TECHNICAL SPECIFICATION

SCENARIO (BUSINESS AREA):

PROJECT IDENTIFICATION
Project Name

CPI/Project Number

POCO LTD Profitability Project

Customer Name

Project Type
(CBI, Implementation, CSS, Upgrade, Internal, other)

Implementation
Customer Number

Planned Start/Finish

POCO Ltd
SAP Project Manager

Maria Wei

Customer Project Manager

Partner Project Manager

N/A

TABLE OF CONTENTS
1.0 FUNCTIONAL SPEC ID.................................................................................................6
2.0 DETAILED DESIGN......................................................................................................6
2.1 Critical Design Considerations..............................................................................6
2.2 Security..................................................................................................................6
2.3 BEX Report Information.......................................................................................6
2.4 Output Format........................................................................................................7
2.5 Variables Selection................................................................................................8
2.6 Filters / restrictions................................................................................................8
2.7 Hierarchies.............................................................................................................8
2.8 Free Characteristics...............................................................................................8
2.9 Default View..........................................................................................................9
2.10 Graph / Chart Type............................................................................................10
2.11 Conditions..........................................................................................................10
2.12 Exceptions..........................................................................................................10
2.13 Reconciliation Process.......................................................................................10
2.14 Enclosures..........................................................................................................11
2.15 Report Links......................................................................................................11
3.0 BUSINESSOBJECTS FRONT END DESIGN.............................................................12
3.1 Universe ..............................................................................................................12
3.1.1 New Calculated or Restricted Key Figures..............................................12
3.1.2 New Filters...............................................................................................12
3.1.3 Custom Hierarchy....................................................................................12
3.1.4 List Of Value............................................................................................12
3.2 WebI....................................................................................................................13
3.2.1 Input Parameters......................................................................................13
3.2.2 Filters.......................................................................................................13
3.2.3 Drill .........................................................................................................13
3.2.4 Drop Down...............................................................................................13
3.2.5 Alert.........................................................................................................13
3.2.6 Sort...........................................................................................................13
Page 3 of 22

3.2.7 WebI Layout Screen Shot........................................................................14

3.3 Xcelsius................................................................................................................15
3.3.1 QaaWS.....................................................................................................15
3.3.2 Live Office...............................................................................................15
3.3.3 Directly to Query.....................................................................................16
3.3.4 Flat File....................................................................................................16
3.3.5 Xcelsius Layout Screen Shot...................................................................16
3.4 MS Analysis.........................................................................................................17
3.4.1 Input Parameters......................................................................................17
3.4.2 Filters.......................................................................................................17
3.4.3 Fields........................................................................................................17
3.4.4 Hierarchy..................................................................................................17
3.4.5 Calculated Key Figures/ Restricted Key Figures.....................................18
3.4.6 MS Analysis Layout Screen Shot............................................................18
3.5 Crystal Reports....................................................................................................19
3.5.1 Input Parameters......................................................................................19
3.5.2 Filters.......................................................................................................19
3.5.3 Fields........................................................................................................19
3.5.4 Hierarchy..................................................................................................19
3.5.5 Calculated Key Figures/ Restricted Key Figures.....................................20
3.5.6 Crystal Layout Screen Shot......................................................................20
3.6 BOBJ Schedule and Broadcast............................................................................21
3.6.1 Schedule...................................................................................................21
3.6.2 Broadcast..................................................................................................21

Page 4 of 22

General Object Overview

OBJECT OVERVIEW

Object ID

Business
Process

SAP Release

SAP
Module

Object Type

( X ) BEX Report
( ) Dashboard Designer
( ) Crystal
( ) WebI
( ) MS Analysis
( ) Others Please sepcifiy

Object Title
Object Description
Mock Up ID / Name
Cycle of Testing /
Sprint Cycle

Required
Development
Completion
Date

Complexity of Object

Priority

SAP Transaction
Name

SAP
Program
Name

Similar SAP
Transaction

Similar SAP
Program

N/A

N/A

FS CONTROL
Functional Consultant
Author and Phone
Number

<Customer>
Process Owner
and Phone Number

Planned Date of FS
Completion

Actual Date of FS
Completion

FS Approved By

FS Approval date

Other Contact and

Phone Number

Other Contact and

Phone Number

Page 5 of 22

__/__/____

1.0

FUNCTIONAL SPEC ID
Do
cu
me
nt
Nu
mb
er

User Requirement Reference

RD
D_
FI_
00
1

2.0

DETAILED DESIGN

Describe the design of the report.

