March 29, 2014 USC 2014-2015 Meeting Attendees Chairperson Arjay Mercado (1:32pm) Vice Chairperson JP delas Nieves

(1:32pm) Councilors Councilor Jethro David (1:32pm) Councilor Raymond Rodis (1:32pm) Councilor V Manalo (1:32pm) Councilor Reg Rodriguez (2:20pm) Councilor Tolits Tanaka (1:32pm) Councilor Walter Tamayo (1:32pm) Councilor Carl Santos (2:21pm) Councilor AJ Montesa (1:32pm) Councilor Jamie Bawalan (2:05pm) College Representatives: Asian Institute of Tourism Rep. Tin Bactol (2:11pm) College of Architecture Rep. Ralph Alba (1:32pm) College of Arts and Letters Rep. Yeye Corpus (1:32pm) College of Business Administration Rep. Aaron Letaba (2:34pm) leaves at 3:10pm College of Education Rep. Tricia Roxas (1:32pm) College of Engineering Rep. Leo Lobigan (1:32pm) College of Fine Arts Rep. Patricia Non (1:32pm) College of Home Economics Rep. Sarah Esguerra (1:32pm) College of Human Kinetics Rep. Roi Marcial (5:00pm) College of Mass Communications Rep. Ben Opinion (1:32pm) leaves at 4:40pm College of Music Rep. Gabby Tinio (1:32pm) College of Science Rep. Ryan Lintao (1:32pm) College of Social Sciences and Philipophy Rep. Allan Pangilinan (1:32pm) National College of Public Administration and Governance Rep. Mikhail Solitario (1:32pm) School of Economics Rep. Baba Foronda (1:32pm) School of Statistics Rep. IC Mendoza (4:30pm) Absentees Councilor Miko Pangalanan Councilor Pola Lamarca Councilor Mench Tilendo College of Engineering Rep. Cheryl Sy College of Law Rep. Kei Garcia College of Social Work and Community Development Rep. Audrey Antoniano School of Library and Information Science Rep. Chen Tan

Agenda: 1. 2. 3. 4. 5. 6. Academic Calendar Shift Bangsamoro UP Manila Pol Sci Students UP Manininda Committee Deliberations and PlanSem Schedule Suggestion regarding initial release of committee proposals

7. Ways and Means Committee Deliberation 8. Secretariat Committee Deliberation 9. Finance Committee Deliberation 10. Other Matters General Assembly Proper Meeting officially started at 1:32pm. 1. Academic Calendar Shift Context - It was approved yesterday - Pres. Pascual called a meeting to discuss the issue Action Plan - To release a statement (c/o Baba by 10am tomorrow morning, release by 10pm) - Content of statement: o Condemn the lack of student consideration, especially given the position paper we passed o Reassert our issues o Reiterate the "non-negotiables" o Remain with our stand to defer the shift - From All UP Workers' Union: issue on the rationalization of courses o we need to take action on this as well 2. Bangsamoro Context - Comprehensive Bangsamoro Agreement was signed a few days ago Action Plan - Release a pubmat supporting the action for peace 3. UP Manila Context - In the Department of Political Science, there are 4 graduating students who aren't allowed to pay their loans as the administration enforces the no late payment policy Action Plan - Write a letter to Pres. Pascual to pressure the adminstration to allow the students to graduate (by tomorrow 11:59pm c/o CS Rep. Ryan Lintao) - The body agrees that the UP Manila students need to receive support from other units 4. UP Manininda Context - Updates: A day after our GA, we released a support statement for the UP Manininda group - Chancellor Tan set a meeting with the UP Manininda group and Business Concessionaires Office (BCO) - During the last UC Meeting, we launched a signature campaign. Ito ay ikakabit sa mga stalls ng mga manininda - Started with the case of Mang Gener (our guest last GA) o Nahuli si Mang Gener dahil wala siyang permit o UPDP: Stressed na sumusunod lang sa utos ng BCO o May permit si Mang Gener pero narevoke siya ng BCO dahil sa offense na may binenta siyang isang produkto o Yung pagtanggal niya ay masyadong mabilis na tila walang kaukulang prosesso Action Plan - Official letter from the Manininda group: all org partners should be coursed through the USC - Alliance of orgs that are willing to take part

o o o o o

Reps and councilors: invite orgs to be partner orgs Get orgs to become org signatories (e.g. Supported by...) Tulungan online sa pag-release ng statement and the campaign in general Bibigyan ng signature sheet (accomplished by Wednesday c/o college reps) Letter of invitation to the organizations draft due tonight (c/o Councilor Raymond Rodis)

Point of privilege: change of venue proposed 5. Committee Deliberations and PlanSem Schedule Concerns - We need to have a common ground with regards to scheduling - Comm delibs was scheduled today but Councilor Pangalangan who was supposed to present got food poisoning - Current schedule: today, april 1, april 2-5, april 6 - Adjustments that need to be made: - Councilor Mench Tilendo is unavailable the whole time; april 10, 7pm set for STRAW - schedule for April 1 will be cancelled Final Sched: Today 4 committees (WAM, Fin, Sec, MMC) April 2 at 7pm: 2 committees (Gender, EdRes) 3 at 7pm: 2 committees (Envi, SpoFiH) 4 at 7pm: 2 committees (CRAW, UJF) 5 at 1 pm: 3 committees (PeopStrug, GG, BSS) 10 at 7pm: 2 committees (SLAAC, STRAW) 11 at 7pm: 1 committee (CCA) Sem Planning (tentative 11,12,13) - Agenda: o Stand-making on the following: STS Bangsamoro Enforced Disappearances CARPER STRAW Anti-Discrimination Others o House rules o Mass media rules - Proposed venues: o Bicol 3.5k total o Councilor Rodriguez' house in Makati city 6. CMC Rep. Ben Opinon's Suggestion re Committee Proposals Proposal - Release all proposal before the deliberations - Reason: Para mabasa at maaral para makagbigay ng inputs come deliberation Discussion Proper - Vice Chairperson delas Nieves: Pag nakikita na yung proposals ng iba, nagiging atake na yung proposal ng kalaban - CSSP Rep. Pangilinan: pwedeng ma-misinterpret - CMC Rep. Opinon: Nung time ni Heart, na-release naman lahat - Chairperson Mercado: Na-release after the deliberations

