Minutes 01-13-14 (CB)

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Room 200 MVP Student Leadership Center Ateneo de Manila University, Loyola Heights 0916 750 6661 | sanggusecgen@gmail.com
CENTRAL BOARD MEETING Date: January 13 & 17, 2014
Venue: MVP 200 / OSA Conference Room 2 Time: 6:00pm to 8:45pm / 6:00pm to 9:00pm
AGENDA (underlined = to be continued, italics = postponed/deferred): January 13 Session 1) CAP c/o OVP (180mins) January 17 Session 2) Approval of minutes c/o AJ Elicao (5mins) 3) YES Paneling Discussion c/o Micha Aldea (20mins) 4) Budget Hearing c/o Tin Andujare, Nutri Council, SOSS SB, and 2 SOM CB (45mins) 5) Resolution discussions c/o Abbo Hernandez (30mins) 6) CAP c/o OVP (until 9pm) ATTENDANCE (underlined = absent, italics = late/early departure, * = non-voting): Daniel Antonio S. Remo1 President Ryan Carl Y. Yu Vice-President Antonio Rafael N. Elicao3 Secretary-General Kristine Mae B. Andujare5 Finance Officer Michaella Paula M. Aldea7 COA President Von Vincent Rene A. Cruz8 ARSA President Jose Norberto V. Reyes 3 SOH Central Board Rep Nina Louise J. Atienza6 2 SOH Central Board Rep Rocyl Marie Sangalang 1 SOH Central Board Rep Michael Xavier C. Tobias* SOSE Secretary-Treasurer Pamela Anne M. Gaerlan 2 SOSE Central Board Rep Camille C. Diez 1 SOSE Central Board Rep Redentor John R. Dimla2* SOH Chairperson Jose Javier V. Poe IV* JGSOM Chairperson Larisse Jem H. Mondok 4 JGSOM Central Board Rep Luis Miguel D. De Jesus4 3 JGSOM Central Board Rep Ray Cristofer C. Gomez 2 JGSOM Central Board Rep Jared Matthew A. Sarmiento 1 JGSOM Central Board Rep Marvin T. Lagonera* SOSS Secretary-Treasurer Abelardo G. Hernandez9 2 SOSS Central Board Rep Samantha Nicole M. Warren10 1 SOSS Central Board Rep
1 2
Left early during January 17 session, proxied by Ryan Yu. Proxied initially by Juno Reyes on January 13 session. 3 Late for January 17 session. 4 Proxied on January 17 session by Ga-el Mendoza. 5 Late for and left early during January 17 session, proxied then by Larisse Mondok. 6 Proxied initially on January 17 session by Esther Bautista, then by Carlos Tabunda. 7 Late for January 17 session. 8 Proxied on January 13 by Noelle Sanidad, and upon leaving during January 17 session by Abbo Hernandez. 9 Absent for January 13 session. 10 Proxied on January 17 by Miguel Hamoy.
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MINUTES Approval of Agenda Motion to approve agenda by 4 SOM CB, seconded by 3 SOH CB. Agenda approved unanimously.
CAP Lucero: Small potholes and fixes this week. ARTICLE I Change citizenship requirement to "regardless of citizenship." There are full-time students who are not Filipino citizens, time to expand. Remo: Article I is framing, so technically our foreign students are not covered by our Bill of Rights. We don't represent them, they can't complain, so we need to fix that immediately. Yu: That's in the current constitution though. Remo: Conflict later. Deleted "part-time." Allow part-time students to be under the scope. Remo: Cover our bases. Andujare: Be inclusive. Lucero: Include others? Reyes: Public servant students? Remo: There is a graduate student Sanggunian in certain sectors. ARTICLE II Section 19. Add "inside and outside the course of official duties" to gross moral misconduct for impeachable offenses. Remo: Add compliance with the LS student handbook? Andujare: Address the broadness. ARTICLE III Lucero: Separated "observe the rules and regulations of the University" into its own section. Clarity. Section 3. Specified "particularly the marginalized sectors." 2
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Section 5. "Students should preserve their moral integrity as students in an academic institution in congruence with University regulations." Yu: Order matters, weird that first section is compliance with Sanggu. Reorder? 3, 5, 4, 2, 1. Informal vote to reorder: unanimous yes. ARTICLE IV Proposed by 2012 Commissionadd "Pamantasang" to the official name. Also removed "part-time" from list of exceptions. ARTICLE XVI Vacancies. Remo: Issue especially this year. Came up this year because of inconsistencies in the rules as to how they are handled. Lucero: Go over appointment processes. Scenarios No block rep or course rep Lucero: Traditionally, each SB has a CIP for how to handle this. Signatures from constituents? Ideally, centralize this. Would you still like signatures? Remo: Before we begin, discuss election quotas? This article is hinged on approving that. ARTICLE XV Lucero: We didn't change quota. We boast that the capacity of our reps comes from their constituents. Remo: Raise that in theory this is good, gives us a plurality. But this is 50% +1. Does that give them real mandate? Not usually a question of genuine mandate, it's hatakan. In Diliman, they have a rule where, if you're unopposed, need a percentage of total number of actual voters. Not for convenience, but designed to reflect the idea of mandate. Confidence of voters. As opposed to officers running around dragging people to the polls. Andujare: Then it's not 50% + 1. It's another layer. Remo: If I were a CB, I'd move to abolish quota, then add that layer. In general, people should try to get the vote out. In US, Fordham, only 2% of the population participates, and 3
