UserDescription HOCASWin 10 - 8

Messerschmitt
KEY CARD SYSTEMS

Contactfree Transponder Key Cards
or
Magnetic Key Cards
User Manual
Hotel Card System
HOCASWin
Messerschmitt Systems GmbH

Meiningerstrae 33
D - 98544 Zella-Mehlis
Technical Service and Hot-Line-Support
Tel.: +49 / 3682 / 854-0 Fax: +49 / 3682 / 854-22
Website: www.messerschmitt.com
E-mail: info@messerschmitt.com
Errors and omissions reserved
Hotel Card System
HOCASWin
10.8st User's manual HOCASWin Page 2
Table of Contents Page
1. General Introduction ...................................................................................................... 4
2. Login................................................................................................................................ 5
3. Logout ............................................................................................................................. 6
4. Quit the program ............................................................................................................ 7
5. Online help...................................................................................................................... 7
6. Data administration and card creation with HOCAS 7000 .......................................... 8
7. user guide ....................................................................................................................... 9
8. Menu 'checkin' .............................................................................................................. 10
8.1. new checkin'................................................................................................................ 11
8.2. 'duplicate Card ........................................................................................................... 15
8.3. pre-checkin ................................................................................................................ 16
8.4. issue standbycard...................................................................................................... 17
8.5. 'issue onetime card'..................................................................................................... 19
9. 'checkout' ...................................................................................................................... 21
9.1. 'checkout at departure time ........................................................................................ 22
9.2. 'cancel guest card immediately'................................................................................... 24
10. 'read keycard' ................................................................................................................ 25
11. 'Administration ............................................................................................................ 26
11.1. 'staff administration' ................................................................................................. 27
11.2. 'rooms administration' .............................................................................................. 37
11.3. 'administration areas' ............................................................................................... 50
11.4. 'date/time function' ................................................................................................... 54
11.4.1. 'code date-/timecard' ........................................................................................................ 55
11.4.2. 'time region' ...................................................................................................................... 57
11.4.3. 'set date / time' ................................................................................................................. 60
11.5. 'issue systemcards'.................................................................................................. 61
11.5.1. 'function card' ................................................................................................................... 62
11.5.2. 'resetcard' ......................................................................................................................... 64
11.5.3. 'readaddresscard' ............................................................................................................. 65
11.5.4. 'setaddresscard' ............................................................................................................... 67
11.5.5. 'logoutcard' ....................................................................................................................... 68
11.5.6. 'logoutguestcard' .............................................................................................................. 69
11.5.7. 'emergency-card issuing.................................................................................................. 70
11.6. 'systemconfiguration ............................................................................................... 72
11.6.1. 'securitynumber grandmaster .......................................................................................... 73
11.6.2. 'securitynumber emergency............................................................................................. 74
11.6.3. 'hotelcode ........................................................................................................................ 75
11.6.4. 'administrationslevel ........................................................................................................ 76
11.6.5. 'system registration.......................................................................................................... 77
12. Menu 'tools................................................................................................................... 78
12.1. 'bookings................................................................................................................. 78
12.2. Menu 'database ...................................................................................................... 81
Hotel Card System
HOCASWin
12.3. Menu 'language ...................................................................................................... 82
12.4. Menu 'backup ......................................................................................................... 83
12.5. Menu 'restore database .......................................................................................... 84
13. Menu 'help .................................................................................................................... 85
13.1. Menu 'Information ................................................................................................... 85
13.2. Menu 'help .............................................................................................................. 86
14. Special function 'extension ........................................................................................ 87
Hotel Card System
HOCASWin
1. General Introduction
Concerning the functions of the HOCASWin program described in this manual we give
the following general information:
For the Transponder Key Card System as well as for the Magnetic Key Card System,
there is no difference in the usage of the program functions of HOCASWin. Both systems
will have the same program-workspace.
The functioning of the HOCASWin is based on the Windows-Standard, that means
among other things, passing equal function keys when using program functions, e.g.
function key "Coding <F5>", "ESC"-key, and so on.
Before HOCASWin can be used, several specific data have to be entered in the admini-
stration part of the program which should only be done by trained and experienced per-
sons. Therefore we recommend not to use the program functions described in this ma-
nual without considering the subsequent pre-conditions:
Intensive and personal preparatory training for the system users and the system-
administrator.
The standard training should take 2-3 days.
Following persons of the hotel should participate the training:
Front-Office-Manager
Assistant Front-Office-Manger
EDP Manager (Fulltime)
Security Manager (Parttime)
Housekeeping Manager (Parttime)
Engineering, Techn. Support (Parttime)
System-Administrator
Hotel Card System
HOCASWin
2. Login
After you have started the program HOCAS 7000 the dialogbox login will be opened. If
the program is in the standby mode the dialogbox can be opened with the button login or
alternatively with the function-key <F7>.
Please enter your user name and the password and click on the OK-button or press the
ENTER-key twice.
You will get access to the program menues of HOCAS 7000 according to the administra-
tion level which is corresponding with your password. Wrong inputs can be repeated.
The dialogbox can also be closed with the ESC-key.
Hotel Card System
HOCASWin
3. Logout
To prevent unauthorized use of the program we recommend to logout with the menu
login/logout after each use respectively login of the program.
To logout alternatively use the button logout <F7>.
If the program will not be used for a particular time, approx. 3-5 minutes, the program
automatically switches into the standby mode.
If required, the particular time can be changed by a Messerschmitt system-engineer.
Hotel Card System
HOCASWin
4. Quit the program
With the menu-point Quit program or alternatively with the corresponding smarticon
the program HOCAS 7000 will be terminated.
Before the program will be terminated an additional message box has to be confirmed, to
prevent a program termination by mistake.
The new start of the program is only possible with the icon in the program group
HOCAS 7000, with start of the Central Controlmodule or by restarting of the system-PC.
5. Online help
For quick information in the online help of HOCAS 7000 use the function key <F1>. Alter-
natively use the menu-point help in the menu 'help'.
To abort the online help use the ESC-key.
Hotel Card System
HOCASWin
6. administration and card creation with
HOCAS 7000
When you first start HOCAS 7000, the program displays the HOCAS 7000 workspace
for the creation and administration of all necessary system data as well as for the issuing
of the needed key cards.
With this programm the user has all possibilities to adjust the key system to his individual
needs.
The program HOCAS 7000 was developed for the use of 4 different key card systems
and formats. With the button or alternatively with the menu-point information in the
menu Help you will show information about the program version and parameter setting
of the system. Some of the menues in the program will differ depending of the program
version in use. It will be referred to it in the corresponding sections of the manual.
Hotel Card System
HOCASWin
7. user guide
How do I start the different functions over the main menu?
After the start of the programm the main menu will be opened where the user can choose
HOCAS commands.
MOUSE
Click on the selected menue point once with the left mouse button. After this a submenue
will be opened. With this procedure you also select the submenue-points. Procedures
within the submenues will be activated or cancelled when a control button will be clicked
with the mouse. Control buttons, e.g. are named return or coding depending on the
selected menu.
