Minutes of TR&R Regular Board Meeting - Wed, October 7 2009

Attending:

Rod Bergen
Jessica Bucholz
Victoria Faerber
Emma Blackwood
Anne Blackwood
Peg Routledge
Jeff Routledge
Shari Bernath
Harper Bernath
Gina Merz-McCluskey

plus
Amy Krittenden from Malibu City Parks and Recreation

City requires three separate quotes for any work quotes over $5000 (even if the bid is
the same technician under a different company name) So the sooner we get Amy the 3
quotes, the sooner the City can draw up a professional services agreement which goes
to council for approval. Once that's done the agreement is in place, and the work can
commence. The City will provide a foreman/representative to oversee the progress on a
daily basis. Estimates are about one week for work to be completed.

It was discussed that there be explored a set of either rules enforced or additional
waiver of liability mechanisms such as wrist bands, etc, to accomodate the space for
spectators and the horses moving from the parking and the trailers up to the East side
of the arena or the upper arena while waiting for entry. This issue may require also
some financial investment into things such as an improved sound system that enables
the upper arena riders to better hear when they are being called to their classes, and
temporary barriers such as PVC event rope for keeping marked the designated areas. It
was also suggested that some consulting be gotten to explore methods of ticketing,
wristbands, and other methods to identify those who are waivered or covered for a
major event that includes many spectators and guest horses.

Anne suggests a folding awning of some kind added to the side of the judges booth so
that registration tables can easily have a shade from direct sunlight. Amy says this will
most likely need to be paid for by TR&R.

It has been communicated that Myesha from the Compton Jr Posse in order to thank
TR&R for it's contribution. It was suggested that either they could be assigned the
bulletin board near the bathrooms. It was suggested as an alternative would be to
contribute to the judges stand so that both bulletin boards match and the judges booth
is in more need of help.

It has been brought to our attention that the green bleachers are not up to code, and
they would possibly be removed in the future unless something could be done to bring
them up to code. Amy will look into the specifics and we will attempt to bring the
bleachers up to code as they are made of pipe and wood.

It was confirmed that the next English show will be November 8th, It was also confirmed
that the TR&R Dressage show will be November 15th.

$570 for expenses, $2420 in checks - Anne Blackwood is out of pocket and needs a
check for $824.62. She has emailed Shari Bernath. She has also requested a donation
to the MHS Shark fund for the high school equestrian team. Anne is proposing this
donation in the amount of $750.oo because they supported the Shrimp Show with
personnel to help run the show. Motion was made to donate $750 to MHS Shark Fund,
Victoria seconds, motion passed.

Jessica Buchholz has contracted the Dressage Judge - Louis Koch "S" Judge and
Olympic Judge for the November 15th dressage show.

Victoria makes a motion that TR&R acquire an account at Hodge's for ribbons and
awards with the persons using the account having prior approval of the board, Then for
each show, a show manager orders ribbons with an approved limit to expense and
Shari will handle payment on the account.

Jessica made a motion that we appropriate funds for the purchase of ribbons and
awards not to exceed $600 with existing inventory taken into account. This is an
appropriation prior to the establishing of an account at Hodges. Motion seconded and
motion passed.

It was announced that it's time for to create the Nominating committee for the officers for
2010. According to the by-laws this must be five members in good standing, but not
necessarily be board members. Nominating committee must present their slate of
candidates for election for next year's President, Vice=President, Secretary and
Treasurer. These slates of nominees mest be presented at the next board meeting in
November. The Nominating Committee members are Anne, Peg, Victoria, Jessica and
Sue.

C.P.A.Firm has been handling the tax exempt status and filings for TR&R. Firm is
Solomon, Winnet and &Rosenfeld with representative Tim Thompson at ext 110.
Assistant is Elieen Bice at 310-457-6287, and cell 310-308-6287.
Treasurer's report - $8073.06 was balance at start. Shari has now completed the books
as far as she can including all shows to date. All monies taken in from all shows to date
$2000 towards banquet, and $2537 for insurance.
The Shrimp Show had a total income $3315, total expenses $2067.22, expenses were
all paid out of cash, total deposit was one deposit $267, and the checks was $1550.
Membership was $80, for Kaplan and Cahill. $1247.78 was total profit. Awards ribbons
and high point awards were aproximately $720.

It is suggested that the 2010 board resolve the payment for shows issue.

Motion was proposed to have Jeff Routledge serve out the rest of the year as Vice
President of TR&R. Motion seconded and passed. n