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While it's usually not necessary to relocate the offline cache used by an Exchange account, it is possible to move it to another folder or partition. For the most part, it only makes sense to move it if the C: drive is full. Outlook 2013 IMAP and EAS (Outlook.com/Hotmail) ost files are moved using the ForcePSTPath key.
Moving the offline cache so its easier to back it up is generally pointless: it's an offline copy of your Exchange mailbox and it can only be opened by the account that created it. If you try to use an old cache file, Outlook will complain that it doesn't match the server mailbox. If the server fails and there is no server backup, the contents of the current, most up-to-date *.ost should be used to repopulate the server. In short, if you want a usable backup of your mailbox, export the contents to a *.pst file instead of including the *.ost in a backup file. If you need to recover data from an orphaned ost file, I have a list of commercial recovery software listed at Convert an Offline File (.ost) to a Personal File (.pst) With that disclaimer out of the way, if you do need to relocate the offline file, you can move it using the following steps. If you are moving an .ost file, you need to create the ForceOSTPath registry value before adding the account to your profile.
You need to use one of two methods to move the ost file and both involve a new profile. If you are making a new profile, you can use ForceOSTPath registry key. Or you can move the .ost file and create a new profile in the Control panel, Mail applet and point it to the new location.
1. Copy your .ost file to the new location. You can skip this step if you want to create a new .ost file.
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4.
Click Add
5. 6. 7.
Type a name for your new profile, click OK Enter your username and password and let Outlook find your account information Select the Change account settings option, and then click Next
8.
On the Advanced tab, click Outlook Data File Settings. (2) Click Browse (3), browse to the .ost file that you copied in step 1, and then click Open. If you want to create a new .ost file, browse to the new location, enter a filename, and then click Open. Outlook will create the new .ost file. OK your way back to the Mail profile dialog Click Always use this profile (shown in second screenshot), select the new profile that you created, and then click OK to close the dialog
Tip: You can jump to the ost location in Windows XP, Vista, or Windows 7/8 by typing or pasting this command into the address bar of Windows Explorer and pressing Enter: %USERPROFILE%\Local Settings\Application Data\Microsoft\Outlook
Open the registry editor and browse to this key (create it if it doesn't exist). Create a string value named ForceOSTPath and add the path. (You can use variables if you are using group policy to push it out to your users.) Outlook 2013
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Outlook 2010
HKEY_CURRENT_USER\Software\Microsoft\Office\1-.0\Outlook E !a"#a$le%Stri"&%'alue(%)orceOST*at+ 'alue%#ata(%full%!at+%,ou%wa"t%to%use
Outlook 2007
HKEY_CURRENT_USER\Software\Microsoft\Office\1..0\Outlook E !a"#a$le%Stri"&%'alue(%)orceOST*at+ 'alue%#ata(%full%!at+%,ou%wa"t%to%use
Outlook 2003
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook E !a"#a$le%Stri"&%'alue(%)orceOST*at+ 'alue%#ata(%full%!at+%,ou%wa"t%to%use
Common variables
Variable %APPDATA% %LOCALAPPDATA% %USERPROFILE% %WINDIR% Typical value (May vary) C:\Users\{username}\AppData\Roaming C:\Users\{username}\AppData\Local (default for OST files) C:\users\{username} C:\Windows
More Information
The steps to move IMAP, POP, Sharepoint or Internet calendar pst files are similar, but cache files used by the Outlook Connector can't be moved. Outlook 2007, 2010, and 2013 support the ForcePSTPath registry value, which changes the default *.pst path for POP3, IMAP, and SharePoint data files. See How to move the IMAP personal folder (*.pst) for more information.
Diane Poremsky
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