KEYBOARD
With the keyboard the procedure is as follows:
Select the main menu point either with the F10-key or with one of the arrow-keys
() or in combination with the ALT-key and the underlined character.
With ther ENTER-key the main menu point will be opened. The selection of a submenu
will be done by the arrow-keys () with confirmation with the ENTER-key.
Instead of using the control-button 'return' alternatively the ESC-key can be used. The-
refore all submenues can be closed with the ESC-key.
Different buttons like e.g. checkin <F2> can also be selected by using the corresponding
function key (<F1> to <F8>)
Hotel Card System
HOCASWin
8. Menu 'checkin'
In the menu checkin all room-specific cards can be created and the guest can be chek-
ked in.
The menu checkin contains the submenu-points to create the five different card types
for the guest area.

With mouse-click to one of the five submenu-points or alternatively with the ALT-key in
combination with the character 'C' the dialogbox 'arrival' will be opened. All four menu-
points will be shown in the tabs of the dialogbox so that within the dialogbox arrival the
individual menu-points can be selected by clicking with the mouse on the specific tab.
The dialogbox arrival can also be opened by using the function-key <F2> or <F4> or by
clicking with the mouse on the button arrival or duplicate.
Hotel Card System
HOCASWin
8.1. new checkin'
With this menu-point 'new checkin' new guest keys will be created.
New guest keys will be issued at a new occupancy of the room or when the guest has
lost his old guest key.
Attention!!
All previous created guest keys will become invalid. Please note that the function
duplicate must be used when an additional guest checks-in in an already occu-
pied room, e.g. room sharers.
Guest keys will be created with the dialogbox 'arrival.. This is done in the menu checkin,
submenu new checkin. Alternatively this function can be choosed with the function-key
<F2> or the ALT-key in combination with the character 'C'. With a single mouse-click on
the control-button checkin this menu can also be selected. The dialogbox arrival will
then be opened.
Hotel Card System
HOCASWin
For the creation of an new guest key the tab arrival is automatically selected.
To select the individual fields within the dialogbox they just need to be clicked with the
mouse. Alternatively all fields and (control-buttons) can be entered one by one by using
the TAB-key..
For the creation of a new guest key enter in the left part of the dialogbox the room
number. The field for the input of a room number is automatically high lighted when the
dialogbox is opened. It is possible to type in the selected room number directly with the
keyboard. Alternatively this field can be opened by mouse-click on the right arrow-key or
by using the function-key <F4> 'and the defined room numbers can be selected with the
mouse.
In the field date of departure the departure date for the guest has to be typed in.
By default the field 'date of departure will be filled with the date of the next day of arrival.
Example:: Arrival is 24
th
of january,.xx, the departure date will be set automatically to 25
th
january..xx

Hotel Card System
HOCASWin
The input of a date is done with a single mouse-click on the date in the calendar of the
right side of the dialogbox. Alternatively the,TAB-key can be used until the cursor is in the
calendar-field. The departure date can be selected by using the arrow-keys () .
The selected date in the calendar is additional shown in the field date of departure.
When leaving the field date of departure the acutal selected date remains in this field.
In the field checkout time the departure time of the guest will be typed in. By default the
value of this field is 12.00 p.m. 8 different departure times from 12.00 p.m. until 7.00 p.m.
are possible. To change the departure time of a guest, click on the right arrow key of this
field and select the departure time per mouse-click.
Attention! For the magnetic card systems UK and MST this time has directly to be
entered.
In the field adult/childwill be selected for which type of guest the card will be created.
An adult gets the number 0. This is the default value when the dialogbox is opened. For
a teenager the number 1, and for a child the number 2 has to be selected. This input
is only necessary in combination of vending machines with the Messerschmitt
Card System.
Attention! For the magnetic card system MST this differentiation doesn`t exist.
In the field # cards will be typed in, how many guest keys for this specific person or
room will be created.
The dialogbox special area can be opened with a single mouse-click on the button
special area <F3>. Alternatively the function-key <F3> can be pressed.
The dialogbox special area is necessary to code the access for special areas on the
guest key, e.g. bowling alley, tennis hall, etc. The different shown special areas of the
hotel can be selected by single mouse-click (green) with additional mouse-click on the
marked special area this selection will be cancelled and the field becomes red. With a
mouse-click on the button OK this selection will be confirmed and the program returns to
the dialogbox arrival.
Hotel Card System
HOCASWin
The button coding <F5> is used to code the entered arrival and departure date (and if
selected the special areas) on the card.
When all the necessary data in the specific fields of the dialogbox are entered, click the
mouse once on the button coding <F5> or use alternatively the function-key <F5>.
Then the window Read keyCard / Code will be opened, followed by a short signal beep
of the coder. Hold the new card on the coder (distance approx. 2 cm). An additional si-
gnal beep shows that the card has been coded successfully. The card can be used now.
If more than one card shall be created for this room (see field # cards), the program will
automatically ask for the next card to be coded by a signal beep.
Hotel Card System
HOCASWin
8.2. 'duplicate Card
A duplicate card is used to issue a second or a third key for a specific room. The previous
coded guest key will stay valid.
Duplicate keys will be created in the dialogbox arrival. Open the dialogbox by using the
button duplicate <F4> with a single mouse-click. Alternatively use the function-key
<F4>. When opening the tab duplicate is selected.
The creation of duplicate keys is done in the same way as the creation of guest keys (see
new checkin).
To select the individual fields within the dialogbox just click the field with the mouse. Al-
ternatively all fields (and buttons) can be selected by using the TAB-key.
When all specific data are entered in the fields of the dialogbox the creation of the cards
will be started by mouse-click on the button coding <F5> or alternatively by using the
function-key <F5>.
of the coder. Hold the new card on the coder (distance approx. 2 cm). An additional si-
gnal beep shows that the card has been coded successfully. The card can be used now.
Maximum 8 duplicate cards can be created per guest room.
Hotel Card System
HOCASWin
8.3. pre-checkin
Guest cards can be coded in advance to create keys for guests before their arrival.
The creation of guest keys in advance is done in the dialogbox arrival.
Open the dialogbox with the button checkin or alternatively with the function-key <F2>.
Then select the tab pre-checkin.
The pre-coding of guest keys is done in the same way as the coding of new guest keys
(see new checkin)
To select the individual fields within the dialogbox just click the field with the mouse. Al-
ternatively all fields (and buttons) can be selected by using the TAB-key.
function-key <F5>.
of the coder. Hold the new guest card on the coder (distance max. 2 cm). An additional
signal beep shows that the card has been coded successfully. The card can be used
now.
Hotel Card System
HOCASWin
8.4. issue standbycard
The standbycard is a reserve guest key which can be used in case of breakdown of
the cardcoder or of the HOCAS or Messerschmitt System-PC.
