Saugerties Public Safety

S
Service
i C Configuration:
fi ti

A St
Study
d off Service
S i Configuration
C fi ti Options
O ti
for the Village and Town Police
Departments
Town of Saugerties
Police Department

Village of Saugerties Presentation of Final Report

Police Department
Village Board Meeting
Prepared by Monday, August 17th, 2009
FAIRWEATHER This document was prepared with funds provided by the New York
CONSULTING State Department of State under the Local Government Efficiency
Incentive Grant Program.
 Agenda

† Overview of the Public Safety Reconfiguration Study

† The Study Process

† Results of the Fiscal Impact Analysis

† Other Non-Fiscal Impacts

† Implementation of the Recommended Scenario

† Next Steps
p

August 17th, 2009 Final Report 2

 Introduction to the Public Safety
Reconfiguration Study

† Study Objective
Develop recommendations for restructuring the Police Departments in the Village and
Town in order to…
1. Maintain or improve the quality of services, and
2. Reduce the cost of public safety services

† Key Goals
„ No tax increases for Village residents or Town residents outside of the Village
„ No loss of service; service improvements wherever possible
„ A more efficient department structure and operations, including:
1. A single chief and chain of command
2. Reduced need for administrative personnel
3. Simplicity and standardization
August 17th, 2009 Final Report 3
 A Full Range of Reconfiguration Options
Was Considered

High Risk, High Reward

ow Reward
mal:

Consolidated/

Forrmal:
Mutual Aid Contract Law Functional
Inform

Merged
Low Risk, Lo

Agreements Enforcement Consolidation Departments

d
Other options fell short of the So, the committee
envisioned goal for the study… focused on consolidation.

August 17th, 2009 Final Report 4

 The Study Process Helped Identify the
Best Reconfiguration Options

Task 1: Identify Task 2: Collect Task 3: Identify Task 5: Select Preferred

Task 6: Develop
Reconfiguration Department Legal/Contractual Alternatives & Prepare
Implementation Plan
Goals & Objectives Data Constraints Final Report

Task 4b: Evaluate Work Plan Task 4a: Identify

Fiscal and Non-Fiscal Configuration
Impacts of Configuration Options
Options

The Committee and Fairweather Consulting identified and evaluated eight

potential reconfiguration scenarios before settling on a preferred scenario.

August 17th, 2009 Final Report 5

 For Each Scenario, Fiscal and Non-
Non-Fiscal
Impacts Were Weighed

Fiscal Impacts Non-fiscal Impacts

Increases/decreases to Impacts on existing/retained

equipment and contractual costs personnel (benefits, seniority, etc.)
Salary increases to achieve Impact on levels of service
standardized compensation provided to each community
Increases/decreases to Disposition of assets
costs of benefits owned/used by each Dept.
Personnel reductions and Oversight and governance
elimination of vacant positions of new department
O ti costs
One-time t off iimplementation
l t ti Professional
P f i l ddevelopment
l t
opportunities within new department
Increases/decreases to
insurance costs Public perceptions about
Grants and other new restructuring
revenues

August 17th, 2009 Final Report 6

 How Are Police Services Paid in
Saugerties?

Village
g General Budget
g Townwide General Budget
g ((Fund A)) Town Outside General Budget
g ((Fund B))
$2,000,000 $2,600,000 $2,000,000
6% 12%
Town Police Other
47% 53% 94% (Dispatch) Services
88%
Other Village Other Town
Services Police Services $$0.16M $$0.24M Police
$0.9M $1.1M $2.4M $1.7M

Total Amt to be
Raised by Taxes Village Town Town Tax
$2
$2.0M
0M $2
$2.6M
6M $2
$2.6M
6M
= Tax Rate Tax Bill =$7.68 Tax Bill =$1.63 Bill =$1.63 + $2
$2.0M
0M
=$1.49
Total Assessed $259M (Village) $1.58B (Outside) $1.58B $1.32B
Value of Property

Town
Village Outside
Resident Resident

Total Effective Tax Rate = $9.32

$9 32 Total Effective Tax Rate = $3.12
$3 12

August 17th, 2009 Final Report 7

 How Are Police Services Paid in
Saugerties?

