Link to ROWD:

Purpose: To determine accuracy of Facilities Operations Vehicle forms (that they are properly filled out with all pertinent information)
Conclusion:
Source: Helen Jones, Supervisor Facility Operations Admin, provided us with all Facilities Operations Vehicle forms submitted for SY2014
Form 1 Authorization for Assignment of a District Vehicle
Form 2 District Vehicle Conditions of Use Agreement
Test Procedure:
1 We tested if Form 1 clearly indicates whether 24/7 vehicle use (Take home permission) is allowed.
2 We tested if Form 1 lists all the drivers for the vehicle and has manager's authorization
3 We tested if Form 2 is present for all drivers listed on Form 1 and whether Form 2 has the driver's license number and manager's authorization
VEHICLEID PLATE DIRECTOR
316 56486C SKOWYRA, BRUCE
320 56485C FRAN CLIFTON
352 44780C FRAN CLIFTON
417 58706C SKOWYRA, BRUCE
484 74621C SKOWYRA, BRUCE
486 77094C SKOWYRA, BRUCE
496 71617C SKOWYRA, BRUCE
507 62063C SKOWYRA, BRUCE
517 84618C SKOWYRA, BRUCE
Based on our test results, we found that some Facilities Operations Vehicle forms are not properly filled out. The often have missing information and can't
always be relied on to track down vehicle usage.
Key
To determine accuracy of Facilities Operations Vehicle forms (that they are properly filled out with all pertinent information)
Helen Jones, Supervisor Facility Operations Admin, provided us with all Facilities Operations Vehicle forms submitted for SY2014
Authorization for Assignment of a District Vehicle
We tested if Form 1 clearly indicates whether 24/7 vehicle use (Take home permission) is allowed.
We tested if Form 1 lists all the drivers for the vehicle and has manager's authorization
We tested if Form 2 is present for all drivers listed on Form 1 and whether Form 2 has the driver's license number and manager's authorization
DEPARTMENT DATEASSIGNED ASSIGNEDDRIVER
GROUNDS
12/9/2013
FAUUMA SILOI/RACHEL BUCK
DOTS
3/5/2014
STEVE NOEBEL /JOHNNY LE/ RYAN YEH
DOTS
2/27/2014
STEVE NOEBEL /JOHNNY LE/ RYAN YEH
MAINTENANCE SERVICES
9/1/2013
BRIAN GILLESPIE/ JERRY BROWN/GLENN
THOMPSON/BRUCE SUTCLIFFE/PAUL
HURT/DAVID BJORNSTEDT/THOMAS
ROWAN/TAUTINOGA FELIUAE/JEFF PEET
CUSTODIAL SERVICES
1/5/2014
PATRICK CARROLL
GROUNDS
12/9/2013
DAWN SMITH-WRIGHT/CARLOS ALVAREZ
ENVIRONMENTAL SERVICES
10/21/2013
KIN LAM
CUSTODIAL SERVICES
10/16/2013 FRANK GRIFFIN/BRUCE SKOWYRA/HELEN
JONES/ LADONIA SKINNER
MAINTENANCE SERVICES
9/1/2013
SEE AUTHORIZATION FORM
Based on our test results, we found that some Facilities Operations Vehicle forms are not properly filled out. The often have missing information and can't
always be relied on to track down vehicle usage.
Key
Count: 9
Take home
privilege not
properly
indicated?
Form 1 has all required
information?
Form2 has all required
information?
Not indicated
Form missing drivers
license
Form not submitted for all
drivers listed on Form 1
Form not submitted for all
drivers listed on Form 1
All drivers' name not
clearly listed
Form missing Director's
signature
Form missing drivers
license
Form not submitted for all
drivers listed on Form 1
Form missing drivers
license
All drivers' name not
clearly listed
Form missing drivers
license
All drivers' name not
clearly listed
Form missing drivers
license
Auditor's Testing