A New Supervisors Staff Meeting Resource Guide

A New Supervisors Staff Meeting Resource Guide 2014
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By: Alyse Revord 2014
Contents
1. 2. 3. 4. Tips and Tricks Team Builders and Ice Breakers Templates Links
A Note from the Instructor:
Dear Participants, Welcome to your new role as Supervisor. Todays workshop is about developing a staff meeting. I have included some important notes on our workshop today. However, do not expect all information to be in this packet. I will be adapting and adjusting your packet and sending you a link to you after the class with collaborative notes and more resources specific to our discussions. This is just the start! I look forward to working with you. Remember, this workshop is what you make it. Make it a great experience! Thank you, Alyse Revord
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25 Tips and Tricks!

plus some!
1. 2. 3. 4. 5. 6. 7. 8. 9.
Have an objective prepare an agenda well in advanced Time is Money! Be Clear and Concise on what you are asking of your employees Show examples Employee engagement is a good idea Printed Agendas for your staff is often appreciated Give agenda items estimated time frames If you are going to have a staff meeting lasting longer than an hour build in breaks. 10. A good rule of thumb for breaks is 5 minutes for every 15 minutes of lecture. 11.Have someone review your agenda for mistakes and/or additions 12.Offer to send your participants your agenda before the staff meeting. 13.Prepare staff meeting items a day prior to meeting. 14.Know how many people you are expecting and have extra materials handy if you have miss counted. 15.Icebreakers can be used to help your staff relax and get to know one another. 16. Dont be afraid to try new agendas or schedules to find what works best for your staff 17.Supply information and numbers early if you will be discussing them at the meeting. 18.Create a follow up plan talking to your staff after the meeting about the items you discussed. 19.Encourage staff to take notes. 20.Have staff bring their planners. 21.Give Due Dates for specific action
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22.If your staff is struggling to communicate or work together, team builders are a great way to start the conversation. 23.Having active discussion will help your staff stay focused.
24.Give expectations of staff meetings to your staff, and all new staff coming into the job. 25.It is not the end of the world if you do not always stick to the agenda. 26.___________________________________________________ 27.____________________________________________________ 28.____________________________________________________ 29.____________________________________________________ 30.____________________________________________________
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Go to Ice Breakers and Team Builders

*Below are several ice breakers and team builders you can use with your staffs. These icebreakers were barrowed from http://www.icebreakers.ws/team-building
Two Truths and a Lie

Instructions for Two Truths and a Lie Ask all players to arrange themselves in a circle. Instruct each player to think of three statements about themselves. Two must be true statements, and one must be false. For each person, he or she shares the three statements (in any order) to the group. The goal of the icebreaker game is to determine which statement is false. The group votes on which one they feel is a lie, and at the end of each round, the person reveals which one was the lie. Variations to Try Two Truths and a Dream Wish. An interesting variation of Two Truths and a Lie is Two Truths and a Dream Wish. Instead of telling a lie, a person says a wish. That is, something that is not true yet something that the person wishes to be true. For example, someone that has never been to Europe might say: I often travel to Europe for vacation. This interesting spin on the icebreaker can often lead to unexpected, fascinating results, as people often share touching wishes about themselves.
Never Have I ever

Instructions for Never Have I Ever Instruct everyone to sit in a circle. If you have an extremely large group, tell people to form smaller circles of about ten to fifteen people. To start each round, each player holds out all ten fingers and places them on the floor. Go around the circle and one at a time, each person announces something that they have never done, beginning the sentence with the phrase Never have I ever For example, a person could say, Never have I ever been to Europe. For each statement that is said, all the other players drop a finger if they have done that statement. So, if three other people have been to Europe before, those three people must put down a finger, leaving them with nine fingers. The goal is to stay in the game the longest (to be the last person with fingers remaining). To win, its a good strategy to say statements that most people have done, but you havent.
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Playing this game, along with the benefit of getting to know each others experiences better, can be very humorous (e.g. saying silly statements such as, Never have I ever skipped a class in school or Never have I ever soiled my pants.) Have fun!
Candy Introductions
Instructions for How to Play Pass around the candy and tell each participant to choose anywhere from 1 to 5 pieces of anything that they want. Instruct them not to eat it yet, though. After they have chosen their candy, you will tell them what each candy type/color represents. If there is a whiteboard or chalkboard present, write on the board the following:

Red Favorite hobbies Green Favorite place on earth Blue Favorite memory Yellow -Dream job Orange Wildcard (tell us anything about yourself!)
If you dont have the above colors, change the above to match the candy types that you have. Each person takes turns introducing himself or herself, beginning with their name and then saying one fact for each candy type that they have. This easy introduction game should go relatively quickly (assuming they werent greedy and that they didnt take too many pieces of candy!)
Bigger and Better