Village
g General Budget
g Townwide General Budget
g ((Fund A)) Town Outside General Budget
g ((Fund B))
$2,000,000 $2,600,000 $2,000,000
6% 12%
Town Police Other
47% 53% 94% (Dispatch) Services
88%
Other Village Other Town
Services Police Services $$0.16M $$0.24M Police
$0.9M $1.1M If we adjust these…
$2.4M $1.7M

It affects these…
Total Amt to be
Raised by Taxes Village Town Town Tax
$2.0M
$2 0M $2.6M
$2 6M $2 6M
$2.6M
= Tax Rate Tax Bill =$7.68 Tax Bill =$1.63 Bill =$1.63 + $2.0M
$2 0M
=$1.49
Total Assessed $259M (Village) $1.58B (Outside) $1.58B $1.32B
Value of Property

Town
Village Outside
Resident Resident
Which affects these…
Total Effective Tax Rate = $9.32
$9 32 Total Effective Tax Rate = $3.12
$3 12

August 17th, 2009 Final Report 8

 Leading Scenario: Merge Village Police
Department into Town Police Department

† Level of Service:
„ At least 4 officers on patrol throughout the Town and Village at all times
„ A minimum of 2 officers would be assigned to patrol the Village at all times, with
additional coverage as needed
„ A foot patrol will be provided during peak periods, and Town police will continue to
support Village events (Garlic Fest, HITS, Car Show, etc.)
† Personnel:
„ 18-member patrol force (13-14 FT officers, 4 sergeants, and 0-1 lieutenant)
„ One chief of police
„ 2 detectives
„ 1 School Resource Officer
† Governance:
p
„ Chief reports to the Town Supervisor
p and the Village
g Mayor
y

August 17th, 2009 Final Report 9

 Year 1 & 2 – Savings for Village No Impact
To Town Outside Taxpayers

Village
g General Budget
g Townwide General Budget
g ((Fund A)) Town Outside General Budget
g ((Fund B))
$1,100,000 $4,860,000 $63,000
16%
Police
84% Services
50% 50% 100%
Other Other Town Other
Services $$0.18M Services Police Services
$0.9M $2.4M $2.4M $63,000

Total Amt to be
Raised by Taxes Village Town Town Tax
$1
$1.1M
1M $4
$4.9M
9M $4
$4.9M
9M
= Tax Rate Tax Bill =$4.28 Tax Bill =$3.07 Bill =$3.07 + $63K =$0.05
Total Assessed $259M (Village) $1.58B (Outside) $1.58B $1.32B
Value of Property

Town
Village Outside
Resident Resident
Total Effective Tax Rate = $7.35 Total Effective Tax Rate = $3.12
21% SAVINGS UNCHANGED
August 17th, 2009 Final Report 10
 Year 3 – Village Sees Greater Savings,
Town Outside Remains Unchanged if Cost-
Cost-
Saving Measures Are Implemented
Village
g General Budget
g Townwide General Budget
g ((Fund A)) Town Outside General Budget
g ((Fund B))
$930,000 $4,640,000 $240,000
100% 52% 48% 100%
Combination of cost-saving
Other Other Town Other
measures & new revenues
Services Services Police Services
reduce police expense by
$0.93M $2.4M $2.2M $214,000 or 8.8% $240,000

Total Amt to be
Raised by Taxes Village Town Town Tax
$0
$0.9M
9M $4
$4.6M
6M $4
$4.6M
6M
= Tax Rate Tax Bill =$3.59 Tax Bill =$2.94 Bill =$2.94 + $240K =$0.18
Total Assessed $259M (Village) $1.58B (Outside) $1.58B $1.32B
Value of Property

Town
Village Outside
Resident Resident
Total Effective Tax Rate = $6.53 Total Effective Tax Rate = $3.12
30% SAVINGS UNCHANGED
August 17th, 2009 Final Report 11
 Year 3 – If Cost-
Cost-Savings Are Not Realized,
Village Sees Less Savings & Town Outside
Sees Slight Tax Increase
Village
g General Budget
g Townwide General Budget
g ((Fund A)) Town Outside General Budget
g ((Fund B))
$930,000 $4,860,000 $240,000
100% 50% 50% 100%
Other Other Town Other
Services Services Police Services
$0.93M $2.4M $2.4M $240,000