This section should be written with sufficient detail that would allow someone unfamiliar with the
report to understand how the report accomplishes its goals, without looking at code.

2.1

Critical Design Considerations

Describe elements that may place limitations or constraints on the report, such as
interconnection/integration with other systems, dependency with master data, loading schedule
etc.

2.2

Security

Describe how the report addresses security requirements, including access levels, permission
sets, security roles, password protections, etc.

2.3

BEX Report Information

Last Update
Name of Query
Report Requestor
Report
Navigational Area
Report Validation
Higher Level Metrics
Business Decisions

MM/DD/YYYY HH:MM:SS (Enter in Date and Time)

XGLB_InfoArea-Technical-Name_InfoCube-Tech-Name_QXXX
Name:
Location:
Department:
Global/Shared/Local
Is the report from Supply Planning, Demand Forecasting, WCH,
Pharma, BioTech, etc,
Is This report GMP or Non-GMP
(If applicable)
Which Business Decision area does this report support?

Page 6 of 22

Last Update
Business Process

Data Refreshment Rate

Source System

2.4

MM/DD/YYYY HH:MM:SS (Enter in Date and Time)

Which global model process does this report belong to?
Planning
Manufacturing
Preventive (Plant) Maintenance
Real-Time, Daily, Weekly, Bi-Weekly, Monthly

Output Format

From the System:

Insert a screen shot of the design

Insert a screen shot or a mockup of how the report is supposed to look when run in production

Page 7 of 22

2.5

Variables Selection

The following variables are used in the report: (these are the variables that are visible in the
selection screen)
Characteristic

2.6

Type (Mandatory or
Optional)

Description

Filters / restrictions

The following details are filtered and are not available for drill down in the report:
Characteristic

2.7

Filter/Restriction

Description

Hierarchies

The following additional drilldown details are available: (these are the Free Characteristics)
Hierarchy Name

2.8

Characteristics

Free Characteristics

The following additional drilldown details are available:

Free Characteristic

Filter/Restriction

Page 8 of 22

Description

2.9

Default View

This report lists the following details by (Enter the Characters/Key Figures here in the order it
appears in the report) in the default view:
Report Format
The Report Format section documents the layout of the report.
Default Rows
This section lists the characteristic(s) that make up the default rows of the report.
Characteristics/Attributes/
Structure/ Hierarchy Name

Include any
Filters/Restrictions/Sorting/
Summation

Description

Default Columns
This section lists the characteristic(s) that make up the default columns of the report.
Characteristics/Attributes/
Structure/ Hierarchy Name

Include any
Filters/Restrictions/Sorting/
Summation

Page 9 of 22

Description

2.10

Graph / Chart Type

This section determines the basic layout of the report. Place an X in the appropriate box, and/or
place an X in the appropriate box if the report layout contains a chart or graph. Specify Y if the
graph/chart is 3-dimensional.
Graph/ Chart Type

3-D (Y or Blank)

None
Column
Bar
Lin
Pie
Scatter
Area
Doughnut
Radar
Surface
Bubble
Other /(Specify)

2.11

Conditions

If Any
Condition (Active Y/N)

2.12

Description

Exceptions

If Any
Exception (Active Y/N)

2.13

Description

Reconciliation Process

This section will contain the reconciliation process in detail for Data validation purposes

Page 10 of 22

2.14

Enclosures

Enclose/Attach a sample of the report to be used as a model for the new report design. This
sample can be in any format (screenshot or mockup in a word/excel)

2.15

Report Links

This section will contain links to the report in different environments.

