HR Personnel (Manpower)

Procedures/ (Methods)

Forms (Material)
Well documented files and reports

Software Programs (Machine)

Office Spaces Program (Place)

Competent and Well Work Oriented documented and personnel well monitored status of avail ment Can perform multi tasking

Competent and Cubicles concise software provide division programs and privacy

Promotes good Complete and employee habit concise

Strengths

Centralized Well divided within Human and placed Resource Division and IT Division; encoded with security Services Respective concerning divisions under external HRD are grouped employees (non HRD employees) are available in the system that are accessible to external employees Accessible Personnel under respective divisions are near to each other Space is limited and insufficient for the movement of a single person Arrangement of seats and layout is not satisfactory Cluttered papers

Has open Requisition for communication manpower is among themselves satisfied

Easy access

Communication Unorganized barrier filing of requests

Many are out dated but still in the racks

Weaknesses

Requests and concerns are not consistently managed Too much demand from employees Conflict arouse upon disagreement between superiors and employees Lacking in manpower

Un-monitored workload of procedures Delay in some employee related processes

Not maximized

Some forms are not needed anymore

Some Design and employees are not content of forms well informed of are redundant some programs held by HRD Procedures Manual filing of frequently varies forms without prior notice

 Too much workload

Not all HRD employees are updated with the procedure Further improvements on methods and flow of processes Complete information Manual services More can be encoded to satisfactory layout the system to lessen paper works Support more services of HRD towards employees Bigger space

More OJT programs

Opportunities

Intensive training for employees and trainees Developmental programs and trainings for the employees

Simplified work processes

Information can be merged; improvement on the design of forms

Match system of Lessen forms procedures to number of employees

Encode other forms in the system Manpower may new employees Employees may Employees lack become may not grasp the fill up wrong forms of interest in insufficient towards correct procedure viewing their increasing payroll/timekeepin workload g status

Threats

More external employees are seeking services which the space may not be sufficient Current space may not accommodate future addition to manpower

Piracy of other hospitals

more complex Giving wrong procedure may be information formed due to increasing workload and services offered Increasing costs for paper reproduction

Costs to maintain and improve on the system

Migration of some employees

STRENGTHS

WEAKNESSES

OPPORTUNITIES

THREAT

Competent and Work Communication Oriented personnel barrier

HR Personnel (Manpower)

Can perform multi Requests and tasking concerns are not consistently managed Has open Too much demand communication among from employees themselves Conflict arouse upon disagreement between superiors and employees Lacking in manpower Too much workload Well documented and well monitored Promotes good employee habit Requisition for manpower is satisfied Unorganized filing of requests Un-monitored workload ofsome procedures Delay in employee related Some employees are not well informed of Procedures frequently varies Not all HRD employees are Many are outupdated dated but stillmaximized in the racks Not Some forms are not needed anymore Design and content of forms are redundant Manual filing of forms

More OJT programs Manpower may become insufficient towards increasing workload Intensive training for Piracy of other employees and hospitals trainees Developmental Migration of some programs and trainings employees for the employees

Procedures (Methods)

Further improvements on Simplified work processes Match system of procedures to number

new employees may not grasp the correct more complex procedure may be

Forms (Materials)

Well documented files and reports Complete and concise Easy access

Complete information Information can be merged; improvement Lessen forms Encode other forms in the system Manual services can be encoded to the system to lessen paper works Support more services of HRD towards employees

Employees may fill up Giving wrong wrong forms information Increasing costs for paper reproduction Employees lack of interest in viewing their payroll/timekeeping status Costs to maintain and improve on the system

Competent and concise software programs Software Programs (Machine)

Centralized within Human Resource Division and IT Division; encoded with security Services concerning external employees (non HRD employees) are available in the system that are accessible to external employees Accessible

 Cubicles provide division and privacy Office Spaces (Place)

Space is limited and More satisfactory insufficient for the layout movement of a single person Arrangement of seats and layout is not satisfactory Bigger space

Well divided and placed

More external employees are seeking services which the space may not be sufficient Current space may not accommodate future addition to manpower

Respective divisions Cluttered papers under HRD are grouped Personnel under respective divisions are near to each other