Welcome!

Lubbock ISD Council of PTAs General Meeting February 27, 2014

please review the minutes prior to the meeting

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MARK YOUR CALENDAR:

LUBBOCK ISD COUNCIL OF PTAs

FEBRUARY

2014

All Local PTA Presidents, Principals, PTA Reps and guests learn about what is happening in the school district and education issues around the state!

COUNCIL PTA GENERAL MEETINGS

September 26 1:00pm Jay Gordon Room November 14 1:00pm Jay Gordon Room
Senator Robert Duncan will be in attendance.
CORONADO

Lets start with the BIG NEWSWE MADE OUR GOAL! The 27th Annual Used Book Sale was held this past weekendFebruary 28 & March 1at the South Plains Mall and in true fashion the local PTAs through volunteers, books and shoppers we made our goal. With sales and donations gathered at the sale, we will be funding ve $1,000 scholarships for future teachers! Scholarship applications are now being accepted at all the schools, see your counselors for more information and page 2 of this newsletter for additional details. Thank you to the South Plains Mall for the continued support by providing us space in a high-trac area. Thank you to the Friends of the Library for their generosity in sharing their wealth of booksespecially the hard backs! Thank you to the local PTAs that gathered and donated books and to the Middle School and High School volunteers. It truly takes ALL of us to make this event a success. When planning next years calendar be sure to add the 28th Annual Used Book Sale in January to gather books and February to work the sale. Ocial dates for the workdays and sale will not be available until January 2015, and Council will keep you posted. Many thanks to all!
TALKINGTON

December 12th 11:30am Holiday Luncheon

location TBD

ESTACADO

February 27 1:00pm Jay Gordon Room May 8th 11:30am Awards Luncheon
Hillcrest Country Club
dates are subject to change

LUBBOCK

MONTEREY

IMPORTANT DATES
March 11 * DEADLINE EXTENDED * Council PTA SCHOLARSHIP applications due to their respective counselors March 15 Spring MEMBERSHIP AWARDS reportingrequires form submission: Golden Apple Award MARS Award Student Membership details on Texas PTA web site April 4 Council PTA Award entires due!
Details on page 4

Susan

Susan Frazier, President, Lubbock ISD Council of PTAs

As you plan for next year, dont forget to add Council Dues line item to your budget:

COUNCIL DUES $50

If your Council Dues is not current for the 2013/14 school year, you will be contacted by the Council Board this month. When your Local Elections are complete, le the Local Ocer Information form with Texas PTA! also send the information to the Council by adding our email address when you le the form:
lubbockcouncilpta@gmail.com

Its a HOME RUN!

SPRING AWARDS
May 8 11:30 Hillcrest

by May 1

May 1 Local Ocer Information Form for 2014/15 Boards due to Texas PTA
Submit via the Texas PTA web site

May 8 Spring Awards Lunch! Bring your PTA Board

SCHOLARSHIP DEADLINE extended

Lubbock ISD Council of PTAs Board President Susan Frazier...............806-773-0453....................... csfrazier1@aol.com 1st Vice President - Aide April Rumsey...............806-787-0711...................... rumseyclan@att.net 2nd Vice President - Field Service Representatives Lucy Homan..............806-781-1466......lucyhoman2009@yahoo.com Secretary Robin Going ................806-543-5013..........robingoing@suddenlink.net Treasurer Lyn Russell ..................806-317-6862.................. lyn.russell@ttuhsc.edu LISD LiaisonCommunication Linsey McCutchin ....806-766-1066 w.......... lmccutchin@lubbockisd.org Membership Tiany Robinson .........806-773-6672....... tiany.robinson@staples.com Newsletter Carol Fowler................806-470-0759.................... carol@f2-design.com Awards Kelly Reynolds.............806-445-4606..................kellytnt@sbcglobal.net Parlimentarian Jennifer Thompson......806-543-0299........ kjtkmthompson@yahoo.com Elementary Rep. Karen Thornton .......806-766-6207 w............kthornton@lubbockisd.org

have students interested in applying contact their school for SCHOOLs deadline
LISD Council of PTAs Scholarship Recipient Requirements: (1) Plans to enter the teaching profession. (2) Shall be a resident of Lubbock County at the time of application for the scholarship and at the time that he/she graduates from a Lubbock high school. (3) Shall be a graduate of one of the member high schools, dened as an LISD high school with a PTA having membership in LISD Council of PTAs, with a minimum GPA of 3.0. (4) Shall send written notication to the Treasurer of the Scholarship Fund of the acceptance or rejection of the scholarship by May 30th of the current year. (5) Shall not abuse the use of intoxicating beverages or illegal substances. (6) Shall show full registration prior to receiving funds. (7) Shall take a minimum of twelve (12) hours of study per semester.