Page 11 of 22

3.0
3.1

BUSINESSOBJECTS FRONT END DESIGN

Universe

Universe Information
Universe
Underlying Query Tech Name
Underlying Query Func Name
Universe Functional Name
Universe Technical Name
Universe Designer Developer
(Only if universe is New)

3.1.1

Description

Custom Hierarchy

Key Figure Name

3.1.4

Description

New Filters

Key Figure Name

3.1.3

Functional name of Universe

ZBU_InfoArea-Technical-Name_InfoCube-Tech-Name_QXXX
Name:
Extension:

New Calculated or Restricted Key Figures

Key Figure Name

3.1.2

Existing Universe
New Universe

Description

List Of Value

Key Figure Name

Description

Page 12 of 22

3.2

WebI

WebI Information
WebI Functional Name
WebI Universe Name

3.2.1

Input Parameters

Data Available

3.2.2

Description

BW Field

Enable/ Disable

Drop Down

Data Available

3.2.5

BW Field

Drill

Data Available

3.2.4

Description

Filters

Data Available

3.2.3

Functional name of Universe

ZBU_InfoArea-Technical-Name_InfoCube-Tech-Name_QXXX

Enable/ Disable

Alert

None
3.2.6

Sort

None

Page 13 of 22

3.2.7

WebI Layout Screen Shot

Paste WebI Format Here

Page 14 of 22

3.3

Xcelsius

Xcelsius Information
Xcelsius Functional Name
Xcelsius Connection

3.3.1

QaaWS (go to 9.3.1)

Live Office (go to 9.3.2)
Directly to Query (go to 9.3.3)
FlatFile (go to 9.3.4)

QaaWS

QaaWS Name

3.3.1.1

Prompt

Data Available

3.3.1.2

BW Field

Description

BW Field

Filters

Data Available

3.3.2

Description

Live Office

Live Office Name

3.3.2.1

Live Office Connections

Report Name

Description

WebI/ Crystal
WebI
WebI
WebI

3.3.2.2

Crystal
Crystal
Crystal

Additional Calculations

Calculation

Description

Live Office Name

Calculation

Live office the calculation below

to

Page 15 of 22

3.3.3

Directly to Query

Query Name

3.3.4

Flat File

Flat File Name

3.3.5

Description

Xcelsius Layout Screen Shot

Paste Xcelsius Format Here

Page 16 of 22

3.4

MS Analysis

Crystal Report Information

MS Analysis Report Functional
Name
backend Query Technical Name
MS Analysis Database

3.4.1

Input Parameters

Data Available

3.4.2

BW Field

Description

BW Field

Description

BW Field

Fields

Data Available

3.4.4

Description

Filters

Data Available

3.4.3

Query
Infocube/ DSO
ECC

Hierarchy

Data Available

Description

BW Field

Page 17 of 22

3.4.5

Calculated Key Figures/ Restricted Key Figures

Data
Availabl
e

3.4.6

Description

MS Analysis Layout Screen Shot

Paste MS Analysis Format Here

Page 18 of 22

BW
Field

3.5

Crystal Reports

Crystal Report Information

Crystal Report Functional Name
MS Analysis Database

3.5.1

Input Parameters

Data Available

3.5.2

BW Field

Description

BW Field

Description

BW Field

Fields

Data Available

3.5.4

Description

Filters

Data Available

3.5.3

Query
Infocube/ DSO
ECC

Hierarchy

Data Available

Description

BW Field

Page 19 of 22

3.5.5

Calculated Key Figures/ Restricted Key Figures

Data
Availabl
e

3.5.6

Description

Crystal Layout Screen Shot

Paste Crystal Format Here

Page 20 of 22

BW
Field

3.6
3.6.1

BOBJ Schedule and Broadcast

Schedule

Reports
Report Name
Report Location in Infoview
Time:
Frequency

3.6.2

Description

Broadcast

Reports
Report Name
Report Location in Infoview
Time:
Frequency
To Whom

Description

Page 21 of 22

Document History
AUTHORS & PARTICIPANTS
Role

Name

Business System Analyst

Project Process Owner
Business Unit Process Owner
Consultant
Workshop Participant

REVISION HISTORY
Date

Document Version

Document Revision
Description

REVIEWED AND APPROVED BY

Name
Title

Date

Business System Analyst

Project Process Owner
Business Unit Process
Owner
Corporate Process Owner
Internal Audit

Page 22 of 22

Author

Approved