Councilor AJ Montesa: If you really want to see the plans, irerelease naman lahat right after ipropose siya. Wala naman siyang cause na hindi siya irelease kaagad. If somebody posts their plans right away, piece of paper lang siya di'ba? Either way, you're gonna ask questions at hindi siya macclarify kahit nakapost siya. At the end of the day, it depends on how clear the plans are. Kahit doon mismo siya irelease, magiging effective parin siya. I think it's better if based only on the plans yung imemerit natin.

Motion to Divide the House by CS Rep. Ryan Lintao Official Question/Proposal: Motion to release the committee proposals to the council prior to deliberations. Votes: Vice Chairperson JP delas Nieves : No - Mas naging effective yung last year na absolute merit yung ginamit. Councilors: Councilor Raymond Rodis: Yes - We should have nothing to hide with committee proposals. Councilor V Manalo: No - Retain the status quo for absolute merit, for fair play at para hindi magamit as opposition para sa kalaban. Councilor Reg Rodriguez: No - As a person who's actually going to be presenting, may kalaban or walang kalaban, gusto ko na fair yung pagpresent ko na if you have question in your mind with regards to the proposal, I'm able to answer them live. Also, transparent naman tayo sa presentations natin eh. Councilor Tolits Tanaka: No Councilor Walter Tamayo: No - Kasi kaya nga tayo may comm. delibs, responsibility natin na andito tayo at nakikinig tayo sa mga presentations. Kanina ang tagal-tagal ng ginugol nating oras sa scheduling lang. So, it matters na andito lahat. And kung mag oonline lang rin tayo, de bakit pa tayo nagpacomm delibs kung pwede naman palang gawing online. Kaya may comm delibs to hear the presentation. Councilor Carl Santos: Yes - To start with, the presentation is based on the proposal itself. And what is wrong is that we are in the framework of attacking our co-proponents which is something that is wrong in the first place. Councilor AJ Montesa: No Councilor Jamie Bawalan: No - I'd rather not post the presentation of the proposals prior. College Representatives: Asian Institute of Tourism Rep. Tin Bactol: Yes College of Architecture Rep. Ralph Alba: Yes - I personally think na its a good thing naman if ever magkaroon ng awayan, I think its for the good naman as the best person would win in the end.

College of Arts and Letters Rep. Yeye Corpus: Yes - Di naman tayo mag mimingle sa personal attack ng proponents, eh. Pero more on the process itself na mas magiging efficient if malalatag sa body before hand yung proposals. College of Education Rep. Tricia Roxas: Yes College of Engineering Rep. Leo Lobigan: No College of Fine Arts Rep. Patricia Non: No College of Home Economics Rep. Sarah Esguerra: No College of Mass Communications Rep. Ben Opinion: Yes - For efficiency at para maaral na ang proposals ng mga proponents. For efficiency ito ng discussion. If we are working on the framework na magkakaattakan yung mga proponents, parang ang pangit namang isipin yun na personal attack yun. Coming from a college that supports the freedom of information, magandang maalam natin yung mga proposals agad. College of Music Rep. Gabby Tinio: No College of Science Rep. Ryan Lintao: Yes - Ayoko idoubt yung bawat isa sa atin na aattakihin natin yung mga council members natin, in good faith ako sa council na ito. Ayoko isipin na magkakaattakihan lang tayo para lang makakuha ng committee on our personal benefit. College of Social Sciences and Philipophy Rep. Allan Pangilinan: No - Bilang supporter din ng freedom of information, kinikilala natin na may mga reasonable exceptions. Mas gusto natin na objective at raw ang mga data na mappresent ng mga presentors at hindi ito naiinfluence ng presentation ng kalaban. National College of Public Administration and Governance Rep. Mikhail Solitario: Yes - Kasi it would be uncharacteristic of members of the USC to assume that we would resort to personal attacks when it comes to proposing these projects. Its also a good initiaive nadin na masimulan at matuloy na din sa ibang parts ng USC. School of Economics Rep. Baba Foronda: No Votes for the proposal to: 23 present, 22 voting rights In Favor/ Yes= 9 Against/ No = 13 Decision = Motion to release the committee proposals to the council prior to deliberations has been declined by the body. Chairperson Mercado: Huwag natin icenter sa personal attack yung argument kasi hindi siya yung assumption ng personal attack, its really on the nature of competing. Kaya ginawa 'tong mechanisms na 'to dahil nagkakaroon ng instances in the past na pagkatapos ng comm. delibs galit-galit yung mga USC members dahil during presentation, attack talaga siya, as in yung proposal ay sinasabi ng na "hindi effective kung gagawin natin ito". May ganung portion nung presentation, when in fact dapat yung merits ng mismong presentation yung sasabihin. But, we're not discounting the transparency issue, dahil after ng lahat ng ito irerelease naman talaga natin lahat. In fact, after the presentations of those presenting today, irerelease na natin yung proposals nila online. We want

