PROJECT:

A project is a temporary endeavor undertaking to create a unique product, service or result.

PROJECT MANAGEMENT:
Project Management is the application of knowledge, skills, tools and techniques to project
activities to meet the project requirements.
PHASES OF PROJECT MANAGEMENT:
The phases of Project Management are as follows:
Initiating
Planning
Executing
Monitoring and Control
Closing
SKILLS NEEDED TO MANAGE A PROJECT:
Following skills are needed to manage the project of construction of Caf Pink:
Identify outcomes and deliverables
Devise a sequence to achieve the goals
Recognize when the outcomes will be achieved
Identify the key issues
INITIATION PHASE
PROJECT INTEGRATION MANAGEMENT:
a) REQUEST FOR PROPOSAL:
The construction of Caf Pink is a completely unique idea which would benefit the women
of Pakistan. Generally, women in Pakistan are unable to go out alone to have got together
etc, without being subjected to other biases. The community where we live, men are still
dominant as compared to women. Some of the families dont allow their daughters to go
out alone. Keeping this fact in consideration, the construction of Caf Pink will contribute
positively to the society and women will be given safe and healthy environment to relax
and chat with each other.
As the construction of caf is only targeting the females of Islamabad and the employees
will also be females only, it depicts the uniqueness of the project; the idea is exclusively for
women of Islamabad where they feel free to spend the time with immense leisure.

The graph clearly depicts that the percentage of social work for women being done is
minimum that is just 30 percent of the total; therefore the project plays an important role
towards the increase of the total percentage. The mission is to
PROVIDE SECURE ENVIRONMENT FOR WOMEN UNDER ONE ROOF
PROJECT DESCRIPTION
As we all know that women were treated inhumanely in the past, that trend is improved
but even now a days they are not accepted by the men and mostly the people with strong
religious families do not allow their females to go out alone because of the biased societies
which exist even now.
The main benefit of the construction of a caf is to provide safe and secure environment to
women where even the religious families would feel free to send their daughters and
females as well. This will create a positive impact on the society in which we live and
women will get empowerment and social respect. Moreover the atmosphere of the caf
will make the women to relax and the idea is completely novel, for there is virtual
nonexistence in Pakistan of any place such as the one proposed that is intended to serve
the said purpose.
Our idea is very practical and workable because it successfully addresses one of the biggest
concerns of females within the country. The majority of women in Pakistan are unable to
spend a quality time out on their own because they are bound by social, religious and
societal restraints. The answer to their problem is, without doubt, Caf Pink where they
can securely take a break and enjoy whenever they feel the need to.
b) PROJECT CHARTER:
PROJECT NAME: CONSTRUCTION OF CAF WITH THE NAME OF CAF PINK AT ISLAMABAD
PROJECT MANAGER: SIDRA SARDAR MANN
CONTRACTOR: APEX BUILDING COMPANY
TENDOR: HABIB RAFIQ GROUP OF COMPANIES
DATE: 7th OCT 2012
PROJECT OBJECTVE:
Recent trends indicate that it is getting increasingly difficult for women these days to go out,
for say shopping, travelling or working without being subjected to social and other biases.
Moreover, working in a secure and healthy environment is also growing difficult by the day for
women due to undue male dominance in the work place. All these factors act in concert with
numerous others to adversely affect female employment in the country, rendering women
unable to contribute positively towards the development of the nation. Hence, there is a need
for women to have a healthy workplace where they can not only work freely, but also relax
and enjoy themselves at the same time.
Our idea of construction of Cafe Pink is a unique and completely novel one that is intended
to attend to the various needs and demands of the female members of our society. It aims at
developing a marketplace, exclusively for women that will ensure provision of the cafe
required by them. The construction of a caf will initially be provided to the women of
Islamabad. Apex Building Company (Pvt.) Limited submitted proposal to acquire the tender
and bid on the respected tender notice issued by Habib Rafiq Group of Companies. Apex
Building Company (Pvt.) Limited has a well organized project team as well as necessary
equipment for the construction of the Cafe.
Habib Rafiq Group of Companies selected Apex Building Company (Pvt.) Limited for the
construction of the cafe and approved their proposal.
BENEFITS OF THE PROJECT:
About 80% of the total population of working women in Islamabad faces the problem of
unhealthy workplace environment. As a result of construction of Cafe Pink, women will be
empowered through provision of employment opportunities in a female-friendly working
environment. Moreover, the majority of females who are unemployed and are based in their
homes will be able to utilize the cost-effective services in order to relax and enjoy themselves.
UNIQUE SELLING PROPOSITION:
The unique selling proposition of construction of the caf is that it is exclusively for women
and they would be benefitted a lot through its construction.
PROJECT STATEMENT
To construct a caf on the provided area of F7 Jinnah Super at a cost of Rs 10 Lac for the Habib
Rafiq Group of Companies (Pvt.) Limited, in 6 months starting 7th Nov 2012 to 7th May 2013
respectively.
PROJECT MANAGER:
The Project Manager, Sidra Sardar Mann, is hereby authorized to interface with management
as required, involved with the planning, controlling and monitoring, managing and directing
the assigned project resources to best meet project objectives, delegate responsibilities to
ensure work is assigned and completed on time and within budget, to communicate with the
contractors and management. She is also responsible for developing the project plan,
monitoring the schedule, cost, and scope of the project during implementation, and
maintaining control over the project by measuring performance and taking corrective action.
KEY STAKEHOLDERS:
The key stakeholders of our project are Project Supervisor, Project team members, Project
Sponsors, Upper management, Project inner customer, Project outer customer, Resource
Managers, Product user group, Marketing manager and Project testers.
ROLES AND RESPONSIBILITIES:
The Project Team Members are responsible for executing tasks and producing deliverables as
outlined in the Project Plan and directed by the Project Manager, at whatever level of effort or
participation has been defined for them. The role of Project Sponsor is to meet regularly with
project manager (weekly or bi-weekly) to review project timeline, key milestones and
outstanding issues. The Customers responsibility is to accurately represent their business
units needs to the Project Team, and to validate the deliverables that describe the product or
service that the project will produce.
IDENTIFY STAKEHOLDERS
Identify Stakeholders is the process of identifying all people or organizations impacted by the
project or people who are the stake in the project is stakeholder.
All inputs are discussed above in Develop project charter. And these are:
Project charter
Enterprise environment factors
Organizational process assets
Different tools and techniques are also used to identify stakeholder like stakeholder analysis
and expert judgment.
We are using some experts to analyze stakeholders and these experts are:
Mr Hamid Usman
Miss Rana Tabussum
Mr Adil Shabir
CONTRACT:
A contract is a legal agreement between two parties. Contract is made between Sidra Sardar
Mann and Habib Rafiq Group of Companies.
KEY STAKEHOLDERS:
Project supervisor Dr.Ali Ahsan
Project sponsor CH.Fazal Muqeem
Project manager Sidra Sardar Mann
Project team leader Adil Zahid

