TrekProposalforBCID,CCID,andSCID(?), andShanghai(?

)YouthConference April2527
Contents 1. Purpose of Trek 2. 3. 4. 5. 6. 7. A. B. C. D. E. F. G. 8. 9. 10. 11. Possible Themes Location Dates Government Approval Participants Committee Activities Sub-Committee: Registration/Publicity Sub-Committee: Equipment and Transportation Sub-Committee: Trek History Sub-Committee: Food Committee: Medical Sub-Committee: Trail Boss with Mas and Pas Sub-Committee: Budget Trek Schedule Youth and Leader Prep Schedule Church Guidelines

1. PurposeofTrek StrengthenourfaithandtestimoniesoftheSavior FacilitateadeeperconversiontoourSavior Cultivateappreciationandgratitudeforfamilyandotherblessings Toconnectwithourpastandheritage Tolearntoworkwithothers,andtoloveandsupportyourfamily Tolearnhowtoovercomeadversityandtheblessingthatcomefromfollowing theprophet Developagreaterdesiretodofamilyhistoryworkandlookatexamplesinthe pasttopatternourfuture 2. PossibleThemes EveryoneaPioneer PioneersAroundtheWorld WeareallPioneers PioneersofourDay EveryMemberaPioneer 3. Location Therearetwobrothers(Hendersons)whoattendtheBeijing1Branchpartoftheyear andareworkingonapartnershipwithaChinesepartnertoopenaranchonsome landthattheyhavesecurednearBadaling.Theintentionisfortheranchtobeusedasa touristdestinationforChinesetoexperienceaWesternranch.Theyhaveleasedalarge courtyard(thathaswaterandelectricityifneeded)thatcancamp75100people.The landoutsidethecourtyardispubliclandandthatiswherethetrekkingwouldtakeplace. WehavespokenwiththeHendersonsandtheyhavegivenuspermissiontoutilizethe property.WeareworkingtoformalizethisagreementandBrotherSkipHendersonwill checkwiththelocalPSB.Firesareallowed.WewilltrytovisitthepropertywithBrother HendersonatthebeginningofFebruaryandwillgetthegeocoordinatesanddirections. Wereceivedthefollowingdescriptionoftheproperty: Currentlythepropertyisprimitivewithnorestroomfacilities,nowater,andnoshelter. Therearegrovesoftreesscatteredthroughoutthegrasslands.Theareahassome roadsthataredirtorgravelbutbasicallyyoucandriveanywhereoffroadyouwant. Latrineswillneedtobemadefortheovernightarea.Wenormallydigtrenchesanduse tarpsforprivacywhenwecamplikethis.There'seasily5milesormoreofpotential hikingroutesthatmaybesuitablefordayhikes.Thisareabordersalargereservoirand isnestledinavalleyjustnorthofBadaling. 4. Dates YouthConferencewillbeheldApril2527,2014

5. GovernmentApproval TypicallythechurchinChinanotifiestheappropriategovernmentleadersfora gatheringofYouthConference.GiventhatthiseventalsoincludesapotentialTrek dimension,itwillbeimportanttoworkwithElderTorontotounderstandwhatisrequired bywayofgovernmentpermission.AtthispointtheYouthConferencecommitteeis proposingafullTrekexperienceincludinghandcarts,pioneerclothing,andsacrament onsiteifpossible.Ifnotpossibleweproposekeepingthepioneerthemeandcamping ataminimum. 6. Participants BJID(BJ124,BJ446,BJ31520,BJ21=2230) CCID(810) ShenzenDistrict(1216) Shanghai(3035) TotalYouth=3040/all7291 Wewilltrytominimizethenumberofadultsattendingandkeepittoessentialadults especiallyforcampingandmealtimesduetospaceandbudgetconstraints.Various adultsfromBeijingwillprobablytravelviapersonalvehicletoparticipateinspecific activities.AlladultstravelingfromoutsideBCIDwillbecampingtheentireweekendwith theyouth. WewillutilizethesamepolicyaspreviousyearsandthatisusedforEFYthatisifa youthturns14beforeSeptember30,2014theyareabletoattend. 7. Committee TheYouthConferenceCommitteewillbeledbytheSteeringCommittee,which consistsof1DistrictCounselorfromeachDistrictPresidencyandprovidesguidanceto theWorkingCommitteeandhelpstoapprovekeydecisions.TheWorkingCommittee ismadeupofDistrictYCCoordinators,DistrictYM/YWPresidentsandassigned subcommitteemembers.Theywillhelpimplementthedesignandplanfromtheyouth andmanageallofthelogistical/operationalaspectsoftheconference.TheYouth ConferenceCoordinatorsfromBeijingwillbetheChairsoftheWorkingCommittee. ThesubcommitteesandMa/ParesponsibilitiesarepartoftheWorkingCommittee andthesewillbeassignments,notcallings.Assignmentswillbeproposedbythe WorkingCommitteeandapprovedbytheSteeringCommittee.TheYouthCommitteeis madeupof2youthfromeachdistrictandtheyareinvolvedinthegeneraldesignand planningoftheconferenceandhelpmakedecisionsthatimpactalloftheyouth.