to minimize the possible rift between people early on. Iba talaga yung USC sa ibang organizations. 'Wag tayo matakot, I am asking for everyone's trust na hindi namin nirereveal itong mga proposals kahit kanino. Vice Chairperson JP: Added manifestation, after each presenter at meron parin tayong contentious issues, pwede natin dagdagan ang mga proposals nila hanggang sa plansem kasi siyempre dun lalabas lahat ng plans as a council. So, magiging council effort parin ang lahat ng plano. Gusto lang natin maiwasan yung posibleng personal na conflict. Venue moved to the Alcantara Hall. 7. Ways and Means Committee Deliberations Proposed by Councilor Walter Tamayo Presentation Proper What is the WAM Committee - Keep inventory and take charge of the funds - Mission: enough funding and resources for all committees in the council for a smooth flow of projects, services and activities - Income generating activities shall be progressive, funding not only basic projects - As the USC business manager, we must ensure transparency and accountability with all contracts and memorandum of agreements - Organized relief collection operations and UP Fair rebranding Proposed Committee structure Chairperson USC vol cor, lcc, ufc, etc vice chair for marketing, for operations, for logistics Target: approximately 1 million pesos of funds Proposed Projects - Movie screening, min profit: 30k - UP shirt, min profit: 200k - UP hoodies/jacket: 150k - UP Planner: 50k - Brand Sale: 200k - Other IGPs: 100k - TOTAL: 690k Sponsorships - Managed by Vice Chair for marketing - Look for company year-round sponsors and semestral projects of the council - Procedure for sponsorship o For projects that need sponsorship: project proposal o For independent committee marketing and IGPs: project proposal of the income generating activity and marketing proposal o All proposals must be approved by the chairperson Solicitations - Vice chair for marketing - Not business centered Isko Ops: Iskonek - WAM will coordinate with different administration offices and colleges - More centralized system - Coordinate with the LCC and finance committee - Proposal of an SOP whenever there is a disaster - Coordinate with other universities in our relief efforts in terms of manpower and of resource sharing (for example Ateneo); para hindi sari-sariling larga Other Projects

Council Check UP!: assessment of supplies and properties of the council Marketing Logsitics 101: series of seminars and workshops for orgs, councils and other student groups; tie up with relevant student orgs - USC student assistance fund: Year-long project; separate solicitation project for finance assistance of projects for other needs aside from tuition (ex: materials for subjects, equipment for sports, etc.) - In Fair sa UP Fair: rebrand the UP Fair that it is not only an IGP of the council but also a campaign (example: Himig Para Sa Bayan songs addressing different advocacies of the council throughout the year and collaborate with local artists and our students); support different student groups and other members of the UP community as beneficiaries; more collaborative and more close to the students; bidding will be done in a weekly basis to give orgs a chance to prepare and plan out for their booths; consultations will be done; proposed structure: UP Fair head marketing, booths, programs, security, finance, publicity, logistics (counterparts: marketing WAM, booths STRAW and WAM, programs SEC, EDRES< BSS, Peop Strug, CCA, SpoFiH, Security CRAW & BSS, Finance fin, Publicity MMC, LogisticsSEC, WAM, Envi - Mechause: Merchandise for A Cause - UP Annual Support: strengthen and improve annual activities of students with UP like diligames and carolfest; - Entrepreneurial Fair: empower students to create their own businesses and showcase their ideas and creativity, the USC in partnership with relevant organizations will create an entrep fair; tap other colleges Where are we heading? IGPs effective and secured financially stable USC Discussion Proper VC JP: Commendable kasi WAM yung huling nagka-committee head last year at appointed pa. Head ng procurement ng gamit ng USC: projectors, microphones. Pano? o Councilor Walter: partnership with SEC and fin. Weird kasi wala tayong sariling projector and its vital. Kaya may council check UP! Councilor Jethro: sa planner, para sa 2014? o Walter; for 2014 o Jethro: May planner ba USC? o Walter: This is a planner hindi academic planner. o Jethro: Mahirap kasi makipag sabayan sa market ng starbucks, cbtl, moonleaf. I think maganda pag start ng school year. o Walter: I want it to be a challenge for WAM to set it apart from those others. Hindi naman basta bastang planner lang. Councilor Carl: With regards to procurement of materials, pano yung sa office ng USC? o Walter: Immediately contact the incumbent o Carl: suggestion sa IGPs, ex sa UP Lakan katalinuhan, UPCAT review tapos we earn 100k. we sell review materials. Review is free pero ung materials yung may bayad. Kunwari sa UP shirt, nandun ung campaign. CS Rep. Ryan Lintao: point of privilege, palaksan ng boses for minutes Councilor Tolits Tanaka: In relation sa suggestion in Jethro, mahirap nga mag compete sa starbucks. Sana maganda na magcompete tayo with them. Arjay: point of order, this portion should be for direct questions. Arki Rep. Ralph Alba: For partner orgs, do you have orgs in mind? o Walter: Sa marketing and logistics, BA orgs. But well see. We can find yearlong partnerships o Ralph: Yung org partnerships, hindi exclusive sa WAM? o Walter: Depende sa magiging scope nung org partnership, may projects na pwede naman open. o Ralph: Sa marketing seminar, may orgs na nag ooffer din ng parehong projects. o Walter: Like I said, some orgs are doing the same, we can tie up with them. With USC, we can get a wider audience CS Rep. Ryan Lintao: Ano yung circumstances kung saan hindi natin tatanggapin ung sponsorships?

