Evaluate the application of oversight procedures for each phase of a construction

project
Contents
Introduction .................................................................................................................................................. 3
Literature Review .......................................................................................................................................... 4
Methodology ................................................................................................................................................. 4
Analysis & Discussions .................................................................................................................................. 5
Conclusion & Recommendations .................................................................................................................. 5





















Introduction

Literature Review

Oversight procedures are the procedures used for the analysis of specific project
activities and documentation to determine if the project is on track to be completed
within the estimated schedule and cost, quality and will provide the required
functionality
Methodology
Analysis & Discussions
Conclusion & Recommendations

Objectives
1. To determine and list the oversight procedures required for the duration of a
construction project.
2. To identify the oversight procedures utilized for a completed construction
project
3. To evaluate whether the oversight procedures used were effective in the
completion of the project.
Oversight Procedures
Project management Process (Biafore 2011)
Initiating
Project Initiation Phase
The goal of the project initiation phase is to get approval from the customers, management,
and other stakeholders to begin planning.
Project Overview
The project overview summarizes what the project is suppose to achieve the business value
it provides, the work it entails, and how you know when its done.
The project overview includes:
1. Problem or Opportunity Description A description of the problem or opportunity
that the proposed project will address
2. Project Goals and Objectives(business, financial, performance, technical, quality).
Also good objectives are specific, measurable or verifiable, achievable and time-
related
3. Project Strategy
4. Gather Requirements
Identify alternative project strategies
5. Deliverable and success criteria
6. Assumptions and risks
Planning
Executing
Controlling
Closing

Project Life Cycle Phases
Inception
Feasibility
Design
Construction
Commissioning


Planning Process
Planning is the process of forecasting future outcomes that may be certain or unknown.
Planning Process Steps required for a construction project includes:
1. Establishing objectives
Objectives should be defined for the entire organization after which, broken down from
top down into a set of specific objectives relevant for each level of organizational
activity. The best scenario is to have objectives set out jointly by subordinates and their
superior across different levels of the organization.
2. Forecasting
Forecasting includes the estimation of future controllable and uncontrollable conditions
such as political and social
3. Examining Resources
4. Establishing Policies
5. Developing alternatives
6. Creating procedures and rules
7. Establishing budgets
8. Establishing time tables
9. Determining required standards





















Project Management Oversight (PMO) (RESOURCE) - Over see project performance by a party
independent of the project team and report to the project sponsor(s) (FUNCTION)
Pre-Construction Phase
Design Review
Constructability Review
Cost Estimating
Value Engineering
Bid Document Review
Schedule Review
Cost Review

Construction Phase
Site Observations
Progress Meetings
Schedule Monitoring
Project Cost Control
Documentation Review
Payment Review
Change Order Review
Claims Avoidance/Mitigation

Post-Construction Phase
Final Inspection
Contract Closeout
Dispute Resolution

The major tasks that must be carried out in the planning phase include (Field and Keller 1998):
task identification and sequencing
identification of activities critical to success
estimating and budgeting
staffing
The major task in the execution or implementation phase:
communication with management, client, users and others
review progress
monitoring cost
controlling quality
Issuing orders of change
managing changes



Bibliography
Biafore, Bonnie. Successful Project:Applying Best Practices and Real-World Techniques with Mircosoft
Project. Sebastopol: O'Reily Media, Inc, 2011.
British Standard Institution. PD 6079-4:2006 Project Management - Part 4 Guide to project
management in the construction industry. British Standard Instiutution, 2006.
Field, Mike, and Laurie Keller. Project Management. Thomas Learning, 1998.
Hill, Gerard M. The Complete Project Managment Methodology and Toolkit. CRC Press, 2010.
Kelly, John, Steven Male, and Drummond Graham. Value Management of Construction Projects. Blackell
Science Lab Ltd, 2004.
Uher, Thomas Edward. Construction Management Programming and Scheduling Techniques. Sydney:
Unversity of New South Wales Press Ltd., 2003.