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TENDER NO.1(3)/2014-15
SL. NO
NAME OF THE WORKS


1. CONSTRUCTION OF POLYHOUSE STRUCTURE WITH
MIST CHAMBER AT KVK HIREHALLI


Last Date of issue of Blank forms : 09.06.2014 upto 3.00 pm
Last Date of receipt of Sealed Bids : 11.06.2014 upto 3.00 pm
Date of Opening of Tender : 12.06.2014 at 10.30 am


ASSISTANT ADMINISTRATIVE OFFICER (SP)
INDIAN INSTITUTE OF HORTICULTURAL RESEARCH
HESSARGHATTA LAKE POST, BANGALORE-89

INDIAN INSTITUTE OF HORTICULTURAL RESEARCH
HESSARGHATTA LAKE POST, BANGALORE-89

TENDER NO.1(3)/2014-15
The Director,
Indian Institute of Horticultural Research,
Hessarghatta Lake Post,
Bangalore- 560 059.

Dear Sir,
I/We.in accordance with the terms and
conditions mentioned in Tender document No.1(3)/2014-15 dated 19.05.2014 hereby make an offer for
CONSTRUCTION OF POLYHOUSE STRUCTURE WITH MIST CHAMBER AT KVK
HIREHALLI as per details/specifications given by Institute, along with tender form and agree to hold
this offer open for your acceptance for 180 days from the date of opening of this Tender and also agree to
undertake the above works as per the terms and conditions mentioned in the tender document:-
SL.
NO.
PARTICULARS
EMD
AMOUNT (RS.)


1.
CONSTRUCTION OF POLYHOUSE STRUCTURE WITH MIST
CHAMBER AT KVK HIREHALLI



Rs.10,000.00



Demand Draft bearing NoDateddrawn in favour of The Director, IIHR,
Bangalore for Rs/- (Rupees ..
only) is enclosed as Earnest Money(Interest Free) in respect of the above said works at IIHR,
Hessarghatta.
Should I/We fail to observe and comply with the tender conditions the Earnest Money may be
forfeited by you in addition to taking any remedial measures to recover loss caused by such failure of
under signed. I/We agree that in the event of any dispute or difference arising out of this offer, I/We shall
abide by the decision of the Director, IIHR, Bangalore and his decision shall be final and binding on
me/us.

Date: - SIGNATURE OF THE TENDERER
WITNESSES: NAME & ADDRESS OF THE TENDERER
SIGNATURE
NAME & ADDRESS



INDIAN INSTITUTE OF HORTICULTURAL RESEARCH
HESSARGHATTA LAKE POST, BANGALORE-89


F.No.5-105/SP/14-15/ Works./ Date:19.05.2014

OPEN TENDER AND CONTRACT FOR CIVIL WORKS
TENDER NOTICE NO.1(3)/2014-15
..
.
Last date for issue of blank tender form : 09.06.2014 (upto 1500 hours)
Last date of receipt of completed and sealed : 11.06.2014 (upto 15.00hours)
Tender document
Date & Time of Opening : 12.06.2014 at 10.30 A.M.
______________________________________________________________________________
TERMS & CONDITIONS

