PMP Preparation Class

PMP Preparation Class
Out of Bounds Technology http://www.oobtech.com
Course Outline
Initiating a Project Planning Project Work Developing Project Schedules, Cost Estimates, and Budgets Planning Project Quality, Staffing, and Communications Analyzing Risks and Planning Risk Response Planning Project Procurement Executing Project Work Monitoring and Controlling Project Work Monitoring and Controlling Project Schedules and Costs Monitoring and Controlling Project Quality, Staffing, and Communications Monitoring and Controlling Project Risk and Contracts Closing the Project
PMP Preparation Class | Out of Bounds Technology
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Basis of the PMBOK Framework Project Management processes
Inputs
Tools and Techniques
Outputs
Process Group Interactions
Initiating Processes
Planning Processes
Monitoring And Controlling Processes
Executing Processes
Develop Project Charter
Closing Processes
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Initiating Process Group Develop Project Charter
Identify Stakeholders
Test Questions
____ 1. The project ____ usually provides the direction and funding for the project. a. planner c. sponsor b. coordinator d. auditor 2. Project ____ work with the project sponsors, the project team, and the other people involved in a project to meet project goals. a. organizers c. handlers b. designers d. managers 3. A projects ____ addresses questions concerning what unique product, service or result should be delivered to a customer or sponsor. a. schedule c. time-frame b. scope d. cost PMP Preparation Class | Out of Bounds Technology Page 31 of 108
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4. Key elements of the project management framework include the project stakeholders, project management ____, project management tools and techniques, project success, and contribution of a portfolio of projects to the success of the entire enterprise. a. domain c. vision b. scope d. knowledge areas 5. Project ____ management involves defining and managing all the work required to complete the project successfully. a. time c. risk b. communications d. scope 6. Project ____ management, the ninth knowledge area, is an overarching function that affects and is affected by all of the other knowledge areas. a. human resource c. integration b. procurement d. quality 7. Some popular ____-management tools and techniques include Gantt charts, project network diagrams, and critical-path analysis. a. quality c. cost b. time d. scope 8. Project ____ may be defined as a test of whether a project has met scope, time, and cost goals. a. depth c. success b. clarity d. vision 9. Two important concepts that help projects meet enterprise goals are the use of programs and project ____ management. a. waste c. means b. portfolio d. promotion 10. Which of the following it the logical flow of any project? a. Planning, Initiating, Executing, Montoring c. Initiating, Planning, Montoring and and Controlling, Closing Controlling, Executing, Closing b. Initiating, Planning, Executing, Montoring d. Planning, Initiating, Executing, Montoring and Controlling, Closing and Controlling, Closing 11. A program ____ provides leadership and direction for the project managers heading the projects within the program. a. director c. facilitator b. organizer d. manager 12. Individual projects often address ____ goals, whereas project portfolio management addresses strategic goals. a. program c. tactical b. long-term d. minor 13. By grouping projects into ____, organizations can better tie their projects to meeting strategic goals. a. portfolios c. suites b. applications d. collections 14. Project managers and their teams must develop knowledge and skills in all ____ project management knowledge areas. a. five c. eleven b. nine d. fifteen 15. ____ management is a soft skill required to achieve high performance on projects. a. Scope c. Conflict b. Time d. Cost PMP Preparation Class | Out of Bounds Technology Page 32 of 108
____ 16. An organization should consider only projects with a ____ NPV if financial value is a key criterion for project selection. a. positive c. zero b. negative d. well-defined ____ 17. Projects involve five project management process groups: initiating, planning, ____, monitoring and controlling, and closing. a. delivering c. maintaining b. designing d. executing ____ 18. ____ processes include devising and maintaining a workable scheme to ensure that the project meets its scope, time, and cost goals as well as organizational needs. a. Initiating c. Securing b. Planning d. Protecting ____ 19. A ____ is a product or service produced or provided as part of a project. a. process c. deliverable b. result d. requirement ____ 20. Based on the PMBOK Guide, Fifth Edition , there are ____ knowledge areas in project management. a. 7 c. 25 b. 9 d. 10 ____ 21. Most time and money is normally spent on ____ because that is where the projects products and/or services (for example, the buildings for a construction project, the training courses for a training project, and so on) are produced. a. monitoring c. controlling b. executing d. planning ____ 22. The PMBOK Guide is a ____ that describes best practices for what should be done to manage a project. a. rule book c. protocol b. standard d. secondary authority ____ 23. After a project is approved, senior managers should meet to determine the ____, time, and cost constraints for the project. a. range c. vision b. scope d. boundary ____ 24. It often makes sense to break large projects down into two or more smaller ____. a. projects c. portfolios b. programs d. enterprises
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Planning Process Group Develop Project Management Plan
Plan Scope Management
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Collect Requirements
Define Scope
Create WBS
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Plan Schedule Management
Define Activities
Sequence Activities
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Relationship
Description
Finish-to-start (FS)
Activity A must finish before activity B can start.
Finish-to-finish (FF)
Activity A must finish before activity B can finish.