A. ActivitiesSubCommittee:GingerHabel ActivitiesProposalDraft11/19/2014 Sinceweonlyhave2.5daysforanentireweeklongtrektohappen,andalsosincewe areinvolvingyouthandadultleadersfromacrossChina,I'dliketohavetheMa'sand Pa'sandgroupmemberschosenandinteractingapproximately34weeksbeforethe event.Theinteractionswouldmostlybethroughweekly emailsfromtheMa'sandPa's.Enoughinteractionneedstohappensothatwhenthe groupsfinallymeetonFridaynightitcanbeaneventofhuggingbecausetheyfeelthey knoweachotheralreadyinsteadofaweirdstandaroundmoment. Thatbeingsaid,wewouldoffersuggestionsofpossiblecommunicationsandatimeline ofhowoftencontactshouldbemade,howeveritisuptotheMaandPatodesignthis partoftheprocess.
Time FriApril25
5:006:00PM Airport Pickups Ben Airport Bohman

Activity

Locati Leaderin on Charge

MaterialsNeeded

Ma'sandPa'sgreettheirchildren. Hand out necklaces/cords for beads during the event and Bandanas that are representative for each family (one color per family). These should be worn at all times. Each family should come up with their own family Creed (I think Ma's and Pa's make this ahead of time or with input from their shared e-mails) and handshake/high five that represents their group. Beads are used during the trek to represent accomplishment of certain events. Some of these are planned by the Ma's and Pa's and some are already organized--like the scripture study bead, campfire bead, etc.

6:30PM

Opening Activity

Ginger Shunyi Habel

7:00PM

Dinner

Beforedinnerbegins: Catherine We could have a Roll Call, Welcome and logisitics announcement Beck (eating, clean-up equipment etc) along with prayer. Shunyi TaraToone Family groups meet for devotional at 9:00 (campfire?)

8:00PM

Equipment Checkin familyunits/ Davis/ setupcamp Shunyi Mas&Pas Ginger Habel& Noble Coker SpecialMusicalNumber: We would like to have a special musical number to set the stage of this devotional. Noble will introduce the theme and the connection to pioneer heritage and about our purpose for this event. **Hand out music and journals, possible practicing of all they hymns? Kneeling prayer at the end. (Any announcements for bedtime procedure at the beginning)

9:00PM 10:00PM

Devotional Bed

& Shunyi Victoria

Shunyi Davis

SatApril26
4:30AM Wakeup Davis/ Shunyi Mas&Pas

5:30AM

BoardBus Ben and Shunyi Bohman Breakfaston toTrek Beck/ Bus Site Toone Arriveand packcarts/ equipment check Scripture studywithin familyunit Davis/ Mas&Pas Bohman Ma/Pa& Noble Coker ScriptureStudyandJournal: Family groups would have youth lead a devotional first then Ma/Pa direction with a goal to accomplish (walking with faith or charity) from scriptures