1. Sealed Tenders for CONSTRUCTION OF POLYHOUSE STRUCTURE WITH MIST
CHAMBER AT KVK HIREHALLI as per the schedule mentioned in the Tender will be
received for and on behalf of the Secretary, Indian Council of Agricultural Research, New Delhi
by the Director, Indian Institute of Horticultural Research, Hessarghatta Lake Post, Bangalore-
560 089 upto 1500 hours on 11.06.2014.
2. Tenders will be opened on 12.06.2014 at 10.3O AM at IIHR, Hessarghatta. Tenderers or their
authorized representatives will be permitted to attend the opening of tenders. In the event of the
specified date of tender opening being declared a holiday for the employer, the tender will be
opened at the appointed time and location on the next working day.
3. Tenders in the prescribed form attached duly filled-in and signed by the Tenderers, should be
submitted in a sealed cover SUPERSCRIBED THEREON WITH TENDER NO., DATE
AND TENDER FOR CONSTRUCTION OF POLYHOUSE STRUCTURE WITH MIST
CHAMBER AT KVK HIREHALLI DUE ON 11.06.2014.
4. Tenders should be submitted along with Earnest Money Deposit by way of Demand Draft drawn
in favour of the Director, Indian Institute of Horticultural Research, Bangalore. Tenders without
EMDS or insufficient EMDS will not be considered. The EMDS deposit will be liable to be
forfeited, if the tenderer withdraws or amends impairs or derogates the tender in any respect
within the period of validity of this tender.
5. EMDS of unsuccessful Tenderers will be returned back to the concerned without any interest
thereon, as early as possible.
6. Penalty will be imposed at 0.25% per month maximum upto 2.5% of the total cost of work, if
works are not completed within in the scheduled time of mutual extended period. The Director,
IIHR may cancel the contract and take recourse to other action as deemed appropriate once the
total amount exceeds 2.5% of the contract amount.
7. Tenderers are advised to inspect the site and its surroundings and satisfy themselves before
submitting their tender as to the nature of the ground and sub-soil, the form and nature of the site,
the means of access of the site, and in general shall themselves obtain all necessary information
as to risks, contingencies and other circumstances which may influence or affect their tender. A
tenderer shall be deemed to have full knowledge of the site whether he inspects it or not and no
extra charges consequent upon any misunderstanding or otherwise shall be allowed. The tenderer
shall be responsible for arranging and maintaining at his own cost all materials, tools and paints,
facilities for workers and all other services required for executing type of work and all other
services required for executing the work unless otherwise specifically provided for in the contract
documents. Submission of a tender by a tenderer implies that he has read this notice and all other
contract documents and has made himself aware of the scope and specification of the work to be
done and all the stores, tools and plant, etc., to be arranged by him by the Government and local
conditions and other factors having a bearing on the execution of the work.
a. No advance or part payment will be given. Payment will be arranged only after
Satisfactory completions of the work duly certified by the Head Hirehalli.
b. 2% of the total contract value will be charged if water & electricity is provided by this
Institute.
8. Income-tax at the rate of 2.06% will be deducted from the bill of the executing agency/contractor.
9. The Competent Authority on behalf of the Director, IIHR, does not bind himself to accept the
lowest or any other tender and reserves right to reject any or all of the tenders received without
assignment of any reason. All Tenders, in which any of the prescribed conditions are not fulfilled
or are incomplete in any respect, are liable to be rejected.
10. The Competent Authority on behalf of Director, IIHR, reserves right of accepting the whole or
any part of the tender and the tenderer shall be bound to accept the same at the rate quoted.
11. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the
tenders submitted by the contractors who resort to canvassing will be rejected.
12. No Engineer of gazetted rank or other gazetted officer employed in Engineering or
Administrative duties in an Engineering Department of the Government of India is allowed to
work as contractor for a period of two years after his retirement from Government Service,
without the previous permission of the GOI in writing.
13. The Tender for the works shall remain open for acceptance for a period of 180 days from the date
of opening of Tenders. If any tenderer withdraws his tender before the said period or makes any
alterations in their terms and conditions of the tender which are not acceptable to the department,
the Institute shall, without prejudice to any other right or remedy, has right to forfeit the entire
Earnest Money Deposit.
14. Tender Documents are not transferable.
15. Sales tax, purchase tax, turnover or any other tax on material in respect of this contract shall be