o Walter: Pumapasok ung campaigns natin, may mga companies tulad ng SM, widespread ang contractualization issue sa kanila. How to avoid this: magpresent ng list ang WAM ng identified companies na may conflict sa advocacies natin CMC Rep. Ben Opinion: Anong action steps mo sa UP fair last year, maraming companies pero mahal pa rin. Ano ba talaga market ng UP fair or ibang students na? anong pwede mong gawin para mas mura entry ng fair? o Walter: Intensive marketing and paghanap ng sponsorships. Kung kaya naman na babaan ung entrance fee ng up fair, then we should push for that. UP fair is year long, mag market na kahit maaga palang. Councilor Jethro David: Sa Isko Ops; sa DRRM, WAM lang yung response. Isasama mo ba ang rehabilitation? o Walter: Pwede makipag coordinate ang WAM with Envi with the four stages ng DRRM. CAL Rep. Yeye Corpus: Sa IGP mo movie screening. Do you really think we can earn? o Walter: Target ko 3 movies kasi kaya naman to sa maayos na marketing. Mas mapapadali pa to pag nakipag partner tayo with other orgs. Since this is a proposal, if the body doesnt see it as feasible, we can reconsider. o Yeye: Sa org na kilala ko, may org talaga na di nakaka earn dun sa movie screening. Baka maka sangga to sa film screening ng ibang orgs. o Walter: I believe na magiging challenge ito. o Vice Chair JP: Point of clarification sa screening, baka magkaiba na may commercial/mainstream na screening doon sa film institute. o Yeye: So since mainstream siya, sa company ka kukuha ng sponsorships. NCPAG Rep. Mikhail Solitario: Sa isko ops, yung pag centralize dahil sa logistic concerns. May target venue ka na ba? Have you started a feasibility study? Ikaw ba may hawak ng structure? o Walter: Dapat council effort yung isko ops. And council yung mag discuss sa issue. Maganda yung sa engg kasi malaki yung venue kaso hindi pwede matagal. Kunwari one week yung ops, baka hindi pwede. Sa vinzons pwede kaso baka hindi maging as efficient. Councilor V Manalo: With high profit, comes high risk. What will you do to minimize losses? o Walter: Titingnan ng WAM yung small details. Ichecheck naman natin kung feasible yung mga activities. CMC Rep. Ben Opinion: As WAM, what is your stand sa IGP last year na Iskolar than You? o Walter: To be honest, hindi ako aware noong times na yon. Dapat pag-aralan yung design kung makikita naman na magiging negative yung perception. Sorry, I'm not very familiar sa issue. Dapat may study tayo pag gumagawa ng proposal, as well as consulting all the council members. o Chairperson Mercado: The design was presented to the entire body last year and there were no contentions but it still backlashed to the USC. May fault talaga and USC at in good faith ang partnership with CE, same with all the companies na naging sponsors last year. Pinresent sa buond bidy for approval so ang moral ay dapat lahat ng mga pinapacheck sa buong body at dapat sinuscrutinize talaga kasi part siya ng responsibility natin as council o Educ Rep. Tricia: I am a member of CE. We weren't able to foresee that kind of impression as the shirt was made in good faith and it was never meant to place UP above others. Councilor Reg Rodriguez: You have a lot in your plate. May isko ops, up fair, marketing, among others. How will you cater to the other committees? In terms of sponsorships and marketing? WAM, in itself is not an easy task already, how will you juggle all the needs of the different committees with several projects given everything? o Walter: I really appreciate na maaga ang comm delibs para maaga tayo makapag prepare. Para maaga palang, may proposals na per committee, maayos yung pag plan. Kung maaga tayo makakapag market, as early as summer, maiiwasan natin yung problems na biglaan. Para maaga palang na-note na ng wam ang needs ng bawat committee. Vice Chairperson JP: Gusto ko sana makahingi ng commitment. Kung sakali, pabigay sayo ung mga natirang gamit ng UP Fair team last year sa office, anong balak mong gawin? Pamigay ulit or ibenta nung ginawa dati?

o Walter: First coordinate with incumbents. Kung wala na silang plano, kung kailganan ng profit, edi ibenta. Ryan: What makes you fit for the WAM committee? o Walter: I've been part of the finance committee in my first org. Sanay na ako sa ganito. Naging aware na rin ako dun sa movie screening. Sa UPCE rin marami akong natutunan sa kanila sa marketing. Patreng: Anong plano sa cases na kagaya noong kay Lordei Hina? o Walter: Ipasok sa Merchause. Pero not necessarily na ibenta. Makipagcorodinate. o Pareng: Sana magka specific na platform for Lordei. End of Discussion Proper Deliberations Proper Chairperson Arjay Mercado: I now open the floor for comments. Kung walang comments, pwedeng mag motion to adopt and motion to divide the house. Sa Iskolar than You, walang nag contend. Yung issues na ganito, mag comment tayo. Be vigilant. Yung kay Lordei, humingi ng donations for supplies. Pwedeng ireserve yung profit from IGPs. Vice Chair JP: Nagka WAM for a cause dati kasi walang gusto kumuha ng committee. So maganda na ngayon palang, nagsisimula na tayo. Councilor Reg Rodriguez: Coming from last year, I'm really happy with Walters presentation. It was internally difficult. I just want to manifest that this was a good and promising presentation. Vice Chair JP: I move to adopt Walter as our business manager. Councilor Reg Rodriguez: I second the motion. Chairperson Arjay Mercado: With that, we have a new business manager. End of deliberations: 4pm Point of Privilege from Chairperson Mercado: Sanity break. Meeting Resumes 4:40pm 8. Secretariat Committee Deliberations Proposed by Councilor Reg Rodriguez Presentation Proper With SEC, I think we should have an open relationship with one another. I want to be able to hear your concerns anytime. Can I just ask real quick, what comes to mind when you hear the secretariat committee? (body) - Attendance - Paperwork - Minutes This year, the Secretariat committee aims to go over and beyond what is expected of any secretariat. This year, we go for a stronger, more efficient, and empowering Secretariat Committee and USC. Strengthen Communication Lines Enhance coordination and information dissemination among members of the council a. Internal text brigade system b. Provide the ff: i. Updated USC directory ii. Consolidated USC members schedule iii. USC calendar of activities (posted in the e-group) c. Calendar of activities to be posted at the e-goup and USC pages cover photo

