon; however, submittals will be expected to meet or exceed the quality level of previously approved submittals of a similar nature. During component fabrication and construction phases of the project, the Contractor may elect to submit, for consideration for approval, repair procedures or disposition requests due to errors or omissions in the work. In the absence of specific requirements in the contract plans or specifications the information required and the procedure to be followed by the Contractor in initiating such requests will be determined by the District Prestressed

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Concrete Engineer for precast/prestressed concrete components, by the Department's assigned commercial inspection agency for structural steel/welding components, or by the Resident Engineer for all other items.

5.5.5

Information Required on Shop/Erection Drawings

All Shop Drawings and Erection Drawings will have affixed thereon a title block indicating the name of the series, the subject of the sheet, the Financial Project ID number designations (xxxxxx-x-xx-xx) and the names of the persons drawing and checking, together with dates on which the work was done. The drawing will also contain, adjacent to the title block, information which describes the location of the item(s) within the project. This information may consist of the Contract Drawing Number, the station at which the item is positioned (as may be the case for sign structures or handrails), or the site at which it is to be installed. Before submission of each drawing, the Contractor shall have determined and verified all quantities, dimensions, specified performance criteria, installation requirements, materials, catalog numbers and similar data with respect thereto, and shall have reviewed and coordinated each drawing with other Shop Drawings and with the requirements of the contract plans and specifications. The Contractor shall stamp and initial each sheet giving specific written indication that his responsibilities with respect to his review of the submittal have been satisfied. The Contractor's stamp of approval signifies to the Engineer of Record that the Contractor has satisfied himself that the submittal meets the requirements of the contract plans and specifications and conforms to verified field dimensions or other potential deviations from the established project documents. Shop Drawing submittals received without the Contractor's stamp of approval will be immediately returned to him for resubmittal. The Contractor is required at each submission to describe in his transmittal letter each specific variation that the Shop/Erection Drawings may have from the requirements of the contract plans and specifications. In addition, the drawings will contain a specific notation which explicitly and prominently calls out each and every deviation. The Department's approval of a Shop/Erection Drawing will not be considered nor construed to be approval of a variation in which the project requirements are affected unless specifically so noted in the Department's approval comments as returned with the drawing submittal.

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Topic No. 700-000-000 Construction Project Administration Manual Administrative Requirements

May 1, 1999

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Contractors are urged to have all Shop and Erection Drawings prepared and checked by qualified and experienced personnel. All drawings should demonstrate a high degree of accuracy. Inaccurate or incomplete drawings are a basis for rejection.

5.5.6

Submittals Requiring A Specialty Engineer

In general, if a Shop/Erection Drawing submittal reflects any changes in the design and/or details of the contract plans and specifications, the Contractor will have a Specialty Engineer sign and seal one (1) record print of each drawing affected as well as the cover sheet of one (1) record copy of any design calculations required. Submittals which introduce engineering input to the project, such as defining the configuration or structural capacity of prefabricated components or assemblies not contained in the contract plans, shall require the services of a Specialty Engineer. Submittals prepared solely as a guide for component fabrication or installation and requiring no engineering input, such as reinforcing steel drawings, structural steel erection drawings or catalog information on standard products, do not require the use of a Specialty Engineer. When required, the Specialty Engineer will have provided his impressed (not stamped) seal and his signature on each drawing and on the cover sheet of calculations or computer printouts. Computer printouts are an acceptable substitute for manual computations provided they are accompanied by sufficient documentation of design assumptions and identified input and output information to permit their proper evaluation. Such information will bear the impressed seal and signature of the Specialty Engineer as verification that he has accepted responsibility for the results. It is emphasized that a Specialty Engineer may not affix his seal and signature to any item not prepared under his direct supervision and control. It is further emphasized that when a Specialty Engineer does affix his seal to a drawing, he is required to add his signature and the date of that signature (to be located directly below the seal). The set of prints and calculations that have been signed and sealed by the Specialty Engineer must be retained by the Department as the official record print of the Shop Drawing submittal. Other copies, such as the reproducible prints, when received, shall also be retained for other uses. The Engineer of Record for any given project may not serve as a Specialty Engineer for that project.

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5.5.7

Approval of Submittals

The approval or disapproval of submittals by the Department will be indicated by one of the following designations: "APPROVED" (no further action required), "APPROVED AS NOTED" (make corrections noted - no further submittal required), "RESUBMIT" (make corrections noted and resubmit for approval), or "NOT APPROVED" (rejected - do not resubmit the concept or component as submitted). The Department's approval/disapproval designation will be indicated on each and every drawing sheet, or on the cover sheet of calculations, by the use of a red ink stamp. Other stamps will identify other approving groups, such as the Engineer of Record or the Department's assigned commercial inspection agency, and the date; however, only the Department's red ink stamp constitutes an authoritative response to a submittal, making the Shop Drawings part of the contract. All notations or corrections made on the approval prints will be consistently marked on all drawings. When the Engineer of Record receives a submittal that is not in accordance with Sections 5.5.5 and 5.5.6 above, the contractor will be advised to resubmit the submittal immediately with the necessary corrections or additions included; however, the Engineer of Record shall have begun his review of the submittal as received in order to maintain the project construction schedule. Review and approval of the submittal by the Engineer of Record and the Department is for consistency and conformance with the design concept of the project and for compliance with the information given in the contract plans and specifications (including supplemental and special provisions). The review and approval will not extend to include means, methods, techniques, sequences or procedures of construction (except where a specific means, method, technique, sequence or procedure of construction is indicated in or required by the contract plans and specifications) nor to include safety precautions or programs incidental thereto. The review and approval of a separate item as such does not indicate or imply approval of the assembly in which the item functions. The Contractor will make corrections as required by a returned submittal from the Department and will return the required number of corrected copies for resubmittal. When a submittal has been returned to the Contractor by the Department and has either been "APPROVED" or "APPROVED AS NOTED, the Contractor shall have distributed the appropriate Shop Drawings to his fabricator, supplier, precaster or other agent.

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Approval by the Department does not relieve the Contractor of responsibility for the accuracy of detail dimension on Shop Drawings, nor the general fit-up of parts to be assembled and erected in the field.

5.5.8

Approval Paths

Two different paths are required for processing Shop and Erection Drawings for approval, one for structural elements and the other for nonstructural elements. For a delineation between structural and nonstructural elements and the identity of the Engineer of Record for the approval path, refer to Subsection 5-1.4.1 of Section 5, Control of the Work, Standard Specifications. Refer to Shop Drawing Flow Diagram (Structural Items), (Attachment 5-5-1), for the path which must be followed for approval of Shop and Erection Drawings dealing with structural elements. Refer to Shop Drawing Flow Diagram (Nonstructural Items), (Attachment 5-5-2), for the path which must be followed for approval of Shop and Erection Drawings dealing with nonstructural elements. The Flow Diagrams represent the processing route of a single shop drawing submittal. The same routing is used for resubmittals as required. In accordance with Subsections 5-1.4.4 and 8-3.2 of the Standard Specifications, the Contractor is required to submit a Working Schedule which should include an allowance for Shop and Erection Drawing resubmittals.

5.5.9

Additional Information

For additional information on the content, type of information to be shown, flow, disposition or distribution of Shop Drawings, reference may be made to Chapter 28 of the Department's Plans Preparation Manual, Topic No. 625-000-005.

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Attachment 5-5-1 FLOW CHART SHOP DRAWING FLOW DIAGRAM (STRUCTURAL ITEMS)

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Attachment 5-5-2 FLOW CHART SHOP DRAWING FLOW DIAGRAM (NONSTRUCTURAL ITEMS)

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