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they have a genuine student government which enjoys mandate. In the Philippine elections there is no quota. For me it fabricates the idea of an election. Lucero: On the other hand, devil's advocate, as this will be a highly contentious matter. To remove the quota would be almost equal to removing the numbers required. Alarming lack of awareness that keeps the threat of losing to abstain alive will be present regardless of quota. Something that officers must confront. Elicao: Risk of death spirals thoughquota gives mandate, but it also means that if a batch gets a bad set of officers once, it won't vote, then won't get officers who can change things, and then go on and on and on. Remo: Make it more about getting people, not numbers. Increase the necessary threshold above abstentions for the unopposed. Invest in the people who did vote. Gomez: Purpose of the 50% +1 quota is to make sure that the decision that comes out is representative of everyone, the real decision. Mandate is more of a priority. Lucero: My concern is that instead of putting pressure on candidates, you relieve them of a burden. They won't have to reach. If our electoral condition were rich, we wouldn't need quota. If you get 50% + 1 to vote, and only half of those support you, you're already a minority government. Reyes: Depending on the threshold above abstention, might not relieve pressure. Makes abstain vote more sensible. Remo: Two scenarios. If you have an opponent, you try to beat them by getting more votes. It doesn't relieve the pressure. For areas which have only one candidate, the election becomes "Vote for me so I can reach quota." People vote, and they try to get to a number, and automatically get cut off if they fail. Disenfranchise them. Quality of representation is questionable even with quota. Vote of confidence rather than quota makes it more representative. Gomez: The services we give are student rights. Can we not mandate them to vote? Yu: The fact of deciding whether or not to vote is already a politically statement. Gomez: Even with abstain? Yu: Abstain means you don't believe in any of the candidates. Remo: People choose not to vote as a statement, but others do it for non-political reasons. Challenge these people to quantify political non-participation through abstain. Andujare: Not ready to abolish. We are a minority government. Remo: Exactly. We're coming from a position where we're a minority government. Does keeping this rule change it? I care to submit that we're entering a stage where student governments in general are not getting a plurality of votes, because the nature of student governments is changing. Elicao: Hit vacancies first? It addresses the death spiral point. Remo: My problem is that it is in context of the vacancies issue. Yu: Proposal is to do vacancies and then go to quota afterwards. Lucero: When I was considering vacancies and appointments, I was considering it under new structure. Do we consider in that case or in the old structure? Reality check, if you've seen our pace, we might not finish structure discussions. Consider this first? Mondok: We can't discuss anything non-structural first? Lucero: Everything left is structural. We're still waiting for SJC and COMELEC provisions. 4
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Mondok: If we can't discuss structure right now, we'll have to discuss both cases of vacancies. Lucero: Pwede. I don't see too many differences. Most of the spots are the same. What changes is hierarchy in the middle. Andujare: Do we have enough time to discuss both? Lucero: Only possible point tonight. Remo: Two ways forward. First, new structure and implicationsvacancies, appointments, actual structure. Second, settle quota now since we only have an hour. Third, what Ryan wants to do, vacancies and appointments using old structure. Gomez: Expand election discussion with new structure? Discuss small potholes now. Lucero: This is the last. Remo: This is the beginning of the structure discussion. Mondok: I think, we have a Venn diagram, start with what's common. Block reps and course reps, the things that don't change. Gaerlan: Agree. Not enough time if we discuss new structure. ARTICLE XVI. Vacancies Lucero: Scenario-build, see what's agreeable. Have many possible models from old SBs. Get signatories to sign for support? Appoint anyone in the block? Remo: Is it necessary that we impose a universal policy? Lucero: Yes. If ever HOR comes in, you have reps who would have gotten into the Sanggunian much easier than others. Remo: Devil's advocate, each SB does things differently. Give Chair and ST the mandate to decide. Imposing a universal policy weakens that. Lucero: On the other hand, if you disseminate a common culture, it makes it more neutral. Chair and ST can add. Remo: Conceded. Lucero: Possible models are signatures and appointments. Signatures from SOSS, SOH circa Villamin admin, SOSE. SOM just appoints. Remo: Hear from SOM SB? Mondok: Depends on the block. I'm not sure, but for blocks like Andrea Angulo and Enzo Cruz, they may have asked for signatories because it was a tie. Your line of thinking, since it's under you, you have the mandate. Sarmiento: For our batch, we have a block without a rep, so we asked JV. He gave us optionsask them to do the signatories, or we recommend and he appoints. The choice he made was signatories. IMO it's dangerous if it's just the chair who appoints. Yu: POCif we include this, we have to put OIC reps in the constitution. Officially, OICs are not constitutionally enshrined positions. Not within mandate of the constitution. Elicao: Break the cycle, make it easier for people to join? Gomez: Define OIC reps first? Lucero: You can find other forms of legitimacy that can help the SB run. There are scenarios where there are blocks where the candidate's application wasn't processed but it's still legitimate within the block. 5
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Remo: Difference between OIC and elected reps? Dimla: OIC reps can't vote, can just recommend. Mondok: In SOM, you're not subject to cuts, no EDTAFs. No voting power. Tobias: SOSE, same as Lars. Remo: How do we word that in terms of a constitution? Lucero: Point, there are spaces when you have to have a certain legitimacy to empower a particular representative. And they demand a certain kind of legitimacy from the constituency. A rep with no responsibility could've turned the whole tide in HOR. He could apply, even if he were just appointed. Understandable, but if you're not even willing to go to your batchmates Five-minute recess. Yu: To clarify the question of the gentleman from The GUIDON these are not formal votes. Sentiment checks. Remo: One big vote at the end when things have been resolved. Motion to defer agenda to Friday by 2 SOM CB, seconded by 1 SOM CB. YES 11 NO 1 Secretary-General 1 SOH CB 2 SOM CB Vice-President Finance Officer 2 SOH CB 4 SOM CB COA 3 SOH CB 2 SOSE CB ARSA 1 SOM CB Motion approved, agenda deferred.
Beginning of January 17 session. Motion by VP to add 10-minute info session by SJC to agenda, seconded by 1 SOSE CB. Motion approved unanimously. Motion by 2 SOSS CB to remove privilege speech by Abbo Hernandez from agenda, seconded by 3 SOH CB. Motion approved unanimously. Motion to approve agenda by VP, seconded by ARSA. Agenda approved unanimously.
SJC Info Session Guerra: There may be certain problems or things to improve on in the court. We can propose amendments to the system in order to make it more efficient and effective. Because of this, the court decided last summer to establish an R&D team and they have around five prosecutors in it. We reviewed the consti and gathered data on the court and its functions.
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First, we surveyed past court members and magistrates on how they view the court and how they can fix it. We also consulted other pertinent officials during the first semester and reviewed a lot of other documents. We took a look at La Salle judiciary for a base of comparison. Based on all these, we think we have a good set of amendments. What are our proposals? First of all, we are separating the prosectuors' office from the court itself. We want to establish a new office, the Office of the Ombudsman, like the Office of the Prosec right now, but no association with the court. The only tie-up will be if they file a case. We also want to address the issue of finance. Auditing finance is separate from the whole system. There must be a separate Commission on Audit. We want to change Article 13, because we're not going to recruit Prosecutors, because they're going to be at the Office of the Ombudsman. The procedure of accountabilities will be clearer. We're still in deliberation about the number of magistrates, which is still six, but we're having a debate about having an odd number for there to be a tie-breaker. We want it to be a bigger number because we don't want a consolidation of ideas. It'll be easier for the magistrates to research on their cases. Office of the Ombudsman will be an independent entity in Sanggu, the sole body with investigative power; the right to request official documents, etc. It is there to ensure check and balance and accountability. It shall enjoy fiscal autonomy. Their job will investigate at their discretion; since they are a separate entity, they can create their own codes of procedure and documents. The Commission on Audit will follow the same structure as the COMELEC, so there will be a chief commissioner in charge of auditing each branch of the Sanggunian. We believe that when they are separate, it will be easier for them to focus on auditing and recruiting people so they can do their functions properly. This is the overview of what we want to change. First of all, we wanted to see a separation of officers and magistrates. It is also easier for the Ombudsman so that they can carry out their own functions. The process will be streamlined. Motion to change YES paneling discussion to before approval of minutes by COA, seconded by 2 SOM CB. Motion approved unanimously.