6:30AM

Trek Site

7:00AM 8:00AM12:00 PM

Trek Site

LeaveCamp Trek andtrek23 Trail

Davis/ PossibleActivities: Mas&Pas During the journey, Post delivery (Horse)-Mail given to each family

miles

group. In the packets will be challenges,(someone falls ill, damaged leg etc) some connection to pioneer heritage?, and tasks each family group needs to accomplish. Trek Trail Trek Trail Beck/ Toone Davis/Mas ActivitiessuchasraidingorwomenpullScoutingtasksetc.(Still &Pas workingonthispart!) Creedhung: Davis/Mas On the Ma and Pa tent for each family group, the creed (bandanna) &Pas should be hung. Beck/ Toone Pioneergames:Journaltime? Ginger Habel Habel/ Coker Davis/ Mas&Pas DevotionalFirst? Traditional pioneer music and dancing will be had! All to participate. Instruction will be provided for each dance. Devotional: Youth to reflect on the pioneer story they have. Possible sharing of some pioneer storyies by youth and or adults with experience

12:301:30PM 1:30PM4:30 PM

Lunch Trek23 miles

4:305:30PM 5:306:30PM 6:307:00PM

Trek Setupcamp Site Dinner Freetime Trek Site Trek Site

7:008:00PM

Dance/Hoe Trek down Site Trek Site Trek Site

8:009:00PM 9:30PM

Devotional Bed

SunApril27
Trek Site Trek Site Trek Site ViolinHymn Davis/ Come Come Ye Saints or other hymn of faith played as a signal for Mas&Pas the wake-up Beck/ Toone Mas/Pas &Noble Coker Ginger Habel& Noble Coker

6:00AM 6:30AM

Wakeup Breakfast Scripture Study

7:308:30AM

8:3010:30AM

Workshops/ Trek Devotionals Site Cleanup camp,load bus,andget readyfor church

Seeseparateschedule

10:3011:30AM

Trek Site

Davis/ Mas&Pas &Bohman

11:3012:30PM

Lunch Sacrament Meeting/ Testimony meeting Busleaves forShunyi andairpot

Trek Site

Beck/ Toone Russ Shaner? HOskins?

12:302:30PM

Trek Site

3:00PM

Airport Davis/ / Mas&Pas Beijing &Bohman

Devotional/AncestorProposal1 Objective:Helptheyouthunderstandthattheycanbeinstrumentalinthefulfilmentof HeavenlyFather'splansforhischildren Approach: (1)Educatetheyouthonmoderndaypioneerexperiences.Wegrouptheyouthwell beforetrekandweassigneachgroupacountrytoresearch.Theywillneedtohavean understandingofkeyeventsandpeoplethatwereinstrumentalinthespreadingofthe gospelinthatcountry.Theywillneedtohaveatleasttwostoriesofpioneersfromthat country. (2)AllowtheyouthtoeducateeachotheronhowtheLordworksthroughmodern pioneers.Onthetrek,wewillhaveonesessionwhereyouthfromdifferentgroupsshare thestoriesofthehistoriesandpioneersofthecountry,andwe'llaskthemtoidentify commonalitiesbetweenthesedifferentstories(maybeaneveningdiscussionineach group). (3)WehighlighttheLord'spatternofpreparingandusingobedientservents.Wecan haveafollowupsessionwhereweaskthemtosharewhatcommonalitiestheyfound, whytheythinkthesethingswerecommonandhowitappliestothem. (4)Theyouthrecognisethattheyarehereforapurpose,andcommittofulfillingthat purpose.Thenwecantalkaboutwhatitmeanstobeapioneertoday,whyweareall hereinChina,howtheLordexpresseshisloveforhisChildreninAsiaandwhat witnesseswehaveseenofthatloveforushere.Wecanthendiscusswhywearehere andwhatweneedtodoinordertobelikethesegreatmenandwomenwehavetalked about. B. Registration/PublicitySubCommittee:EricPeterson Advertisestrekactivities Recruitsparticipants(coordinatewithwardleaders) Registereachparticipatingyouthandadult Collectmedicalreleaseandotherformsfromparticipants Maintainswebsiteandotherdatabaseinformation Designlogoandothermaterialswithyouthinput C. EquipmentandTransportationSubCommittee:BenBohmanandJonathan Garrison(onlyavailabletohelponweekends)

The Equipment and Transportation Subcommittee (ETS) will need 3-4 total individuals to assist in locating, procuring, and transporting equipment to the campsite. The current subcommittee chairman, Bro. Benjiman Bohman, will be out of the country during the Trek. He will need to work closely with a co-chair that will know whats going on during the Trek. A majority of the equipment will need to be transported and unloaded at the campsite during daylight hours on Friday and returned during business hours on Monday. Most of thecommon facilites (latrines, cooking, water) should be set up before the youth arrive Saturday morning.