The difference to guest keys is that the standbycard doesn`t have an expiration date.
That means, this card is valid without limitation.
Because of this reason there should be created one or two standbycards for each
room and stored in a safe place, e.g. front-office- or security-manager.
If an old standbycard is not available anymore or lost, this standbycard can be made in-
valid by creating a new standbycard for this room. Then this new standbycard has to be
used once at the specific room door to make the old standbycard invalid immediately.
Standbycards will be created in the dialogbox arrival.
To open the dialogbox arrival click the button checkin or use the function-key <F2> and
then click the tab standby.
To select a field within the dialogbox just click with the mouse on the specific field. Alter-
natively the fields (tabs and buttons) can be selected by using the TAB-key.
Hotel Card System
HOCASWin
For the creation of a standbycard type in the room number in the left part of the dialog-
box. The field for the input is highlighted when the box is opened.
It is possible to enter the specific room number directly via keyboard or to open the field
by a single mouse-click or by using the function-key <F4> and choosing the specific room
number by single mouse-click.
In the field # cards will be entered how many standbycards shall be created.
The standbycard is a spare- or reserve key card. It is recommended, after installing the
system, to create one or two standby key cards and store them on a save place so that
these key cards can be used in case of a malfunction of the key card system.
function-key <F5>.
now.
Hotel Card System
HOCASWin
8.5. 'issue onetime card'
The creation of a onetime card is mainly used for repairmen or handymen which
are not employees of the hotel and which have only a limited entrance to a guest
room.
For a time period of approx. 2 minutes after first usage of this card on the guest room the
card will stay valid and after this time automatically becomes invalid on this reader.
Onetime cards will be created in the dialogbox arrival.
To open the dialogbox arrival click the button checkin or use the function-key <F2>,
then click the tab onetime.
To select a field within the dialogbox just click with the mouse on the specific field. Alter-
natively the fields (tabs and buttons) can be selected by using the TAB-key.
function-key <F5>.
Hotel Card System
HOCASWin
now.
Hotel Card System
HOCASWin
9. 'checkout'
The menu checkout is used for the cancellation of key cards and is only available in
the Online-system.
The menu checkout contains the menu-points checkout at departure time and cancel
guest card immediately. With mouse-click to one of the menu-points the dialogbox chek-
kout will be opened.
Alternatively the dialogbox checkout can be opened with the button checkout or the
function-key <F3>.
Hotel Card System
HOCASWin
9.1. 'checkout at departure time
By default a card will be automatically cancelled at the extension of the departure date or
the defined departure time.
The menu-point checkout at departure time can be selected to cancel a key card at the
defined departure time independent of the defined departure day. The departure time on
a card is defined by the selected time in the field checkout time in the dialogbox arrival.
The cancellation of a card can be done at any particular day (before the originally defined
departure day) at the checkout time.
Example: A guest card was created with date of departure 31
th
of january and checkout
time 12.00 a.m. Now the guest is checking out at 30
th
of january.
To cancel this card at 30
th
of january the menu-point checkout at departure time will be
selected. The card will then become invalid at 12.00 a.m. at that day. This card can be
used on that specific day until the defined departure time, here 12.00 a.m.
Hotel Card System
HOCASWin
The cancellation of a card is done in the dialogbox checkout. In the field roomnumber
the roomnumber has to be entered or can be selected and in the field time the option
departure time can be selected.
With a mouse-click on the button checkout or alternatively by using the ALT-key in con-
nection with the character C the cancellation will be done at the departure time and the
dialogbox will be closed.
The guest card is now cancelled from the defined checkout time.
To check the checkout time of a guest card see dialogbox arrival, field checkout time.
To define the departure times which can be selected in the dialogbox arrival in the field
checkout time see submenu time region
(button ).
Hotel Card System
HOCASWin
9.2. 'cancel guest card immediately'
By default a card will be automatically invalid respectively cancelled at the defined de-
parture day at the defined departure time.
The menu-point cancel guest card immediately can be selected to cancel a guest card
immediately, independent of the defined departure day or departure time.
The immediate cancellation of a card is done in the dialogbox checkout. In the field
roomnumber the specific roomnumber can be typed in respectively can be selected and
in the field time the option immediately has to be selected.
With mouse-click on the button checkout or alternatively by using the ALT-key in con-
nection with the character C the immediate cancellation will be done and the dialogbox
will be closed.
The guest card will be cancelled for the respective roomnumber immediately.
Hotel Card System
HOCASWin
10. 'read keycard'
This menu-point can be selected to read out the card data.
The validity criteria of the key card will be analyzed and checked..
To read a card alternatively use the function-key <F5> or ther ALT-key in connection with
the character L.
of the coder. Hold the card you want to read ourt in front of the reading unit of the coder
(distance approx. 2 cm). An additional signal beep shows the end of the reading function.
Afterwards the dialogbox card data with all card data which have been coded on the
card appears. Should the card be recognized as invalid the concerning reasons will be
shown in field validity.
Hotel Card System
HOCASWin
11. 'Administration
In the menu Administration respectively the submenues all system-specific necessary
data and card types are created.
The menu Administration contains 6 submenus where the first 3 menu-points staff ad-
ministration, rooms administration and administration areas alternatively can be se-
lected by the corresponding smarticons (see following illustration).

Hotel Card System
HOCASWin
11.1. 'staff administration'
The menu-point staff administration is used for the input and administration of all
master data of the employees which are using Messerschmitt key cards.
This contains the creation of
manager cards
steward cards
chiefsteward cards
minibar cards
and the access to different hotel areas within different definable time windows.
The menu staff administration can be opened with the smarticon , alternatively with
the ALT-key in connection with the character A and confirmation with the ENTER-key.
Hotel Card System
HOCASWin
According to the logins authorisation, the respective filing pages, data fields, and buttons
are accessible.
These four filing pages are accessible via mouse click.
Staffnumber shows the specific data for each staff entry and allows parameter
setting via drop down fields (see pic. 7).
Staffcards brings up a list of staffcards issued by a certain staffnumber.
Stafflist shows the employees list in a table.
Tools allows parameter setting for a group of staff entries.
The arrow-keys in the dialogbox can be used to page
forward or to page backwards to the next or the last staff
data record.
In the uopper right corner of the dialogue box separate areas with the following buttons
are shown:
The buttons grandmaster, master, minibar and maid
work like a filter-string, that means, in the table-view only
the respective data records are shown. In the single-
record-view the respective data records can be paged
forward or paged backwards by using the arrow-keys.
The button show all changes to the selection of all staff
data records. The button new staff entry is selected to
create new staff records. By confirming the additional
question Create a new staff record? with Yes
respectively the ENTER-key a new data record will auto-
matically be created. Afterwards this data record can be
edit.
The button delete record is used to delete a selected
data record. By confirming the question Do you wan to
delete the data record? with Yes respectively the
ENTER-key this data record will be deleted.