YES Paneling Discussion Aldea: For the longest time, the presence of Sanggu in this panelling. Some of our orgs really feel that the Sanggu panelists in the previous years have not been immersed enough in the organization. So we feel that the questions in panelling are not as good or well though-of. We're presenting changes because in our CB meeting last Tuesday the whole CB thought of efforts on how we can improve. Panelists will be calibrating with the CEntral Board (sanggu), ICing with the orgs and reading the YES report from last year. 7
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Reyes: Will we find out on Thursday about the preferred IC of the President? Aldea: We will give this as soon as possible. Reyes: By when can I get the list? Aldea: By Monday. Remo: In terms of requiring our officers, it has to be formally motioned and adopted into the minutes by the Central Board. Dimla: ICing with clusters AND President? Aldea: IC with the cluster if the president is not willing. IC with both, unless there's a President. Yu: What if there are CB reps who can't attend on Thursday? Aldea: We have another schedule, so we'll settle it. Yu: We should be flexible with the sched. Reyes: When will we get last year's copy? Aldea: We'll provide it by Monday. Remo: These proposals must be adopted by simple majority, because there's a mandate to require officers to do these things. Mondok: We need the old YES reports BEFORE the IC. Aldea: Sanggu is there to represent the Ateneo community to the organization, to judge whether or not the org has done something to affect the community. So we wanted to require an IC with a member of the community, but this was scrapped, because we wanted to trust the officers to get a larger perspective. Aldea: Require those in YES Panel to IC with President and ST, read the previous YES Reports and calibrate with the COA Central Board. Motion by 3 SOH CB to require pre-YES paneling preparations, seconded by 2 SOH CB. Motion approved unanimously.
Approval of Minutes Motion by VP to adopt January 10 minutes by VP, seconded by 1 SOSE CB. Minutes adopted unanimously.
Budget Hearing Andujare: Tonight we have three units. Nutri week, SOM Sophs and SOSS Sanggu care of Theo. Fifteen minutes each. 8
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Nutrition Council Mondok: Among January's nutri projects are Cancer Awareness Month. The objective is to increase awareness. Concessionaires will highlight their anti-oxidants in their wares. Sanggu will provide the pertinent brochures starting January 24. The total budget is 330 pesos. Basically, it is 200 for the colored paper, and the rest is photocopying, split between the canteen and the concessionaires. If they want more they can photocopy it by themselves. Motion to approve budget by 2 SOM CB, seconded by 1 SOSE CB. Budget approved unanimously. 2 SOM SB Tanjangco: Here to present one project. It's headed by SOM but is done by all sophomores. This will be a minoring seminar, with pertinent information and brochures, etc. Total budget of 13,000 pesos. The bulk of this goes to the tents, because there needs to be 16 tents. This is 625 per tent for the entire week, giving 10,000 pesos plus set-up and labor. The rest is for promotional materials 1000 and brochures 1800. Andujare: Why's the venue Zen Garden? Tanjangco: That's where they wanted... Andujare: It would be cheaper if you moved it to somewhere already covered. Is there any specific reason, availibility? Tanjangco: That's what they wanted. Gomez: I think it's because they wanted to follow the trend of setting up in zen garden. Andujare: People flock there if there's food. If there's no food, it's hard to get attendance. I just want to know the rationale. Gaerlan: This is for the week? Tanjangco: Yes, it's for the week. Remo: Would the sophs like to defer to a later date or continue? Andujare: My recommendation is to look for a different venue, probably after SOSS presents, then ask for a rationale. Remo: Proposal will be deferred until after SOSS. SOSS SB Catalo: SOSS Week 2014. The bulk of the budget will mostly go to SOSS Week. It's because this was deferred for revision. It will be held from February 4 - 7. The main highlights include booths on red brick road, there will be SOSS profiles released, SOSS night, partnerships with different orgs, culmi activity from Psyche (BLT), a last lecture form Psyche, a pol sci lecture (POS week) in partnership with Assembly, partnership with DevSoc (Binhing Handog). Total cost for SOSS week P148,775. Remo: It will be done per project. 9