CEO Caf Pink Kamran Malik
Vice President, Caf Pink Hamza Ahmed
1. INFORMATION:
This Contract is between Habib Rafiq Group of Companies (Client) and Apex Building Company
(Vendor). Contract is valid up to 6 months i.e. (7th November 2012 to 7th May 2013).
2. A COMPANY DESCRIPTION:
Women in Pakistan are considered as a minority and still they have not been given a real
status in the community. It is, therefore, that we are aiming to provide them with a secure
environment in order to encourage their active participation in community activities. Besides,
there is no such place in Pakistan that could single-handedly attend to womens requirements
to the contentment of their hearts. Thus, it is only fitting that they should be provided with a
safe and healthy environment, in accordance with our plan, where they should be able to
work, enjoy and relax all at the same time.
We are targeting females, ranging from age of 15 to 65 years living in Islamabad. The users of
our services will primarily be females. This initiative will have a positive impact in the society.
3. PROJECT DESCRIPTION:
The construction of the Caf will cost 10 lac PKR. The Caf will only be used by the customers
of Islamabad primarily. While studying the potential market we have come to know that there
are around 70,000 women of Islamabad and about 90% percent of them face a problem of
going alone in the current unhealthy environment. Moreover the project will be completed
within 6 months under the supervision of project manager Miss. Sidra Sardar Mann. The
process will be cost effective and monitoring will be done throughout the project.
4. PAYMENT:
Payments will be made as the modules completed and delivered.
5. REPORTS:
A detailed report of the results of the Project shall be presented to Company by the Principal
Investigator on or before 7th of December, 2012 and shall serve as the deliverable on this
Project.
6. AGREEMENTS RESTRICTIONS:
Neither the Investigator nor Apex Building Company, including its fellows, officers, directors,
employees and agents, makes any conditions, representations, warranties, undertakings,
promises, inducements or agreements of any kind, whether direct, indirect, collateral, express,
or implied, as to any matter whatsoever, including, without limitation, the results of the
research or any inventions or product, tangible or intangible, conceived, discovered, or
developed under this. Sellers obligations under this agreement are accepted subject to strikes,
labor troubles, flood, fire, acts of God, accidents, and delays, shortage of equipments or
problems beyond the control of seller. Impossibilities of performance by reason of any
legislative, executive or judicial act of any governmental authority shall excuse performance of
or delay in performance of or delay in performance of this agreement.Warranties and
undertakings can only be made by Mr. Kamran Malik who is the CEO of Apex Building
Company.
7. CONSEQUENCES OF TERMINATION:
In the event of the termination or expiry of the Contract:
The Contractor shall repay forthwith to the Council any advance payments made by the
Council relating to any Services not performed by the Contractor in accordance with
the Contract
.The Contractor shall provide to the Council or a replacement contractor nominated by
the Council any Council Data in its possession either in its then current format or in a
format nominated by the Council.
The Contractor shall cease to use the Council Data.
Each party shall return all items supplied to it in connection with the Contract by the
other party.
Contract as from the date of service of such notice if: This Agreement shall have a term
commencing on the date written above and shall terminate on 7st May 2013. Either
party may terminate this Agreement thirty (30) days after written notice is given to
other party. In the event this Agreement is terminated in accordance with this section
the Company shall pay for all expenses up to termination and for reasonable
commitments made by company related to the Project, prior to date of notice of
termination, for which Company is financially responsible. If any of the clause violated
by the Company will terminate the contract and Company shall not be liable to do legal
prosecution.
8. FORCE MAJEURE:
Neither party to the Agreement shall be liable to the other for any failure or delay in
performance caused by circumstances beyond its control, including but not limited to, acts of
God, fire, labour difficulties or governmental action or power breakage.
9. ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof and supersedes all prior agreements, understandings, negotiations and
discussions, whether written or oral. There are no conditions, covenants, agreements,
representations, warranties or other provisions, express or implied, collateral, statutory or
otherwise, relating to the subject matter hereof except as herein provided in the contract.
10. AMENDMENTS:
No amendment or waiver of any provision of this Agreement shall be binding on any of the
parties hereto unless consented to in writing by all parties to this Agreement.
11. GOVERNING LAW:
This Agreement shall be construed, interpreted and enforced in accordance with, and the
respective rights and obligations of the parties shall be governed by the federal laws of
Pakistan and each party unconditionally submits to the non-exclusive jurisdiction of the courts
of such province and all courts competent to hear appeals there from.
Signed at ______________________on this ______day of _____________________
SIGNATURE _____________________________(for and on behalf of the Company)
Employer's Full Names:
WITNESS 1: _____________________________
WITNESS 2: _____________________________
SIGNATURE _____________________________(Contractor)
Contractor's Legal Name:
WITNESS 1: _____________________________
WITNESS 2: _____________________________
ORGANIZATIONAL STRUCTURE:

