2013

User Manual
For Version 1.0
Let us help you in using Print Media Manager Application.

PRINT MEDIA MANAGER

Saurabh Anand
Print Media Manager
9/14/2013

User Manual 2013

TABLE OF CONTENTS
Login Application......................................................................................................................................................................................... 4
Database Connector.................................................................................................................................................................................... 4
Settings ............................................................................................................................................................................................................ 5
Add New Employee ................................................................................................................................................... 5
Add New User............................................................................................................................................................ 5
Block User.................................................................................................................................................................. 6
Reset User Password ................................................................................................................................................. 7
Change Password ...................................................................................................................................................... 8
Logout........................................................................................................................................................................ 8
Distributor ...................................................................................................................................................................................................... 9
Add New Distributor ................................................................................................................................................. 9
Receive Payment ..................................................................................................................................................... 10
Newspaper Sale ...................................................................................................................................................... 11
Report Generation .................................................................................................................................................. 11
Other Government Owned Organization .........................................................................................................................................12
Add New Organization ............................................................................................................................................ 12
Add New Advertisement ......................................................................................................................................... 13
Receive Payment ..................................................................................................................................................... 13
Organization Reports .............................................................................................................................................. 14
Update Organization Information ........................................................................................................................... 15
Private Companies ....................................................................................................................................................................................15
Add New Company .................................................................................................................................................. 15
Add New Advertisement ......................................................................................................................................... 16
Receive Payment ..................................................................................................................................................... 17
Update Company Information ................................................................................................................................ 17
Private Companies Reports ..................................................................................................................................... 18
Davp ................................................................................................................................................................................................................19
Login ........................................................................................................................................................................ 19
Release Details ........................................................................................................................................................ 20

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Payment Details ...................................................................................................................................................... 20
Release Report & Payment Report ......................................................................................................................... 21
Expenditure .................................................................................................................................................................................................22
Add New Printer:-.................................................................................................................................................... 22
Add NEW PAPER Supplier: - .................................................................................................................................... 22
Add New Transporter:-............................................................................................................................................ 23
New EXPENSE:- ........................................................................................................................................................ 23
Add Expenditure (Printer): - ................................................................................................................................ 24
Add Expenditure (Paper Supplier): -.................................................................................................................... 24
Add Expenditure (Transporter): - ........................................................................................................................ 25
Credit Amount: -...................................................................................................................................................... 25

User Manual 2013

LOGIN APPLICATION
Before Login in your unique user id must be created by the admin.
When you login for the first time you password will be same as your login id. After successful login
you will be directed to change password screen automatically, you have to use this password from
next time when you try to login in application.

DATABASE CONNECTOR
If you want to change the SQL server then you have to click on Change Server link displayed on
Login Screen itself. After clicking on Change Server link, application will direct you to the change
server form. To refresh the server list you have to click on refresh image.Enter your database user id
and password.Select the
AdvertisementManager as the Database
name and click on save button.your database
is saved for next login.

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SETTINGS
ADD NEW EMPLOYEE
Only Admin and Special permission user can add new employee. Without adding a employee
details, you can create an application user.

ADD NEW USER

Admin and User with special permission can only Add New User.
Three roles are there: I.
II.
III.

Admin -> Can have all the permissions.

Special Permission > Can have all the permissions like admin.
General > Will have restricted permission like he cant generate report and perform update operation.

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BLOCK USER
Only Admin and Special permission user can block user. You can block any user from accessing
the application by seleting Block User from setting tab.

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RESET USER PASSWORD

If the user has forgot his/her password the admin/special permission user can reset his/her
password.After reseting password will be same as the user name of the user.

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CHANGE PASSWORD
Any user can change his/her password.For changing your password,you have to select Change
Password from settings tab.

LOGOUT
To close the application you can directly click on the cross mark present at the control box or
you can select Logout from settings tab.

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DISTRIBUTOR

Firstly, you have to add a distributor as without adding new distributor, you cannot perform distributor related
operations.

ADD NEW DISTRIBUTOR

To add new distributor you have to select New Distributor from distributor tab.

After adding distributor you can add todays sale, receive payment or you can update a
distributor details.

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RECEIVE PAYMENT
In order to receive payment you have to select Receive Payment option from the distributor tab
and you have to enter the respective details.

Similarly, you can select Update option from distributor tab for updating information related to
distributor.

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NEWSPAPER SALE
You have to click on NewspaperTodays Sale tab for updating every day sale details.This will
help you in billing for particular distributor.