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Booths for a total of 43,000: Andujare: For the tarps, what size will they be? They should be 315 per unit. We have to keep in mind that we have an agreement with Intermatrix. It's 15 pesos per square foot. Remo: Is this your final proposal? Andujare: I want to know if these specifications are right to see if you're asking for the right amount. Remo: The allowance is 10% for a budget hearing. Are you okay with this? Andujare: Yes. Andujare: We approve not only the amount but also the nature of expense. Motion to approve budget by 2 SOSS CB, seconded by VP. Objection by FO. Andujare: Do you intend as SOSS Sanggu to get sponsors? Catalo: We're contacting companies. Andujare: Talk to DCR. Objection withdrawn. Budget approved unanimously. Video Promotion for a total of 3000: Gomez: Is this an alright amount? Remo: Yes. Andujare: Before you release this, I want you to coordinate with Sam of DPR, so you are consistent with all the branding. Catalo: Noted. Motion to approve budget by VP, seconded by 2 SOM CB. Budget approved unanimously. SOSS Night for a total of 56000: Andujare: Is the venue accessible? Catalo: Yes, it's in QC. Andujare: What's the deal with the Lounge? Catalo: Venue, good for 200-250 people, with food and drinks. It's bound to go down. Andujare: To remind you that freshmen cannot be given alcohol. We will be held reliable. Catalo: We have a security team that is being set up. Andujare: Remember that it's Shindig the next day. Yu: You need 275 attendees just to break even... There's no profit. Remo: Historically, SOSS projects don't make money. Motion to approve budget by 1 SOH CB, seconded by 2 SOH CB. Budget approved unanimously. 10
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Partnership with Psyche (BLP) February 1 for a total of 25000: Reyes: The culminating of SOH fest is also on February 1, in conflict. Yu: What are the terms of the agreement with Psyche? Catalo: Fund-raising with national mental health association. Yu: So are we funding a portion of their total? Andujare: What is the rationale behind including this? It's in a different week, it's in conflict with other Sanggu projects, and it doesn't seem like a fundraiser. Catalo: The President of Psyche said it's a fundraiser, and other events are in conflict, not just this one. What we're trying to do is build the community. SOSS Sanggu isn't that palatable to the community. Gomez: My problem is that it's in a different week. Catalo: Noted. Andujare: I share the same sentiments. If you really want to bring SOSS together, this isn't the way. Subsidizing their events isn't the only way to do this. I also have an issue with it being in a different week. What's the final cost, how much are the tickets? Gomez: I'm just curious. If SOSS Sanggu backs out from now, what happens? Mondok: The usual question with partnerships is that what's the involvement of Sanggunian besides funding. Lagonera: I think it's also the thrust of SOSS Sanggu. We haven't spent that much besides PlevSem. Since we're trying to build the SOSS Council, we really need money. This is what we're advocating. Motion to approve budget by FO, seconded by 1 SOH CB. YES 1 NO 12 2 SOSS CB Vice-President Finance Officer ARSA 1 SOH CB Budget denied. Partnership with Psyche: Last Lecture for a total of 440: Mondok: It's a regular event, right? So why are we funding it this year? Andujare: It's because it's in the thrust to work with their orgs. Yu: Just because the amount is much smaller doesn't change the fact that the issues are still arising. Catalo: Still for community-building. Yu: But Sanggu is not directly involved? Catalo: We're helping on logistics. Mondok: Marvin said that they want to help orgs, and this is a regular event. This is unfair because we're not helping ALL the other orgs. Andujare: Can't we have a different way of partnering up, like disseminating promos? 11
3 SOH CB 1 SOM CB 2 SOM CB 3 SOM CB
4 SOM CB 1 SOSE CB 2 SOSE CB 1 SOSS CB
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Motion to approve budget by ARSA, seconded by 1 SOH CB. YES 6 NO 7 Vice-President 3 SOM CB Finance Officer 1 SOH CB 1 SOSS CB ARSA 2 SOM CB 2 SOSS CB 3 SOH CB 1 SOM CB Budget denied. Partnership with Assembly: POS Week for a total of 5400:
4 SOM CB 1 SOSE CB 2 SOSE CB
Catalo: We're trying to bridge the community. This might be the fastest way to gain their trust. This is the first step. Hernandez: Most of the projects we advertise will be SOSS week activities. So we can't really just advertise. That's why we're paying for their budget. The least we can do is to pay for a bit of their budget. Andujare: When we partner up with other units, it's not only financial. We can also get sponsors because of our competent DCR. I really want to finance these projects, but it's just that I want to make good use of the money we have. Maybe we can look for sponsors for this? Hernandez: Do we have enough time? Andujare: We do, we just need to finalize ASAP. Gomez: When SOM partners with orgs, it's not money but actually coordinating with Deans, etc. Catalo: We're still finalizing... Mondok: They're the same week? What's POS week's theme? Catalo: Not yet released. Hernandez: If the budget has not yet been approved in the tie-ups, can we act as one CB to look for sponsors? Remo: DCR; central departments help everyone. Motion to approve budget by 4 SOM CB, seconded by 2 SOSE CB. Yu: I don't want the partnerships to be as shallow as funding. I understand that you need to develop relationships, but I believe that there are other mechanisms to tap into. And this talk will be open to everyone. But I think I can support this. Budget approved unanimously. Partnership with DevSoc: Binhing Handog for a total of 10,050: Yu: Why should we pay for the cupcakes if this is a fundraiser? We're literally doling out money for this. Andujare: Recommendationmaybe we can just pay for the promotional materials. Proposal has been amended, amount reduced to 4,300. 12