payable by the contractor and IIHR (ICAR) will not entertain any claim whatsoever in respect of
the same.
16. The successful tenderer have to complete the work as detailed in the schedule to Tender based on
the work order.
17. The Institute will not be responsible for any loss or damage in transit. Insurance if any required
has to be done by the contractor at his own cost.
18. Materials to be purchased and test for various items of works to be carried as per CPWD/KPWD
specifications or ISI standards.
19. Time of completion of work to be adhered to strictly.
20. Payment will be made only after satisfactory completion of work/certification and approval of the
Competent Authority. No advance /part payment will be made.
21. During the defects liability period/warranty period, the contractor shall replace/repair/modify as
directed any or all defects/defective materials/workmanship at contractors own risk and cost, to
the entire satisfaction, within Ten days of issue of an written notification in this regard failing
which the same shall be got done through any other agency and cost recovered from amounts due
to the contractor/firm.
22. The Earnest Money will be liable to be forfeited, if the tenderer withdraws or amends, impairs or
derogates from the tender in any respect within the period of validity of his tender. The tenderer
should also enclose a pre-receipted challan along-with their bids, for refund of earnest money
immediately after the bids have been rejected.
23. Security Deposit (interest Free) by executing agency to be made up to 10% of total estimated cost
by way of Bank Guarantee which shall be released after Defects liability Period of One Year
from date of completion. During the defects liabilities period. The contractor shall
repair/replace any item of work found defective within three days of intimation failing which the
defective work will be got repaired /replaced at the risk and cost of the contractor through any
other agency.
24. The agency to whom work has been awarded will be the principal employer for the labour force.
This Institute will have no liability in this regard.
25. The labourers engaged should strictly follow the discipline and decorum of the Institute and he
will be liable for any loss or damage caused by them to the Institute property. The Institute will
not be held responsible for payment of any compensation to the labourer engaged by him for any
sort of things.
26. Implements / materials required for the above work should be provided by the contractor. The
firm has to make their own arrangements for accommodation/food for the labourers. Then
contractor shall pay all compensations etc., including accident compensations due to their
labourers. The Institute will not be responsible for any claim by the labourers engaged by the
firm.
27. Arbitration in respect of all disputes between the agency and the Institute in connection with the
works shall be referred to the sole Arbitrator to be appointed by the council. The decision of the
sole Arbitrator so appointed shall be final and binding on both the parties. Only courts in
Bangalore shall have jurisdiction over any suit arising out of this transaction.
28. The Director, IIHR reserves the right to cancel/reject the work order/Tender/Contract at any time
without assigning any reasons thereof.
29. Tenderers should enclose copies of the following documents:-
1. CPWS/PWD-Civil Licence
2. Vat Registration Certificate
3. Registration certificate under shops and establishment, if any
4. Income Tax returns for the previous Two years
5. Labour Registration if any
30. Payment Terms: In order to facilitate for speedy settlement of payment you are
requested to furnish the following details as below:
1. Name of the firm:
2. Name of the Bank:
3. IFSC Code of Bank:
4. Name of the Account & Account No.:
5. Branch Code:
6. Amount to be paid:
7. E-mail address of the party:
Note: THE RATE/AMOUNT QUOTED BY THE FIRMS MUST BE ON THE
COMPANYS LETTER HEAD ALONG WITH SEAL & SIGNATURE. IF
RATE/AMOUNT IN QUOTED ON ANNEXURE, SAME IS TO BE MENTIONED ON
THE LETTERHEAD.



Encl: As above. ASSISTANT ADMINISTRATIVE OFFICER (SP)
ANNEXURE A
SPECIFICATIONS CONSTRUCTION OF POLYHOUSE STRUCTURE
WITH MIST CHAMBER (SHOWN IN ANNUEXURE A)

Sl.No Items Qty
1 Column of 2mm thickness of 60mm dia B class GI pipe








500
Sq.mts
2 Purline 2mm thickness of 33mm dia B Class GI pipe
3 Truss of B class of 2mm thk 40mm dia GI pipe
4 Foundation pipe 60 dia of 2mm thick depth of 2ft
5 Machine bending type gitter GI sheets
6 Imported Aluminium profile
7 UV imported Genegar polyfilm
8 Top shadnet
9 2 bolt & nut
10 11/2 bolt & nut
11 Self threaded screw
12 Silver paint
13 Outside surrounding white net
14 MS base plate
15 Centrally supported white net
16 Plastic coated to supported brazings
17 Plastic coated Zig Zag spring
18 GI clamps/Curtain clamp
19 Union joints brazings 4x4 of 33mm dai, sliding door
20 Mist chamber Fan & Pad system for cooling device









ASSISTANT ADMINISTRATIVE OFFICER (SP)