MARCH 11

The student interviews will be held Wednesday, April 9, 2014, 9:00-11:50, in the Central Oce Conference Room 235-West located on the second oor of the west building, to the right of the stairs in the Associate Superintendents oce area. The PTA Scholarship Committee, consisting of ve PTA representatives, will conduct the student interviews. Senior counselors will be responsible for having student applicants in attendance at the assigned time on Wednesday, April 9, 2014.

We are looking for people to serve on the 2014/15 Lubbock Council of PTAs Board! Are you interested in working on the Board and serving PTA and Lubbock ISD at a dierent level? Do you know someone that would great on the Board? Connect with Susan Frazier with names and contact information.

MEMBERSHIPkeep recruiting! So that all families, faculty and

Like us on Facebook
LISD Council of PTAs this will take you directly to our page

community members may support PTAs mission and goals and benet from your programs and activities, membership recruiting is a year-round event. With the Spring Membership Reporting Date (March 15) rapidly approaching, now is the time to reach out to individuals who have not yet joined your PTA and also to review your membership rosters and reports. Check the web site for a complete list of Membership Awards and forms to complete by the deadline of MARCH 15th. www.txpta.org/recognition/membership-awards

February 2014 page 2

2015/14 Council Board Slate of Ocers

by Mary Jo Burgess, Texas PTA Director of Member Services Its that time of year again, time for nominating committees and ocer elections. All members are invited and

Local Elections Time!

President Susan Frazier

2nd Vice President Lucy Homan

Secretary Robin Going

Treasurer Michelle Logan

The Lubbock ISD Council of PTAs Board is always looking for new people who are interested in joining our Board and working on another level of PTA. 1st Vice President/Aide to the President Field Service Reps (minimum of 4 reps) help 2nd VP keep LISD PTAs informed Arts in Education promote the 2 state contests (reections & environmental) so Lubbock is represented at the state level Health and Safety promote health and safety Holiday Luncheon organize luncheon (with help from committee) Hospitality get food for general meetings (3 per year) Legislative keep council membership informed of pending legislative actions Member Incentives (local) contact local businesses for membership incentives Newsletter put together newsletter for each general meeting Parent Education inform local PTAs of parent education programs oered by Texas PTA Scholarship Chair head the scholarship committee Spring Awards luncheon organize luncheon (with help from committee) Social Media help maintain website, facebook, etc. Used Book Sale help organize annual event

encouraged to get involved in this important process. Nominating committees are not formed or appointed, they are elected by the PTAs membership. The nominating committee is tasked with slating nominees for your PTAs elected positions for the upcoming year. But it is every members right to identify and recruit new leadership for your PTA. Do you know someone who would make an excellent leader for your PTA? Have you encouraged them to consider an ocer or chair position or committee membership? Have you considered serving in any of these positions yourself? Your PTAs bylaws identify the ocer positions for your PTA, the composition of your PTAs executive board, and some of the responsibilities. The bylaws also stipulate the month the nominating committee is elected and the month that elections are held. Once elected, the nominating committee does more than just contact current board members. The opportunity for everyone is there: board members, classroom or workroom volunteers, parents, faculty, all members, community members, and you! The nominating committee should use all the PTAs publicity resources and connections to invite members to become involved in the leadership of your PTA. Its always helpful if information is provided describing the dierent positions and available opportunities, from ocers, to chairs, to committee membership. The nominating committee can also seek individuals they feel would be good for the elected positions such as individuals with specic talents, skills, knowledge, and experience. The committee will select the candidate that they feel is most qualied for each position. This slate is then presented to the members for their consideration. At the election meeting, the Nominating Committee Chair will present the slate to the membership. Additional candidates may be nominated from the oor at that time and elections conducted. All elected ocers must be current members of the PTA prior to assuming their positions at the end of the school year. As a member, there are multiple ways you can get involved! Exercise your membership rightsnominate, vote! Bringing new leadership into your PTA provides new ideas, new insight, and renewal. And its crucial to the sustainability of your PTA. So get informed, get involved, and contact your nominating committee today!