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Andujare: Why do you need to give tokens to partner organizations? Catalo: We weren't really the ones... Oh, no these, are for the NGOs, because they're setting up. They're bringing some of them to the SOSS week booths. Gomez: So what IS Binhing Handog? Catalo: They will set up a concessionaire's stand, and they will sell rice seeds. The funds will go to rural areas. Gomez: The initiative is okay. Is there any other way to help, though, besides promotions? Catalo: Well, this IS most of it. Motion to approve budget by ARSA, seconded by 3 SOH CB. Objection by 2 SOSS CB. Hernandez: what if we pay for the ingredients to make a cupcake? Yu: It goes against the principle. The point is to earn. Cruz: What happens is that when we get money, it's assured, so it's not a sale. Gomez: You have 5k, you're gonna buy cupcakes and sell them for 5k. Objection withdrawn. Budget approved unanimously. SOM SB Tanjangco: The minoring bazaar isn't a SOM initiative but a BC initiative. It will benefit everyone. Yu: Have you tried asking the SOM Dean for help? Tanjangco: They're contacting everyone. Yu: There's no help from anyone? Mondok: It's Dean Ang who owns the tent. Andujare: My recommendation is to approve this budget, but to still look for sponsors. Motion to approve budget by 4 SOM CB, seconded by 1 SOSE CB. Budget approved unanimously. Andujare: So far, that's all, except if there's an emergency. I want everyone to review the projects they've asked for a budget for. Spend money wisely. Motion by VP for five-minute recess, seconded by 2 SOH CB. Motion approved unanimously.
Meeting resumes at 7:44 PM Resolutions Hernandez: First resolution is on the Religious Support Act. We want to agree with it because of A5S2 of the Phil Const, and the Magna Carta reserves the students' right to practice their perspective. Every time there's a Mass, we allow people to practice their religion on campus, in our province. Our new plan is that we're going to talk to the Registrar and ask for the religious dominations, their populations. CM's office will coordinate with other religious leaders so that we know what materials to get. After a year, we will evaluate. The other part is that we will have religious leaders on call. 13
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Second resolution is the Students Counseling Act of 2014. The basis of this is the Magna Carta (the right to defend oneself and to be defended, etc.). We want there to be a standing committee, then training in the guidance office, and then a transitional period. This standing committee stands ready should a student have a disciplinary case. This counsel will orient and prepare a student in the case of a disciplinary case. All confidence will be there. We want Sanggu officers to be part of this, because we think that students would feel more comfortable with the people who chose to serve them. Gomez: Are the four standing committees in our constitution? So this will be added by approving this resolution? Reyes: It's the second resolution that has a standing committee. Dimla: There will be a multi-faith room...? Hernandez: There are no materials ready in it... Dimla: If ever, is there a space in the dorms for that? There should be one. Hernandez: Noted. Motion to adopt Religious Support Act by 2 SOSE CB, seconded by 2 SOM CB. Resolution adopted unanimously. Mondok: Have you asked the guidance council about how they'll prep the students? Hernandez: Dr. Gatmaitan has created a way to train the students. I know there's a process, just no specifics. Mondok: For the CFS: does the guidance council have a student arm? Dimla: None. Hernandez: When I went to the guidance office, they liked the idea because they're gonna monitor all the students for signs of suicide, etc. First of all, they said that they would be overworked and overqualified to handle disciplinary cases. Mondok: The four standing committees are there to relay concerns to admin, right? But this committee is student-to-student, so I see no link to admin. Maybe we could change the name? Reyes: Maybe we could make it a department? Lucero: If there are no CB members, then this really will be a department, team, or task force. Mondok: So there's no CB at all? Yu: Nick means that committees are exclusively CB. The nature of a task force is transitory, so usually if it's like that it will transition into something else. If it's a department it can be excluded or included at any time. Gaerlan: If it's your plan to make it a CB committee, can't the DC representative run this? Yu: Because of the conflict of interest involved. The President is usually accountable for the department because it's part of the cabinet. Mondok: Do you want an election? That can be done in a department, right? Yu: I think we're wasting too much time on this. This will start next school year. It is possible to just state that Sanggunian will be required to make a unit. Up to the interpretation of the next Sanggu. 14
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Motion by 3 SOH CB to adopt the Counseling Act of 2014, seconded by 2 SOSE CB. Resolution adopted unanimously.
