Development Planning

Creating an Individual Development Plan

Training January 2014

AGENDA
Philosophy Individual Development Plan in Taleo Development Planning Creating a Development Activity Linking a Development Activity Creating a Development Activity linked to Custom Context Updating a Development Activity Removing a Development Activity Archiving a Completed Development Activity Printing your Development Plan

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Philosophy
Swissport supports and encourages you to build your skills and increase your learning opportunities to continuously add value for yourself and the organisation. Working with your manager, create your own development plan to succeed in your current role and plan for your future career aspirations. The best approach is a blended one where:
70% of your development occurs in your day-to-day job through new skills you acquire, competencies you master and challenges you meet 20% through mentoring, coaching & feedback 10% through training courses and education

The starting point to create your individual development plan is to identify the key requirements of your job and goals that are responsible for successful performance - check with your manager for feedback It should address competencies, skills and knowledge to grow in your current role & at the same time consider career aspirations and the organisation's future needs Focus on the gap between existing and required capabilities. A good development goal is stated in behavioural terms and measured over time to ensure progress:
Knowledge I will know Skills I will be able to Behavior I will be observed to
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Individual Development Plan in Taleo

My Development Plan in Taleo is the main location from which each employee can add, edit, update the progress status and add comments to their individual development plan. Each employees development plan is also accessible by the employee's manager, with the same rights as those granted to the employee. The individual development plan is created by the employee in discussion with managers. Approval of costs associated with development is the responsibility of the manager. It can include different types of activities: formal and informal activities Benefits: One central location from which employees can manage all their development activities - My Development Plan in Taleo The development plan is not time-bound and can extend into the future., i.e. a development activity can be for three months or two years. Easy monitoring, transparency and updating of progress against plan between manager and employee. All actions related to the activities in the development plan are tracked and shown in the History tab. Any completed activities can be moved to an archived view of the plan. The development plan is printable in PDF format.
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Development Planning

Creating a Development Activity:

Click on My Development Plan in quick links If a development plan has never been created by the employee, click Create to create the development plan. Note that the Create button only appears the first time a plan needs to be created.

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Development Planning

Creating a Development Activity:

Once the development plan becomes available, click on the sign to create a new development activity

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Development Planning
Creating a Development Activity:
In the Create a Development Activity window, enter the name of the new activity. Also enter a brief description. The Start Date of the activity by default is set to the current date. Update the Start Date if necessary. Enter the Due Date. Click Next. You can link your development activity to a competency in your talent profile, a goal item in your goal plan or you can create a custom context to link. From the drop-down menu, select the desired context: Competency, Employee Goal or Review Item. In this example, we will link this activity to the Employee Goal, Taleo Performance. Click to select the goal item. Click OK. The activity is added to the development plan.

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Development Planning
Linking a Development Activity to Goal or Competency Item(s):
You can further link your newly created development activity to other context items such as a competency. From the list of development activities, click on the arrow beside the activity name to open a sub-menu and then click on Link From the dropdown menu, select the desired context: Competency. In this example, we will link the activity to two competencies, Building Partnership and Personal Development. Click to select the item. Click OK. The activity is now linked to goal and competency items.

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Development Planning
Creating a Development Activity Linked to Custom Context:
To create a new activity, click on the sign. In the Create a Development Activity window, enter the name of the new activity, Hogan/LVI. Enter a brief description. The Start Date of the activity by default is set to the current date. Update the Start Date if necessary. Enter Due Date, if applicable. Click Next.

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Development Planning
Creating a Development Activity Linked to Custom Context:
You can link your development activity to a competency in your talent profile, a goal item in your goal plan or you can create a custom context to link. Click on Create custom context button In the Context window, type in the name or title of the custom context, Hogan/LVI and then click on sign. The context is created. Click OK. The system will prompt you to accept the changes. Click OK.

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Development Planning
Creating a Development Activity Linked to Custom Context:
You can link your development activity to a competency in your talent profile, a goal item in your goal plan or you can create a custom context to link. Click on Create custom context button In the Context window, type in the name or title of the custom context, Hogan/LVI and then click on sign. The context is created. Click OK. The system will prompt you to accept the changes. Click OK. Select the Custom Context created and then click on sign to add to Selected section. Click OK. The activity is added to the development plan.

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Development Planning
Updating a Development Activity:
From Employee Center, access My Development Plan. From the list of development activities, click on the name or title of the development activity that you would like to update. You can update the following fields within a development activity: Name, Description, Status, Start Date, Due Date, Measurement (Qualitative or Quantitative), Measurement Text, Comments (Add, Edit or Remove) Once you have updated any of the above information, please make sure to click on the Save icon to save your updates/changes.

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Development Planning
Removing a Development Activity from a Development Plan:
From Employee Center, access My Development Plan. From the list of development activities, click on the arrow beside the activity name to open a sub-menu and then click on Remove from Plan OR you can also select a development activity and then click on icon to remove the activity. On the confirmation pop-up, click on Yes. The activity is now removed from the development plan. Click on Save icon to save the development plan.

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Development Planning
Archiving a Completed Development Activity:
From Employee Center, access My Development Plan. From the list of development activities, click on the completed development activity name to open the activity detail page. Click on Archive button. The system will request you to confirm. Click Yes to archive the development activity. IMPORTANT: Once a development activity is archived, you cannot un-archive it or update/remove from the development plan.

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Development Planning
Archiving a Completed Development Activity:
The page refreshes and the development activity is now archived. Go back to the main development page. You will notice that the archived development activity no longer appears in the main development plan page under Activities tab. Click on Archived Activities tab. All archived activities are available. You can click on the name to see more details of the archived activities.

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Development Planning
Printing your Development Plan:
From Employee Center, access My Development Plan. From the menu, click on the Print icon. A new window opens and a copy of the entire Development Plan is created in PDF format (including both current and archived activities). You can either save the document in your computer for later retrieval or print the development plan for your records.

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For inquiries, please contact: Frances Nunan

Corporate HR Project Manager frances.nunan@swissport.com

Afroze Qasim

Global HRIS Project Lead/Taleo Systems Administrator afroze.qasim@swissport.com / taleosupport@swissport.com

Swissport International Ltd. P.O. Box 8058 Zurich-Airport Switzerland Phone +41 43 812 20 20 Fax +41 43 321 29 02 contact@swissport.com www.swissport.com

Afroze Qasim Training Version 1 Development Planning, January 2014