The button new card <F5>' is used for the creation of a
new staff card. After confirmation of the additional mes-
sage box Code
Hotel Card System
HOCASWin
a new card? with Yes respectively the ENTER-key the
window read keyCard / Code appears followed by a
short signal beep of the coder. Hold the card in front of
the reader unit of the coder. The additional signal beep
shows the end of the coder function. The staff card is
now ready for use.
The button duplicate card <F6> is used for the creati-
on of an additional respectivley duplication of an existing
card with the sa
me data. After pressing of the button no further message
box but the window read keyCard / Code appears fol-
lowed by a short signal beep of the coder. Hold the card
in front of the reader unit of the coder. The additional si-
gnal beep shows the end of the coder function. The du-
plicate card is now ready for use.
The button print <F8>' is used for the outprint of the
staff list. Before printing the list will be shown in the lay-
out view.
The button 'return' is selected to close the dialogbox and
return to the HOCAS desktop.
Hotel Card System
HOCASWin
Staffnumber editing of single staff entries
Adding, editing, or viewing single staff entries is done by clicking onto the filing card
staffnumber:
field 'staff number <F4>': The staff number is a running number and will be generated
automatically by the program when a new staff data record
will be entered (button new staff entry). The staff number
can even be entered manually.
Use the function key <F4> to go into the field. By input of an
existing staff number, the corresponding staff data record will
be displayed. By input of a number where no corresponding
data record exists a message box appears. With confirmation
of the message box with Yes a new staff data record with
pre-defined data will be entered.
When a data record will be deleted the corresponding staff
number will be available for a new data record.
With double-click in the field the staff list will be opened.
Double-click again on a field within the list and the list will be
closed. Alternatively use the button list on to open the staff
list respectively list off to close it.
Hotel Card System
HOCASWin
field 'name': Enter here the name of the employee.
For users of HOCAS 7000 the input in this field is also the
username for the login (see login).
With double-click in the field the staff list can be opened. To
close the list double-click in a field within the list or use the
button list off.
field 'first name': Enter here the first name of the employee.
field 'card valid until': Enter here the specific expiration date of the card.
By input of a new data record the program automatically
enters the present date of the day for the next month. (vali-
dity 1 month).
field 'language': Here the system user can optionally choose the language for
the user interface of HOCAS 7000. Possible languages are
German, Englisch, French, Dutch, and Italian. At the next
login the choosed language will be activated. Example:
Press the <F4> -button and enter a staff number and then
choose a language for the entered number, name and pass-
word. Afterwards logout and login with the before entered
name and password. The language will be activated then.
Field 'employed as': Here you can choose grandmaster, master, maid and mini-
bar. Select FO, and the corresponding staffnumber is set as
the current password for a bus coder.
field 'area': Here the access for master, maid and minibar to the (before)
defined hotel areas is authorized. Altogether 32 areas are
definable (see menu-point administration areas).
By double-clicking in the field the table with the defined
hotel areas will be opened.
Double-click in the line of the area the access shall be
authorized for.
The corresponding area-number will then be emtered into the
field area and the table will be closed.
The access is now authorized for the specific area.
Hotel Card System
HOCASWin
field 'time program': Here for supermaster, master, maid and minibar a time win-
dow can be entered. The access for the staff to an area (field
area) can be defined within a certain time window, e.g. 9.00
till 15.00 a.m. A maximum of 32 different time windows is
possible.
By Double-clicking in the field the table with the (before)
defined time windows will be opened (for the definition of ti-
me windows, see menu time region)
Double-click in the line of the time window the access
shall be authorized for.
The corresponding time window-number will then be emtered
into the field time program and the table will be closed.
The access is now authorized within the specific time win-
dows.
field 'special area': Here for grandmaster, master, maid and minibar the access
to maximum 16 defined special areas of the hotel can be
authorized. (For the definition of hotel areas, see administra-
tion areas, specialarea).
By double-clicking the field the dialogbox special area will
be opened where the different special areas of the hotel area
are shown.
By mouse-click on the symbols the specific special area
will be selected. Clicking the symbol again cancels the selec-
tion for that symbol.
Confirm with the OK-button the selection of the highligh-
ted symbols and the window special area will be closed.
Corresponding for each selected symbol the program enters
a 1 in the field special area , not selected symbols corre-
spond with the input of a 0. The default value for the 16
special areas is 0.
Hotel Card System
HOCASWin
field 'password/... Here the systemuser enters the individual password for the
menulevel': login. (see also menu login).
In the field menulevel which is on the right hand side of the
field password the corresponding number for the menulevel
has to be entered.
With menulevels the access to the different menues of HO-
CAS 7000 can be configured individually for different system
users.
The number which is entered in the field menulevel is corre-
sponding with a specific defined access to the menues of
HOCAS 7000.
Example: Menulevel 1 is e.g. defined for the access to the
HOCAS menue checkin and read card. This means, only
the checkin and read card-menu within HOCAS 7000 can
be used. All other menues are locked.
For the definition of menulevels, see menu-point administra-
tionslevel.
field 'remark': This field can optionally be used for further information.
Hotel Card System
HOCASWin
Staffcards list of issued cards per staffnumber
By choosing the filing card staffcards a table is shown for each employee (see staff
number above) and ist card issuing activities. Use the navigation buttons to see, which
cards each employee has issued. The field no. Of records indicates, how many staff-
cards have already issued by the corresponding employee.
Additional information is given:
Issued to the person who recieved the card.
S.-no. the security number for the corresponding staff area.
Ind. employee index of that card.
Area employee area, but always 0 for grandmasters.
Valid expiration date/time of that card.
Special areas access limitation for special areas; 0=no acces, 1=access
Hotel Card System
HOCASWin
Stafflist table with any employee entry
The stafflist shows all the employees entries in a table overview. According to the logins
authorisation, the employees can be edited fast and comfortable.
The total number of employees is shown in the field No. of records.
The most important fields are:
Name employees family name
First name employees first name
No. staffnumber
Ind. Present staff index
Valid expiration date of card/password
Title type of employee card
Type referring title type
Area employees area
T.win. time window (0..31)
Hotel Card System
HOCASWin
Tools Editing a group of employees
The filing card tools allows the following changes
Card validity
Card type (employed as)
Employee area
Time windowSpecial area
to a range of staffnumbers, which are selected in the fields
staff no. from and staff no. to:. By hitting the action
button, the afore selected field values are assigned to the se-
lected staff number range.
Hotel Card System
HOCASWin
11.2. 'rooms administration'
The menu rooms administration is used for the registration of all the rooms which
are equipped with card readers. This program function is used to enter which reader is
installed on which doornumber and for the definition to which area (staff/special area) a
specific room shall be related to.
With this menu-point also all room-related installation- and service-cards will be created.
This includes the creation of init cards, parameter cards and office cards for the Offline-
mode of the readers.
In the Offline-mode these functions will be realized automatically from the Messer-
schmitt System-PC by command.
Open the rooms administration with the button

, alternatively use the ALT-key in
connection with the character 'A' followed by the character 'R'.