Start-to-start (SS)
Activity A must start before activity B can start.
Start-to-finish (SF)
Activity A must start before activity B can finish.
Finish to Start
0
A 10 days
B 4 days
B cant start until A is finished
A (10 days) 14 days
B (4 days)
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Start to Start
A 10 days
B cant start until A starts
SS
B 4 days
A (10 days) B (4 days) 10 days (Best Case)
A (10 days)
B (4 days)
14 days (Worst Case)
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Finish to Finish
A 10 days
FF
B cant finish until A finishes
B 4 days
A (10 days)
B (4 days) 14 days (Worst Case)
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Start to Finish
A 10 days SF
A must start before B can finish
B 4 days
A (10 days)
B (4 days)
14 days (Worst Case)
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Estimate Activity Resources
Estimate Activity Durations
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Develop Schedule
Critical Path Method
ES
EF
LS
DU
LF
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Conduct a forward pass to determine early start (ES) and early finish (EF) times for each activity. Perform a backward pass to determine late start (LS) and late finish (LF) times for each activity. Calculate float. Identify the critical path as the path with the longest total duration and zero float.
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Plan Cost Management
Estimate Costs
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Determine Budget
Test Questions
____ 1. The main purpose of project planning is to guide project ____. a. initiation c. review b. execution d. evaluation 2. Planning includes tasks related to each of the ____ project management knowledge areas. a. 4 c. 10 b. 5 d. 16 3. Project ____ management involves coordinating all the project management knowledge areas throughout a projects life span. a. union c. unification b. synthesis d. integration 4. Project management ____ facilitate communication among stakeholders and provide a baseline for progress measurement and project control. a. charters c. contracts b. plans d. compacts 5. The main planning tasks performed as part of project scope management include scope planning, scope definition, and ____. a. scope evaluation c. creating the WBS b. scope reduction d. scope expansion 6. The main output of scope planning is a ____ management plan, which is a document that includes descriptions of how the team will prepare the scope statement, create the WBS, verify completion of the project deliverables, and control requests for changes to the project scope. a. scope c. program b. project d. portfolio 7. The project team develops a preliminary scope statement during project ____. a. review c. orientation b. initiation d. development PMP Preparation Class | Out of Bounds Technology Page 47 of 108
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8. Scope statements should include, at a minimum, a description of the project, including its overall objectives and justification; detailed descriptions of all project ____; characteristics and requirements of products and services produced as part of the project; and project success criteria. a. stakeholders c. meetings b. volunteers d. deliverables 9. To define the ____ of the project accurately, it is very important to ensure consistency between the project charter, scope statement, WBS, Gantt chart, and related documents. a. scope c. vision b. charter d. parameters 10. The project manager should work with his or her team and ____ to determine the level of detail needed in the WBS dictionary. a. client c. auditor b. customer d. sponsor 11. Performance in meeting project scope goals is based on the scope ____. a. definition c. baseline b. revision d. statement 12. The project team begins to develop a ____ by first clearly defining all the activities it needs to perform. a. charter c. scope b. schedule d. work flow diagram 13. Activity ____ provide schedule-related information about each activity, such as predecessors, successors, logical relationships, leads and lags, resource requirements, constraints, imposed dates, and assumptions related to the activity. a. features c. properties b. characteristics d. attributes 14. After defining project activities, the next step in project time management is activity ____. a. organization c. segmenting b. sequencing d. ordering 15. There are ____ basic reasons for creating dependencies among project activities. a. three c. five b. four d. six 16. ____ dependencies are inherent in the nature of the work being performed on a project. a. Embedded c. Mandatory b. Absolute d. Compulsory 17. ____ dependencies involve relationships between project and nonproject activities. a. Internal c. Ancillary b. External d. Miscellaneous
____ 18. A three-point estimate is an estimate that includes a(n) ____, most likely, and pessimistic estimate, such as three weeks, four weeks, and five weeks, respectively. a. optimistic c. remote b. unusual d. conditional ____ 19. Duration estimates are provided as a ____ number, such as four weeks; as a range, such as three to five weeks; or as a three-point estimate. a. continuous c. fractional b. random d. discrete ____ 20. What is the PERT weighted average based on an optimistic estimate of 6 days, a most likely estimate of 8 days, and a pessimistic time of 12 days? a. 6 c. 11 b. 8 d. 12 PMP Preparation Class | Out of Bounds Technology Page 48 of 108
Plan Quality Management
Plan Human Resource Management
Plan Communications Management
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Plan Risk Management
Identify Risks
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Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
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Plan Procurement Management
Plan Stakeholder Management
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Executing Process Group Direct and Manage Project Work
Perform Quality Assurance
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Acquire Project Team
Develop Project Team
Manage Project Team
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Non-PMBOK topics Maslows Hierarchy of Needs

