Room 165, Arts and Sciences Building 3 Minutes of the Meeting 4 5 Last April 29, 2014, the University of the Philippines Cebu Student Council 2014-2015 6 conducted its 4 th official meeting at the Student Council Office. The meeting was called to order at 7 3:25 PM with 12 members present. The presiding officer of the meeting was the Student Council 8 Chairperson, Ms. April Dyan Gumanao. 9 10 The following were present in the meeting 11 1. April Dyan Gumanao (Chairperson) 12 2. France Kevin Degamo (Vice-Chairperson) 13 3. Vince Francis Dingding (Councilor) 14 4. Angel Rose Trocio (Councilor) 15 5. Chatch Calderon (Councilor) 16 6. Cristine Hellery Libres (4 th Year Representative) 17 7. Christine Meriz (4 th Year Representative) 18 8. Carmen Jonahville Matarlo (3 rd Year Representative) 19 9. Justine Raphael Luis Balane (3 rd Year Representative) 20 10. Patrick Byron Gattoc (2 nd Year Representative) 21 11. Hannah Lois Tidalgo (2 nd Year Representative) 22 12. Damsel Mondido (Fine Arts Representative) 23 24 The following were absent in the meeting 25 1. Darl Octa Henessa Santos (Councilor) - internship 26 2. Narlyn Dura (Fine Arts Representative) still in her province 27 28 29 I. CALL TO ORDER 30 31 The meeting called to order at 3:25 PM. Quorum was established. 32 33 II. AGENDA 34 35 After the quorum was reached, the meeting was called to order and Chairperson 36 Gumanao presented the following agenda: 37 38 1. Approval of Minutes (2nd and 3 rd Official Meeting) 39 2. Enrollment Assistance 40 3. Grad Protest 41 4. Cookout Matters 42 5. Other Matters 43 - Assistance to Management Students 44 45 A motion to approve the order of the agenda was raised by Representative Gattoc 46 and was duly seconded by Representative Balane. 47 A. Approval of Minutes 48 49 Acting Secretary-General and Representative Gattoc presented the 50 minutes of the second official meeting of the student council dated April 1, 51 2014 to the body. The body expressed that they have read the minutes of the 52 second official student council meeting and the amendments raised were 53 included. 54 55 A motion to approve the minutes of the second official meeting of the 56 UP Cebu Student Council was raised by Representative Tidalgo and was 57 duly seconded by Representative Meriz. 58 Acting Secretary-General and Councilor Calderon presented the 59 minutes of the third official meeting of the student council dated April 22, 60 2014 to the body. The body expressed that they have read the minutes of the 61 second official student council meeting and the amendments raised were 62 included. 63 64 A motion to approve the minutes of the second official meeting of the 65 UP Cebu Student Council was raised by Representative Codera and was 66 duly seconded by Representative Tidalgo. 67 68 B. ENROLLMENT ASSISTANCE 69 70 Program Representatives from Psychology, Biology, and Management were 71 present during initial planning for the Enrollment Assistance for the Freshies this 72 coming May 7-22, 2014. 73 74 Representative Gattoc reminded each of the councilors to note what 75 materials they need to bring to the assistance (laptops, pocket wifis) for use. The SC 76 will station in two areas: the catwalk and near the CSO.Course based orgs will 77 station near their course offices to assist incoming freshmen for more course-related 78 problems. The SC will provide a general assistance. 79 80 Representative Gattoc presented a schedule for the officers to take shifts in 81 the enrollment assistance 82 83 Councilor Calderon suggested that in the next activities of the student 84 council, the members must be well coordinated. 85 86 Final instructions will be presented on May 6, 2014. 87 88 C. GRADUATION PROTEST 89 90 Chairperson Gumanao announced that graduation protest will be part of the 91 Graduation Ceremonies. 92 93 The College Secretary and Registrar Dr. Patricia Nazareno, through 94 Representative Balane, requested the SC to conduct peaceful graduation protest. 95 96 D. COOKOUT MATTERS 97 98 Chairperson Gumanao presented a clean timeline for the tentative schedule 99 of events for the preparation of Cookout 2014. 100 101 Everyone agreed that this should be presented to the prod team for a special 102 meeting to be held on May 3rd. Vice Chairperson Degamo will preside since 103 Chairperson Gumanao will not be present during that time. 104 105 106 E. OTHER MATTERS 107 108 i. Assistance to the Management Students 109 110 Management sophomores asked the SC if they could help them to ask the 111 administration for a special summer class due to the fact that their grades were only 112 given after the summer class started, only to discover that they had failed the subject 113 and they need to take it because it's a prerequisite for a subject next semester. Since 114 councilor Balane will talk to Mrs. Nazareno, he was assigned to bring the issue to 115 her. 116 117 III. ADJOURNMENT OF THE MEETING 118 119 Motion to adjourn the meeting was raised by Representative Matarlo and was seconded by 120 Councilor Trocio. The meeting was adjourned at 5:30 PM. 121 122 123 Prepared by: 124 125 126 VINCE FRANCIS DINGDING 127 Councilor 128 Acting Secretary General 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154