Hotel Card System
HOCASWin
Within this menu, any room related programming and service cards can be issued:
Initialisation cards
Paramater cards
Office cards
Note: These cards are only necessary for offline systes, as online any changes will be
transferred directly.
The menu layout may vary depending on system characteristics (offline, online, autho-
rization).
The filing cards allow acces to
Room shows room related parameters and datafields
Roomlist brings up a room table with the most important parame-
ters
Special functions further paramters for special and employee readers
Tools allows parameter setting for a range of rooms/readers
The arrow-keys in the dialogbox can be used to page
forward or to page backwards to the next or the last staff
data record.
The filter drop down box allows browsing by reader type.
By setting the filter string to e. g. staff reader, brings up staff
related card readers only.
The button new room is used to enter a new data re-
cord for a room. When a new data record is entered a
running room number will be automatically generetad by
the program. Room numbers can also manually be ente-
red. If there exists already a room number for a reader
type, a message box displays room already existing.

Use the button delete record to delete the present data
record. When the list with all room- and reader data is
displayed then the
data record will be deleted which is presently marked.
Hotel Card System
HOCASWin
The button office <F5> is used to create office cards.
The office card is a room-related card for single rooms to
permanently open it. When the card will be used at the
reader the access to the room will be authorized or
locked in alternate way. This is however only possible
when the door is equipped with a special mechanical
lock. For the creation of office card in the field type of
reader the corresponding readertype has to be selected,
e.g. conference room. After pressing the button office it
is optionally possible to create a new office card, that
means, confirmation of the additional message box with
Yes or to create a duplicate card, that means, confirma-
tion with No.
The button 'initcard <F6> is used to create initialization
cards. Init cards are used in the Offline-system to in-
itialize the readers on the doors with the entered data in
the dialogbox rooms administration.
The button load reader <F3> is used for the initializati-
on of the readers in the Online-system.
By mouse-click on the button load reader alternatively
with the function-key <F3> the reader on the doors will
be automatically online initialized with the entered data
in the dialogbox rooms administration.
This button is used for the outprint of 2 reports. To print a
report with all rooms- and reader data confirm the ad-
ditional message box with No. To
print a report with specific installation data confirm the
additional message box with Yes. Before the outprint,
the reports will be shown in the layout-view. To print the
reports use the button in the layout-view.
Hotel Card System
HOCASWin
Rooms setting parameters for each device
roomnumber: Here the specific roomnumbers of the hotel will be entered. Use
the function key <F4> to go in the field and enter a room num-
ber. If already exists a data record for the room number, the
corresponding data will be shown. If there doesn`t exist a data
record for the entered room number an message box will be
shown. Confirm with Yes to take over the entered room num-
ber together with the data in the other fields of the record.
reader number: Generally the reader number has the same number as the room
number. It will be generated automatically by the program.
remark: Enter here addtional information concerning the installed rea-
der, e.g. reader parking lot.
Hotel Card System
HOCASWin
type of reader: Enter here the type of reader which is installed on the door with
the above entered room number. There can be selected follo-
wing types of reader:
guestroom: reader at guestroom doors
special reader: reader for special areas, e.g. tennis hall, fitness area, etc.
staff reader: reader for staff only, e.g. staff entrance, etc.
elevator reader: reader on elevators, e.g. elevator calling, etc.
netmodule: Only in the Online-System
vending machine reader on machines, e.g. drinks, etc.
cash desk reader: reader for PC point of sales; only for MICROS point of sales in
the moment.
conference room: reader on conferenceroom doors.
automatic bar : Only in the Online-System
access reader: reader where specific staff cards can be authorized, e.g. offices
Online: Enter here which kind of key card system is installed. Input of
0 is Offline-system, input of 1 is for Online-system. Default is
0.
Online: Enter here, whether a card reader is further connected to an
energy control device (ECM, RCA, INSTAT). 0 = No, 1 =
Yes.
address of bus/reader Only in the Online-system
specialarea: Enter here the special area if a special area reader is installed
on the door. The default value is 0, that means, no special
area reader is installed on the door. The input of a value will be
done with the special area table which can be opened by dou-
ble-clicking the field specialarea.
When the table is opened the desired special area can be
selected by double-clicking the corresponding line. At the
same time the table will be closed and the corresponding
number of the selected special area will be entered into the
field specialarea.
The default values in the special area table can be edit indivi-
dually, if required. Open the table and click into the cell to be
edit, wait a moment and click once more into the cell to acitvate
the cell for the edit-mode. Enter the new data in the specific cell
and confirm with the ENTER-key. Afterwards the next cell can
be edit or close the table by double-clicking the field leaving
time.
Hotel Card System
HOCASWin
leaving time: In this field for each reader a leaving time can be entered which
defines how long the guest has access at the reader at the day
of departure. The leaving time (departure time) can be selected
from the time-table which can be opened by double-clicking in
the field leaving time. Double-click again closes the time-table.
When the table is opened the desired time can be selected
by double-clicking the corresponding line. At the same ti-
me the table will be closed and the corresponding number
of the selected time will be entered into the field leaving
time.
The default values in the time-table can be edit individually, if
required. Open the table and click into the cell to be edit, wait a
moment and click once more into the cell to acitvate the cell for
the edit-mode. Enter the new departure time in the specific cell
be edit or close the table by double-clicking the field leaving ti-
me.
maid area: Enter here to which maid area the reader shall be related to.
The relation is done in the maid area table which can be ope-
ned by double-clicking the field maid area. Double-click once
more the field, the table will be closed.
When the table is opened the desired maid area can be se-
lected by double-clicking the corresponding line. At the
number of the selected maid area will be entered into the
field specialarea.
The default values in the maid area table can be edit indivi-
be edit or close the table by double-clicking the field leaving ti-
me.
master area: Enter here to which master area the reader shall be related to.
The relation is done in the master area table which can be
opened by double-clicking the field master area. Double-click
once more the field, the table will be closed.
When the table is opened the desired master area can be
Hotel Card System
HOCASWin
number of the selected master area will be entered into the
field specialarea.
The default values in the master area table can be edit indivi-
be edit or close the table by double-clicking the field master
area.
minibar area: Enter here to which minibar area the reader shall be related to.
The relation is done in the minibar area table which can be
opened by double-clicking the field minibar area. Double-click
once more the field, the table will be closed.
When the table is opened the desired minibar area can be
number of the selected master area will be entered into the
field specialarea.
The default values in the minibar area table can be edit indivi-
be edit or close the table by double-clicking the field master
area.
Hotel Card System
HOCASWin
fixed special area: Enter here to which special areas a new guest card shall have
access by default.
Double-click the field fixed special area to open the selec-
tion box for special areas.
Click on the specific special areas to which the guests shall
have access by default when a new guest card will be created
and confirm with the OK-button.
For each selected area a 1 will be entered in the field fixed
special area.
special area: In this field no inputs or changes will be done.The field displays
all special areas to which the present guest card has access.