The billed amount will be calculated automatically based on the No of copies sold and Cost(per
Copy).

Formula = No of Copies Sold * Cost(per Copy)

REPORT GENERATION
Three types of report is generated to track the sale s and payments and transactions namely
Sale Report , Payment Reportand Transaction

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OTHER GOVERNMENT OWNED ORGANIZATION
ADD NEW ORGANIZATION
Without adding a new organization you will not be able to perform operation like adding a new
advertisement, receiving payment and viewing report.
To add new organizations go to Government->Other->Add New Organization.

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ADD NEW ADVERTISEMENT
After adding organization name you can accept advertisement s from that organization.
While receving advertisement amount is calculated automatically based on the length and
breadth,cost( Pr SqCm), and Vat.

RECEIVE PAYMENT
You can receive payment later also by selecting Receive Payment option from Government >Other->Receive Payment.

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ORGANIZATION REPORTS
Three types of report is generated to track the sales and payments and transactions namely
Sale Report , Payment Reportand Transaction.
Sample Transaction Report image is shown here: -

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UPDATE ORGANIZATION INFORMATION
Only admin and special access user can update the Organization information.
For updating information go to Government->Other->Update.

PRIVATE COMPANIES
ADD NEW COMPANY
Without adding a new company you will not be able to perform operation like adding a new advertisement,
receiving payment and viewing report.
To add new organizations go to Commercial-> Customer Details.

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ADD NEW ADVERTISEMENT

After adding company name you can accept advertisement s from that company.
While receving advertisement amount is calculated automatically based on the length and
breadth,cost( Pr SqCm),Discount offered, and Vat.

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RECEIVE PAYMENT
You can receive payment later also by selecting Receive Payment option from Commercial >Receive Payment.

UPDATE COMPANY INFORMATION

Only admin and special access user can update the Company information.
For updating information
go to Commercial->Update.

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PRIVATE COMPANIES REPORTS
Three types of report is generated to track the sales and payments and transactions namely
Sale Report , Payment Reportand Transaction.
Sample Advertisement Report image is shown here: -

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DAVP
When you are working with DAVP then the application will work quite slow as in the backgroud it opens the
DAVP website. You will have three features i.e Release Details , Payment Details and Report generation.

LOGIN
To login in DAVP go to Government->DAVP->Login

You have to use your DAVP login credentials

User Manual 2013

RELEASE DETAILS
You will have multiple downloads and print RO option but make sure you are not clicking on it as in
background it will read automatically the area and will calculate the total amount. You can click on these
options ones total amount is populated in all the fields.

If you click on Home then you will able to browse Payment Details without login in, but if you click on
Exit you have to login again.

PAYMENT DETAILS
For viewing your
payment got to
Government->Davp>Payment Details.

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RELEASE REPORT & PAYMENT REPORT
Report will be generated based on what you have viewed in release details and payment details.
For report generation Click Reports->Government->DAVP-> Advertisement/Payment.

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EXPENDITURE
If you want to add new expense and credit amount in Printer/Paper Supplier/Transporter account then first
you have to add Printer/Paper Supplier/Transporter details.

ADD NEW PRINTER:You can add new printer by clicking on Expense -> Printer Details.

ADD NEW PAPER SUPPLIER: You can add new paper supplier by
clicking on Expense -> Paper Supplier
Details.

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ADD NEW TRANSPORTER:You can add new transporter by clicking on Expense -> Transporter Details.

After adding at least one Printer/Paper Supplier/Transporter details, you will be able to add new expense
and credit amount in the account of Printer/Paper Supplier/Transporter.

NEW EXPENSE:You can add new expense by clicking on Expense - > New Expenditure. For adding expenditure
corresponding to Printer/Paper Supplier/Transporter, select the respective options from the Expenditure
IN list.

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ADD EXPENDITURE (PRINTER): -

ADD EXPENDITURE (PAPER SUPPLIER): -

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ADD EXPENDITURE (TRANSPORTER): -

CREDIT AMOUNT: You can the amount paid to the Printer/Paper Supplier/Transporter. For adding payment details select
Expense -> Credit.
To Credit amount in balance sheet of Printer/Paper Supplier/Transporter, select the respective options from
the SELECT TYPE list.

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CREDIT (PRINTER):The balance will be visible based on the printer selected.

CREDIT (PAPER SUPPLIER): The balance will be visible based on the printer selected.

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CREDIT (TRANSPORTER): The balance will be visible based on the printer selected.