Playing Bigger and Better Explain the rules to everyone: You will give each team a small object, and their job is to keep trading and upgrading their teams object to obtain the largest and most valuable item possible. They may not offer anything other than the item they have, and they must stick together as a group. Set a time limit, such as one or two hours, and tell everyone that they must be back in time or else they will be disqualified. Announce that each teams item will be judged in three categories: size, value, and creativity. Divide the group into teams of three to six. Pass out the paper clip (or other small object) to the each group and send them off. When time expires, the judging process begins. Each team
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presents their item before the entire group. They explain why their item is biggest and best. At the end, choose winners for each of the three categories, or judge the items in any other way you wish. This activity involves good teamwork and creativity as each team coordinates their efforts and decides what strategies they will approach when playing. Camaraderie will be built, and surprises will come out of the activity. Who knows, a group might be able to turn a paper clip into a car! Well, maybe a toy car.
ENERGETIC ENERGIZER One of the most energetic energizers I've seen recently was at a train the trainer session locally. The lady that was to conduct the session snuck in and sat at the back of the class. When she was introduced she stood up and greeted everybody by saying that those who purposely sat in the back of the room were now in the "front" of the room. (Good chuckle and got their attention).She then threw out wadded up "balls" of brightly colored paper and told the group if they caught one to throw it to someone else. They were to keep throwing the "balls" around until she said stop. If they were caught with one of theballs" at that point they came to the "front" of the room. They then opened up the "balls" to find words written on them in big letters. Next they were given 3 minutes to arrange the words to form a sentence. The correct answer was "If you do what you always did you'll get what you always got." She then got into "changing" classroom situations to keep the learners involved.
http://www.citehr.com/37945-list-energizers-icebraking-games-training.html#ixzz2yo46Azlq
Fear in a Hat
Setup for Fear in a Hat Distribute a sheet of paper and a writing utensil to each person. Instruct them to anonymously write a fear or worry that they have. Tell them to be as specific and as honest as possible, but not in such a way that they could be easily identified. After everyone is done writing a fear/worry (including the group leaders), collect each sheet into a large hat. Running the Fear in a Hat Teambuilding Activity Shuffle the sheets and pass out one per person. Take turns reading one fear aloud, and each reader should attempt to explain what the person who wrote the fear means. Do not allow any sort of comments on what the reader said. Simply listen and go on to the next reader.
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After all fears have been read and elaborated, discuss as a whole group what some of the common fears were. This teambuilding exercise can easily lead to a discussion of a team contract, or goals that the group wishes to achieve. This activity also helps build trust and unity, as people come to realize that everyone has similar fears.
Questions
A great way to help people open up is to ask them fun questions that allow them to express their personality or interesting things about them. Here is a list of twenty safe, useful icebreaker questions to help break the ice: 1. 2. 3. 4. 5. 6. 7. If you could have an endless supply of any food, what would you get? If you were an animal, what would you be and why? What is one goal youd like to accomplish during your lifetime? When you were little, who was your favorite super hero and why? Who is your hero? (a parent, a celebrity, an influential person in ones life) Whats your favorite thing to do in the summer? If they made a movie of your life, what would it be about and which actor would you want to play you? 8. If you were an ice cream flavor, which one would you be and why? 9. Whats your favorite cartoon character, and why? 10. If you could visit any place in the world, where would you choose to go and why 11. Whats the ideal dream job for you? 12. Are you a morning or night person? 13. What are your favorite hobbies? 14. What are your pet peeves or interesting things about you that you dislike? 15. Whats the weirdest thing youve ever eaten? 16. Name one of your favorite things about someone in your family. 17. Tell us about a unique or quirky habit of yours. 18. If you had to describe yourself using three words, it would be 19. If someone made a movie of your life would it be a drama, a comedy, a romantic-comedy, action film, or science fiction? 20. If I could be anybody besides myself, I would be
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Staff Meeting Templates On the following pages you will find examples of staff meeting agendas. Feel free to use these or create your own from the inspiration these give you. It is okay to play around with staff meeting agendas; this is how you learn what works and what does not.
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[Company/Department Name] Meeting Agenda
[Date] [Time] Type of Meeting: [Description of meeting] Meeting Facilitator: [Name of meeting facilitator] Invitees: [List of invitees] I. Call to order II. Roll call III. Approval of minutes from last meeting IV. Open issues a) [Description of open issue] b) [Description of open issue] c) [Description of open issue] V. New business a) [Description of new business] b) [Description of new business] c) [Description of new business] VI. Adjournment
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Informal Staff Meeting Agenda Date
Roses and Thorns Around the Horn Updates on Projects Upcoming Events Due Dates Questions and Concerns
Have a great week!
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MEETING AGENDA [MEETING TITLE]
Meeting Information
Objective:
Date: [01/01/2000] Time: 6:00 AM Call-In Number: Called By:
Location:
[Enter Room Number] [Type of Meeting] Call-In Code: [Enter code]
Meeting Type: [List number]
[Name]
Facilitator: [Name] Note Taker: [Name]
Timekeeper:
[Name]
Attendees: [List Names]
Preparation for Meeting

Please Read:
Please Bring:
Action Items From Previous Meeting

Item/Responsible/Due Date 1. [Item Description] / [Responsible]/[Due Date] 2.
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Agenda Items
Item/Presenter/Time Allotted 1. [Agenda Item] / [Presenter Name]/[Time Allotted] 2. 3.
New Action Items

Item/Responsible/Due Date 1. [New Item] / [Responsible]/[Due Date] 2.
Other Notes or Information
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Notes
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A New Supervisors Staff Meeting Resource Guide 2014 Additional Notes
Takeaways 1. 2. 3.
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A New Supervisors Staff Meeting Resource Guide 2014 Helpful Links!

http://www.icebreakers.ws/team-building http://wilderdom.com/games/Icebreakers.html http://www.meetingbooster.com/special/staff-meeting-agendatemplates.php http://www.vertex42.com/WordTemplates/meeting-agenda.html http://www.meetingagenda.org/
Contact Information Alyse Revord Saginaw Valley State University 7400 Bay Rd, C114 University Center, MI 48710 Phone: 989-964-6199 Email: amrevord@svsu.edu
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