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INTERNAL REVENUE SERVICE FORM W-9

W-9: An Internal Revenue Service Form W-9 is a request for taxpayer identification number certification and is sent to new and existing vendors by t e W!FI"S Support Staff# $ ese vendors are selected from t e list of unapproved vendors ready for review by t e Support Staff and also from modification requests# Any vendor t at meets criteria for a tax form %&99 may be issued a request for W-9 information# $ is information is necessary not only to maintain an accurate vendor file' but also to comply wit t e Internal Revenue Service Regulations# $ e W!FI"S Support Staff may also request an Agency to obtain a completed W-9 from t e vendor before a new vendor is approved or a modification to an existing vendor is processed# A W-9 form can be faxed to t e vendor# Fax bot t e front and t e bac( of t e W-9 form' owever' facsimiles must ensure t at t e information received is t e information sent and ma(e reasonably certain t at t e person accessing t e system and submitting t e form is t e person identified on Form W-9# Please note that in order to o!"l# $ith IRS re%&lations' onl# &naltered in(or!ation $ill )e a e"ted (ro! the *endor+ State a%en # "ersonnel annot (ill o&t an# "art o( the (or! (or the *endor+ )nly a legal guardian of an individual or an individual = s designated power of attorney can complete a W-9 on be alf of a vendor w o cannot complete t e form# If t e vendor is not an individual' any designated representative of t at vendor can complete t e form# *owever' problems can arise if t at person is not (nowledgeable about t e company = s structure and registered tax filing status# W!FI"S Support Staff may re+ect a W-9 for t e following, a# $ e W-9 is not a current version -./90 or later1# $ e two most recent versions of IRS Form W-9 includes a line between t e 2usiness 3ame and t e Address t at as(s t e vendor to c ec( t e box t at depicts t e vendor = s type -individual/sole proprietor' corporation' partners ip' ot er wit a blan( line for description of ot er1# It is necessary for tax reporting purposes t at we distinguis sole proprietors and corporations from ot er business types b# $ e W-9 is for a sole proprietor but does not include t e name of t e owner on t e first line of t e form c# It appears t at t e W-9 as been altered d# $ e signature as been omitted e# It is apparent t at t e agency as completed t e form f# $ e Social Security or Federal 4mployers Identification 3umber as been omitted g# $ e aut enticity of a facsimile is questionable

$ e requesting and processing of W-9s by t e W!FI"S Support Staff is necessary to confirm t at t e name on t e account -individual or business1 and t e $axpayer Identification 3umber matc es wit t e information on file wit t e Internal Revenue Service# W-9s are not "ri!aril# "ro essed to orre t address in(or!ation in the WVFIMS Vendor S#ste!# If an Agency would li(e t e address modified in t e vendor system to matc t e W-9' please attac a note to t e W-9 wit your request#

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