PLANNING PHASE
SCOPE MANAGEMENT:
REQUIREMENT COLLECTION:
Collect Requirements is the process of defining and documenting stakeholders needs to meet
the project objectives.
INTERVIEW:
In this project we will only conduct the face to face meeting or interview with our
stakeholders to get the information about their interest in this project.
SCOPE DEFINITION:
Defining Scope is the process of developing a detailed description of the project and product.
Project charter
OPAS
Both inputs are described above in detail.
EXPERT JUDGEMENT:
Described above in detail.
PRODUCT ANALYSIS:
Since the output of the project include the product as deliverable so the product analysis is
compulsory. So we will use work break down structure.
ALTERNATIVE IDENTIFICATION:
Identifying alternatives is a technique used to generate different approaches to execute and
perform the work of the project. So we will use pair with comparison technique if we will go out
of the scope, we will compare our project techniques with the previous project.
SCOPE STATEMENT:
The main goal of this project is to construct a cafe within six months by analyzing the
stakeholders needs and interests.
PROJECT WORK BREAKDOWN STRUCTURE:

PROJECT TIME MANAGEMENT PLAN:
DEFINE ACTIVITIES:
The process of identifying the specific actions to be performed to produce the project
deliverables
ENTERPRISE ENVIRONMENTAL FACTORS:
Environmental factors which may influence this project are:
Organization Culture
Work hour
Holidays
Internal factors like labor strike, shortage of material, unavailability of man power, etc.
External factors like load shedding, public strike against any event, political factors,
inflation etc.
ORGANIZATIONAL PROCESS ASSETS:
OPA provide us a guideline and give us a procedures that how to work on this construction
project. We will follow these procedures in future for the Cafe construction. Our past history
also helps us to do project in a good way.
ACTIVITY LIST:
Proposal writing
Defining team members and group leader
Gathering required information
Performing feasibility analysis
Defining customer requirements
Develop project charter
Identifying stakeholders
Collecting requirements
Project Costing
Project Budgeting
Scheduling
Project scope management planning
Project scope statement writing
Scope baseline
Defining accepted work deliverables
Project risk management planning
Project communication management planning
Project quality management planning
Project procurement management planning
Whole construction
DETERMINE BUDGET:
The estimated budget for the budget is 10, 00,000/- respectively. PROJECT FUNDING
REQUIREMENT: Funds will be provided by several NGOs in order to construct the Caf for
females.
PROJECT ASSUMPTIONS:
Existing open space, topography, vegetation and tree cover
Facilities scheduled for demolition
Prevailing winds, solar orientation, and local climate
Site access Separation of auto, pedestrian, and service traffic
Anticipated growth and expansion