d. Proper scheduling in terms of general assemblies, committee meetings and possible conflicting events to ensure quorum and coordination 2. Maintain coordination with all the various committees under the USC a. Provide a bulletin board with space for each committee inside the council room for updates b. Constant committee project updates in the general assembly i. Encourage inter-committee cooperation in various committee projects 3. Initiate regular USC members and committees evaluation for individual and overall USC growth a. Project head post-event reports and evaluation after every event/project during Gas b. Create an evaluation mechanism on i. Committees progress ii. College reps work with regards to council representation iii. Vice chair and chairperson fulfillment of roles c. Hold a whole day mid-semester and sem-ender evaluation every semester for all USC members i. Committee evaluation ii. USC member evaluation 1. Attendance 2. Participation in USC projects 3. Peer evaluation on internal communication and work ethic 4. Foster open communication lines and healthy working relationships among USC members a. USC members appreciation day (internal) b. Monthly post-event bonding c. Team building activities in sem plan sessions, mid-break sem eval sessions and during the sem break d. Provide a freedom logbook for USC members to air out concerns e. Initiate weekly tambay hours (11:30-1pm and 4-6pm) from Tuesday to Friday in the council room, especially when needed i. Each council member = minimum of 1 and a half hours or 180 minutes per week ii. Council room to be opened 840 minutes a week (4 days) with 34 members 5. Encourage transparency and accountability within the USC a. No to asymmetric information campaign i. Launch FOI in USC campaign ii. Make USC official documents available for anyone to access b. Internal committee events/campaigns/projects matrix i. Excel google doc to monitor committee progress c. USC progress report made by each committee by the middle of the sem as well as the end of the sem to be published in various UP publications d. Create an external meetings matrix i. USC members to report all official external USC meetings attended Efficient USC mechanisms 1. Keep and organize all USC documents a. Ensure efficient production and compilation of the minutes of official USC meetings/Gas b. Produce document templates for i. Committee meeting minutes ii. USC absence/tardiness slips iii. Student assessment/evaluation form iv. USc activity attendance sheets c. Develop an organized filing systemthat will ease record keeping and access to documents i. Dropbox ii. filebox 2. Provide a mechanism for official communications/documents receipt, approval and dispatch a. USC member sec gen chairperson

b. Max of 2 days from receipt of the document by the sec gen to the dispatch back to the USC member 3. Centralize basic USC committees/members needs a. Streamline standing committee work b. Each committee to have the option of having 3 auxiliary officers coming from the standing committees i. Sec/logistics officer ii. Finance and marketing officer (WAM and Fin) iii. Publicity officer (MMC) c. All 3 officers still under their respective standing committees i. Encourage UP students to take on these positions d. Purpose for streamlining i. SEC: consolidated and updated minutes and agendum of all committees, log officer as well ii. MMC: uniform USC branding iii. FIN and WAM: uniform ways for financial transaction consolidated sponsorship packages for an entire sem, easier use of contacts and regular SC partners 4. Ensure USC members proper attendance and decorum during USC Gas and other official matters a. Initiate the creation and implementation of the house rules at the start of the year b. Constant communication between the sec committee and USC members with concerns 5. Maximize the utilization of the USC office, including all materials, objects, equipment and paraphernalia a. Make an inventory of all USC materials, objects, equipment and paraphernalia b. Create an efficient lending system for students use of the USC equipment and materials c. Create an online form for USC room reservations d. Assign weekly monitors who will be in charge of the maintenance of the council office e. Create pigeon holes for all USC members f. Work with interior design students to help redesigning the council office g. Work with WAM head for equipment CHK rep Roi Marcial arrives 5pm Empowering USC 1. Involve UP students in USC proceedings, decision-making process and projects a. Hold GAs in different colleges and dormitories b. Create a general UP student feedback channels c. Student evaluation forms after every project/event 2. Empowered USC members a. Encourage vice chair and chair to designate tasks proportionally to various council members on extra work 3. Empowered USC Task Force a. Formally institutionalize USC Task Force b. Initiate recruitment and management of USC Task Force i. #RecWeek 1. Promote new opportunities, positions and new system to UP student interested 2. Launched before the start of the school year 3. Work with the MMC head for this full campaign and publicity ii. Other 1. Incorporated in UFC freshie week 2. Join diff college org weeks and freshie weeks 3. Work with the LCC c. Taskforce members to be under a specific USC committee d. Taskforce program from the sec comm. i. Teambldg sessions