Abraham Maslow argued that human beings possess unique qualities that enable them to make independent choices, thus giving them control of their destiny. Maslow developed a hierarchy of needs, which states that peoples behaviors are guided or motivated by a sequence of needs.
Herzbergs Motivational and Hygiene Factors

Frederick Herzberg wrote several famous books and articles about worker motivation. He distinguished between: Motivational factors: Achievement, recognition, the work itself, responsibility, advancement, and growth. These factors produce job satisfaction. PMP Preparation Class | Out of Bounds Technology Page 55 of 108
Hygiene factors: Larger salaries, more supervision, and a more attractive work environment. These factors cause dissatisfaction if not present, but do not motivate workers to do more.
McClellands Acquired-Needs Theory

Specific needs are acquired or learned over time and are shaped by life experiences. The following are the main categories of acquired needs: Achievement (nAch): People with a high need for achievement like challenging projects with attainable goals and lots of feedback. Affiliation (nAff): People with high need for affiliation desire harmonious relationships and need to feel accepted by others, so managers should try to create a cooperative work environment for them. Power (nPow): People with a need for power desire either personal power (not good) or institutional power (good for the organization). Provide institutional power seekers with management opportunities.
McGregors Theory X and Y

Douglas McGregor popularized the human relations approach to management in the 1960s. Theory X: Assumes workers dislike and avoid work, so managers must use coercion, threats, and various control schemes to get workers to meet objectives. Theory Y: Assumes individuals consider work as natural as play or rest and enjoy the satisfaction of esteem and self-actualization needs.
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Power Modes
Power is the potential ability to influence behavior to get people to do things they would not otherwise do. Types of power include: Coercive power Legitimate power Expert power Reward power Referent power
Manage Communications
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Conduct Procurements
Manage Stakeholder Engagement
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Monitoring and Controlling Process Group Monitor and Control Project Work
Perform Integrated Change Control
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Validate Scope
Control Scope
Control Schedule
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Control Costs
Earned Value Management
Measurement
Equation
Schedule variance
SV = EV - PV
Schedule performance index
SPI = EV / PV
Cost variance
CV = EV AC
Cost performance index
CPI = EV / AC
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EAC= AC+(BAC-EV) EAC=BAC/CPI TCPI = (BAC-EV)/(BAC-AC) VAC = BAC-EAC ETC = remaining money left
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Control Quality
Control Communications
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Control Risks
Control Procurements
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Control Stakeholder Engagement
Close Project or Phase
Close Procurements
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Test Questions
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PMP Preparation Class

Out of Bounds Technology http://www.oobtech.com

PMP Preparation Class | Out of Bounds Technology

Basis of the PMBOK Framework Project Management processes

Tools and Techniques

Process Group Interactions

Monitoring And Controlling Processes

Develop Project Charter

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

Initiating Process Group Develop Project Charter

PMP Preparation Class | Out of Bounds Technology

Planning Process Group Develop Project Management Plan

Plan Scope Management

PMP Preparation Class | Out of Bounds Technology

PMP Preparation Class | Out of Bounds Technology

Plan Schedule Management

PMP Preparation Class | Out of Bounds Technology

Activity A must finish before activity B can start.

Activity A must finish before activity B can finish.

Activity A must start before activity B can start.

Activity A must start before activity B can finish.

B cant start until A is finished

A (10 days) 14 days

PMP Preparation Class | Out of Bounds Technology

B cant start until A starts

A (10 days) B (4 days) 10 days (Best Case)

14 days (Worst Case)

PMP Preparation Class | Out of Bounds Technology

B cant finish until A finishes

A (10 days) B (4 days) 10 days (Best Case)

B (4 days) 14 days (Worst Case)

PMP Preparation Class | Out of Bounds Technology

A must start before B can finish

A (10 days) B (4 days) 10 days (Best Case)

14 days (Worst Case)

PMP Preparation Class | Out of Bounds Technology