Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

TABLE OF CONTENTS
1.0 2.0 3.0 4.0
4.1 4.2 4.3 4.4

Purpose and Scope ..................................................................................................3 Definition ...................................................................................................................3 Responsibilities ........................................................................................................3 Planning and Operational Control ..........................................................................3
Risk Assessment for the Change ................................................................................3 Changes Affecting Construction .................................................................................4 Authority to Approve Change ......................................................................................4 Typical Management of Change Flowchart. ...............................................................6

5.0 6.0 7.0 8.0

Training .....................................................................................................................6 Monitoring of Compliance .......................................................................................6 Management Review ................................................................................................7 Appendix ...................................................................................................................7

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Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

1.0

Purpose and Scope

This procedure establishes the minimum requirements for systematic approach in managing changes in HSE systems, work environment, organization, work patterns, and other changes in activities at the work place such as equipment, design, materials and etc. in the work place that could impact the health and safety of employees and other personnel and the working environment. Each project change management system shall be dealt with in accordance with Client requirements and/or procedures.

2.0

Definition
Change Management: as relate to Health & Safety Management System is the provision of means in defining and implementing procedures and/or control measures to deal with changes in the work place (i.e. work methods, change in organization / staffing, change in design, work environment changes, new equipment to be used, etc.) that could impact the health and safety of people (i.e. involved employees in the tasks, visitors, other contractors employees, etc.) equipment / assets and the working environment. The expected changes could classify into three types as follows: a) Engineering Changes (often times client design change/modification) that is any change in approved project/design specification during field implementation. b) Project Organizational Changes that could affect HSE performance. c) Work Processes /methodology and Environment changes or deviation from the original planned that need to be reviewed in terms of hazards and risks.

3.0

Responsibilities
The designated Line Managers (i.e. Project Manager, Construction Manager, Department Manager / Head) are responsible for the administration of this procedure. The Site HSE Manager is responsible for the monitoring of compliance of the staff and workforce to this procedure. The Corporate HSE Manager is responsible for ensuring maintenance and updates of the company HSE standards and management system based on the prevailing industry best practices, international standards, existing and new legislations and other requirements related to health and safety.

4.0

Planning and Operational Control

4.1 Risk Assessment for the Change

All Project Management shall develop specific detailed procedures to describe how they manage change. When developing these detailed procedures, the following is to be included: A risk assessment that covers the change shall be done covering all significant hazards and risks with appropriate control measures in accordance with TANMIA-HSE-3-018 (Hazard Identification, Assessment, Control and Mitigation Plan). Persons involved in change review or risk assessment should be experienced in the area that is being assessed.
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Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

HSE advisors /officers should be consulted to ensure adequate assessment of the HSE risks. The risk assessment shall address the following items: Technical basis for the change. Impact of the change on the health and safety of the process and personnel. Necessary modifications to existing or new operating procedures. Process safety methodology used to analyze the change.

Resources shall be made available to ensure the change is implemented as planned. Communication of change during all phases of the change from inception through to completion is obligatory. Special emphasis shall be placed on using feedback during the communication process in order that the persons impacted by the change have the opportunity to suggest improved methods of implementing the change. This will have the benefit of encouraging ownership of the change, overcome inherent resistance to change, and increasing the probability that the change will be successfully implemented. Authorization procedures for the change management shall be periodically reviewed in order to evaluate or identify opportunities for improvement.

4.2

Changes Affecting Construction

The designated Project /Construction Manager shall manage all changes in the design of plant and equipment, operating strategy or construction method and ensure that health and safety aspects are fully and properly addressed. All significant changes shall require risk assessments and evaluations. The following items shall be addressed: Technical basis for the change Impact of the change on the health and safety of the process, environment and personnel. Necessary modifications to existing or new operating procedures. Process HS&E methodology used to analyze the change

Changes affecting work method, materials and people shall be addressed via Job Hazard Analyses as required. All changes shall be documented and amendments to JHA are noted. 4.3 Authority to Approve Change

The following table sets out levels of authority of Management and Project Management personnel, related to the approval of changes to HS&E documents and processes.

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Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

TANMIA HSE Management System

Approval required

Approval required

Notific ation requir ed Appro val requir ed

Project Director

Description

Notificatio n required

Notificati on required

Notification required

Notificatio n required

Project Site HSE Plan

Notificati on required

Notification required

Approval required

Approval required

Approval required

Notificatio n required

Specific Safe Work System (i.e. procedures, plan, method statement, instructions, etc.)

Notificati on required

Notification required

Notific ation requir ed

Approval required

Approval required

Approval required

Notificatio n required

Risk Assessment

Notificatio n required

Approval required Notificati on required -

Approval required

Approval required

Job Hazard Analysis

Approval required

Approval required

HSE Equipment and PPE (specific change).

Notificatio n required

Approval required

Approval required

Approval required

Organizational change (HSE Team, key personnel)

Notification required

Approval required

Approval required

Approval required

Notificatio n required

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Construction Supt./Supv./Fo reman

Construct-ion Manager

Corporate HSE Manager

Site HSE Manager

General Manager

Project Manager

Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

4.4

Typical Management of Change Flowchart.

Subject or Proposed Change

Review the Change

Conduct Risk Assessment

HSE Risk Tolerable?

NO

YES Approval by Authority

Implement Change

Update Relevant Documentation

End

5.0

Training
All key personnel (i.e. Managers, Supervisors, HSE personnel, etc.) shall be given training on Risk Assessment Process to be facilitated by HSE Department.

6.0

Monitoring of Compliance
Assessment of compliance with this procedure shall be an integral part /item on the HSE Audits in all projects as stipulated in TANMIAs HSE Inspection and Audit Plan (TANMIAHSE-005).
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Tanmia for Oil and Construction Limited

Management of Change Document Code: TANMIA-HSE-3-044 Revision A / May 2010

7.0

Management Review
Management shall review effectiveness of this procedure on yearly or as required basis then make necessary action to improve the system. The following staff shall attend the review meeting. General Manager Project Manager Construction Manager HRD-Administration Manager Corporate HSE Manager Site HSE Manager

8.0

Appendix
Hazard Identification and Risk Assessment Work Sheet (HSE-4-067) ***000***

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TANMIA FOR OIL & CONSTRUCTION LIMITED

Hazard Identification and Risk Assessment Worksheet

Doc. No. Revision No. Revision Date Page

Project: Work Activity: No. Potential Hazards Harm Severity Likely hood Risk Level Control Measures

Location:

Severity

Residual Risk Likely hood

Risk Level

<<<END>>> Date: Position: HSE Representative PERSON RESPONSIBLE FOR IMPLEMENTATION Name and Signature Position Name / Signature Tonie Jun L. Farrol

Assessed by:

Risk Assessment Worksheet (HSE 4-063) Revision 0, January 2010