CAP Article XIV. Lucero: Whenever we choose new COMELEC comms, the ones who choose are incumbent comms who will not apply, and the SJC magistrates. The complaint from COMELEC is that in the past few years SJC has not been participating. What happens is that it is only the COMELEC comms go. There are heavy implications because there is no more check-and-balance? These amendments are all proposals of the COMELEC. Hamoy: Why didn't SJC attend? Lucero: Will clarify. Lucero: Section 2E. This merges 2E and F from the original constitution. The proposal is that each of the five Comms including the Chief Comm will be in charge of one of the commission's offices, namely HR, Logistics, Communications, Secretariat, Finance. This is pretty reasonable, given that this is how they wish to do things. No one actually checks the COMELEC CIP (Code of Internal Procedures). Pulse voteunanimous. Lucero: Section 4. The electoral code is not here. What COMELEC to do is try and review after every semester, after FreshSpecEl and GenEl. Pulse vote: No objections ARTICLE XVII. Amendments or Revisions Lucero: Changed whole article. Section 1. Any amendment to or revision of this may be proposed by LB upon a 3/4 vote, or a constitutional convention. Rationale: to change the constitution, you need something more representative than 10% of the student body. Process becomes stricter, more the responsibility strictly of the Sanggunian. If the students aren't satisfied, settle in elections. This is part of the job of an LB Rep to represent constituent interests, including amendments. Theoretically LB represents 100% of student body. Mondok: Why was the 10% of the student body thing there? Lucero: Inherited, no documentation. Yu: Are there any other constitutions that allow student participation directly? Lucero: None. 15
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Yu: Concern is, people already aren't participating, we need not be too strict. Lucero: Counter is legitimacy. Gomez: Ryan's right, we have trouble getting people to participate, elections and this process. Most of the leaders we have are minority leaders. They have the right to amend. Keep the 10% to keep our options open. Mondok: Same line of thinking. It doesn't hurt to keep it in. Lucero: What I am considering is amendments or revisions. Request to annotate the differencerevisions are major structural changes. Doesn't remove the student body's right to propose amendments, but the task of providing for the implementation of this right is still LB. Hamoy: Legitimacy is the first priority, problem of the student body if they're not electing people properly. Cultural problem. Reyes: If student body won't participate, hassle for them to come up with 799 other people. Pragmatically speaking, for this revision. Lucero: Given that distinction, scrap section 2? Keep the 10% but reduce its ability to affect the constitution. Your CB Rep should be your assigned representative to the Sanggunian. How he votes or changes the constitution is up to him, with your intentions in consideration. Gomez: So are amendments proposable by 10%? Lucero: Yes. Major structural revisions, no, but changes in wording, clarificatory requests, student body. Hernandez: Referendum? Lucero: This is that. Hernandez: Why don't we just include that as a mechanism? If you want to change the structure but as a CB Rep your legislative agenda can't handle it... Lucero: Open to that mechanism. High threshold, particular way for the student body to bypass. These are still under the mercy of COMELEC. Plebiscite still has to be held. Yu: Technical definition yet of amendment or revision? Lucero: Yes. Revision is structural change. Principles can be changed as an amendment. If it touches on structure of the Sanggunian, it's a revision. Actual explanation will take longer. Clearly stated in other legal documents. Yu: So new positions can only be made by LB? Lucero: Or a Con-Con. Yu: So the power to create positions comes from people with positions? Hamoy: Rationale is that if anyone can make a position, then can be tailor-fit for specific people. Lucero: Yes. Safeguard is that an officer who is part of LB or Con-Con cannot run for a newly created position during the first year. Section 3. Lucero: LB can call a Con-Con through 2/3 vote of members. Responsibility of LB, chosen by them to discharge its functions. 16
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Gomez: If I were a student and the issue doesn't affect overall structure, why would I care about that? Lucero: People can still amend principles. Informal pulse on proposed reforms: N2, Y11 Lucero: Expect the culture of bad elections. You can still complain to your CB Rep. Gomez: Your logic is, propose this so they're forced to elect wisely. In essence, you give them negative reinforcement? They don't vote, you do this, downward spiral. Mondok: You can't blame us for expecting bad elections. The revision is based on that too. How to increase the legitimacy. For me, I want to decentralize the power and respect people. Give the, more options. Hamoy: Trying to point out that one of the foundational principles of democracy is the