Total Amt to be
Raised by Taxes Village Town Town Tax
$0
$0.9M
9M $4
$4.6M
6M $4
$4.9M
9M
= Tax Rate Tax Bill =$3.59 Tax Bill =$3.07 Bill =$3.07 + $240K =$0.18
Total Assessed $259M (Village) $1.58B (Outside) $1.58B $1.32B
Value of Property

Town
Village Outside
Resident Resident
Total Effective Tax Rate = $6.66 Total Effective Tax Rate = $3.26
28% SAVINGS 4% INCREASE
August 17th, 2009 Final Report 12
 Explanation of Changes to Town and
Village Tax Rates

Village Taxpayer Town Outside Taxpayer

10.00 4.00
4%
No No
$9.32 21% 28% 30% Change
Increase
Change
8.00 0.18
Savings Savings Savings 0.05 0.18
$3 12
$3.12 $3 12
$3.12 $3.26
$7.35 $3 12
$3.12
6.00 $6.66 $6.53 1.49
7.68 4.28
3.59 2.00
3.59
4.00 3.07 3.07 2.94

2.00 1.63
3.07 3.07 2.94
1.63
0.00 0.00
Before Years 1 & 2 Year 3 Year 3 (Best Before Years 1 & 2 Year 3 (Worst Year 3 (Best
Merger (Worst Case) Case) Merger Case) Case)

Fund A Rate Fund B Rate Fund A Rate Fund B Rate

Village Rate Village Rate

August 17th, 2009 Final Report 13

 A Variety of Non-
Non-Fiscal Impacts Must Be
Considered During Implementation

Positive Negative Mitigation

• All Village dept. staff would be brought over
to the Town (except the Chief and either the
Lieutenant or one FT officer).
• Larger pool of police to draw from for
overtime and special events
What will happen to staff
not brought over to the
Town?
According to NYS Civil Service Law, any staff
who involuntarily lose their job as a result of
the merger will be added to a preferred list for
future vacancies. For 4 years they will have
the right to first refusal for any openings.

• Increased opportunities for advancement How will seniority be The two PBAs have agreed to meet to discuss
within the force determined, and what issues related to the current Town contract.
• Village less reliant on State Police for contractual benefits will be From a civil service perspective seniority will
investigations affected? remain unchanged after the merger. The
• Abilityy to draw on best ppractices from each PBAs will determine the best method to
department to create the most effective h dl shift
handle hift andd vacation
ti biddi
bidding.
police force
How will time accrue PBAs will review this as part of the discussion
• Less confusion about jurisdiction for the
toward retirement? about how the current Town contract must be
public, dispatchers, and officers
modified to facilitate the merger.
merger
• Village Police office freed up for other uses
August 17th, 2009 Final Report 14
 Implementation of the
Police Department Merger

† Step
p 1 – Village
g adopts
p resolution calling
g for a referendum on a law
abolishing the Village Police Department

† Step 2 – Town and Village agree to terms of Police Merger

† Step 3 – Village Board holds a public hearing to gather comments

09/08
/ – SR. CITIZENS CENTER
† Step 4 – Village Board votes on the referendum
09/21 – VILLAGE BOARD MEETING
† Step 5 – If app
approved
o ed by Board,
oa d, residents
es de ts vote
ote on
o the
t e referendum
e e e du
10/21 – REFERENDUM VOTE
† Step 6 – Village and Town execute agreement, transfer function
12/31 – MERGER EXECUTED
August 17th, 2009 Final Report 15
 Saugerties Public Safety
S
Service
i C Configuration:
fi ti

A St
Study
d off Service
S i Configuration
C fi ti Options
O ti
for the Village and Town Police
Departments
Town of Saugerties
Police Department

Village of Saugerties Presentation of Final Report

Police Department
Village Board Meeting
Prepared by Monday, August 17th, 2009
FAIRWEATHER This document was prepared with funds provided by the New York
CONSULTING State Department of State under the Local Government Efficiency
Incentive Grant Program.