For each special area to which the present guest card has
access a 1 is entered in the field special area.
To open the special area table double-click the field special
area.
To check a guest card use the <F4>-key and enter the specific
room number. Then double-click the field special area to check
the special areas to which the guest card has access.
room status: This field shows the internally given room status:
C17 room checked out
B23 room occupied
L14 room blocked
Adr. of net module: for online purpose only
tech. remarks: use this field for important annotations regarding installation or
daily use.
securitynumber: The following fields display which securitynumber the cards
guest, office, precoded guest, standby and onetime have.
When a new card will be created a securitynumber will be en-
coded on the card.
If the securitynumber for the creation of a card will be
changed, the card becomes invalid, that means, it is no
more possible to get access to a room or area with the
card.
Hotel Card System
HOCASWin
We recommend to make no changes of the data in these
fields. Changes will be done for test purpose and is reser-
ved only for Messerschmitt system-engineers.
Inputs in the following fields will be done by Messerschmitt
system-engineers during the start-up-procedure of the sy-
stem:
DIN: enter door handings according to DIN
fire protection: enter firesafety-specific door information
reader type: choose the product
Hotel Card System
HOCASWin
roomlist complete overview
The filing card roomlist brings up a table containing every room/device, sorted by reader
number.
Onl. Reader is 0offline or 1-online
Room logical room number
Reader no. physical room no., internally pre-set
Bus corresponding bus no.
Adr. corresponding reader address
RT reader type (0..9)
Type of reader description of RT
Roomstatus C17, B23, or L14, see above
DIN handings according to DIN
StB maid area
CB master area
MB minibar area
SU option: connecting room status
SB special area
CT check out time
Hotel Card System
HOCASWin
Tools parameter settings for a range of rooms
The filing card tools provides further parameter
setting; it is meant as a toolbox for easier configu-
ration.
When opening the tool filing card, the sub registry area is put forward first:
On the left hand side, you find seven check boxes: leaving time, special area, suite area
(connecting rooms), maid area, master area, minibar area, and fixed special area, which
can be checked with the mouse. On the right hand side you see the according data
fields, which can be edited after the check box is activated.
In the example above, the leavingtime, master area, and fixed special areas will be as-
signed to rooms 301 to 327 when hitting the action button.
Hotel Card System
HOCASWin
Changes for the sub registries communication of readers and net module are done the
same way, but are exclusive to the online system.
By setting the corresponding radio
button, the chosen range of readers
can be set online or offline; additio-
nally, the parameter INCOS can be
added.
For the specified range of readers, a
net module can be assigned, which
optionally provides a software con-
trolled power supply.
In the sub registry parameter card
reader specific details can be de-
fined, which can either be sent di-
rectly to each reader within the cho-
sen range (online system only), or
can be transferred to each reader by
means of a paramcard, as well valid
for the chosen range.
Note: During manual programming
(offline systems) use the paramcard
before the init card!
Hotel Card System
HOCASWin
For special readers or staff readers a further sub registry special functions
appears, where timetables can be set for permanent open function, relatively guest card
access can be time limited.
In the afore seen example, the main entrance of the hotel is permanently set open during
06:00 and 20:00, whereas the guest card has access 24 hours a day.
The field data is transmitted to the readers when hitting the load time frame button.
Hotel Card System
HOCASWin
11.3. 'administration areas'
The menu-point administration areas is used for the definition and administration of the
(staff-) areas maid, master, minibar and special areas. These areas have to be defined
and entered for each hotel individually. After this data have been entered by the Messer-
schmitt system-engineer or a trained system-administrator the access to these areas can
be authorized individually for the staff (see staff administration, field area) as well as
the access for the guests to the special areas (see dialogbox arrival, button special
area).
Hotel Card System
HOCASWin
Use the button

to open the dialogbox administration areas. To edit or define an area
select one of the corresponding tabs maid, master, minibar or specialarea.
In the first column no. (area-no.) no input have to be done.
The column no. has by default running numbers from 0 to 31 for the areas maid, master
and minibar (= maximum 32 inputs) and the special area has running numbers from 1 to
27 (= maximum 27 inputs).
In the column signification the hotel-specific areas will be entered, e.g. floor 1, floor 2,
etc. The column remarks will be used for additional information, e.g. section 1, section
2, etc.
Hotel Card System
HOCASWin
In the column securitynumber (randomno.) no inputs have to done.
The numbers are fixed default values and will automatically be generated by the pro-
gram.
When a new card will be created a number will be encoded on the card, the securitynum-
ber. On guest cards this is a running number which will be generated automatically by
the program. On staff cards this is the fixed number which will be entered automatically
by the program in the column securitynumber.
The fixed securitynumber for an area, for example area maid,. floor, section 1 has the
securitynumber 89 (see illustration above) will be encoded on all staff key cards which
have access to the corresponding area.
The fixed securitynumber for an area can be changed manually.
When the fixed old securitynumber for an area will be edit with a new securitynumber
all staff cards for the corresponding area will become invalid.
When the securitynumber will be changed following rule has to be applied:
The new securitynumber can be higher maximum +20 than the old one. When the
old securitynumber e.g. was 89 then the new securitynumber can have the number 89
+ 20, that means a number between 90 and 109.
Hotel Card System
HOCASWin
Example: Locking of staff cards by input of a new securitynumber
See the illustration below. In the first line, floor, section 1, in the column randomno.
(=securitynumber) the fixed number 89 is entered.
All staff cards which were created in the dialogbox staff administration with access to the
area floor/section 1, will be encoded with the number 89.
.
To make these cards invalid open the dialogbox administration areas.
Click the cell with the number 89 and enter the new securitynumber by applying the ru-
le: old number + max. 20 higher. For example enter the number 90 and confirm with
the ENTER-key.
Staff cards which had access to the floor, section 1 will be invalid now.
The possibility to make staff cards invalid by changing the securitynumber is given for the
areas maid, master and minibar. The special area has no column securitynumber. In-
stead in the column picture the filename of the pictures will be entered which illustrate
the special areas. The picture-files are stored in the folder \HOC7000\Daten.
Hotel Card System
HOCASWin
11.4. 'date/time function'
The menu date/time function is used for the initialization of the date- and time ad-
justments of the reader, for the definition of expiration times for guest- and staff
cards as well as for the adjustment of the system time.
The corresponding menu-points will be selected in the menu Administration, submenu
date/time function, each with a mouse-click. With the keyboard use the ALT-key in con-
nection with the character A and then the charakter D. The submenu-points will be se-
lected with the arrow-keys () and opened with the ENTER-key.
Hotel Card System
HOCASWin
11.4.1. 'code date-/timecard'
This menu-point is used in the Offline-system for the creation of init cards to ad-
just the reader with the present date- and time data. After the init card for a reader
has been created, the card has to be used at the reader like a key card to initialize
the reader with the encoded data.