Transportation Movements:
Description Equipment AirportPickup ToTrek FromTrek AirportDrop Equipment Equipment: Description Tent,4man Tent,2/3man SleepingBags/Blankets Lanterns Latrines WaterTank Tables Stove DutchOven CookingKits 20 15 80100 1520 610 300400gallons 15 15 15 15 Qty Notes foryouth,borrow/rent foradults,borrow/rent borrow/rent 1/family,borrow/rent? rent/build? 2gal/person/day 1/family 1/family 1/family,borrow? 1/family Origin/Dest. CityBadaling AirportShunyi ShunyiBadaling BadalingShunyi ShunyiAirport BadalingCity Type rental coasterbus coachbus coachbus coasterbus rental 23 20x3trips 50x2buses 50x2buses 20x3trips 23 Toronto/Baroso,driver overtime? trailerorpickup #Pax Notes trailerorpickup Toronto/Baroso,driver overtime?

EatingKit CleaningStations TrekCarts Firewood TrashBags,HeavyDuty ActivitySupplies MedicalSupplies FoodSupplies

100sets 15 15 3cords 1box

disposable?x6 basin,sponges,soap,etc. 1/familyplusextra availablefirewood?

TBDbysubcommittee TBDbysubcommittee TBDbysubcommittee

D. TrekHistorySubCommittee:KellyJosephson(BCID)orCCID/SCIDmay havecandidates Coordinatephotography Coordinatevideography PrepareanddistributeposttrekpictureCD/CVD Recordtrekexperiences E. FoodCommittee:CoChairsCatherineBeckandTaraToone

2014TrekMenu
Friday: Saturday:
DinnerLasagne,salad,garlicbread,cobbler BreakfastBagel/muffin,yogurt,boiledegg,apples,bananas,milk/juice LunchItaliansubs,chips,fruit,cookie DinnerBeefstew,rice,cornbread,s'mores

Sunday:

BreakfastMountainManBreakfast:hashbrowns,scrambledeggs, bacon/sausage,cheese LunchChickenpastasalad,rolls,

Planmeals Purchasefood Gatherandbringcookingequipment Complete/coordinatenecessaryfoodpreparations,distribution,andcleanup (youthshouldbeinvolvedinthis) MedicalSubCommittee:RomneyBurke(CCID) Gathersandbringsfirstaidkits Preparesemergencyactionplansandkeepsmedicalreleaseforms ProvidesbasicemergencytrainingforMasandPasandleaders

F.

G. TrailBosswithMasandPasSubCommittee:CraigandTerryDavis SubcommitteeOrg TrailBoss TrailMaster CampMaster TravelMaster BigBrothers(10) BigSisters(10) MaandPa(10) CraigDavisandTerryDavis thispersonwillheadupthedailymovementontrail thispersonwillbeinchargeofsupervisingcampsetup thispersonwillbeinchargeofthetraveltoandfromtrekarea maleyouthrepfromeachfamilygroup femaleyouthrepfromeachfamilygroup adultsforeachfamilygroup

Oncewehaveaclearideaofwhatthetrekwillinvolvethecommitteecanbegintotrain theadultandyouthrepsforeachfamilygrouponrolesandresponsibilities,schedule, equipmentlistset. FridaynightIplantopulltheMaandPas,Bigbrotherandsisterstogetherforshortlast minutetrainingandschedulereview. SaturdayactivityifwearenotusinghandcartsIwouldrunitlikeaBoyScout camporeewithpioneerthemedroundrobinactivityareas(ropes/knots,fire starting/cooking,firstaidwithlitterraces,knifeorhatchetthrowing,etc.)scattered throughoutthetrekarea.Wewoulddividethetrekinto2companies(5familygroups each)andsendthemoffhikingloopsthatwouldrejoinattheluncharea.Afterlunch companiesswitchloops. Oneofmybiggestconcernsisshelteringthismanypeoplewithoutthehugeexpenseof purchasingtents.IamworkingwithBYUIsurvivalexpertBrotherWestcottforsome ideas.Probablythebestalternativewouldbetouselargebluetarpsandmakelean totypeshelters,thisrequiresminimalequipment/expenseandrelativelyeasytosetup. 8. Budget YouthConference2014Trek
Budget Transportation BustoandfromTrekSite 4Wheeldriverentalandtrailertotransport equipmentandhandcarts Locationsupport/equipmentrental Equipment Handcarts LatrineEquipment/Gear 9,000rmb 10,000rmb Notes