legitimacy. If the culture affects that, doesn't change that. Have to attack with vote wisely culture change. Lucero: Pestered by particular constituents for this amendment. There's a Supreme Court ruling that backs the purpose of limiting the capacities of the 10%. Main argument 10% of the constituency can't represent the rest. Government can, in theory. ARTICLE XV. Appointments and Vacancies Lucero: Discussing last Monday how vacancies should be filled. Suggestion is to discuss this with the old structure. What happens if there's no elected rep? Three optionsgive each SB free rein, let ExeComs appoint reps with no process, or let each rep have some semblance of legitimacy by getting signatures of 50% + 1 of the constituency. Wild scenariosimagine MGT course reps. Should be fun. System proposalthree scenarios. 30 > Get 50% + 1 30 Same. > 30 16 people. 17
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For big courses with less course reps than divisible by 30, dissonance. But this is not our only line. Also need approval of ExeCom. Reyes: Do you need 16 for every additional rep? Yu: About the number of 16's? Nine possible Management course reps if four got elected, what happens to the five slots? Unahan? Lucero: They apply with those signatures, ExeCom chooses one. Yu: Personal opinion, OICs have always been the floofy in-between. No one has been able to define how they fall under. Sufficient reason to maintain the floofy in-between. Example, block reps who weren't elected before became OICs, then got their block to vote for them. If you legitimize OICs as a position, might damage relationship to electoral process. Keep it malabo, malabo for a reason. Lucero: Five years ago, SOH was empty, we were appointing from nothing. We need to have a system of appointments that allows for coming from nothingness. Other side is that the arena where they meet, Sanggunian legitimacy, is a flat system. When they meet, if appointed through different SBs, they are still the same rep. New questionhow to reconcile the dissonance between SB practices? Reyes: Legitimize OICs above block and course rep level? Lucero: Let SBs retain that certain [flexibility]. Mondok: Agree with Juno. Lucero: Think we also need to propose new number of course reps. 2012 commission proposed new structure. Makes sense. 30 + 50% + 1 Cases for block size: < 30 One rep. 30 One rep. 45 One rep. 46 Two reps. 60 18
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Number of constituents >= 30 + 15x, where x is the number of additional reps Constituents/15 >= x + 2 Mondok: Agree with this. My course reps are responsible for assigned constituents, even without block system. Elicao: Vouch for that. When I was CB Rep, we had appointed "block reps" even in third and fourth year. Like our elected ID Rep was from E2, but we appointed people for E1 and E3. Yu: Effectively doubles the number of course reps in SOM, certain sectors of SOSS and SOSE. Yu: Situationwe only have next week for CAP. Waiting for SJC's submission which we might have already. We only have Monday and Friday. Last Monday, we barely made quota. We will need all of your commitment. Two optionseither we do it on Monday, or we do it on Friday non-stop. Proposaldo not continue the contentious discussions, forward the minor tweaks. Either we continue on Monday, quorum will be difficult as it's hellweek for many, or Friday where we just keep going. We can have Nick arrange na lang. Does anyone have additional agenda points for Friday that they're anticipating? The three hours should be enough. What do you think will be best for scheduling? Friday, start at 6pm. Here is the taskprocess was an attempt to get more people involved. Did not happen. Clearly, still the same thing. Given that that is the case, am not confident that we should make significant changes. Go back to tweaks, that's what the time and the attendance has allotted for. Finish everything on Friday. Assignment, every CB Rep has to find a way to promote everything. Nick is already condensing all the information. All of you are required to promote to all your constituencies. Tell them about it. On Friday, vote for them, if they can come, have them arrive. Major promotional efforts. These will be promoted during election, but final reading on Friday. Let's make it count.
Announcements Dimla: Please attend Arete 2014. Lots of good events. Also music fest on Feb 1. Motion to adjourn by 2 SOSE CB, seconded by 2 SOM CB. Motion approved unanimously, meeting adjourned. 19
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Prepared By: Miguel Franco Ignacio M. Hamoy Secretariat Team Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Antonio Rafael N. Elicao Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila Jan Nikko I. Dela Paz Secretariat Head Office of the Secretary-General Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila
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CENTRAL BOARD

CENTRAL BOARD MEETING Date: January 13 & 17, 2014

3 SOH CB 1 SOM CB 2 SOM CB 3 SOM CB

4 SOM CB 1 SOSE CB 2 SOSE CB 1 SOSS CB

4 SOM CB 1 SOSE CB 2 SOSE CB

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