ii. USC mixer iii. Special skills seminars iv. Various EDs v. Sem recognition rites e. Taskforce to be a direct feedback and evaluation mechanism f. Create systematic avenues for USC taskforce i. Creae an overall FB group ii. Create a text briaged system iii. Hold montly taskforce Gas g. Implement proposed structure in each committee Proposed Template Committee Structure (non-standing committees) Committee chair committee vicechair auxiliary force, director for happiness, director for love, director for beauty Secretariat committee structure Sec gen deputy sec gen director for communication, proceedings, USC taskforce Discussion Proper Arki Rep. Ralph Alba: Isn't Sec gen just like good governance? And with regards to tambay hours, pano yung may class hanggang 9? o Reg: Were only asking for one and a half hours for your week. Find a way to budget your time. I want our university to see where their council is at. With regards to the good governance committee, with what we've heard so far from Councilor Rodis, I believe the good governance committee will be tackling more external issues while I will be handling and fixing our internal mechanisms and help you do your jobs well. Arki Rep. Ralph Alba: For recweek, do we accept them all but do we screen? o Reg: I think we should get as many people to get more people involved. But we should screen director positions. Vice Chair JP: Mas okay na buong araw na open ung office. o Reg: The rationale behind that is that the usual free time is lunch and uwian. Ito kasi ung feasible. Ito ung breaktime, pero pwede naman natin siya i-open kung free naman tayong council members. AIT Rep. Tin Bactol: What made you decide to use taskforce? o Reg: Sa EcoSoc, we have a Taskforce team who generates funds for our scholars. I guess I just really liked how it was used and inspired me to use it for our USC as well. But, of course, the final name will still be subject for council approval. o Tin: Okay sakin yung taskforce. Since babagsakan naman natin to sa semplan, kaka rebrand lang ito to USC ambassadors. Pano natin siya i-transition? o Reg: As seen in my presentation, were making a new structure. Were trying to rebrand talaga and institutionalize our volunteer teams. Before, there was a general pool of people per committee before. We want to fomalize positions and make it specific to the needs of the committees while providing more opportunities for students. Councilor Raymond Rodis: I really like the tambay hours. I was hoping to extend it to Monday and Saturday. I think 180 minutes is small. o Reg: Noted, we can extend that if needed. FA Rep. Patreng Non: Pa-clarify lang yung per committee structure. o Reg: Lets say Walter has a pool of people under him in WAM. And you have a cheverlu committee, if your committee has marketing needs, you can get an officer from the WAM committee to cater to your needs in your committee. FA Rep. Patreng Non: Sa freedom logbook. Natuwa ako na dapat okay ang communication natin. Kaso, baka maging subjective tayo. Okay lang ba mag suggest na magkaroon tayo ng criticism and disposition check.

o Reg: We can adopt that to the logbook project. I really want to foster open communication lines with you guys especially for those with concerns. Thats why we have evaluation mid sem and end of sem. If you have personal concerns, you can approach me. o Patreng: Okay lang ba, instead sa freedom logbook, ipa schedule nalang sayo. o Reg: Sure! Councilor Tolits Tanaka: Point of Privilege, out of formality, pa point out kung anong page sa copy niyo ng proposal ni reg naka indicate ung question niyo. Councilor Tolits Tanaka: Manifestation to involve the other courses other than interior design like arki. Vice Chairperson JP: Kung maging sec gen ka na, we need to change the doorknob sa USC kasi wala na ung susi sa USC office. Kaya na ba palitan 'yan, asap? o Reg: Yes, we can do that next week.

Deliberations Proper CS Rep. Ryan Lintao: Wow ng proposal and presentation. Hindi lang siya nag focus sa duties ng secretary. Mas naging internals. And yung past problems talaga is may gulo sa loob ng council. At least with this one, ma maintain yung good working relationships within the USC. Councilor Jamie Bawalan: Practical and tried and tested yung laman ng proposal by the organizations. I think magiging maganda yung relationships natin. CHE Rep. Sarah Esguerra: Big part ito sakin dahil sa attendance. Kung magwork yung proposal niya, for me, feeling ko maiintindihan niyo ako. Sana ma maximize natin yung potential natin lahat given our different circumstances. FA Rep. Patreng Non: I think tulungan pa rin kahit na maging sec gen na si reg. NCPAG Rep. Mikhail Solitario: Maganda yung proposal. Ultimately, magiging successful ito pag involved tayo lahat. Dapat di natin siya hayaan na siya lang. CHE Rep. Sarah Esguerra: I think it goes for all the committees. Kunwari sa WAM, marami siyang nabanggit sa proposals niya, but I think we should still all be part of it. CS Rep. Ryan Lintao: Id like to register to adopt Reg as sec gen. Councilor Tolits Tanaka: I second the motion Chairperson Mercado: We now have a new Secretary General, Reg Rodriguez. Start of the Fin Comm Deliberations: 5:33pm 9. Finance Committee Deliberations Proposed by Councilor Jamie Bawalan Functions and objectives - Custodian of the funds of the USC - Keeper of records - Disburser of the funds - Generator of financial reports Objectives - Oversee financial activities - Allocate the funds - Set controls to guard the assets of the USC - Forward financial transparency and literacy Proposed Organizational Structure Treasurer book-keepers, petty cash custodian, UFTRS compliance officers, finance operations directorcommittee finance directors SPOA 1. Full and faithful compliance to the University Financial Transparency Reporting Standards (UFTRS)