Tarps,tents,sleepingbags Waterdistribution Food Fridayeveningdinner Saturdaymorningbreakfast Saturdaylunch(light) Saturdaydinner Sundaybreakfast Medical Supplies Activities Materials Tools WelcomeBags(handkerchief,journaletc) Photography Website/Printing/Forms/InfoPackets Total 300rmb 300rmb 36,900rmb 5000rmb 300rmb 12,000rmb

Budget2013YouthConference
Budget Estimated Actuals Actuals 22roomFridaynightand23rooms Satudaynightw/1foldingbedboth 15,050 nights. **Budgetlowbecausealldessertswere 8919 donated.

Accomodation* Food** Activities Transport WelcomePacketstshirt (3300),waterbottle(600), schedule,nametag(40 /RMB),notecard,andpen. Saturdaymorningactivity

20,000rmb 10,00015,000rmb 5,0006,000rmb 4,0005,000rmb

15,620 11,400

2,000 1,276.30 Suppliesforserviceprojectandprizes. 4,800 4800 Printing102,EnvelopesandPens 239.10,Tshirts2608,waterbottles540, 3529.1 andlanyards40 201

12001500rmb 900rmb

3,940 400

Thankyoucards/gifts SundayWorkshopitems DanceCommittee (Refreshmentsand Decorations) Total 41,10048,400rmb 0

100 0

120 142

800 39,060

724 34,761

*Estimatedactualsbased on23rooms

270perroompernight/1800dancehall/ 1200gameroom/200extraforearly roomrental

Costperperson Accommodations Food Welcome Total 270rmb/2nights 143rmb 50rmb 463rmb

9. TrekSchedule
Time FriApril25
5:006:00PM 6:30PM 7:00PM

Activity

Location LeaderinCharge MaterialsNeeded

AirportPickups OpeningActivity Dinner EquipmentCheckin familyunits/setup camp Devotional Bed *Needtofind15to30 minutesforMa/Pa meetingFrinight Wakeup BoardBusand BreakfastonBus Arriveandpackcarts/ equipmentcheck Scripturestudywithin familyunit

Airport Shunyi Shunyi

BenBohman GingerHabel CatherineBeck TaraToone

8:00PM 9:00PM 10:00PM

Shunyi Shunyi Shunyi

Davis/Mas&Pas GingerHabel& NobleCoker Davis

SatApril26
4:30AM 5:30AM 6:30AM 7:00AM Shunyi Shunyito TrekSite TrekSite TrekSite Davis/Mas&Pas BenBohman Beck/Toone Davis/Mas&Pas Bohman Ma/Pa&Noble Coker

8:00AM12:00 PM 12:301:30PM 1:30PM4:30 PM 4:305:30PM 5:306:30PM 6:307:00PM 7:008:00PM 8:009:00PM 9:30PM

LeaveCampandtrek 23miles Lunch Trek23miles Setupcamp Dinner Freetime Dance/Hoedown Devotional Bed

TrekTrail TrekTrail TrekTrail TrekSite TrekSite TrekSite TrekSite TrekSite TrekSite

Davis/Mas&Pas Beck/Toone Davis/Mas&Pas Davis/Mas&Pas Beck/Toone GingerHabel Habel/Coker Davis/Mas&Pas Activitiessuchas raidingorwomenpull

SunApril27
6:00AM 6:30AM 7:308:30AM Wakeup Breakfast TrekSite TrekSite TrekSite TrekSite Davis/Mas&Pas Beck/Toone Mas/Pas&Noble Coker GingerHabel& NobleCoker Davis/Mas&Pas &Bohman Beck/Toone RussShaner? HOskins? Davis/Mas&Pas &Bohman

