Electronic Filing (EFile) 06182014

A Electronic Filing (eFile) Document
A Project of the Division of Information Technology

Maintenance Project | Maintenance Brief CONFIDENTIAL Doc. Created on 6/17/2014 | Last Updated on 3 /11/2013

Filename: Document1 Page 1 of 11
Electronic Filing (eFile) Maintenance Brief

1. THE MAINTENANCE BRIEF .................................................................................................... 2
1.1 PURPOSE ................................................................................................................................. 2
2. THE PROJECT IDEA ............................................................................................................... 3
3. ADDITIONAL SCOPE AND IMPACT ......................................................................................... 4
3.1 ORGANIZATIONAL IMPACT .......................................................................................................... 4
3.2 TIME CONSTRAINTS ................................................................................................................... 4
3.3 BUDGET & PROCUREMENT ......................................................................................................... 4
4. AS IS - TO BE ....................................................................................................................... 6
4.1 AS IS ...................................................................................................................................... 6
4.2 TO BE .................................................................................................................................... 6
4.3 CHANGE DETAILS ....................................................................... ERROR! BOOKMARK NOT DEFINED.
5. PROJECT IMPACT ................................................................................................................. 7
6. TESTING PLAN ...................................................................................................................... 8
7. DEPLOYMENT PLAN ............................................................................................................. 9
8. REFERENCES ...................................................................................................................... 10
9. DOCUMENT APPROVALS/SIGN-OFFS .................................................................................. 11



1. The Maintenance Brief
1.1 Purpose
The Maintenance Brief, records the information about a maintenance/support request to
change or enhance an existing system, specifically, the idea for: Electronic Filing (eFile). This
document contains all of the valid information about this maintenance project, from the
statement of the problem the specifications for the solution, project impact, test plan and
implementation plan.
1.1 Author(s)
(1) Greg Martin
(2) Erin Smith
1.2 Document Revision History
This table contains the complete version history of this document. The description of Revision is
intended to record the essential purpose of each revision; it is not intended to be a complete list
of changes from one version to another.
Date Author Version Description of Revision
06/17/2014 Greg Martin

V 1 Initial Draft



2. The Project Idea
The PSR form provides an overview of the request, background information, and scope.
This project will involve the full implementation of electronic filing for the Agency Clerks Office using
the single sign-on portal that is being developed for online licensing. Outside parties will be able to file
documents electronically with the Agency Clerks Office and receive email confirmation that their
documents have been submitted.
Insert copy of PSR here: PSR 203: Electronic Filing



3. Additional Scope and Impact
The following checklists help determine the scope as it relates to the organizational impact, time
constraints, and procurement.
3.1 Organizational Impact
This section documents the scope of the organizational complexity. The organizational entities are
listed that are impacted if the project if executed.
Groups within AHCA. They are: General Counsels Office, IT
Providers. They are: Click here to enter text.
Other state government entities. They are: Click here to enter text.
Federal Government entities: They are: Click here to enter text.
Private sector entities (including individual citizens). They are: Private Attorneys, Licensees
Other. They are: Click here to enter text.

3.2 Time Constraints
This section documents potential conflicts in time/resource availability of the business unit.
Yes, Agency work or deadlines conflict with resources needed for this project. Briefly describe
the situation and the business unit(s) plan to meet the time commitment required by the
project: Click here to enter text.

No conflict with Agency work or deadlines conflict with resources needed for this project.

3.3 Budget & Procurement
List budgetary constraints or preferences related to resources or procurement of the
maintenance/support project.
Budget dollars are currently available, if needed.
Budget is available and is specially designated for this project. It must be used or lost. The
source of the funding is: Click here to enter text.
Budget dollars are not known by the sponsor to be available.
Budget needs not known at this time.
Budget needs are anticipated. Click here to enter text.



Project must be an AHCA-only effort. No (non-Rate) budget needed.
Sponsor prefers project be an AHCA-only effort. Briefly explain reasoning for preference:
Click here to enter text.
Sponsor prefers project resources be private sector procured via RFP, ITN, etc. Briefly
explain reasoning for preference: Click here to enter text.



4. AS IS - TO BE

4.1 AS IS

4.2 TO BE
Screen Mock-Ups



5. Project Impact
IT Component Requirements



6. Testing Plan

{For minor Maintenance/Support issues the test plan should be a brief summary of the required testing
to ensure that changes are thoroughly tested prior to deployment to production.
For Maintenance/Support issues that include additional data structures, reports, or additional code
modules, this section should include the testers step by step testing instructions in addition to the
summary.}

Insert testing plan here.
Testing Cycle Participation Testing Method Notes Tester; Office
Alpha Testing Development
Team
Integration, Interface Unit Testing will
occur during
Construction.

Beta / User
Acceptance
Testing
Development
Team/End Users
System
Final
Acceptance
End Users System



7. Deployment Plan
The external web-facing link will be built in Dev. environment, then promoted to Beta environment,
then to production with the needed Change Control protocols within the Division of IT. Communication
of the deployment will be the responsibility of the Agency Clerks office and the Communications office.
7.1 Resources
The following personnel have been identified as implementation resources for the eFile project:
Greg Martin Richard Shoop
Erin Smith Jeff Shick

7.2 Schedule
The implementation will adhere to the following schedule of dates:

Date Event Notes
Deployment to Beta
User Acceptance Testing
Communication regarding change in
submission process to public

Deployment to Production
Go Live with eFile

7.3 Events
# Owner Task Target
Date/Time
Verified



8. References
The following resources were used to create this document:
Fla. Stat. 282.603 (2009) Compliance with ADA Section 508.
<Document 1>
<Document 2>



9. Document Approvals/Sign-offs

<For document sign offs, paste email acknowledgement / approval for each IT Component
Manager or Business Unit Manager, as appropriate. Business unit sign off acknowledges that
the requests /changes have been tested.>

Business Unit Sign-off:

Network/Infrastructure Sign-off:

Security Sign-off:

Customer Service Sign-off:

Applications Development Sign-off:

Database Sign-off:

Electronic Filing (EFile) 06182014

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Electronic Filing (EFile) 06182014

Uploaded by

Copyright:

Available Formats

A Electronic Filing (eFile) Document

A Project of the Division of Information Technology

You might also like