Changes of date and time data will be done e.g. when readers have to exchanged.
Open the dialogbox code date-/timecard by selecting the corresponding submenu-point
in the menu date/time function with a mouse-click.
In the field time enter the present time. This data will be entered by default if the system-
time of the PC is adjusted correctly.
To initialize a reader with the correct time take into account the time you will need
to go to the reader, because you have to use the card directly at the reader to store
the encoded time in the reader (only to be done in the Offline-system).
In the field date enter the present date. This data will be entered by default if the sy-
stem-date of the PC is adjusted correctly.
Hotel Card System
HOCASWin
After input of time and date use the button coding <F5> or the function key <F5>.
of the coder. Hold the card on the coder (distance approx. 2 cm). An additional signal
beep shows that the card has been coded successfully. The card can be used now.
Hotel Card System
HOCASWin
11.4.2. 'time region'
This menu-point is used for the definition of the expiration times of guest cards as
well as for the definition of time windows for staff cards.
The expiration time of a guest card defines how long the card will be valid at the day of
departure. The time window of a staff card defines within which time window the card will
have access to a specific area.
The data in the expiration time table and in the time window table will be generated
automatically during the installation (default values)
The menu-point time region is used to change these data manually.
Attention!
Changes of the default values have to be loaded directly into the reader.
In the Offline-system the changes can be loaded into reader with an Hand Held
Terminal, which optionally can be ordered from Messerschmitt.
In the Online-system the changes can be loaded with the load reader-function in
the dialogbox rooms administration.
Hotel Card System
HOCASWin
Open the dialogbox with the button .

To change the expiration time table select the tab departuretime for guestkeys.
Click the cell you want to edit and enter the new value. The new value will be stored by
closing the dialogbox with the button cancel or alternatively use the ESC-key.
The expiration time table is used in the dialogbox arrival, field checkout time. To open
the table click the down-arrow in the field checkout time.
Hotel Card System
HOCASWin
To change the time window table select the tab region for staffkeys.
Click the cell you want to edit and enter the new value.
The new value will be stored by closing the dialogbox with the button cancel or alternati-
vely use the ESC-key.
The time windows table is used in the dialogbox staff administration, field time program.
To open the table double-click the field time program.
Hotel Card System
HOCASWin
11.4.3. 'set date / time'
The menu-point set date / time is used to set the system-time of the PC.
Use the button to open the dialogbox set date / time.
Enter the present time and date in the corresponding fields and press the button set.
Hotel Card System
HOCASWin
11.5. 'issue systemcards'
For the creation of different system cards select the menu-point issue systemcards in
the menue Administration.
Hotel Card System
HOCASWin
11.5.1. 'function card'
Function cards will be used in the Online-system for the transmission of events,
e.g. room clean, etc.
Function cards will be used in connection with the Front-Office-System of the ho-
tel.
Function cards will not be used for the opening or locking of a room, but only for
the transmission of a status which will be shown in the Front-Office-System when
the card will be used at the reader.
The releasecard respectively cancelcard will be created for the use at special
access readers. Special access reader will be used for example at staff entrances,
back offices, etc.
Hotel Card System
HOCASWin
Use the button to open the dialogbox for the creation of function cards.
In the area type of card click beside one of the function card 1 - 5 . In the field # cards
choose the number of cards to be created. Afterwards click the button coding <F5>.
of the coder. Hold the card on the coder (distance max. 2 cm). An additional signal beep
shows that the card has been coded successfully. The card can be used now.
If more than one card shall be created (see field # cards), the program will automatically
ask for the next card to be coded by a signal beep.
Hotel Card System
HOCASWin
11.5.2. 'resetcard'
The reset card is used in the Offline-system to reset a reader, that means, the in-
ternal memory of the reader will be completely erased for the new-initialisation of
the reader.
The reset card is used for example when a reader will be changed to a new room num-
ber.
The creation and the use of reset cards is recommended to be done only by a
trained system-administrator or a Messerschmitt service engineer.
Open the dialogbox for the creation of a reset card with the button
In the area type of card click beside resetcard. In the field # cards choose the number
of resetcards to be created. Afterwards click the button coding <F5>.
now.
Hotel Card System
HOCASWin
11.5.3. 'readaddresscard'
The readadresscard is used in the Offline-system to read out the bus address of a
reader. The creation and the use of readaddresscards is recommended to be done
only by a trained system-administrator or a Messerschmitt service engineer.
The bus address will be shown by the blinking of the red and green LEDs on the reader.
The green LED shows the 10-digit part of the address and the red LED the 1-digit part of
the address, e.g. when the green LED blinks twice (= 20) and the red LED blinks one ti-
me (=1) then the bus address is 21.
Open the dialogbox for the creation of a readaddresscard with the button
In the area type of card click beside readaddresscard. In the field # cards choose the
number of readaddresscards to be created. Afterwards click the button coding <F5>.
Hotel Card System
HOCASWin
now.
Hotel Card System
HOCASWin
11.5.4. 'setaddresscard'
The setadresscard is used in the Offline-system to set the bus address of a reader.
The creation and the use of setaddresscards is recommended to be done only by a
trained system-administrator or a Messerschmitt service engineer.
Open the dialogbox for the creation of a setaddresscard with the button
In the area type of card click beside setaddresscard. In the field # cards choose the
number of setaddresscards to be created. Afterwards click the button coding <F5>.
now.
Hotel Card System
HOCASWin
11.5.5. 'logoutcard'
A logoutcard is used for the immediate locking of guest- and staff cards for the
specific room or area.
The logoutcard is used for example when the room has temporarily to be locked for
guests and staff in case of theft or fire in the room.
A room which is temporarily locked with the logoutcard can only be entered with
the emergency card.
Open the dialogbox for the creation of a logoutcard with the button
In the area type of card click beside logoutcard. In the field # cards choose the num-
ber of logoutcards to be created. Afterwards click the button coding <F5>.
now.
Hotel Card System
HOCASWin
11.5.6. 'logoutguestcard'
A logoutguestcard is used for the immediate locking of guests cards for a specific
room or area. The staff will have further on access to the room or area.
When the logoutguestcard is used at the reader the door will be locked and opened in
alternate way.
Open the dialogbox for the creation of a logoutguestcard with the button
In the area type of card click beside logoutguestcard. In the field # cards choose the
number of logoutguestcards to be created. Afterwards click the button coding <F5>.
now.
Hotel Card System
HOCASWin
11.5.7. 'emergency-card issuing
Emergency-cards have access authority on all doors and will be used like a main
key. With an emergency-card the door can even be opened when the guest has
locked the door from inside.
A special feature is an encoded securitynumber on each emergency-card.
With the creation of a new emergency-card also a new securitynumber will be en-
coded and the old emergency-cards will become invalid.
Attention!!
In the Offline-system the old emergency-cards will only become invalid when the
new emergency-card was used on the door before, that means, when new emer-
gency-cards will be created that each door has to be opened once with this emer-
gency-card.
