OFFICE OF THE STUDENT COUNCIL 1

University of the Philippines Cebu 2

Room 165, Arts and Sciences Building 3
Minutes of the Meeting 4
5
Last May 6, 2014, the University of the Philippines Cebu Student Council 2014-2015 6
conducted its 5
th
official meeting at the Student Council Office. The meeting was called to order at 7
6:07 PM with 12 members present. The presiding officer of the meeting was the Student Council 8
Chairperson, Ms. April Dyan Gumanao. 9
10
The following were present in the meeting 11
1. April Dyan Gumanao (Chairperson) 12
2. France Kevin Degamo (Vice-Chairperson) 13
3. Vince Francis Dingding (Councilor) 14
4. Angel Rose Trocio (Councilor) 15
5. Chatch Calderon (Councilor) 16
6. Christine Meriz (4
th
Year Representative) 17
7. Carmen Jonahville Matarlo (3
rd
Year Representative) 18
8. Patrick Byron Gattoc (2
nd
Year Representative) 19
9. Hannah Lois Tidalgo (2
nd
Year Representative) 20
10. Damsel Mondido (Fine Arts Representative) 21
22
Late: 23
11. Darl Octa Henessa Santos (Councilor) arrived at 7:33 p.m. due to internship 24
12. Justine Raphael Luis Balane (3
rd
Year Representative) arrived at 6:50 p.m. due to 25
internship 26
27
The following were absent in the meeting 28
1. Cristine Hellery Libres (4
th
Year Representative) due to internship 29
2. Narlyn Dura (Fine Arts Representative) in Catbalogan, Samar 30
31
32
I. CALL TO ORDER 33
34
The meeting called to order at 6:07 PM. Quorum was established. 35
36
II. AGENDA 37
38
After the quorum was reached, the meeting was called to order and Chairperson 39
Gumanao presented the following agenda: 40
41
1. Approval of Minutes (4
th
Official Meeting) 42
2. Enrollment Assistance Update 43
3. Cookout Update 44
4. Other Matters 45
46
A motion to approve the order of the agenda was raised by Representative Gattoc 47
and was duly seconded by Councilor Calderon. 48
A. Approval of Minutes 49
50
Acting Secretary-General and Councilor Dingding was asked to 51
present the minutes of the fourth official meeting of the student council dated 52
April 29, 2014 to the body. Councilor Dingding then said that he already 53
posted it online via Facebook available for the body to read prior to the 54
meeting. 55
56
Majority of the body confirmed that they have read the said minutes 57
of the meeting. However, Presiding Officer and Chairperson Gumanao 58
expressed how some were not able to read it due to unavailability of the 59
internet. 60
61
A motion to approve the minutes of the fourth official meeting of the 62
UP Cebu Student Council was raised by Councilor Trocio and was duly 63
seconded by Representative Matarlo. 64
65
B. ENROLLMENT ASSISTANCE UPDATE 66
67
A Program Representative from BS Biology was present during the final 68
planning for the Enrollment Assistance for the Freshies this coming May 7-22, 2014. 69
70
Chairperson Gumanao then reminded everyone that call time for council 71
members is at 7 a.m. and reminded all council members of their specific 72
responsibilities prior and during the pre-enrollment and enrollment of freshies. 73
74
Councilor Calderon then took over to discuss matters regarding the shifting 75
schedules of the council members during the duration of the Enrollment for Freshies. 76
Chairperson Gumanao then suggested to have an assessment of the enrollment 77
during lunch time in order to troubleshoot problems that may unexpectedly arise 78
amidst the duration of the enrollment. The body then discussed possible problems 79
that may arise and offered solutions to solve these. 80
81
Representative Gattoc took over and discussed the pre-enrollment and 82
enrollment process to the body. 83
84
Representative Balane explained how the student loan works but then needs 85
to confirm process the next day in order to inform freshies interested during 86
enrollment. 87
88
Publicity Committee, Representative Gattoc and Councilor Dingding, was 89
also asked by Chairperson Gumanao to publicize the existence of the Student 90
Council Assistance Desk throughout the freshies enrollment period. 91
92
Councilor Calderon suggested that his and Representative Gattocs mobile 93
numbers should be publicized to organization heads in case problems may arise in 94
their specific programs. 95
96
97
C. COOKOUT MATTERS 98
99
Chairperson Gumanao took into account the different theme suggestions for 100
the upcoming cookout. Chairperson Gumanao encouraged everyone to have 101
opinions raised in raising one theme as a body when meeting the production team to 102
finalize the cookouts theme arrives this May 10, 2014. The council members decided 103
on wanting the Academic Calendar Shift to be the issue centered during this years 104
cookout. 105
106
Furthemore, Chairperson Gumanao clarifies that the body should make a 107
stand regarding the issue to be used in this years cookout in order to campaign it 108
further and expose the positives and/or negatives of this pressing issue concerning 109
not only the UP Cebu Community, but all the universities in Cebu. This will also link 110
to other issues that Vice-Chair Degamo explained such as transparency since there 111
was no general consulations made and scientific studies done about the academic 112
calendar shift, its connection with the upcoming ASEAN Integration and globalization 113
of Philippines and President Aquinos RPHER selling Philippines to other 114
countries. 115
116
The councils decision of wanting the Acadamic Calendar Shift to be the 117
cookouts theme this year will be raised during the meeting with the Prod Team 118
where majority of them will be present to be fair on both sides. 119
120
121
122
D. OTHER MATTERS 123
124
i. Management Students Summer Class Issue 125
126
Representative Balane explained to the body that College Secretary Patricia 127
Anne Nazareno declined the management students appeal to have a summer class 128
this June due to the fact that it wasnt in the schedule passed by UP Cebu to the UP 129
System. 130
131
ii. KSUP Nat Con 132
133
Councilor Trocio announced that its already been publicized and online 134
registration is available for everyone who is interested. 135
136
III. ADJOURNMENT OF THE MEETING 137
138
Motion to adjourn the meeting was raised by Councilor Calderon and was seconded by 139
Councilor Santos. The meeting was adjourned at 7:36 PM. 140
141
142
Prepared by: 143
144
145
HANNAH LOIS TIDALGO 146
Second Year Representative 147
Acting Secretary General 148
149
150
151