Ab-E-Shanaa Ltd Ab-E-Shanaa Ltd is a company formed on 1st September 2012 and its main business activity is import

and export of soft drinks. Apart from this, it diversifies itself towards the sharing of various internet services and selling of spare parts of computers. It has a labor force of 20 employees. As the business nature, it has to deal with lots of resellers and customers. It also has to ensure that its employees are well motivated and to maintain the financial positions of the company. Moreover, as it tends to expand at a constant growth, we have found that we can use balanced scorecard as a measure to develop a strategic planning and management systems, that can help align an organization behind a shared vision of success, and get people working on the right things and focusing on results. A scorecard is more than a way of keeping score and it is a system, consisting of people, strategy, processes, and technology. One needs a disciplined framework to build the scorecard system. This assignment is the first in a series describing how to build and implement a balanced scorecard system using a systematic step-by-step approach. Balanced Scorecard means different things to different people. At one extreme, a measurement-based balanced scorecard is simply a performance measurement framework for grouping existing measures into categories, and displaying the measures graphically, usually as a dashboard. The measures in these systems are usually operational, not strategic, and are used primarily to track production, program operations and service delivery (input, output, and process measures). At the other extreme, the balanced scorecard is a robust organization-wide strategic planning, management and communications system. These are strategy-based systems that align the work people do with organization vision and strategy, communicate strategic intent throughout the organization and to external stakeholders, and provide a basis for better aligning strategic objectives with resources. In strategy-based scorecard systems, strategic and operational performance measures (outcomes, outputs, process and inputs) are only one of several important components, and the measures are used to better inform decision making at all levels in the organization. In strategy-based systems, accomplishments and results are the main focus, based on good strategy executed well. A planning and management scorecard system uses strategic and operational performance information to measure and evaluate how well the organization is performing with financial and customer results, operational efficiency, and organization capacity building. Performance measurement balanced scorecards are not very interesting, and add little business intelligence to help an organization chart strategic direction and measure the progress of strategic execution. Balanced scorecards built with the goal of organizing the measures we have hardly justify the energy it takes to build them.

Well start our balanced scorecard journey not from performance measures but from the results we want the organization to accomplish. In other words, well start with the end in mind, not with the measures we currently have. Doing the right things and doing things right is a balancing act, and requires the development of good business strategies (doing the right things) and efficient processes and operations to deliver the programs, products and services (doing things right) that make up the organizations core business. While there are differences in development and implementation of scorecard systems for private, public and nonprofit organizations, the disciplined process of strategic discovery used to develop scorecard systems has more similarities than differences, so the framework we will describe applies to the organisation. Developing a balanced scorecard system is like putting a puzzle together, where different pieces come together to form a complete picture. In the balanced scorecard, the pieces are strategic components that are built individually, checked in order to fit against other strategic components, and assembled into a complete system. The major components of a balanced scorecard system are shown in the table below, and summarized briefly. Each of the major system components are listed and are described to show how each piece of the puzzle is build and connected to other pieces.

Engaged leadership Interactive communications and management Vision and mission Core values Organization pains and enablers Customers and stakeholders

Strategic objectives change Customer-facing value creation strategy (strategy map) Performance measures, targets and thresholds Strategic initiatives Performance information reporting Department and individual scorecards (cascade) Customer value proposition Rewards and recognition program Strategy ( perspectives, strategic themes, and Evaluation strategic results)

Engaged Leadership, Interactive Communications and Change Management. Developing a scorecard system is transformational for the organization. It is about changing hearts and minds. Leaders who are engaged in the discovery process, communication via twoway dialogue, and planning and managing change are important first steps in the process.

Organization Mission, Vision, and Values. Critical to the aligned organization are a well-defined mission, a shared vision, and organization values that are built on strong personal values. Most organizations have these components, but often there is no connecting tissue among the components that allow employees to get it easily. A compelling and clear picture of the future, that is, the shared vision is where the scorecard development process start and employee buy-in follows as hearts and minds are engaged in creating and executing the organizations strategies.

Organization Pains (Weaknesses) and Enablers (Strengths). The organization environmental scan will identify internal and external pains and enablers that will drive strategy creation and the approach to achieving future results.

Customers and Stakeholders, and Customer Value Proposition. Effective strategy incorporates a view from the customer and stakeholder perspective, and includes an understanding of customer needs, product and service characteristics, desired relationships and the desired corporate image that the organization portrayed.

Perspectives, Strategic Themes, and Strategic Results. To view strategy through different performance lenses which are the balanced scorecard perspectives, the organization define strategic perspectives, key strategies and expected results. Key strategies are the main focus areas or pillars of excellence that translate business strategy into operations, and make strategy actionable to all employees.

Strategic Objectives and Strategy Map. Strategic objectives are the building blocks of strategy and objectives linked together in causeeffect relationships create a strategy map that shows how the organization creates value for its customers and stakeholders. Each scorecard component is developed in a logical sequence, using a disciplined framework of discovery and strategic thinking. The organisations framework is shown in the figure below. Each step links to another step until the complete scorecard system is developed.

Assessment

Financial

Customer

Mission & Vision

Internal Processes

Organisation Capacity

Assessment

Evaluation Cascade

BSC Development Strategic Elements Change Managment Strategy Results Revised Stategy Alignment Unit & individual Scorecard Software Performance Reporting Knowledge Sharing Strategic Projects Performance Measures Targets Baselines Cause-Effect Links Strategy Action Components Customer Value Strategic Themes Strategic Results

Automation

Initiatives Performance Measures

Strategy Map Objectives Strategy

Following development of the strategic components, the scorecard system is assembled and communicated throughout the organization. The scorecard system includes a strategy map, to show how value is created for customers, strategic objectives to describe what needs to be accomplished to produce value, what performance measures will be used to measure progress against targets, and what strategic initiatives have been identified to make strategy actionable and operational.

Reference:
https://www.google.mu/url?sa=t&rct=j&q=&esrc=s&source=web&cd=5&cad=rja&sqi=2&ved=0CE4QFjA E&url=http%3A%2F%2Fwww.cimaglobal.com%2FDocuments%2FImportedDocuments%2FTech_rept_Eff ective_Performance_Mgt_with_Balanced_Scd_July_2005.pdf&ei=_rptUfOZHJDtrQeLkIG4CQ&usg=AFQj CNEryB_AhqlStXL8GRFCnpt2C-OTog&bvm=bv.45218183,d.bmk