Open the dialogbox for the creation of an emergency-card with the button
In the area type of card click beside new emergency card.
Please note, if you create a duplicate emergency-card, that the present emergency-
cards will stay valid.
In the field # cards choose the number of cards to be created. Afterwards click the but-
ton coding <F5>.
Hotel Card System
HOCASWin
now.
Hotel Card System
HOCASWin
11.6. 'systemconfiguration
For different system configurations see the menu Administration, submenu systemcon-
figuration.
Hotel Card System
HOCASWin
11.6.1. 'securitynumber grandmaster
With the menu securitynumber grandmaster the securitynumber for manager
cards can manually be changed.
In HOCAS 700 securitynumbers are used as identification- and security feature for
the creation, reading and locking of cards.
With the change of the securitynumber for manager cards all manager cards will become
invalid immediately.
Open the dialogbox for the editing of a new securitynumber with the button
In the field grandmaster enter the new securitynumber and confirm with the OK-button.
With the creation of new manager cards in the menu staff administration the new secu-
ritynumber, which was entered here, will be encoded.
All manager cards which were created with the old securitynumber are invalid.
Hotel Card System
HOCASWin
11.6.2. 'securitynumber emergency
With the menu securitynumber emergency the securitynumber for emergency
cards can manually be changed.
With the change of the securitynumber of emergency cards all emergency cards will be
locked immediately, that means, no more access authority to rooms and areas.
Attention!!
In the Offline-system the old emergency-cards will only become invalid when the
new emergency-card was used on the door before, that means, when new emer-
gency-cards will be created that each door has to be opened once with this emer-
gency-card.
Open the dialogbox for the editing of a new securitynumber with the button
In the field emergency enter a new securitynumber an confirm with the OK-button. With
the creation of new emergency cards in the menu emergency-card issuing the new se-
curitynumber, which was entered here, will be encoded.
Hotel Card System
HOCASWin
11.6.3. 'hotelcode
The menu Hotelcode is not included in the standard version of HOCAS 7000 and
will only be used from Messerschmitt system-engineers to enter a hotel-specific
code for the different system installations of Messerschmitt key card systems.
Open the dialogbox for the input the hotelcode with the button
Enter the specific hotelcode and confirm with the OK-button.
Hotel Card System
HOCASWin
11.6.4. 'administrationslevel
Administrationslevel control the access to the menues of the program HOCAS
7000, that means, the access to the different menues of the program can be confi-
gured individually for different users.
To open the dialogbox administrationlevels use the menu Administration, submenu sy-
stemconfiguration.
There can be defined up to 15 administrationlevels which are numbered from 1 to 15
(levelnumber). With the arrow-keys it is possible to navigate through the different levels.
For the definition of an individual administrationslevel click in the field administrations-
level and enter a specific name for the level.
Afterwards click beside the functions which shall be authorized for this level and confirm
with the OK-button.
With the button print <F8> it is possible to print a table of all defined administration-
levels.
For the relation of the levelnumber to a staff card, see menu staff administration, field
administrationlevel. The levelnumber which is entered there refers to a specific above
defined configuration of an administrationlevel.
Hotel Card System
HOCASWin
11.6.5. 'system registration
With this menu option you can register your HOCAS 7000 system.
Re-login to your HOCAS 7000 software by using
Login name: estart
Password: hocas
Insert the Messerschmitt HOCAS 7000 Licence diskette into drive A: and open the
menu
Administration
System configuration
System registration
Confirm Yes to start registering your software. An information window will now indicate
the registration status. When that window disappears, close the HOCAS 7000 software
and restart the system.
Hotel Card System
HOCASWin
12. Menu 'tools
The tools menu contains five submenus for protocol and help purpose, whereas the first
four can as well be reached by hitting the corresponding shortcut button.
12.1. 'bookings
In the bookings menu you can choose from five different tables:
Hotel Card System
HOCASWin
Explanation of filing cards:
Reader gives a complete listing of any booking in every card reader and/or device.
Besides time and date of booking, further details as e. g. card type, card no., room
no., validity,
and occurred errors are shown in detail
Valid bookings are displayed in green, invalid ones in red.
Coder gives a detaild overview of any activitiy on every connected card coding
station.
Color codes: blue entry card has been issued (no error)
green entry card has been read (no error)
red entry error occurred when reading/writing card
error is displayed in column special area
Host lists the complete control file of interface activities, e. g. FIDELIO or
H.I.SPlease refer to the Interface Manual for further details.
Staff shows every login/logout in the HOCAS 7000 software.
Hotel Card System
HOCASWin
Controlfile displays every menu activity of the actual logged in user, including
menu/sub
menu access, changes, etc.
Any of the afore mentioned selectable tables can be
specified and limited by:
Date
Room no. / staff no.
Type of card
to get a more detailed printout.
By hitting the selection button, only a limited table will be
displayed, whilst hitting show all gives the complete over-
view.
The navigation bar allows to browse any listing.
Hitting the print button gives an on-screen-preview, before
the chosen list is being printed
Hit return to go back to the main screen.
Hotel Card System
HOCASWin
12.2. Menu 'database
This menu opens a database explorer, which allows a comfortable workout on any table
used by the HOCAS 7000 software.
This menu is exclusive to trained Messerschmitt engineers!
Hotel Card System
HOCASWin
12.3. Menu 'language
In this menu, any of the language fields can be adjusted to the needs of the user.
Use the navigation bar to search for the text string to be changed.
Hotel Card System
HOCASWin
12.4. Menu 'backup
Use this menu to perform the daily backup of the HOCAS 7000 database. As the backup
location is defined in the HOC7000.INI:
[LIBRARY]
WorkPath=C:\HOC7000\Daten
Backupdrive=A:
So any drive can be set as the back-
up drive, e. g. a mirror server in a
network.
Before confirming Yes, make sure an
empty 3.5-diskette is inserted in drive
A:\, so the backup can proceed.
This information window displays the
actual status of the backup.
Any error will bge prompted.
Hotel Card System
HOCASWin
12.5. Menu 'restore database
Use this menu to restore a backuped system.
Make sure the correct backup diskette is in the specified drive.
Hotel Card System
HOCASWin
13. Menu 'help
The help menu contains the two options
Information and
Help.
Those functions can as well be accessed via the menu or
quicklaunch buttons.
13.1. Menu 'Information
The information window contains the present software version as well as hotline telepho-
ne and telefax numbers:
Hotel Card System
HOCASWin
13.2. Menu 'help
The HOCAS 7000 software has a detailed context online help, which can be accessed
from any menu in the software by hitting the Windows compliant <F1> key.
Hotel Card System
HOCASWin
14. Special function 'extension
The extension function is a special feature for online systems. By means of this func-
tion, the guest card validity can be extended without re-coding it.
By entering the room number, the present checkout data is taken from the central data-
base, which can now be changed according to the guests needs.
On confirmation with OK the new departure time is sent to the reader via the online
network.

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