Lyn Russell
for being appointed Field Service Representative In this position, Lyn serves a direct line to the Texas PTA Board and will be helping PTAs in Lubbock and Frenship with operations, programs and training as needed.

to our own

Texas Parent Teacher Association (PTA) recently elected its 2014-16 Board of Directors during the associations biannual Family Engagement Conference held at the Hyatt Regency Hill Country Hotel in San Antonio. More than half a million members strong, a dynamic and committed group of 15 volunteer leaders will lead Texas PTA the next two years bringing vision and a wealth of knowledge from multiple perspectives - parents, educators and business and community leaders - from across the Lone Star State. 2014-2016 Texas PTA Board of Directors: OFFICERS PRESIDENT Leslie Boggs, Odessa PRESIDENT-ELECT Lisa Holbrook, Houston VICE PRESIDENT FIELD SERVICE Catherine Carlin, Carrollton VICE PRESIDENT LEADERSHIP Chris Zimmer, Watauga VICE PRESIDENT MEMBERSHIP Elizabeth Campbell, J.D., Pearland VICE PRESIDENT PROGRAMS AND RESOURCES Heather Ashwell-Hair, Carrollton SECRETARY Sheri Doss, San Antonio TREASURER Beth Crymes, Arlington Directors-at-Large Pierr Castillo, marketing and brand consultant, La Porte Frances Fass, print, broadcast and social media, Plano Lee Guerra, sales, marketing and nancial services, Harlingen Fred Henley, J.D., policy development and strategic planning, Richardson Sylvia Reyna, Ph.D., Chief of School Leadership, Dallas ISD Greg Smith, Ph.D., Superintendent, Clear Creek ISD Neil Shelby, elementary teacher, North East ISD, San Antonio February 2014 page 3

PTA AWARDSCouncil & State

Lubbock ISD Council of PTAs Awards: There are three categories for each award: Elementary, Middle School, and High School. Each category will have one winner. 1. Diane Pierce Outstanding Volunteer of the Year To recognize the individual who has made quiet contributions through service to the nominating school. 2. Eadie Armstrong Outstanding PTA To recognize a local unit that has demonstrated outstanding achievements in promoting the Objects of PTA. 3. Educator of the Year To recognize an outstanding educator who demonstrates professional excellence and commitment to the Purposes of PTA. 4. Elsie Smith Presidential To honor and recognize a PTA/PTSA president who exemplies the ideals and qualities of outstanding leadership. Individuals, principals, and PTA/PTSA board members are eligible to submit nominations. Although each and every PTA/PTSA president is a quality leader, the purpose of this award is to honor the president who in his/her own way has demonstrated leadership skills above and beyond expectations. 5. Outstanding Directory 6. Outstanding Membership Chairman To recognize a membership chairman whose hard work, enthusiasm, and determination were assets to your PTA/PTSA. 7. Outstanding Newsletter 8. Outstanding Publicity/Scrapbook 9. Shirley Igo Outstanding Service To recognize an individual who has been able to combine his/her service to school, children, and PTA with service to school, church, civic endeavors, or other organizations. This award honors the individual who has given countless hours of service for the benet of children throughout the community and school. This person may not necessarily be a high prole leader. He/she might likely be an unsung hero who faithfully and eciently does everything when asked.

On the PRESIDENTS CALENDAR: NOW/February

At a membership meeting, elect a Nominating Committee and alternates as prescribed in the Local PTA bylaws. Provide clear instructions and guidelines to Nominating Committee. Ensure all members and alternates have signed the PTA Nominating Committee Condentiality Agreement, downloadable from the Texas PTA website. Appoint committee to review bylaws and recommend revision or amendments if needed. Have your bylaws been reviewed by Texas PTA? (They are to be reviewed and approved every ve years.) Conduct the Texas PTA One World Challenge. Consider ways to recognize student eorts. (www.txpta.org/programs/owc)

March/April
Prepare agendas for executive board and membership meetings and articles for newsletter. Conrm that Texas and National PTA dues and membership lists are submitted to Texas PTA as received. * March 15 is the deadline for Spring Membership Awardscheck the web site! * Publish Nominating Committee slate according to bylaws. Conduct election of new ocers. Remind newly-elected president to call a meeting to ll board positions and conduct any other necessary business. Promote and attend the Area PTA annual meeting. Prepare Texas PTA award entries. (The deadline for the majority of the awards is May 14. Check the Texas PTA website for details) Prepare Council PTA awards entries. (Deadline APRIL 4, 2014.) Appoint Financial Reconciliation Committee, subject to the approval of the executive board.