ScriptureStudy Workshops/ 8:3010:30AM Devotionals Cleanupcamp,load 10:3011:30 bus,andgetreadyfor AM church 11:3012:30 PM Lunch SacramentMeeting/ 12:302:30PM Testimonymeeting BusleavesforShunyi 3:00PM andairpot

Seeseparateschedule

TrekSite TrekSite TrekSite Airport/ Beijing

10. YouthandLeaderPrepSchedule February SpiritualGoal:Researchanancestor(orearlychurchmember)whowalkedacrossthe plains.(Usethewebsitehttp://www.lds.org/churchhistory/library/pioneercompanysearch tohelpfindnamesandresources. PhysicalGoal:Stretchoutfor10minutesaday(whileyouwatchtv,talkonthephone,or read!)andwalkfor1020minutes. March SpiritualGoal:Memorizethreescripturesoneaboutfaith,oneaboutsacrifice,and oneaboutenduringtotheend. PhysicalGoal:Drink8glassesofwatereachday.Keepstretchingandwalking. April SpiritualGoal:MemorizethesongCome,ComeYeSaints. PhysicalGoal:Increasewalkingtimeto30minutes,4timesaweek.Walkintheshoes youwillwearontrek!Keepstretchinganddrinking. 11. ChurchGuidelines Safety

https://www.lds.org/callings/aaronicpriesthood/leaderresources/scouting/safety YouthHandcartTrekGuidelines Formoreinformationaboutthistopic,calltheRiskManagementDivision: 18012404049 18004533860,ext.24049(tollfreeintheUnitedStatesandCanada) Thisfactsheetprovidesinformationtohelpstakepresidenciesandbishopricssafely organizeandconducthandcarttrekactivitiesforstakeandwardmembers. Introduction Pioneerhandcarttreksforyoutharealocaloption.Stakepresidentsandbishops decidewhetherhandcarttrekswillbeheldintheirarea.Thefollowingguidelinesare providedforstakesandwardsthatchoosetoholdatrekactivity. Handcarttreksrequiresignificantplanningandsupervisiontoachievemeaningful purposeswithminimalrisks.Stakepresidentsandbishopsshouldsharethese guidelineswithallleaderswhowillbeinvolvedinthetrek. Leadership Stakepresidenciesandbishopricsareresponsibleforandapprovealltrekplans.They maydelegatespecificresponsibilitiesforplanningthetrekactivitytoqualifiedleaders, whoworkundertheirdirection. Planning Handcarttreksrequireextensivepreparationandmaytakeuptoayearofplanning.All plansshouldfollowChurchpoliciesasoutlinedinHandbook2:Administeringthe Church,chapter13(Activities)andchapter21(SelectedChurchPoliciesand Guidelines). Foratrekactivitytobesuccessful,leadersmustbewelltrainedandprepared.Where possible,atrainingtrekforleadersisrecommended.Leadersshouldensurethat parentsareinformedabouttrekactivities. AsanalternativetoholdinghandcarttreksatMormonTrailsites,leadersare encouragedtoconsiderconvenientsitesonpublicorprivateland.Whensuchsitesare used,leadersshouldobtainthenecessaryapprovalsandensurethattherightsand propertyofothersarerespected. Inaddition,leadersshouldgivecarefulattentiontothefollowing: 1. Spiritualdevelopment.Churchactivitiesshouldstrengthentestimoniesandfoster personalgrowth.Leadersshouldensurethatthetrekprovidesparticipantswith opportunitiestoapplygospelprinciplesandfeelsupportinlivingthem.