a. Documentation procedures i. Cash receipts ii. Cash disbursement b. Generation of statement of cash flows i. Basic reporting principles ii. Proper disclosures for line items iii. Emphasis of material non-financial transactions 2. Internal Control Procedures a. Safekeeping of the USC assets b. Documentation emphasis for expense liquidation and company sponsorships c. Minimizing unnecessary transactions Committee Finance Kit To optimize operations within the standing committees and ad hoc committees A guide and primary control tool for each of the committees in handing their financial transactions CFKs will be given by the Finance Operations Director (FOD) at the onset of the academic year to the different committee finance officers Contents: - Documentation forms required by the UFTRS - Budgetary matrix - Summary of activities - UFTRS 101 Publication of the Financial Statements of the USC - Engendering financial transparency Creation of a UFTRS Accounting System Program - Assist the councils and organizations adopting the UFTRS - Expedient generation of the financial statements - Create an accounting system program specifically tailored to the UFTRS - Functionality by the end of the sem Expansion of Organizations in Compliance with the UFTRS - Have the remaining local councils comply with the UFTRS - Engage student organizations regularly transacting in large amounts to comply - Strengthen - Continue partnerships with UP JPIA - Council hopping for new and old compliers - Organization hopping Finance CheckUP - Partnership with EdRes - Analyze UPs wide array of financial activities to gain a complete understanding of the budgetary needs of the University. - Initiative to review the financial activities of UP - Comparison with similar institutions - Finance CheckUP debriefing for the results of the review Financial Literacy for the UP Community - Promote smart financial management for Filipinos - Tailored for the different members of the UP community - Advance as the Philippine economy advances - Partnership with JPIA - Personal finance dorm tours and college visits - Finance para sa manininda seminar - Finance quickies, stock trading game, consulting

Discussion Proper Vice Chairperson JP delas Nieves: Focused uyng proposal mo sa transparency. Si Aaron na dating finance head, napabilis niya ung proseso ng pagbabayad. Ikaw, may nakikita ka bang way na magawa rin ito? o Jamie: Sa council, una strict tayo dapat na wag gahulin yung finance. Para ready tayo and para walang mag aabono. Councilor Jethro David: Do you have plans on how to oversee the bank account? o Jamie: Finance and chairperson ang nag oversee ng account. Councilor AJ Montesa: I really like the UFTRS, it seems like an easy way to account. But how does it work? How will you ensure na continuing siya? o Jamie: Parang excel pero hindi mo na kailangan gumawa ng table. You just input the amount and then okay na siya. o Councilor Bawalan demonstrates how it works on the computer. CHK Rep. Roi Marcial: Issue din sa varsity yung transparency. Required ba ung UFTRS sa orgs? Maincorporate din ba to sa varsity? Minsan kasi hawak ng admin, minsan iba. o Jamie: I asked Aaron, the best that the admin can do is endorse UFTRS. We can request further activities to audit this. Vice Chair JP delas Nieves: Last year, kasi may nangyari na sobrang nagwala si Aaron kasi sobrang grabe ung paglabas nung pera kasi malaki ung naluwal niya nap era. o Jamie: I dont think I have the money to bring out that amount of money. Im banking on efficient and maayos na process. Dapat may proper documentation. FA Rep. Patreng Non: Sa finance checkup since partnership siya with EdRes. Since budget ng UP pinaguusapan, sana mas itackle natin yung STFAP and STS. Kinuwenta naming yung dapat kinikita ng mga maninininda. o Jamie: Yun talaga yung goal ng finance checkup. What we want now is to make the financial statements available to the public. CSSP Rep. Allan Pangilinan: Kaya ba natin maglabas ng financial statement per project? o Jamie: Pwede kahit di necessarily financial statement pero pwedeng project summary. Walter: With regards to WAM, do we use petty cash receipts? o Jamie: Dapat magbigay ka ng acknowledgement receipt. CAL Rep. Yeye Corpus: Point of clarification, yung committee finance officers ba yun yung mga nakatalaga per committee? o Jamie: Di naman heavy so kaya siya ng maraming tao. CS Rep. Ryan Lintao: Yung sa usapin ng student funds. May proposal ka ba aa student funds na pataasin? o Jamie: I think we want to keep it at a minimum level lang so, no. At mahaba siyang process. The Philippine Collegian did it and it involved a referendum. o Councilor Jethro David: Di nagawa yung referendum process, iba pa sa signature campaign. Vice Chair JP delas Nieves: With the current trust fund, marami pang tira. May 2 accounts sa petty cash and trust fund. Pwede ba ngayon palang, pagaralan na pwede na gamitin yung trust fund ng hindi na uutang. o Jamie: I found a way we can do this. We just really need to prepare for it. We have to agree as a body to be forward-looking and disciplined in terms of our finances. NCPAG Rep. Mikhail Solitario: Sa big student orgs, baka overstepping sa jurisdiction nila yung UFTRS. How can we get them to comply? o Jamie: Hindi required yung UFTRS. We cant require but we can endorse local councils. I see orgs to be open to this. Pwedeng certain parts of the requirements lang i-jive but its entirely voluntary. CAL Rep. Yeye Corpus: Paano mo nakikita na kailangan natin mag hold ng forums for the maninindas? What made you say the statement; advancing the economy of the Philippines o Jamie: I got it from the talk sa Navotas done by JFA. I dont see it as a need but why cant we offer it if we can do it? Service din ito to them. Di lang students ang constituents natin. We have to provide opportunities to be financially secure.