Council of PTAs Awards are due locally to LISD Council of PTAs Awards Chairman Kelly Reynolds, 2616-80th Street by Friday, April 4, 2014. Criteria has been sent to
each school via inter-school mail and to the PTA Presidents via email. If you need another copy of the information please connect with Kelly Reynolds (kellytnt@sbcglobal.net) Texas PTA Awards: Additional information will be forwarded upon availability from Texas PTA. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Arts in Education Award Electronic Newsletter Award Environmental Award Healthy Lifestyles Achievement Award Legislative Action Award Membership Campaign Award Newsletter Award Parent Education Programming Award Student Involvement Award Web Site Award

Year End/May/June
Prepare agendas for executive board and membership meetings and articles for newsletter. Attend Council PTA Ocer and Chair Training and Leader Orientation for newly-elected/appointed board members. Prepare and present at the annual (last) meeting a year-end summary report of the years activities (funds raised and how those funds were expended to benet the students, the school and the PTA; volunteer hours recorded and in what areas, etc.). Adopt budget at the annual meeting for the next year. Conrm that the budget includes funding for training, including Texas PTA Annual Convention and Summer Leadership Seminar. Coordinate installation of new ocers; thank this years PTA workers and school volunteers. Send the Local Ocer Information Form with names of new ocers and committee chairs by May 1 to the Texas PTA Oce and to your Council PTA president. Register newly-elected/appointed board members for Texas PTA Summer Leadership Seminar. Update presidents procedure book. Remind outgoing ocers and committee chairs that their procedure books and materials must be submitted within 15 days after their successors assume their duties. Pass all information along to the newly-elected president to ensure a smooth transition.

Texas PTA Awards: submitted electronically via the Texas PTA Website no later than May 15, 2014. The criteria will be available at www.txpta.org/resources/local-awards beginning April 1, 2014.

NOMINATE AN EDUCATOR!
Nomination forms and criteria for the 2014 Educator Awards will be available beginning March 15 on the Texas PTA web site. Superintendent of the Year Secondary Principal of the Year Elementary Principal of the Year Secondary Teacher of the Year Elementary Teacher of the Year Winners will be announced at the Summer Leadership Conference in Houson in July. www.txpta.org/recognition/educator-awards

February 2014 page 4

ARTS I N EDUC ATI ON COMMIT TE E R E POR T

Reections
2013/14 THEME: Believe Dream Inspire
FILM Primary Division The Alien Invasion by Gus Kinser 2nd Grade Whiteside Elementary LITERATURE Primary Division Hope Within Hard Times by Zoe Reich 1st Grade Roscoe Wilson Elementary LITERATURE Intermediate Division The Place by Mary Elizabeth Emmy Barron 5th Grade Roscoe Wilson Elementary LITERATURE Senior Division The Dream by Duncan Douglas Senior Coronado High School MUSICAL COMPOSITION Intermediate Division Believe by Mikayla Coln 5th Grade Roscoe Wilson Elementary PHOTOGRAPHY Primary Division Balloons Going Into the Sky by Ezra Carter 1st Grade Roscoe Wilson Elementary PHOTOGRAPHY Intermediate Division The Lead Equipment by Max Kinser 3rd Grade Whiteside Elementary PHOTOGRAPHY Senior Division Over the Rainbow by Travis Mehner Freshman Lubbock High School VISUAL ARTS Primary Division Roar: Eye of the Tiger by Faith Zint 2nd Grade Whiteside Elementary VISUAL ARTS Intermediate Division Horse by Kimbree Houston 5th Grade Rush Elementary VISUAL ARTS Senior Division Colorless Violet by Bryan Naul Senior Lubbock High School