2. Physicalpreparation.Handcarttreksrequirephysicalstaminathus,each participantshouldbeencouragedtoeathealthyfood,exerciseregularly,andget sufficientrestbeforethetrek.Doingthesethingswillenhancetheexperiencefor eachparticipant. 3. Physicalandmentalchallenges.Someadultsandyouthwhoparticipateinthe trekmayhavephysicalormentalchallengessuchasdiabetes,blindness, advancedpregnancy,Downsyndrome,obesity,ordepression.Leadersshould makepreparationstoaccommodateanyspecialneedsforfood,medication, equipment,supervision,orsafetyfortheseindividuals. 4. Agerecommendations.Youthunderage14usuallydonotparticipateintrek activities(seetheguidelinesforyouthconferencesinHandbook2: AdministeringtheChurch,13.6.14). 5. Adultleadership.Forstrenuousyouthactivities,thereshouldusuallybeatleast oneadultforeverytenyouth. 6. Adequatefoodandwater.Dehydrationcanleadtoheatexhaustion,heatstroke, anddeath.Eachhandcartshouldcarryadequatewaterfortheparticipants. Leadersshouldmakesurethatyouthtakefrequentbreakstodrinkwaterand thatnutritiousfoodisprovidedthroughoutthetrek.Foodshouldbestored, prepared,andservedsafelytopreventfoodborneillness.Chickens,turkeys,or otherliveanimalsshouldnotbekilledduringtreks. 7. Adequateclothingandshelter.Participantsshouldavoidwearingwetclothing, whichcancausebodytemperaturetodroprapidlyandcanresultinhypothermia. Topreventsunburn,participantsshouldwearsunscreen,longsleeves, widebrimmedhatsorbonnets,andsunglasses.Topreventblisters,participants shouldwearappropriateshoesthatfitandarebrokenin,andsocksthatdonot absorbmoisture.Theyshouldbringextraclothingandcampinggearthatare appropriateforcoldnights,wind,andrain. 8. Appropriatesanitaryfacilities.Forgroupslargerthan15people,trailermounted portabletoiletsshouldbeprovidedandmaintainedinasanitarycondition.For smallgroups,humanwastemaybeburiedinbiodegradablecontainers.Camps shouldbesetupatleast100feetfromanystreamoropenwater.Wastewater shouldbedisposedofatleast200feetfromwatersources.Trekgroupsshould carryoutalltrashandrefuseandleavecampingareascleanerthantheyfound them. 9. Localcampingandfireregulations.Leadersshouldknowinadvanceanylocal campingandfireregulationsfortheareaswheretheywillstay.Theyshouldalso knowhowtocontactlawenforcementandemergencyservices. 10. Travelcostsanddistance.Leadersshouldfollowtheguidelinesforactivitiesand travelasoutlinedinHandbook2:AdministeringtheChurch,13.2.8and 13.6.24. Safety Leadersshouldtakeallnecessaryprecautionstoensurethatparticipantsaresafe throughoutthetrekactivity.Leadersshouldfocusonpreventingillnessorinjuryandon beingpreparedtoprovidetreatmentifnecessary.Safetyprecautionsshouldincludethe following:

1. AllyouthparticipatinginthetrekactivityshouldcompleteaParentalorGuardian PermissionandMedicalReleaseform(33810).Allparticipatingadultsshould providenecessaryinformationaboutmedicalconditions.Leadersshouldbe awareofanyparticipantswhohavespecialneeds. 2. Licensedhealthcareprofessionalsshouldbepresentandavailablefortheentire trek.Atleastonephysicianorotherskilledhealthcareprofessionalshould participateineachtrekactivity.Inaddition,onenurseoremergencymedical technician(EMT)isrecommendedforevery50to100participants. 3. Sufficientfirstaidsuppliesshouldbeavailabletotreatdehydration,heatstroke, sunburn,blisters,exhaustion,insectorsnakebites,andsevereallergies. Suppliesforintravenousrehydrationshouldalsobeavailable.Alladultleaders shouldbetrainedtomonitorthehydrationandgeneralwellbeingofparticipants. 4. Leadersshouldprepareawrittenemergencyactionplanincaseofsevere weather,lostyouth,accidents,orotherthreats. 5. Leadersshouldhaveareliableandtestedemergencycommunicationsystem, suchasatwowayradioandcellularphone. 6. Participantsshouldhavecontinualaccesstoemergencyvehicles,suchassport utilityvehicleswithfourwheeldriveandairconditioning. 7. Leadersshouldbeawareofthehazardsassociatedwithhandcartsandensure thattheyarewellconstructedandabletosafelycarrytreksupplies. Resources Informationonconstructingorrentingpioneerhandcartsisavailableat www.handcarttreks.com.Thiswebsitealsohasinformationabouthandcarttreksheldon Churchownedproperties.OtherhelpfulresourcesincludetheYoungWomenCamp Manual(34573)andBoyScoutsofAmericasGuidetoSafeScouting.