o Yeye: What do you think are the opportunities provided by the PH govt to the maninindas? o Jamie: Actually, puro initiative ng private institutions to help the maninindas. Siguro there are things we can do for them. We can teach them to invest in stocks. End of Discussion: 6:11pm Deliberations Proper AJ: I really like her proposals. Aside from the minimum na transparency and accountability, she managed to add financial literacy and advocacy. Sa Microfinance or microcredit we can take advanteage of the system. I think its an advocacy thats really important because if youre a nonBA student you wont be interested but as a part of the council, its good to take into account yung mga ganitong bagay. Important sa kanya yung pagtranslate ng financial literacy not only in the council but also in the whole UP community. Important na familiar yung buong council sa financial things. Councilor V Manalo: what I really appreciate about this presentation is that she knows what shes talking about. Someone who really knows how to do it is someone who can be accountable to these things. Gusto rin niya ung ilabas not only online but also sa bulletin boards. I see her dedication in this. She even iniated CAL Rep. Yeye Corpus: Maganda yung proposal niya. Medyo sa last part yung financial literacy sa UP community. Yung take advantage of the system, I see that the system is actually taking advantage of the manininda. Pakiramdam ko, this isnt the best thing that we can offer sa maninda. I think we should regularize their job. Hindi lang sila contractual but I think what we can offer is Councilor Walter Tamayo: I think complimentary siya with my project sa entrep fair. Maganda rin we can tap with other sectors in UP. Vice Chair JP delas Nieves: Sa manininda, entreprenuarial yung dating. Nagpapautang din sila. Pero minsan sobra na. We can teach them yung tamang proseso o yung tamang interest na pwede nilang pasukan. To empower them, yung kulang lang nila is pera na maging capital. Pagdating sa finance activities, maging compliant tayo. Last year sobrang hirap talaga, sinabihan kami ni reg, wala nang pera ung ibang committees. Sana ngayong taon, wala na. Councilor Reg Rodriguez: Sa USC, kaka start ko lang noon sa WAM, suddenly we had this big amount we had to shell out of our pockets. Yung finance na yan, hindi naman isang committee ang affected, affected din ibang committees pag hindi disciplined ang council sa finances. CSSP Rep. Allan Pangilinan: Sa point nung sa manininda, gusto ko ung sinabi niya na maging financial literate din yung mga manininda. Sino tayo para questionin yung gusto nila mangyari to be financially stable. Councilor Jethro David: Gusto ko lang i-relate ung sa sinabi ni JP. Sa ascal, si ate ning, wala na siyang pera. I think maganda na mag provide ung council ng mga lectures sa kanila. FA Rep. Patreng Non: Natuwa ako sa point dun sa manininda. Ang ibig sabihin lang naman ni Yeye is hindi lang ito ung magagawa natin. Ngayon kasi mga nangyayari turuan alng. Pero aralin din natin ung situation nila. Pati ung mga guards. Parang insult na turuan natin sila maging financially stable nang di natin pinagaaralan ung sitwasyon nila. Singilin din natin ung administration. Define natin talaga kung ano ung financially stable. Para mas maayos tayong suri and i-raise natin sa UP Chairperson Arjay Mercado: I think its about dynamic economy. Hindi ibig sabihin ni Jamie sa "advancing economy of the Philippines" ay bumubuti na yung ekonomiya ng bansa. Ang nakita ko ay ibig niya lamang sabihin na nagbabago ito as time goes by at kailangan sumabay ng mga small scale entrepreneurs natin. Pero at the end of the day, complementary project lang ito, tuloy-tuloy pa rin ang paniningil natin sa gobyerno kung di nila magawa yung responsibilidad nila. Something na hindi usually sakop ng Finance committee. Paano ka makaka adjust financially sa mga pagbabago sa economy. On the finance committee, theres an attempt to go out of the comfort zone of the committee. CAL Rep. Yeye Corpus: Point of manifestation, hindi lang naman yon. Chairperson Arjay Mercado: Hindi lang yon pero it matters din. NCPAG Rep. Mikhail Solitario: Point of manifestation, i-contextualize natin per committee. So we cant demand things that are not mutually exclusive to the committee. I think if we raise issues sa kung ano pa pwede natin gawin, I think its a different discussion.

CSSP Rep. Allan Pangilinan: Motion to adopt Jamies proposal Councilor Walter Tamayo: I second the motion.

End of Deliberations: 6:27pm. 10. Other Matters - SR SELECTION o Arjay: magsstart na ung selection of the new regent. April 2. We need to invite students to come and attend. o March 31 open nominations o April 2 consultations sa Diliman parang ALC, history, procedure, other pertinent things o Sana makapunta organizations. Wala pang oras sa April 2. o Arjay: were just waiting for specifics. Supposedly dapat incumbent mag nominate. Update ko kayo sa magiging venue. - MMC deliberations o V: Ako, in the spirit of fairness, I'm willing na pumayag na i-move yung schedule ng MMC for Mico. o Arjay: Magdadala ng medcert o Tolits: nabagsakan na ung sched. Okay lang ba Gender comm sa april 2? o Reg: I propose to take on 3 committees per day. Coz some of us are going home sa malalayo. Or sana at least 3 a day ready. o Arjay: lahat ng proponents dapat ready na lahat by Tuesday para pag maaga matapos, pwede tayo mag advance. April 2 (7pm) EdRes, Envi, UJF April 5 (1pm) Gender, GG, BSS April 7 (7pm) SLAAC, SpoFiH, Peop Strug April 10 (7pm) STRAW, MMC, CCA, CRAW April 11 call time 5:30pm for sem planning Arjay will make itinerary for sem plan. April 13 hanggang gabi

Meeting Adjourned at 6:45pm.

Reminders for tonight: Update summer schedule. Ilagay yung reasons. Tricia: OIC for MMC until April 10 Arjay: Will post regarding new committee heads. Dates to Remember: April 2 (7pm) EdRes, Envi, UJF April 5 (1pm) Gender, GG, BSS April 7 (7pm) SLAAC, SpoFiH, Peop Strug April 10 (7pm) STRAW, MMC, CCA, CRAW April 11 13 call time 5:30pm for sem planning Arjay will make itinerary for sem plan.